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Present: - Councillors P Cook, N Crombie, C Harper, M Green, A Johns
(Chairman), G May, F Scott together with Mr R Jacob (Parish Clerk)
In Attendance: - Cllr R Cann (DCC), Cllr Mrs L Brown (NDDC) and 7
parishioners.
2604/1 PRAYER
The Clerk led the Council in prayer.
2604/2 APOLOGIES
Cllrs Ms A Mayoh and S White.
2604/3 POLICE REPORT
a) Crime: - (i) Constable Benbow said there had been considerable police
activity in the village during the day following a report of a man acting
suspiciously and the theft of a handbag. He reported that a man was in custody
and that police enquiries were continuing. He added the police had been given
a great deal of support by parishioners, which was much appreciated, as well
as making positive use of the excellent CCTV facilities at Atturm. (Noted)
(ii) PC Benbow said there had been one offence of criminal damage (re-cycling
hut set on fire – Quay Car Park) since the last meeting as well as an offence
of burglary and theft (garage/outbuilding of house for sale). (Noted)
b) Fire/Old Power Station - Yelland: - Cllr Harper asked if PC Benbow was
aware of a fire at this location earlier in the day – he was not but said he
would check it out and report back if necessary. (Action: PC Benbow)
c) Lane End - Yellow Lines: - Cllr Harper reported that these had not been
replaced following the completion of the new charter toilets and that some
traffic congestion had been caused as a consequence during the Easter weekend.
Cllr Cann said he was aware and the matter was in hand. (Action: Cllr Cann)
d) New Road/Near Anstey Way junction – Traffic Congestion: - Cllr Harper said
a parishioner had complained to him of the obstruction of private drives at
this locality over the Easter weekend and wondered whether double yellow lines
might be a solution. After a discussion IPC RESOLVED to let Constable Benbow
visit the area to assess the problem and report back. (Action: PC Benbow)
e) Business Watch: - PC Benbow reported some progress on this initiative and
said he would be liaising with the interested parties soonest. (Action: PC
Benbow)
f) Traffic – Parking Problems: - Constable Benbow said he had been notified by
the Clerk of recent parking problems in the vicinity of the shops and that he
was arranging for a traffic warden to attend from Bideford. He said he would
continue to monitor this himself as well. (Noted)
2604/4 PARISHIONERS
a) Flood Defence Wall – Flotsam and Jetsam: - A parishioner raised his concern
as regards the amount of flotsam and jetsam on top of the rocks at this
locality. He said it was an eyesore, health hazard and would encourage further
rats. IPC RESOLVED to notify the Environment Agency. (Action: The Clerk)
b) Adopt A Beach Group (ABG) Activity: - Val Robson, Coordinator of the Instow
ABG, said their next beach clean was being arranged for Sunday 30th April and
that if it was at all possible she would like the beach (Quay to end of
Commodore) left un- cleaned for 4 days prior thereto. IPC RESOLVED to support
this request – the beach cleaner to be notified accordingly. (Action: The
Clerk)
*** Cllr Cook declared an interest and did not speak***
2604/5 REPORT COUNTY COUNCILLOR R CANN
a) General: - Cllr Cann spoke of “New Directory Helps Parent and Young
Children” (see website www.devon.gov.uk/servicedirectory - provides guidance
on benefits, employment, education etc), “Controversial Proposal for new Devon
Logo” (facing fierce opposition from many County Cllrs), “DCC – National
Leader for Road Safety” (prestigious beacon status has been granted to DCC),
“DCC – School Catering” (£2.1 million to be put into improving this), “Instow
New School Update” (owners of the proposed site have now written and will
resist the use of the lay by site), “Free Access to Online for Devon Library
Users” (registered members of DCC libraries can now get free access from their
home PC to a wide range of information sources which are normally available
only on subscription e.g. Oxford English dictionary etc), “Yelland Road –
Virtual Footpath” (this might be realised this year funded by the Capital LTP
programme – will also include improved crossing points by the bus shelters),
and “A39 Bishops Tawton Roundabout to Lake Roundabout (Western Bypass)” (the
worn road surface is to be replaced as part of a £290.00 reconstruction
programme and will take place between 8 pm to 7 am [road will be closed for
this period – diversions will be in place] commencing Tuesday 2nd May;
expected to be completed by Friday 5th May. (Noted)
b) Greensweep/Environment Portfolio NDDC - Charter Toilets Quay Car Park: -
Cllr Cann said he had retained this portfolio and would continue to support
the Charter toilet project on Quay Car Park. (Noted)
2604/6 REPORT OF DISTRICT COUNCILLOR Mrs L BROWN
Cllr Brown reported upon “Barnstaple, Fremington and Instow Area Committee”
(Instow beach cleaning grant 2006 has been agreed - £1,800.00), “Proposed
Modifications to NDDC’s Local Plan” (30 parishioners wrote objecting to the
proposal of the Inspector to make a small extension to the development
boundary of Instow – this extension does not, however, propose any development
and any planning application would still need to be considered on its merits
in accordance with local policies including those for highway safety, flood
risk and residential amenities), “Marine Car Park - Charter Toilets” (a report
is being prepared for the June NDDC Executive Meeting – the recommendation
will be for the use of the site for toilets in line with the recommendation of
the parish council and Cllrs Mrs L Brown and R Cann), and “Lane End Close –
Planning Application 39545” (the 106 agreement - a highways issue - is still
with DCC’s solicitor who is preparing the legal agreement). (Noted)
2604/7 MINUTES
It was RESOLVED that the March 2006 minutes of Instow Parish Council be
approved and signed. (Noted)
2604/8 MATTERS ARISING FROM THE MINUTES
a) Item 2603/8 (b) – Sandhills Ransom Strip: - (i) The Clerk advised IPC of
the outcome of his meeting with Brian Holme (BH) (NDDC) on Monday 20th March.
He said what he had been promised, a letter setting out the main findings of
the previous parish plan/consultations, had not materialised, because of
“pressure of work” and “shortage of staff – sickness”, and although he had
some sympathy for BH’s predicament he did feel somewhat frustrated at the lack
of “minimal” support which was all he felt was necessary. (Noted)
(ii) The Clerk said he had spoken to Cllr Cann (19.4.06) to express his
disappointment that nothing had been received from Brian Holme to enable this
matter to be taken forward despite prompting him w/c 7.4.06. Cllr Cann
confirmed Brian Holme’s “predicament” and suggested that if the situation
continued that IPC resolve to go it alone. Cllr Cann and Cllrs Mrs L Brown
both said that each would look into the situation and see if an “off the
shelf” type of proforma was available for use by IPC. (Action: Cllrs Cann and
Mrs L Brown)
(iii) The Clerk suggested that if nothing was forthcoming by the next meeting
that IPC’s Ransom Strip Sub Committee meet and discuss a strategy for final
approval of Council. IPC RESOLVED to support this. (Noted)
(iv) The Clerk then referred to the Village Show 2005 Wishing Tree Draft
Action Plan that had been circulated to Cllrs with the their agenda papers
following discussions between the Chairman, Vice Chairman and Clerk. (Noted)
(iv) After discussion IPC RESOLVED to note the findings for the time being,
use the information in conjunction with the data to be used in constructing
the ransom strip questionnaire for parishioners and write to congratulate the
Village Show Committee in coming up with such an excellent idea which IPC
hoped would be repeated for this years event. (Action: The Clerk) b) Item
2603/8 (c) – Instow Beach/Water Quality: - (i) The Clerk advised IPC that SWW
(Martin Childs of May Gurney) had verbally reassured him that the “suspect”
outfall on the beach between the jetty and the old power station was not
having sewage discharged through it adding that this had been confirmed by
taking samples from the immediate vicinity and having them examined. (Noted)
(ii) The Clerk also referred to a letter (dd 27.3.06) from SWW confirming
same; he read it to Council. SWW said this outlet pipe did not belong to them.
(Noted)
(iii) Cllr May said he was of the belief this pipe was owned by SWW; Cllr
Harper agreed to search local records to confirm this or otherwise. (Action:
Cllr Harper)
c) Item 2603/9 (i) (b) - Cob House/Picnic Area Tarka Trail: - (i) The Clerk
referred to an email (dd 24.3.06) from Wings that stated a thatcher, weather
permitting, was to commence work weekend of 25/26th March and that Wings SW
were as frustrated as IPC that this project had not yet been completed.
(Noted)
(ii) The Clerk reported that the thatching had now been completed; he had
checked the site on 17th April and the roof was on. IPC RESOLVED to
congratulate Wings on this achievement and to enquire what further work was
contemplated on the site/if there was to be an opening ceremony. (Action: The
Clerk)
d) Item 2603/9 (i) (d) – New College at Bideford?: - Cllrs Crombie and Scott
provided IPC with an update on their attendance at a meeting of relevance to
this on Friday 17th March 2006. (Noted)
2604/9 CORRESPONDENCE
(i) Matters for discussion/resolution or noting: -
a) Instow, Westleigh and West Yelland “Community on Show” 2006: - (i) The
Clerk advised IPC he had been approached by the COS Committee (by email) to
write a letter of support for this year’s event and to give permission for the
show committee to use those parts of Instow beach as leased by IPC from the
Crown Commissioners. He added, following consultation with the Chairman, he
had written to the Chairman of the COS (29.3.06) providing
“support/permission” as requested but sought clarification that the COS
Committee was suitably insured for the purpose as regards the use of the
beach. He finalised by saying his letter had been acknowledged but that until
all the beach events had been risk assessed and approved by the COS’s
insurance company that assurances could not be provided. (Noted)
(ii) Letter (dd 11.4.06) from NDDC reference “Temporary Road Closure – Quay
Lane, Instow/Community Event”: - (a) The Clerk said this stated that the VSC
had made an application to close Quay Lane from its junction with Anstey Way
to its junction with the parish hall on Saturday 22nd July between the hours
of 11 am and 5 pm. and that IPC was being asked for its observations by Friday
5th May. (Noted)
(b) After a discussion IPC RESOLVED to recommend approval of this application
and the Clerk was asked to tell NDDC. (Action: The Clerk)
b) Letter (dd 27.3.06) from Defra reference “Getting to grips with the Clean
Neighbourhood and Environment Act 2005 – a Parish Council Guide to Environment
Enforcement”: - (i) The Clerk reminded Cllrs he had copied this letter to them
with their agenda papers for discussion. (Noted)
(ii) After discussion IPC RESOLVED not to apply for the guide as all the
information required could be found on the internet. (Noted)
(iii) Dog By Laws – Instow: - The Clerk advised Council that now this act of
parliament was active it might be appropriate to check with NDDC as to how it
was to invoke Section 55 as related to the “Control of Dogs”. IPC RESOLVED to
support this recommendation. (Action: The Clerk)
c) (i) Email (dd 10.4.06) from Cllr Cann reference “Road Closure – Marine
Parade (Maisonette 2) for period 8-10th May 2006”: - The Clerk said he had
thanked Cllr Cann for this early warning and that a copy of the notice had
been placed at the post office for the information of parishioners. (Noted)
(ii) Note (received 12.4.06) from DCC reference same road closure: - The Clerk
said he had sent an email (12.4.06) to DCC Local Services so as to ascertain
the exact location of “Maisonette 2, Marine Parade” as this address did not
appear on the electoral roll. (Noted)
(iii) Email reply received (dd 13.4.06) from DCC Local Services: - The Clerk
said this stated that the road closure would be between Quay Lane and Kiln
Close Lane” and that he had notified the Chairman so that the post office copy
(see (i) above) could be amended. (Noted)
(d) Email (dd 27.3.06) from The Local Channel reference “Visibility of “Your”
Council Website – Link to Instow Website”: - The Clerk confirmed there would
be no charge for this and that the Instow Webmaster did not object; he had,
therefore, accepted the offer on behalf of IPC. IPC RESOLVED to ratify this.
(Noted)
e) IPC’s Draft Annual Report 2005/6: - The Clerk circulated a draft copy to
Cllrs for perusal and approval at the May meeting prior to publication before
the end of May. (Noted)
f) Email (dd 18.4.06) from Defra reference “Defra’s Bathing Water Quality
Poster Scheme 2006”: - The Clerk advised IPC of the principles of the scheme.
(Noted)
g) Letter from parishioner reference “Global Warming – Street Lighting at
Instow”: - (i) The Clerk advised IPC of the tenor of the letter which
suggested that perhaps some street lighting could be extinguished at night.
(Noted)
(ii) After a debate IPC RESOLVED to liaise with DCC Street Lighting and
discuss what options might be possible. (Action: The Clerk)
h) Email (dd 17.4.06) from Cllr Harper reference “Recycling Hut/Quay Car Park
– Burnt Out” : - (i) The Clerk said this stated the hut had been burnt to the
ground, police had been informed and that there was no danger to the public.
(Noted)
(ii) The Clerk advised IPC he had spoken (19.4.06) to South Molton Recycling (SMR
- who own the hut) and it had no intention of replacing it; it was going to be
removed soon in any event and if any parishioner wished to have a recycling
green box (and they don’t already have one – holiday lets for example) they
could be provided on request to SMR. (Noted)
i) Email (dd 18.4.06) from Cllr Harper reference (a) “Lane End – Road Marking”
and (b) “Parking New Road”: - (a) The Clerk said this stated that yellow lines
had not been replaced at Lane End (between charter toilets and new houses) and
that this had caused problems over the Easter weekend. IPC noted that this had
been dealt with as at item 2604/3 (c). (Noted)
(b) The Clerk said this stated that a complaint had been received from a
parishioner as regards the parking of cars in New Road (opposite Sandpipers)
over the Easter weekend; one driveway entrance had been effectively blocked
and the owner would like double yellow lines at this location. IPC noted that
this had been dealt with as at item 2604/3 (d). (Noted)
(c) The Clerk told IPC he had notified Cllr Cann of both issues (19.4.06).
(Noted)
(ii) Taw and Torridge Estuary Forum and associated Matters (Placed in
“Briefing Folder” for information of Cllrs)
a) Email (dd 18.3.06) and attachment from Chairman of TTEF reference
“Environment Agency Flooding Exhibition – Braunton 30th March 2006 between 10
am and 5 pm”: - Copy of flier placed on notice board at Post Office for the
information of parishioners.
b) Email (dd 21.3.06) from Chairman of TTEF reference “RNLI Beach Lifeguard
Training Dates 2006”: - Copy to beach cleaner for his information.
c) Email (dd 26.3.06) from Chairman of TTEF to members of TTEF reference
“Bideford Bridge Consultation and Draft Marine Bill”
d) Ditto (27.4.06) to IPC Cllrs and others.
e) Copy letter to Chairman of TTEF (dd 27.3.06) from a Fremington parishioner
reference “Mechanical Harvesting of Mussels in the Taw/Torridge”: - Clerk
spoke to Chairman TTEF and confirmed this was to be discussed by TTEF at its
next meeting.
(iii) Matters to note (Placed in “Briefing Folder” for information of Cllrs)
a) DAPC Matters and akin (Various): - (i) Email (dd 20.3.06) reference “Hill
Farming Website for Uplands Charity” - see www.hillfarming.org.uk; (ii) Email
(dd 23.3.06) reference “County Associations – Country Life Magazine/BT Phone
Boxes” not applicable to Instow; (iii) Email (dd 23.3.06) reference “Youth
Café – Drop-in Centre Project”; (iv) Email (dd 4.4.06) from CCD reference
“News from the Community Council of Devon – Grants/Community Buildings –
Access and Awareness”: - Copied to Cllr Harper (Chairman of Instow Parish Hall
Committee IPHC), (v) Email (dd 5.4.06) from NALC reference “Sir Michael Lyons
to Head Local Vision Conference”, (vi) Email (dd 6.4.06) reference “Clerk
Vacancy – Bramford Speke Parish Council”, (vii) CCD poster reference “Two
Training Days for Village Halls” – copied to Cllr Harper (Chairman of IPHC),
(viii) Email (dd 7.4.06) reference “Local Council Administration – Arnold
Baker” – IPC has a recent copy, (ix) Email (dd 10.4.06) reference “ACRE
Conference”, (x) Emails (dd 18.4.06) reference “Clerk Vacancies at Chardstock
and Gittisham”, (xi) Email (dd 20.4.06) reference “Clerk Vacancy – Mary Tavy”,
(xii) Email from CCD (dd 20.4.06) reference “Opportunity to Host Dutch
Research Students” and (xiii) Email reference “Free Learning Opportunity with
the CWLN”.
(b) NDDC Members Services Weekly Information Sheet w/c 17.3.06, 24.3.06,
31.3.06, 7.4.06 and 13.4.06
(c) Minutes of Ilfracombe and Northern Rural Area Committee Meeting of Monday
6th March 2006 and Agenda for meeting of 18th April 2006 and associated
papers.
(d) Minutes of Barnstaple, Fremington and Instow Area Committee (NDDC) for
Wednesday 8th March 2006 and Agenda for meeting of 12th April 2006 and
associated papers: - Includes IPC’s application for a beach grant 2006
(e) Letter (dd 15.3.06) from Citizens Advice Bureau” reference “Continued
Support for CAB”
(f) Email (dd 17.3.06) from DCC Local Services reference “Pavement Maintenance
Anstey Way, Instow between Atturm and Bridge/Seaward Side”: - Acknowledges
email from Clerk (17.3.06) reporting this footpath in need of some maintenance
i.e. hedge encroaching upon the footpath and making it too narrow for
pedestrians/prams etc.
(g) (i) Agenda (and Minutes) for NDDC’s Standards Committee Meeting of
Wednesday 29th March 2006 at Civic Centre (7 pm) and minutes of Meeting of
Wednesday 18th January 2006: - This contains a paper of relevance to the
Review of the Code of Conduct and new Ethical Code and IPC Cllrs are
recommended to read this in detail. (ii) Agenda for NDDC’s Standards Committee
Meeting of Wednesday 26th April and associated papers.
(h) Children’s Hospice News (Spring 2006)
(i) Letter (dd 21.3.06) and attachment (Travelling in Winter 2005/2006) from
DCC Local Services reference “Parish Lengthsman (PL) Programme 2006/7”: - Copy
passed to parish handyperson and Cllr May (IPC’s PL Liaison Cllr) for their
information.
(j) Pillar Talk Postwatch (Issue 10 – Winter 2006)
(k) Email (dd 27.3.06) from Commission for Rural Communities reference “Online
Survey on Rural Crime – Survey Results”: - IPC did respond to this, hence a
copy of the survey results.
(l) NDDC Meeting (Agenda ands Reports) for Wednesday 5th April 2006 at 6 pm.
(m) NDDC Annual Council Meeting Agenda (Minutes and Reports) for Wednesday 5th
April 2006 at 7 pm approximately: - Also includes details of Special Meetings
of the Barnstaple, Fremington and Instow Area Committee, Ilfracombe and
Northern Rural Area Committee and South Molton Area Committee – all for 7.15
pm approx on Wednesday 5th April 2006.
(n) Email from Cllr Harper (21.3.06) reference dead sheep on beach between Oil
Jetty and NDCC: - Clerk advised NDDC Environmental Health Dept who agreed to
liaise with DCE and have it removed.
(o) Letter (dd 28.3.06) from Knight Frank reference “Change of Landlord’s
Address/Crown Commissioners (Instow Beach): - Noted by Clerk who had already
been notified by CC.
(p) Telephone call (31.3.06) from parish handyperson reference “Flotsam and
Jetsam on Marine Parade from High Tides - Obstruction of Footpath/Highway”: -
Clerk immediately spoke to DCC Local Services at Civic Centre and asked for
urgent attention - provided.
(q) Letter (dd 29.3.06) from DCC Local Services reference “Lengthsmen
Programme”: - Attaches a resume of a talk given to a branch of the DAPC
reference how DCC and Parish Councils could best work together to make the
Lengthsmen service as effective as possible. NB: - IPC already operates such a
policy with the local services manager.
(r) Devon In Touch Monthly News Round-Up (April 2006): - Copy placed in
parishioners folder at post office.
(s) Email (dd 4.4.06) from Clerk to DCC Local Services reference “Damaged
Grass Verge – Nr Huish turning Instow/Bideford Road”: - Acknowledged and
receiving attention.
(t) Email (dd 7.4.06) from DCC Local Services reference “Small Works Gang –
Instow 10th April”: - Foreman advised that grass verge (as at (s) above) and
pavement maintenance (as at (f) above) required attention.
(u) Glasdon Local Council’s News-Sheet (Spring 2006 Edition)
(v) Email (dd 13.4.06) from Cllr Harper reference “Graffiti – Charter
Toilets/Lane End Close”: - Clerk spoke to the parish handyman who dealt.
(w) North Devon Music Festival Brochure 2006
(x) Telephone call/correspondence (18.4.06) from Ian Davidson reference
“Exercise Tiger”: - Provided/provides information of relevance to “The War
Memorials Trust” Charity, its local implications (e.g. Braunton Burrows
concrete landing craft etc) and the fact that a Sea King is to fly over Instow
between 2 pm and 3 pm on Friday 28th April in recognition of the charity and
its work. Ian Davidson’s charity is catered for by its own website –
www.exercisetiger.org.uk”.
2604/10 FINANCE
1. INCOME: -
Mr N Bragg Sale of Tractor (H94 TYC) £ 5,950.00
TOTAL: - £ 5,950.00
2. EXPENDURE: -
Mr M Harris Village Handyman £ 130.00
Mr P Cook Beach Cleaning £ 365.00
Mr P Cook Tractor Fuel £ 50.00
Mr G May Hire of Tractor £ 38.78*
EDF Energy Car Park Machine £ 6.42
TOTAL: - £ 590.20
Key: -
* £5.78 recoverable – Vat.
3. BANK – STATEMENT OF ACCOUNTS: -
Lloyds Bank Treasurers a/c no. 02348842 as @ 23.3.06 (Statement) = £ 21.14+
Lloyds Bank Business a/c no. 02350065 as @ 31.3.06 (Statement) = £13,114.11*
Key: -
+ Clerk’s records indicate a balance of £1.14 (cheque to the value of £20
un-cashed).
* According to Clerk’s records this is £19,064.11 as at date of meeting.
4. RESOLUTION REQUIRED: -
IPC RESOLVED to transfer £590.00 from Lloyds Bank Business account number
02350065 to Lloyds Bank Treasurers account number 02348842 to cover cheques as
at 2 above. (Action: The Clerk)
5. MISCELLANEOUS: -
(a) Tractor: - (i) The Clerk advised IPC that because of major problems with
the tractor (i.e. 4WD/transmission issues) he had negotiated with the original
vendor to sell it back to him for the original cost (£5,950.00). The Clerk
then provided IPC with some further detail of the problem(s) and of his
protracted negotiations. He also told council that he had sought the advice of
IPC’s FSC on this matter at the time and it had been unanimous in its support
for the action as taken. IPC RESOLVED to ratify the decision. (Noted)
(ii) The Clerk further advised IPC that other “mechanical issues” should have
been found by Murch Bros when they examined the tractor on IPC’s behalf (i.e.
hydraulics faulty and front axle bushes in need of replacement). He suggested
that IPC ought to consider whether this should be taken up with Murch Bros
bearing in mind that IPC had paid £100 + Vat for the examination/report. IPC
unanimously RESOLVED to adopt this course of action. (Action: The Clerk)
(iii) The Clerk told IPC it had been necessary to hire a tractor in the
interim period and this had been negotiated with Mr G May of The Barton,
Instow (see expenditure above – a one off payment). IPC RESOLVED to ratify
this action. (Noted)
*** Cllr May declared an interest on this issue (iii) and did not speak***
(iv) Council then discussed a replacement tractor; the Clerk provided details
of a possible replacement tractor that was available from Brian Thorne of
Bratton Fleming; he gave full details as outlined in a prospectus that had
been provided for the purpose – cost £7,000 plus Vat (recoverable). On the
basis this tractor came with a 10 day free trial offer and three month
warranty period IPC RESOLVED to accept it on such terms. (Action: The Clerk)
(v) IPC RESOLVED to authorise the Chairman, Vice Chairman and Clerk to
approve, or otherwise, the final purchase of this tractor (following the 10
day free trail offer – if this expired before the next meeting) subject to it
being seen “as value for money”/“mechanically sound”. (Action: Chairman/Vice
Chairman and Clerk)
(vi) (a) IPC then discussed the purchase and storage of bulk diesel for the
tractor; the Clerk outlined possible local points of supply/cost. (Noted)
(b) After a discussion IPC RESOLVED, in the first instant, to check on the
cost of a double skinned tank for storage purposes, that is, one that would
stand up to stringent health and safety requirements. (Action: The Clerk)
*** Cllr Cook declared an interest on all issues of relevance to item 5 (a),
left the room and did not speak***
(b) Parish Seat Audit/Maintenance Checks: - (i) The Clerk referred to an
estimate as presented by the parish handyperson i.e. £14 per seat/22 seats to
re-stain/some to repair = £308. IPC RESOLVED to accept this quotation. IPC
further RESOLVED to request of the parish handyperson that all necessary work
is completed by the end of May. (Action: The Clerk)
(ii) The Clerk reminded Cllrs he had circulated an amended copy of the seat
inventory to them with their agenda papers – seats now total 31. (Noted)
(c) Bus Shelter Maintenance: - The Clerk referred to an estimate as presented
by the parish handyperson i.e. £20 per bus shelter/7 shelters = £140. IPC
RESOLVED to accept this quotation. IPC further RESOLVED to request of the
parish handyperson that all necessary work is completed by the end of May.
(Action: The Clerk) (d) Beach Cleaner/Terms of Reference: - The Clerk advised
IPC that the beach cleaning contractor, Mr P Cook, had signed the agreed terms
of reference (5th April) between him and IPC. (Noted)
(e) Reclaiming of Vat: Not Registered: - The Clerk reported that a claim for
£1264.76 (£1,041.25 for tractor) had been sent to HM Customs and Excise on
3.4.05 although a cheque had not yet been received. (Noted)
(e) Draft Annual Accounts 2005/2006: Councillors were provided with a copy for
perusal/discussion at the meeting. The Clerk said it had been checked by Cllr
Crombie (12.4.05) with IPC’s financial records and found to be in order. This
was confirmed by Cllr Crombie. There were no questions. (Noted)
(f) Budget (Income/Expenditure) 2005/2006 against Actual (Income/Expenditure)
2005/2006: - Councillors were provided with a copy for perusal/discussion at
the meeting. The Clerk said it had been checked by Cllr Crombie (12.4.05) with
IPC’s financial records and found to be in order. This was confirmed by Cllr
Crombie. There were no questions. (Noted)
(g) Internal Audit – January to March 2006: - Cllr Crombie confirmed he had
carried out this internal audit (12.4.05) and found all to be in order.
(Noted)
(h) Bank Reconciliation – 1st January 2006 to 31st March 2006: - The Clerk
referred to a copy of this paper that was circulated to Cllrs at the meeting.
He said the figures had been checked and confirmed by Cllr Crombie (12.4.05).
This was confirmed by Cllr Crombie. (Noted)
(i) Inland Revenue – End of Year (2005/2006) Returns (P35 and P14s’): - The
Clerk confirmed this had been completed and sent to the Inland Revenue (6th
April); this included a P 45 for Mr P Cook (former beach cleaner employee).
(Noted)
(l) Letter (undated – received 31st March 2006) from Audit Commission (AC)
together with Annual Return for the Year ended 31st March 2006 and associated
papers: - The Clerk confirmed he was to meet up with Mr G Day (IPC’s IA) asap
and take the necessary action; necessary papers had been forwarded to him on
5th April – NB: - Appropriate paperwork needs to be completed and returned to
the AC by the 10th July 2006. (Noted)
(ii) The Clerk said he had received a further letter from the AC (6.4.06)
amending part of the previous papers; copy forwarded to Mr G Day (IPC’s IA).
(Noted)
(m) Letter (dd 2.3.06) from Inland Revenue reference “Gratuities and the new
Taxation Regime for Pensions Schemes after 6th April 2006”: - (i) The Clerk
explained that this letter was in response to one sent by IPC (17.3.06)
reference item 2603/10 (5) (j) (iv). The Clerk updated IPC as to the content
of the letter and his response. IPC RESOLVED to ratify the response letter.
(Noted)
(ii) Letter (dd 7.4.06) from Inland Revenue reference “Lump Sum Payment on
Retirement”: - The Clerk read it to IPC. (Noted)
(n) Letter (received 6.4.06) from Allianz Cornhill reference “Insurance
Renewal 2006/7 – 1st June 2006”: - The Clerk advised IPC he had copied the
salient papers to Cllrs Crombie and Scott (as in former years) so that each
could peruse and meet up with the Clerk to review the overall cover and come
back to IPC at the next meeting (18th May) and make a recommendation to full
council. IPC RESOLVED to ratify this course of action. (Action: Cllrs Crombie,
Scott and The Clerk)
(o) Quay Car Park: - The Clerk told IPC that the annual service for the car
park machine had been booked for Friday 28th April with the car park becoming
operative as of the 1st May. (Noted)
(p) Email (dd 20.4.06) from GuideStar UK reference “Instow Recreation Ground –
Your GuideStar Entry”: - The Clerk said he had copied this, by email, to Cllr
Trustees i.e. Cllrs Crombie, Johns, White and Green. (Noted)
2604/11 PLANNING
a) Erection of a Dwelling at Land at Lane End Close, Instow (Reference No
39545): - Cllr Mrs L Brown provided an update to IPC on the progress of this
application – see item 2604/6. (Noted)
b) Letter (dd 17.3.06) from NDDC Planning Manager reference “Consultation
Process”: - (i) The Clerk said this stated that all planning applications
(including drawings and supporting information) and other consents received by
NDDC could now be viewed on NDDC’s website namely www.northdevon.gov.uk/index/lgcl_planning.htm
(and click on the “Online Planning Service” link). He said this initiative
meant that NDDC proposed to change its consultation process for all consultees,
except parish councils; as from 1st April 2006, other consultees will still
receive Planning’s standard letter requesting comments, but would no longer
receive a paper copy of the application. In due course NDDC Planning would
like to adopt the same approach with parish councils and in order to assess
views of this change NDDC Planning had attached a proforma response form for
use by IPC. The Clerk reminded Cllrs he had provided them with a copy of the
letter/proforma with their agenda papers. (Noted)
(ii) After a discussion IPC RESOLVED to advise NDDC that it would prefer to
continue with the provision of hard copy plans for the future (reason: not all
Cllrs had access to a PC/Internet) but that it was more than happy to provide
its recommendations by way of the internet. (Action: The Clerk)
c) Increasing size of two windows at Flat 8, Estuary View, Instow (Reference
No 41859): - (i) The Clerk said he had received this on 3.3.06 and had
immediately passed it to the Vice Chairman for the attention of IPC’s PSC; for
response by 11th April 2006 or an extension to be applied for. (Noted)
(ii) The Clerk then said that IPC’s PSC had unanimously resolved to recommend
approval of this application and that NDDC had been advised by him on 5th
April 2006. (Noted)
(iii) IPC RESOLVED to ratify this decision. (Noted)
d) Letter (dd 22.3.06) and attachments from Torridge District Council
(Principle Planning Officer) reference “The Planning and Compulsory Purchase
Act 2004”; “The Town and Country Planning (Local Development) (England)
Regulations 2004” – “Re: Supplementary Planning Documents: Area Design
Frameworks for Appledore, Westward Ho! and Northam” and The Local Government
Act 2000 Re: The DAWN (Developing Appledore, Westward Ho! and Northam) –
Regeneration Strategy: - (i) The Clerk said he had received this on 23.3.06
and immediately passed it to the Chairman for perusal and circulation amongst
other Cllrs adding that any comments on the strategy needed to be submitted to
TDC by 5 pm on 4th May 2006. He reminded Cllrs he had circulated a copy of the
letter to them with their agenda papers adding that all documents, on the
strategy, could be viewed on website www.torridge.gov.uk (Noted)
(ii) After a discussion, led by the Chairman, IPC RESOLVED to note the papers
and offer no comments to TDC. (Noted)
e) Letter (dd 11.4.06) from Torridge District Council (Principle Planning
Officer) reference “The Planning and Compulsory Purchase Act 2004”; “The Town
and Country Planning (Local Development) (England) Regulations 2004” – Re:
Consultation Draft Supplementary Planning Documents: Development Brief for
Site BID10(1) North of Alverdiscott Road East-the-Water, Bideford, Torridge
District: - (i) The Clerk said he had received this on 13.4.06 and passed it
immediately to the Chairman for perusal and circulation amongst other Cllrs
adding that any comments on the strategy needed to be submitted to TDC by 5 pm
on 25th May 2006. He provided Cllrs with a copy of the letter for perusal at
the meeting, adding that all documents, on the strategy, could be viewed on
website www.torridge.gov.uk (Noted)
(ii) After a discussion, led by the Chairman, IPC RESOLVED to note the papers
and offer no comments to TDC. (Noted)
f) Letter (received 15.4.06) from NDDC reference “Outline application for
erection of 2 Units of Holiday Accommodation at Land at Sandhills (SS4731SW),
Instow” – (Reference No 41727): - The Clerk said this stated that NDDC had
REFUSED planning permission for this application for reasons as stated; he
provided Cllrs with a copy of the letter for their information. (Noted)
2604/12 ANY MATTER RAISED AT THE DISCRETION OF THE CHAIRMAN
a) “Illegal” Signage – The Bar: - Cllr Scott enquired what NDDC was doing
about the proliferation of apparent “illegal” signs throughout the village
advertising The Bar public house. After a discussion IPC RESOLVED to enquire
of NDDC Planning. (Action: The Clerk)
b) Village Appraisal 2008: - Cllr Harper suggested that a Village Appraisal be
considered in 2008. IPC RESOLVED to note this for the time being. (Noted)
c) Instow School – Footpath Stile: - Cllr Crombie said somebody had been
dumping grass cuttings at this location. IPC RESOLVED to have the parish
handyman look at this and deal as necessary in conjunction with the Clerk.
(Action: The Clerk)
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