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Present: - Councillors P Cook, N Crombie, M Green, C Harper, A Johns
(Chairman), G May, Ms A Mayoh, F Scott, S White and Mr R Jacob (Parish Clerk).
In Attendance: - Cllr R Cann (DDC) and 15 parishioners.
2609/1 PRAYER
The Clerk led the Council in prayer
2609/2 APOLOGIES
Cllr Mrs L Brown (NDDC)
2609/3 POLICE REPORT
a) General Matters: - Sgt Trevor Hartson introduced himself and asked if there
were any questions he could answer: -
(i) Cllr White asked what the police were doing about continual traffic
congestion/illegal parking within the village. Sgt Hartson said he would speak
to the Traffic Warden supervisor albeit they did not work other than during
the daytime. Cllr White said this was not satisfactory and asked why police
officers patrolling the area didn’t enforce the regulations. Sgt Hartson said
policing had changed a great deal in his time and that regular officers had to
prioritise their work; traffic enforcement was not of a high priority. (Noted)
(ii) The Clerk asked when PC Benbow’s replacement was to be announced as
Inspector Toby Davies had assured him this would be resolved by mid/late
September. Sgt Hartson said there were two regular police officers that worked
within the Sticklepath/Fremington area and that these would cover Instow as
necessary. The Clerk said that in light of this unsatisfactory answer he would
contact Inspector Davies soonest. (Action: The Clerk)
(iii) (a) A parishioner said she was concerned at the speed vehicles were
being driven along the seafront ; Cllr Johns made a similar statement as
regards vehicles using Anstey Way particularly late at night. After discussion
it was RESOLVED the Clerk would contact the police and ask them to give this
issue their attention. Cllr Cann said he would raise it through DCC as well.
(Action: Cllr Cann & The Clerk)
(b) Cllr Scott asked Cllr Cann if “silent” painted rumble strips might be used
in the village to slow down vehicular speeds on the basis it was undoubtedly
cheap by comparison to other methods. He said it could be used for example
along the seafront and Anstey Way. Cllr Cann said he would give it some
consideration and liaise with DCC Local Services. (Action: Cllr Cann)
b) Policing Issues: - PCSO Charles introduced himself and said that one
burglary (store), seven thefts and an offence of criminal damage had occurred
in the parish since the July meeting and all remained undetected. He also
referred to an incident at the picnic site on the Tarka Trail where the Cob
House and a picnic table had been damaged. (Noted)
c) PCSO Powers: - Sgt Hartson told IPC that more PCSO were to be appointed for
the area in 2007 and that their current limited powers of “policing” were to
be increased up to about 42 in number; this could well include traffic
enforcement and matters akin. (Noted)
2609/4 PARISHIONERS
a) Instow in Bloom/SW In Bloom 2006: - Dolores Harper (Committee Member IIB)
outlined the number of awards that had been won by the village at the recent
South West in Bloom 2006 Competition (full copy of report attached to minutes)
and produced the trophies for Cllrs and parishioners to view. Cllr Johns
(Chairman), on behalf of IPC, congratulated IIB on its great success adding
that the Committee’s hard work and endeavour had brought much credit upon the
village and for this they should be extremely proud of themselves. (Noted)
b) Community Show – Wishing Tree Synopsis: - Dolores Harper also handed in
this document for the information and attention of IPC. The Clerk thanked her
and said it would be included with the completed ransom strip questionnaires
that had been returned by parishioners and would be considered by Cllrs later
in the meeting – see item 2609/8 (b). (Noted)
c) Planning Issues/Applicant: - A parishioner expressed some concern that he
had not been consulted, as an applicant, by IPC’s Planning Sub Committee when
they had deliberated over a recent planning application. Cllr Johns thanked
the parishioner for his comments and said it would be considered by IPC for
the future. (Noted)
d) Traffic Congestion/Rerouting of Traffic/Buses: - (i) A parishioner, who
said he had previously raised this matter with IPC and had been told that
Council would be monitoring the situation, said he wished to bring the matter
back for consideration again. He expressed concern about the amount of traffic
congestion that occurred along Marine Parade and suggested that one simple
solution to alleviate this was to make the bus routes circuitous, that is, one
way along Marine Parade and the other way along Anstey Way. Cllr White said
this had been discussed before and had not found favour with elderly
parishioners who were unable to walk up to Anstey Way to catch a bus; this
was, he said, a view unanimously shared by Council. After discussion it was
RESOLVED to defer the matter to the next meeting for further deliberation by
Cllrs. (Action: IPC)
(ii) A parishioner said she would not be in favour of this suggestion, as
would many of her friends and associates, and that in her experience there
were not many “appropriate” sites for bus stops along Anstey Way. (Noted)
2609/5 REPORT COUNTY COUNCILLOR R CANN
a) IIB/ Community on Show Committee 2006: - Cllr Cann began his report by
congratulating IIB on its recent successes and The Community on Show Committee
for putting on such an excellent event back in the summer. (Noted)
b) General: - Cllr Cann spoke of North Devon Recycling (42% of household waste
recycled – government target is 30%), Instow New School Update (landowner had
been asked (May 2006) to provide details of other sites offered by it for the
school – DCC had set a deadline of 29th September for a reply that has not
materialised to date); Traffic Speed Radar Survey – Marine Parade (Signal Box
to Car Park) (highest speed 33 mph; lowest speed 13 mph and average speed 21
mph); £3 Million Road Maintenance Scheme - North Devon (A39 between Portmore
and the Roundswell Roundabout); DCC Public Liability Claims (£2.2 million over
9 years) and Urban Search and Rescue Vehicle Unit - Devon Fire and Rescue
Service (one of 19 units across the country to deal with the potential threat
of terrorism). (Noted)
2609/6 REPORT OF DISTRICT COUNCILLOR Mrs L BROWN
In the absence of Cllr Mrs L Brown there was no report. (Noted)
2609/7 MINUTES
It was RESOLVED that the July 2006 minutes of Instow Parish Council be
approved and signed. (Noted)
2609/8 MATTERS ARISING FROM THE MINUTES
a) Item 2607/8 (b) – Charter Toilets/Quay Car Park: - (i) Cllrs Rodney Cann
provided IPC with an update report. He said NDDC’s Executive was still
considering all possibilities for this site that included the building of
flats (as already approved) incorporated with charter toilets with the
provision of alterative parking within the parish. He said a site meeting was
to be held in due course by the Executive Committee and that representatives
of IPC would be invited to attend. He said he would do all he could personally
to resist such a proposal and would keep IPC informed of developments. (Noted)
(ii) After discussion IPC RESOLVED to do all it could to retain the current
car park site as it stood but with the provision of the agreed charter toilets
that were now long overdo. (Noted)
(iii) IPC noted that NDDC’s stance, as per its current Local Plan (Item 14:
Instow Action Plan), was, quote: - “The Quay Car Park is of strategic
importance and will be safeguarded from redevelopment (in accordance with
Policy TRA8A) unless alternative provision is made available (see item 14.19)”
(Noted)
*** Cllr Ms A Mayoh declared an interest, left the room and did not speak***
b) Item 2607/8 (c) - Sandhills Ransom Strip Questionnaire: - (i) The Clerk
confirmed that the agreed flyer had been sent out to parishioners with the
August Parish Magazine and then provided feedback on the number of
questionnaires returned to IPC by parishioners, that is, approx 83
parishioners responded on 74 completed forms. (Noted)
(ii) IPC then discussed future action(s); The Clerk said he had liaised with
Brian Holme (BH) (NDDC) and BH had (a) agreed to draw up a synopsis of the
responses for subsequent discussion by IPC’s Ransom Strip Steering Group and
(b) have all proforma copied for each member of IPC’s Ransom Strip Steering
Group (Cllrs Johns, White, Ms Mayoh and Scott) so that said group might liaise
independently of NDDC and draw up its synopsis. IPC RESOLVED to agree to this
recommendation and the Clerk was asked to act accordingly. (Action: The Clerk)
c) Item 2607/8 (f) – Alleged “Illegal” Signage (Various): - The Clerk reported
that as of the date of the meeting nothing further had materialised on this
issue either from DCE, NDDC or DCC; he recommended NFA - IPC RESOLVED to
support this recommendation. (Noted)
d) Item 2607/9 (i) (a) (ii) – Traffic Congestion/New Road: - (i) The Clerk
confirmed he had written to DCC Local Services (21.7.06) and passed on a copy
of the parishioner’s letter adding IPC’s support to his concerns. (Noted)
(ii) The Clerk advised IPC that a response was received from DCC Local
Services (letter dd 1.8.06 refers) and which he had copied to Cllrs with their
Summer Update Memorandum. He said that in a nut shell it was felt there was no
positive/long term action it could take to alleviate the perceived issues.
(Noted)
(iii) The Clerk confirmed that he had sent a copy of DCC Local Services letter
(dd 1.8.06) to the parishioner for his information and later spoke to him.
(Noted)
e) Item 2607/9 (i) (h) – Boathouse Bus Shelter (Various): - (i) Cllr Harper
reported upon his enquiries within IPC’s archives and elsewhere as regards the
“arrangement” for the siting of this shelter. He said he had not, as yet,
completed his research and would report back to IPC as and when. (Noted)
(ii) The Clerk reported that as of the date of the meeting nothing further had
materialised on this issue from DCE; he suggest NFA other than to continue to
pursue evidence of “ownership” of site as at (i) above. IPC RESOLVED to agree
with this suggestion. (Noted)
f) Item 2607/9 (i) (n) – NDDC Draft Brief Education Contribution COC: - (i)
The Clerk advised IPC that following deliberations by Cllrs Scott and Crombie,
together with the Clerk (who consulted with NDDC Planning Policy Officer), it
was decided to write to NDDC and offer support for this initiative which
basically meant that if further educational resources, such as classrooms for
example, were required as a consequence of a new housing development then
there would be an “agreement” that the housing developer would pay for the new
resources. IPC RESOLVED to ratify this decision. (Noted)
(ii) The Clerk reported receipt of an acknowledgement postcard (received
16.8.06) from NDDC Planning Policy Team confirming receipt of IPC’s response
as at (f) (i) above. (Noted)
g) Item 2607/9 (i) (o) – Instow Beach/Dog Restrictions: - The Clerk reported
that as of the date of the meeting nothing further had materialised on this
issue from DCE or NDDC; the Clerk suggested NFA. IPC RESOLVED to agree with
this suggestion. (Noted)
2609/9 CORRESPONDENCE
(i) Matters for discussion/resolution or noting
a) Letter (dd 13.7.06) from NDDC reference “Adoption of North Devon Local Plan
1995 – 2011: - The Clerk said this stated that this plan had been formally
adopted on the 6th July 2006 and would now form part of the development plan
for the whole district outside Exmoor National Park and would form the basis
for decisions on land use planning within this area; copies of the plan, he
said, could be viewed on www.northdevon.gov.uk/localplan (coloured maps
available later) or at the Planning Reception, Civic Centre, Barnstaple as
well as at the Ilfracombe and South Molton Community Offices. He reminded
Cllrs he had forwarded a copy of the letter to them with their Summer Update
memorandum (17.8.06). (Noted)
b) Complaints (25.7.06) from parishioners reference “Sewage Smell in vicinity
of Instow Quay”: - The Clerk reported he had contacted the Environment Agency
who had immediately investigated the compliant and found nothing untoward i.e.
no evidence of sewage in the immediate vicinity. It was suggested that the
smell could well have been emanating from drains, vents and possibly the well
at the pumping station (on Marine Parade) due to the very hot weather. The EA
had assured the Clerk that it would continue to monitor the situation and
encouraged further complaints to be passed to it by free phone 0800 807060 –
each complaint would be investigated. The Clerk said the parishioners had been
informed of the outcome and the telephone number had been passed to the post
office so that any enquiring parishioner could be advised to use it. The Clerk
confirmed he had advised the Chairman of TTEF for information. (Noted)
c) Letter (dd 26.7.06) from Chief Inspector Paul Davies (Geographic Chief
Inspector for Northern Devon Sector of the Devon and Cornwall Police)
reference “Promotion and Commitment to Policing in North Devon”: - (i) The
Clerk advised IPC of the content of Chief Inspector Davies’s letter. (Noted)
(ii) The Clerk told IPC he had written to Chief Inspector Davies to
congratulate him on his promotion and welcomed his assurance that he was fully
committed to strengthen and improve the professional service provided by his
service in North Devon. In doing so the Clerk enquired when it was proposed to
replace Constable Benbow as Instow’s Neighbourhood Beat Manager as Instow felt
yet again, somewhat sidelined and ostracised from the force’s commitment to
community policing and for which the force prided itself on. (Noted)
(iii) The Clerk referred to a subsequent telephone call from Inspector Toby
Davis who said that because of current “uncertainly” within the force (since
the retirement of the Chief Constable) he could not advise IPC of PC Benbow’s
replacement but that this issue would become clearer during September
following agreement of neighbourhood beat reorganisation that was currently
being discussed. He did, however, reassure the Clerk that a neighbourhood beat
officer would eventually be assigned to Instow to work in conjunction with
PCSO Charles who would continue to patrol the area in the meantime. (Noted)
(iv) IPC RESOLVED to have the Clerk communicate with Chief Inspector
Davies/Inspector Toby Davies so as to be provided with an update on PC
Benbow’s replacement. (Action: The Clerk)
d) Report of Theft of Engine Oil Drum and contents – IPC: - (i) The Clerk
advised IPC that between 6 am on Sunday 23.7.06 and 6 am on Sunday 30.7.06 the
parish council’s oil drum and contents (approx 18 litres tractor engine oil –
value approx £25) was stolen from The Barton by person(s) unknown. The Clerk
told IPC he had reported the crime to the police (31.7.06) – Crime Number
CB-06-3618. (Noted)
(iii) The Clerk advised IPC of a letter (dd 1.8.06) received by him from The
Crime Manager, Crime Standards Unit, Exeter stating that because of
“insufficient evidence to provide viable lines of enquiry a decision has been
made not to continue with the investigation etc”. (Noted)
(iv) The Clerk reported that he had written to The Crime Manager (letter dated
3.8.06) expressing his grievance as to the tenor of the letter and of the
decision to decide not to investigate the theft, albeit minor in nature. He
reminded Cllrs they had been provided with a copy of both letters with their
Summer Update Memorandum. IPC RESOLVED to support the action taken by the
Clerk; Cllr Scott complimented him on the tenor of his letter. (Noted)
e) Letter (dd 7.8.06) from Admin Officer of Steering Committee of Community on
Show reference “Community on Show 2006”: - The Clerk said this thanked IPC for
its support in making the event such a success; the Clerk read it to Council
and confirmed he had replied complimenting the Committee on their hard work.
(Noted)
f) Email (dd 15.8.06) from National Association of Local Councils (NALC) and
letter (dd 14.8.06) reference “Local Democracy Campaign”: - (i) The Clerk said
this invited all Quality Parish and Town Councils to take part in this year’s
Local Democracy Campaign which culminated with Local Democracy Week which
takes place between 16-20th October 2006; in a nutshell the campaign is all
about getting young people, councils and other groups to work together to
change their communities for the better. The Clerk reminded Cllrs he had
copied the email to them with their summer update memorandum so that each
might consider the invitation prior to this meeting when a discussion might
ensue. (Noted)
(ii) After a discussion it was RESOLVED to take no further action. (Noted)
g) Telephone call (29.8.06) from Constable Ashford reference “Arson to Round
(Cob) House at Picnic Site –Tarka Trail”:- (i) The Clerk advised IPC that
Constable Ashford had notified him that the police had received information to
the effect the cob house had been set alight and sought an up to date report.
The Clerk said he had told PC Ashford that DCC (NDCCS) leased the site from
IPC and that Wings had constructed the thatched round (cob) house which had
only recently been finished and officially opened; the Clerk immediately
advised the Chairman. (Noted)
(ii) A discussion then ensued during which it was confirmed that little or no
damage had been caused to the thatched cob house albeit a picnic table had
been damaged by fire; it was also confirmed that NDDCS/Wings had the matter in
hand. IPC RESOLVED, however, to have the Clerk liaise with NDDCS/Wings just to
ensure all was in hand. (Action: The Clerk)
h) Email (dd 9.9.06) from Cllr Harper reference “South West in Bloom Awards
2006”: - The Clerk said this stated that Instow (IIB) had been awarded the
following awards: - Gold Medal & Mary Mortimer Trophy (best small village),
South West Tourism Salver (best portfolio), Monk Trophy (best use of native
flora), RHS Biodiversity Award and Sponsors Award (most meritorious entry).
(Noted)
(ii) The Clerk confirmed he had communicated with IIB to sincerely
congratulate it on behalf of IPC. (Noted)
i) Complaint (13.9.06) from parishioner reference IPC’s Bus Shelter at
junction of Marine Parade/Anstey Way (near Signal Box): - (i) The Clerk said
the parishioner had alleged that the interior of this shelter was in a
disgusting state and required painting with emulsion and that the view from
the small window to the side was blocked by willow branches. (Noted)
(ii) The Clerk said he had immediately requested the handyman to investigate
the complaint as a matter of some urgency. (Noted) (iii) The Clerk said the
handyman had advised him (13.9.06) that the willow branches were quite some
distance from the window and were the property of IIB and that the interior
wall surface was of the pebbledash type/grey in colour. (Noted)
(iv) After discussion IPC RESOLVED not to paint the wall (for the reason that
once it was painted this would become a high maintenance issue) but to have it
jet washed by the handyman asap; Clerk to advise parishioner. (Action: The
Clerk)
j) Instow pre School Group – Ofsted Assessment: - The Clerk reported that as a
result of information received (Email Cllr Harper – 14.9.06) he had sent an
email to Amanda Speed (Pre School Group Leader) congratulating her on behalf
of IPC for achieving top marks in all grades at the recent pre school’s Ofsted
Assessment. (Noted)
k) Letter (dd 12.9.06) from Campaign to Protect Rural England (CPRE) reference
“Planning/Offer to Join CPRE”: - The Clerk advised IPC of the content of the
letter that was, in effect, an invitation to join the organisation. After a
discussion IPC RESOLVED to take no further action. (Noted)
l) Memorandum from NDDC (Culture and Regeneration Manager) reference “North
Devon Community Strategy – Draft Revision Document/Appendices”: - (i) The
Clerk said this stated that the document updated the 2002 document entitled
“North Devon First” and focused the Local Strategic Partnership (LSP) on the
delivery of a number of specific projects. He said any comments/responses
should be forwarded to NDDC by the end of September 2006. (Noted)
(ii) After discussion IPC RESOLVED to accept Cllrs Ms A Mayoh’s offer to
peruse the document and liaise with Cllr Johns (Chairman) prior to the end of
September so as to determine if a response by IPC was appropriate. (Action:
Cllr Ms Mayoh/Cllr Johns)
(ii) Taw and Torridge Estuary Forum and associated Matters (Placed in
“Briefing Folder” for information of Cllrs)
a) Email (dd 6.8.06) and attachments from Chairman of TTEF reference “TTEF –
Update”: - Contains TTEF Newsletter, Braunton Burrow Report from John Breeds
(17.7.06) and Bideford Harbourmasters Report (17.7.06)
b) Email (dd 8.8.06) from Andy Bell (NDCCS) concerning “Bideford Tide Tables”:
Clerk sought the guidance of Chairman of TTEF reference a response; TTEF to
deal.
c) Email (dd 8.8.06) from Secretary of TTEF reference “Minutes of Meeting of
17th July 2006”d) The Crown Estate – Response to a Marine Bill Consultation: -
Passed to Chairman of TTEF to peruse/review.
e) Email (dd 18.8.06) from Chairman of TTEF reference “TTEF – ICZM Sub
Committee Meeting – 21.8.06”
(iii) Matters to note: (Placed in “Briefing Folder” for information of Cllrs)
a) DAPC Matters (Various): - (i) The Playing Field Magazine (Summer 2006
Edition) and associated papers; (ii) Email (dd 28.7.06) reference “Forthcoming
Consultation – Countryside and Environmental Impact Assessment (EIA)”; (iii)
Email (dd 1.8.06) reference “Burial Ground Charges”; (iv) Note reference “DAPC
Website – Login/Password”; (v) Note reference “DAPC New Clerk’s Course”; (vi)
Note reference “Civic Engagement and Neighbourhood Governance – Which
Structure Works?: - Copied to Cllrs with their Summer Update Memorandum –
responses required by DAPC by 4.9.06; (vii) Poster reference “Parish Plan:
Information Event”; (viii) Email (dd 11.8.06) from NALC reference “Regional
Development Officer Vacancies - NALC”; (ix) Email (dd 21.8.06) reference
“Community Leadership Conference – 11th September 2006”; (x) Email (dd
21.8.06) reference “Speed Limits Guidance”; (xi) Email (dd 25.8.06) and
attachment reference “CRC Discussion paper on Shire Local Government”; (xii)
Email (dd 25.8.06) reference “Police Plea for Help – Covert Methods”; (xii)
Email (dd 31.8.06) reference “NALC Annual Conference 2006”; (xiii) Email (dd
5.9.06) reference “Funding Event – Liverton Village Hall on 3.10.06”; (xv)
Village Green Magazine (Issue 105 – September 2006) – also contains CCD
2005-2006 Review and CCD Courses/Meetings (Various) - copy placed at post
office and parish hall; (xvi) Email (dd 12.9.06) reference “Chairman’s
Allowance”; (xvii) Email (dd 14.9.06) reference “Youth News Local – Issue 5” –
Copy placed at post office/parish hall; (xviii) Email (dd 14.9.06) reference
“LCR Opinion Article – Dual Hatted Members”; (xix) Email (dd 18.9.06)
reference “Day Tour – South Somerset Hydropower Group”; (xx) “DAPC Annual
Report 2005-6”; (xxi) “DAPC Newsletter (September/October 2006”; (xxii) Email
(dd 18.9.06) reference “Town and Parish Council NTS Survey” – Clerk completed
survey online as necessary; (xxiii) Email and attachment (dd 18.9.06)
reference “DRN Funding Master Classes”; (xxiv) Email (dd 19.9.06) reference
“Clerk Vacancy – Clovelly Parish Council”;
b) Agenda and associated papers for NDDC’s Barnstaple, Fremington and Instow
Area Committee for Wednesday 9th August 2006 at 7 pm
c) Minutes of NDDC’s Standards Committee Meeting of Wednesday 26th July 2006
at 7 pm together with Agenda for meeting of 27th September 2006 and minutes of
meeting of 26th July 2006
d) NDDC’s Members Services Weekly Information Sheets for w/c 21.7.06, 28.7.06,
4.8.06, 11.8.06, 18.8.06, 25.8.06, 1.9.06, 8.9.06 and 15.9.06
e) The Crown Estates Annual Report 2006
f) Exclusive Invitation to Coffee Mornings in aid of “Directory of Services
etc for Adults with Learning Disabilities in North Devon and Torridge”: -
Clerk’s note: received with insufficient time to circulate to Cllrs.
g) Email (dd 31.7.06) from parishioner reference “Virtual Footpath at Yelland/Instow”:
- Clerk declined the offer of retaining the paperwork of relevance to this
initiative that had been suitably recorded in previous minutes.
h) Atlantic Coast Express Magazine (Summer 2006 Edition)
i) Royal Devon and Exeter NHS – RD and Express Magazine (Issue 7 – August
2006)
j) Complaint from parishioner reference overgrown hedges on footpaths at (i)
Rectory Lane/Anstey Way (Mays Fields) and (ii) Atturm to Bridge (Over Tarka
Trail): - (i) Spoke to landowner who said hedge was to be cut by a contractor
in approx 2 weeks – agreed for parish handyman to remove worst offending
brambles in the meantime; handyman told (ii) Handyman assessed the problem and
removed offending brambles; parishioner advised of outcome.
k) (i) Agenda of meeting of NDDC’s Ilfracombe and Northern Rural Area
Committee of 14th August 2006 at 7 pm and associated papers. (ii) Minutes of
meeting of 14th August 2006
` l) Letter (undated – received 9.8.06) from IPG reference “Saltex 2006”
m) Email (dd 10.8.06) from The Local Channel reference the “August 2006
Edition”
n) Email (dd 11.8.06) from Cllr Cann DCC reference “Instow – Speed Limits”: -
(see item (s) below)
o) Email (dd 10.8.06) from Clerk to parishioner reference “Parish Seat –
Damaged”
p) Minutes of NDDC’s Barnstaple, Fremington and Instow Area Committee of
Wednesday 9th August 2006
q) Letter (undated – received 17.8.06) and attachments from Encams concerning
“Local Environmental Quality – A Town and Parish Council Guide”: - Contains a
hard back guide entitled “A Guide to Improving Your Local Environment” and a
pamphlet referring to “Litter and the Law – A Guide for the Public” (Copy
placed at Post Office for parishioners).
r) Details of Meeting of North Devon Voluntary Services at Filleigh Village
Hall on Thursday 28th September reference “Changing Culture of Funding”: -
Passed to Chairman for consideration of attendance.
s) Information (17.8.06) from parishioner reference “Traffic Count at Instow –
Authorised?”: - Clerk checked with DCC and ascertained that speed checks were
being carried out in vicinity of Instow Quay – Marine Parade; parishioner
updated and thanked for information – see item (n) above.
t) Letter (dd 18.8.06) from Nick Harvey MP reference “Summer Mobile Surgery
Dates 2006”: - Copy placed at Post Office and Venn Cross parish council notice
boards.
u) Information received by Clerk reference “Damaged concrete casing to well
near Cullemartin, Worlington Hill, Instow – danger to motorists/pedestrians”:
- Clerk visited the scene and having ascertained there was a likely chance
that some of the damaged concrete might fall onto the highway, contacted DCC
Local Services who advised it was the landowners responsibility to resolve it
or they would carry out the necessary repairs and recharge it to the
landowner. Landowner advised by email (18.8.06).
o) Agenda and associated papers of NDDC Meeting of Wednesday 30th August 2006
at 7 pm.
p) Annual Report of North Devon Homes 2006
q) (i) Email (dd. 24.8.06 – also copied to Chairman Instow in Bloom) from
parishioner reference “Japanese Knotweed (JK) - Instow”: - Points out there is
JK in the open area between Chandlers Court and the main road opposite Silver
Threads; IIB already aware of this and taking appropriate action together with
NDCCS. Parishioner advised.
(ii) Email (dd 8.8.06) from parishioner reference “Invasive Weeds
Symposium/The Eden Project – 26th October 2006”: - Also copied to IIB – IPC to
note.
r) Complaint (25.8.06) from parishioner reference “Pub Signs in Village”: -
Referred to a sign advertising “The Wayfarer” affixed to the wall opposite
Sand Dunes Charter Toilets and other signs on the grass verge along Anstey Way
(at or about Atturm junction) believed to be advertising “The Bar”.
Information passed to DCC Local Services who agreed to deal as necessary;
parishioner told.
s) Complaint (24.8.06) from parishioner reference “Damaged Parish Seat –
Worlington Hill”: - Seat examined by parish handyman and temporarily repaired;
appeared to have been hit by a vehicle possibly turning at junction where seat
is situated. A full repair to be done by the handyman asap; parishioner
advised.
t) The Local Column - September 2006
u) Devon In Touch Monthly News Round Up (September 2006)
o) Letter (dd 1.9.06) from North Devon and Exmoor Regeneration Company
reference “Bridges Project and Parish/Town Plans” – Letter copied on to
Chairman as requested.
p) Clerks and Councils Direct Magazine (Issue 47 – September 2006)
q) North Devon direct Magazine (Issue 2 – Autumn 2006)
r) Letter (dd 4.9.06) and poster from Royal Devon and Exeter NHS Foundation
Trust reference “Constituency Meetings”: - Poster placed at post office
although no meeting scheduled for North Devon – nearest venue Tiverton!
s) Telephone call (1.9.06) from parishioner reference “Early morning noise –
unloading of canoes/Marine Parade” - Parishioner advised this was not a parish
council matter and to speak to NDDC Environmental Health if it persisted.
t) Telephone call (4.9.06) from “Instow Adopt a Beach Coordinator” reference
“Beach Clean on Sunday 17th September 2006”
u) Telephone call (5.9.06) from Barnstaple resident seeking information as
regards “Marrying at Instow”:- Caller provided with telephone number of church
warden – not within the remit of the parish clerk!
o) Devontalk Magazine (Autumn Edition)
p) Enquiry from parishioner reference ownership of hedge adjacent to Estuary
View that abuts on to Footpath 16 (Venn Cross to Tarka Trail): - Clerk
communicated with DCC footpath warden and passed on relevant information to
said parishioner.
q) Devon Rural Transport Partnership Summer Newsletter 2006
r) Flyers from Macmillan Cancer Support reference “15th Annual Exmoor Charity
Challenge (1st October 2006)” and “Join The World’s Biggest Coffee Morning –
29th September 2006”
2609/10 FINANCE
1. INCOME: -
Car Park Takings Period ending 26th July 2006 £ 818.40
Ditto Period ending 2nd August 2006 £ 752.15
Ditto Period ending 9th August 2006 £ 952.10
Ditto Period ending 16th August 2006 £ 705.20
Ditto Period ending 25th August 2006 £ 842.40
Ditto Period ending 8th September 2006 £1,258.85
Ditto Period ending 13th September 2006 £ 554.50
Ditto Period ending 20th September 2006 £ 220.00+
Instow Marine Mooring Fees 2006 £1,000.00
HM Revenue & Customs Vat Refund April/July 2006 £1,401.02*
TOTAL: - £8,504.62
Key: -
+Car Park Takings £1,915.79 up on same time 2005
* Includes £1,225.00 refund on tractor J4590TT/Bacs payment.
2 (a) EXPENDURE: -
Mr M Harris Village Handyman £ 409.50#
Mr M Harris Grass Cutting (No 4) £ 190.00 Mr P Cook Beach Cleaning £ 365.00
O J Williams Purchase of 20 litres of Engine Oil £ 30.55=
BT Tel Account per 01271 372408 £ 79.27*
Allianz Cornhill Tractor Insurance 2006/7 £ 195.89
DAPC Attendance by Clerk – AGM (30.9.06) £ 15.00
TOTAL: - £1,285.21
Key: -
# Includes £45.50 for hedge trim (Atturm to Bridge) and remove, repair and
replace damaged IPC’s notice board at Boathouse Bus Shelter.
= To replace stolen oil drum - see correspondence.
* Service (Package Fees/Line Rental and Phone Book entry) charge £36.13,
£11.81 Vat and £31.33 cost of calls.
2 (b) EXPENDITURE: -
Mr. M Harris Village Handyman £ 543.00 #
Mr. M Harris Grass Cutting (No 5) £ 190.00
Mr. P Cook Beach Cleaning £ 412.00$
Mr. R Jacob Clerk’s Remuneration £ 780.00
Mr. R Jacob Clerk’s Expenses £ 414.39+
Inland Revenue Re Mr R Jacob £ 220.00
Audit Commission Audit Fees 2006 £ 293.75=
BemroseBooth Car Park Tickets £ 225.60
Mr. G May Tractor Garage Rental (July – Sept 2006) £ 112.80*
TOTAL: - £3,191.54
Key: -
# Includes £377 handyman activity, bus shelter maintenance (as approved) £140
and £26 car park machine maintenance.
$ Includes £47 for payment of puncture repair to tractor tyre (receipt)
+ Includes £14.99 (Parish Seat Paint), £12.00 (P3 activity) and £46.40
(Training – Planning)
= Was £141 in 2004/5; increase due to IPC’s income and expenditure for year
2005/6 exceeding £25,000. (Clerk referred to an email from Audit Commission dd
19.9.06)
* Includes £16.80 VAT – recoverable
3. BANK – STATEMENT OF ACCOUNTS: -
Lloyds Bank Treasurers a/c no.02350065 as @ 25.8.06 (Statement) = £60.75*
Lloyds Bank Business a/c no. 02348842 as @29.6.06 (Statement) = £13,447.81+
+Key:
* According to Clerk’s records – 75p (2 cheques to the total value of £60
uncashed)
+ According to Clerks records - £20,124.48 as at 20.9.06.
4. RESOLUTION REQUIRED: -
(a) The Clerk reported it had been agreed to transfer £1,285.00 from Lloyds
Bank Business account number 02350065 to Lloyds Bank Treasurers account number
02348842 to cover cheques as at 2 (a) above when he met informally with the
Chairman/Vice Chairman (cheque signatories) on 17.8.06. IPC RESOLVED to ratify
this decision. (Noted)
(b) IPC RESOLVED to transfer £3,192.00 from Lloyds Bank Business account
number 02350065 to Lloyds Bank Treasurers account number 02348842 to cover
cheques as at 2 (b) above. (Action: The Clerk)
5. MISCELLANEOUS: -
a) IPC Public Liability Insurance Cover/Tractor Fuel Tank Storage: - (i) The
Clerk confirmed he had written to the Allianz Cornhill (AC) (21.7.06) advising
them of this tank’s existence and location. (Noted)
(ii) The Clerk then referred to a series of emails from the AC regarding his
letter of 21.7.06 that confirmed no additional premium would be required for
the current period of cover. The Clerk said a policy endorsement had been
received as of 15.9.06. (Noted)
b) Charity Commission – Annual Information Update 2006/Instow Recreation
Ground: - The Clerk advised IPC this had been received (letter dated 18.7.06)
and attended to immediately; copy of response on file. (Noted)
c) Letter and attachments (to Chairman of IPC & Clerk) from Society of Local
Council Clerks reference “Clerk’s Membership”: - The Clerk briefed IPC as to
content. After discussion it was RESOLVED to take NFA. (Noted)
d) Email (dd 4.9.06) from DAPC reference “Vat – Car Park Charges”: - The Clerk
advised Cllrs this did not appear to affect IPC’s current parking charges
(where Vat was not relevant) although he had liaised with Mr G Day (IPC’s IA)
just to have all possibly implications considered bearing in mind that IPC was
registered for VAT pre 2003 and that a six year time limit for claims might be
relevant. The Clerk said he would report back at a later meeting updating
Council as necessary.
(Action: The Clerk)
e) Letter (dd 5.9.06) from NDDC reference “May 2007 Elections”: - The Clerk
said this reminded IPC that the ordinary elections of District and Parish
Cllrs would be held on Thursday 3rd May 2007 and that to assist budget
considerations for the costs of the election it submitted examples of recent
costs of by-elections within the area. The Clerk suggested that this be taken
into consideration by IPC’s Finance Sub Committee when it meets to consider
IPC’s Budget for 2007/8 in Oct/November 2006. IPC RESOLVED to adopt this
recommendation. (Action: IPC’s FSC)
f) Email (dd 7.9.06) from Charities Aid Foundation reference “The Give it Up
for Charity Challenge is Here”: - The Clerk said he had copied this to Cllrs
for their individual consideration as this would seem to be an initiative that
IPC could not participate in. (Noted)
g) Email (dd 8.9.06) from Cllr Green (Treasurer –Instow Parish Hall Committee)
reference “Building Society Account (Bristol and West BS – now merged with
Britannia BS) – Instow New Village Hall Committee”: - The Clerk advised IPC
that Cllr Green had no knowledge of the origin of this account nor of the
mailing address of 7 Old Rectory Close. (Noted)
(ii) The Clerk said he had checked with Mr G Day (IPC’s IA) who was similarly
unaware of the origin of this account and was supportive to a view that the
account should be closed and paid into Parish Hall account. (Noted)
(iii) Cllr Green said this was a similar view to that of the Parish Hall
Committee and that he intended to take such action. (Noted)
h) Audit Commission - Annual Return for the Year ended 31st March 2006: - (i)
The Clerk reported receipt of a letter (dd 29.8.06 – received 6.9.06) from the
Audit Commission together with the Certified Annual Return for the financial
year ending 31st March 2006. He advised Cllrs that the External Auditors
Certificate and Opinion (Section 3) stated, “on the basis of our review, in
our opinion the information contained in the annual return is in accordance
with the Audit Commissioner’s requirements and no matters have come to our
attention giving cause for concern that relevant legislation and regulatory
requirements have not been met”. The Clerk further reported that no other
matters, not affecting the opinion of the Audit Commission, had been drawn to
the attention of Council and that he had copied all correspondence to Mr G Day
(IPC’s IA) and thanked him for his work and support in performing the internal
audit process. (Noted)
(iii) The Clerk confirmed that the “Notice of Conclusion of Audit and Right to
Inspect the Annual Return for the year ending 31st March 2006” form had been
displayed on IPC’s notice board at John’s Post Office on Wednesday 13th August
for a 14 day period (to end on 27th September); he said that as of the date of
the meeting no parishioner had requested to see the return. (Noted) (iv) Cllr
Johns (Chairman) said he wished to place on record his grateful thanks to Mr G
Day (IPC’s IA) and The Clerk for all the hard work they had done in ensuring
IPC’s audit was is in accordance with the Audit Commissioner’s requirements
and that all regulatory requirements had been met. (Noted)
i) (a) NDDC Beach Grant 2006 and (b) Beach Cleaning 2006: - (a) The Clerk
advised IPC that he intended to shortly put the necessary paperwork together
to claim this grant which totalled £1,800.00. (Noted)
(b) The Clerk told IPC he had authorised the beach cleaner to continue to
clean the beach up to and including Sunday 24th September because of the
excellent weather currently being experienced, coupled with high usage of the
beach. This, he said, amounted to 12 additional days at 2 hours per day = 24
hours at £5.50 per hour (£132). IPC RESOLVED to ratify this decision. (Action:
The Clerk)
j) NALC Employment Briefing E06/06 (dd 8.9.06) reference “The Employment
Equality (Age) Regulations 2006”: - The Clerk advised IPC that this would be
filed for future reference. (Noted)
k) Letter (dd 12.9.06) from Portman Building Society (Instow Recreation Ground
account) reference “Proposed Merger of Portman and Nationwide Building
Societies”: - The Clerk advised IPC of the content of this letter. (Noted)
k) Email (dd 18.9.06) from EU Money Service reference “EU Grants Directory
2006 – Offer”: - The Clerk advised IPC of the content of this email on which
it was RESOLVED to take NFA. (Noted)
l) IPC’s Finance Sub Committee Meeting - Budget 2006/7: - The Clerk reported
that IPC’s FSC would need to meet shortly after the October meeting of IPC to
discuss the budget for 2006-7. The draft budget, he said, would then, be
brought before IPC at its next meeting in November for discussion and
amendment/ratification as necessary. (Noted)
2609/11 PLANNING
a) Extension to dwelling at Lundy View (formerly Ivy Cottage), Millards Hill,
Instow (Reference No 42633): - (i) The Clerk reported receipt of this
application (22.7.06) and of having passed it immediately to the Vice Chairman
for the attention of IPC’s PSC; for response by 8th August or an extension to
be applied for. (Noted)
(ii) The Clerk confirmed that the details of the application had been placed
on Instow’s website for the information of parishioners. (Noted)
(iii) The Clerk told IPC that IPC’s PSC had RESOLVED to recommend approval of
this application and that NDDC Planning had been informed 2.8.06. (Noted)
(iv) The Clerk reported receipt of a letter from NDDC Planning (received
9.9.06) stating that NDDC had GRANTED permission for this application with
conditions as listed. (Noted)
b) Listed building application for alterations to storeroom to form garage and
store at The Barn, Middle Huish, Instow (Reference 42683): - (i) The Clerk
reported receipt of this application (4.8.06) and of having passed it
immediately to the Vice Chairman for the attention of IPC’s PSC; for response
by 22nd August or an extension to be applied for. (Noted)
(ii) The Clerk confirmed that the details of the application had been placed
on Instow’s website for the information of parishioners. (Noted)
(iii) The Clerk told IPC that IPC’s PSC had RESOLVED to recommend approval of
this application and that NDDC Planning had been informed 14.8.06. (Noted)
(iv) IPC RESOLVED to ratify this decision. (Noted)
c) Extension to dwelling at Sea Breeze, 3 Kiln Close Lane, Instow (Reference
No 42686): - (i) The Clerk reported receipt of this application (4.8.06) and
of having passed it immediately to the Vice Chairman for the attention of
IPC’s PSC; for response by 22nd August or an extension to be applied for.
(Noted)
(ii) The Clerk confirmed that the details of the application had been placed
on Instow website for the information of parishioners. (Noted)
(iii) The Clerk advised IPC that IPC’s PSC had RESOLVED to recommend refusal
of this application on the grounds that the proposed plans involved a
significant increase in the mass of the building, it would not be in keeping
with adjoining properties and the proposed balcony would result in loss of
privacy to an adjoining property; he said NDDC Planning had been informed
17.8.06. (Noted)
(iv) The Clerk then referred to a letter (dd 15.9.06) from NDDC Planning,
together with a notice, advising IPC that NDDC Planning had APPROVED this
scheme for reasons as listed in the letter/notice; the Clerk read it to
Council. (Noted)
d) Letter from NDDC reference “Extension to dwelling together with conversion
of garage to form additional living accommodation & demolition of store at
Ocean View, Millards Hill, Instow (Reference No 42404): - The Clerk said this
stated that NDDC Planning had GRANTED permission to this application with
conditions as listed. (Noted)
e) Demolition of existing and erection of new extension to dwelling at
Westaway, Anstey Way, Instow (Reference No 42732): - (i) The Clerk reported
receipt of this application (9.8.06) and of having passed it immediately to
the Vice Chairman for the attention of IPC’s PSC; for response by 29th August
or an extension to be applied for.
(Noted)
(ii) The Clerk confirmed that the details of the application had been placed
on Instow’s website for the information of parishioners. (Noted)
(iii) The Clerk advised IPC that IPC’s PSC had RESOLVED to recommend approval
of this application and that NDDC Planning had been informed 14.8.06. (Noted)
(iv) IPC RESOLVED to ratify this decision. (Noted)
*** Cllr Johns declared an interest on this application and did not speak***
f) Letter (dd 7.8.06) from NDDC reference “Extension to dwelling together with
raising of roof to create first floor at Oaktree, Anstey Way, Instow
(Reference No 42438): - (i) The Clerk said this stated that NDDC’s Planning
Committee were to consider this application at their meeting of Wednesday 16th
August 2006 at 2 pm and that IPC was invited to address the committee. He said
the letter had immediately been passed to the Vice Chairman for consideration
and that subsequently a decision had been taken not to attend. (Noted)
(ii) The Clerk said that further correspondence (dd 9.8.06) had been received
from NDDC Planning reference this hearing, namely additional supporting
information from the applicant’s agent together with Planning Committee Agenda
for 16.8.06 and supporting papers. He said it did not appear to have any
bearing on the previous recommendation to REFUSE this application by IPC and
that all relevant papers were handed to the Vice Chairman. (Noted)
(iii) The Clerk then referred to a letter (dd 17.8.06) from NDDC Planning
advising IPC that a site meeting was to be made by NDDC’s Planning Committee
to Oaktree at approx 12 Noon on Tuesday 29th August 2006 and that a
representative of IPC was invited to attend. He said the Vice Chairman had
been informed and was subsequently copied in on the letter by the Clerk. The
Vice Chairman confirmed he had attended the site meeting and reaffirmed IPC’s
views. (Noted)
(iv) The Clerk reported receipt of a letter (12.9.06) from NDDC Planning to
the effect this application was to be considered by NDDC’s Planning Committee
on Wednesday 20th September 2006; he said he had liaised with the Vice
Chairman and a decision had been taken not to attend. (Noted)
g) (i) Erection of 8 self contained residential units together with erection
of workshop/store at The Meadows, Anstey Way, Instow (Reference No 39404): -
The Clerk said this stated that NDDC Planning had REFUSED this application for
reasons as listed and confirmed that a copy of the letter had been provided to
Cllrs with their agenda papers (14.9.06). (Noted)
(ii) Extension to provide 6 units of accommodation at The Meadows, Anstey Way,
Instow (Reference No 42629): - (i) The Clerk reported receipt of this
application (9.9.06 – postmarked 25.8.06; delayed by sorting office strike)
and of having passed it immediately to IPC’s PSC for attention; for response
by 15th September - however, in view of the delay in receipt (see above) an
extension had been granted by NDDC Planning until the meeting. (Noted)
(ii) The Clerk confirmed that the details of the application had been placed
on Instow’s website for the information of parishioners. (Noted)
(iii) After deliberation IPC RESOLVED to recommend approval of this
application on the condition it replaced a previously approved scheme/the
previous approved scheme had lapsed/been withdrawn, surface water run-off was
managed in an appropriate way and Off Street Parking was sufficient to
alleviate concerns of public safety and annoyance/grievances to neighbouring
properties. (Action: The Clerk)
h) Erection of 1 dwelling (amended design to planning permission 39545) at
land at Lane End Close, Instow (Reference No 42819): - (i) The Clerk reported
receipt of this application (9.9.06) and of having passed it immediately to
IPC’s PSC for attention; for response by 25th September or an extension to be
applied for. (Noted)
(ii) The Clerk confirmed that the details of the application had been placed
on Instow’s website for the information of parishioners. (Noted)
(iii) The Clerk reported receipt (15.9.06) of additional information as
regards this application that had been forwarded by NDDC Planning at the
request of IPC’s PSC; it had been passed to the Vice Chairman. (Noted)
(iv) After deliberation IPC RESOLVED to recommend REFUSAL of this application
on the grounds it effected the privacy of neighbouring properties, it was an
over intensification of the site and it was not in keeping with properties
within the immediate vicinity. (Action: The Clerk)
i) Erection of balcony at 1 South View, Marine Parade, Instow (Reference No
42860): - (i) The Clerk reported receipt of this application (9.9.06) and of
having passed it immediately to IPC’s PSC for attention; for response by 27th
September or an extension to be applied for. (Noted)
(ii) The Clerk confirmed that the details of the application had been placed
on Instow’s website for the information of parishioners. (Noted)
(iii) The Clerk referred to a letter (dd 17.9.06) from a parishioner reference
this application; the parishioner had been advised, by answer phone message
(19.9.06), to ensure it was also sent to NDC Planning. The Clerk read it to
Council. (Noted)
(iv) After deliberation IPC RESOLVED to recommend APPROVAL of this application
on the proviso that measures were taken to protect the privacy/loss of light
of neighbouring properties, particularly Bridge View. (Action: The Clerk)
j) Raising of roof to form loft extension to provide additional accommodation
at 2 Old Rectory Close, Instow (Reference No 42861): - (i) The Clerk reported
receipt of this application (9.9.06) and of having passed it immediately to
IPC’s PSC for attention; for response by 28th September or an extension to be
applied for. (Noted)
(ii) The Clerk confirmed that the details of the application had been placed
on Instow’s website for the information of parishioners. (Noted)
(iii) The Clerk advised IPC that the Vice Chairman had raised an objection to
this scheme in writing with NDDC Planning and had declared an interest. In
addition he was in possession of two other letters of objection that had been
passed to NDDC Planning. He read each to Council. (Noted)
(iv) After deliberation IPC RESOLVED to recommend REFUSAL of this application
on the grounds the proposal was not in keeping with other properties,
primarily bungalows, in the Close, it would amount to an over intensification
of the site and if granted it would alter the character of the Close. (Action:
The Clerk)
*** Cllr White declared an interest, left the room and did not speak***
k) Letter (dd 18.8.06 – received 7.9.06) reference “Town and Country Planning
Act 1990 – Section 211 Notice Tress in Conservation Area – Notification of
works to trees in a conservation area in respect of removal of 1 bay and 1
pittosporum at Quay House Cottage, Instow (Reference No 42608): - The Clerk
said this stated that NDDC had resolved to raise no objection to the proposed
works provided such works were carried out in accordance with the relevant
recommendations of BS 3998 – 1989 (recommendation for tree work). (Noted)
l) Letter (dd 11.9.06) from NDDC Planning reference “Listed Building
Application for erection of conservatory, repositioning of rear door and porch
and conversion of existing rear door to windows at Cobbles (2 Quay Cottages),
Bridge Lane, Instow (Reference No 42376): - The Clerk said this stated that
this application was to be considered by NDDC Planning Committee on Wednesday
20th September 2006 and that a representative of IPC was invited to attend and
address committee. He said no further action had been taken by him (following
liaison with the Vice Chairman) as IPC originally recommended APPROVAL of this
application at its meeting of 20th July 2006. (Noted)
m) Letter (dd 7.8.06) from NDDC Planning Manager reference “Code of Practice –
Validation Checklist for Planning and Other Applications”: - (i) The Clerk
said this stated that NDDC had prepared this draft code of practice on the
validation of planning and other applications for public consultation. It
sought the views of IPC adding that the draft would be available on NDDC’s
website from the 7th August, namely “www.northdevon.gov.uk” and that any
responses were required by Monday 18th September 2006. (Noted)
(ii) The Clerk said the letter and draft code had immediately been passed to
the Vice Chairman for circulation amongst IPC’s PSC, and that a copy of the
letter, that contained the relevant website address, had also been circulated
to Cllrs with their summer recess memorandum. (Noted)
(iii) After deliberation IPC RESOLVED to take no further action. (Noted)
n) Letter (dd 15.9.06) from NDDC (Members Services Coordinator) reference
“Planning Committee Meetings/Timings”: - The Clerk read this to council; it
referred to the current timings of NDDC Planning Meetings that were primarily
held in the afternoons/weekdays and sought IPC’s views as to its
suitability/alternatives. After discussion it was RESOLVED to reply to the
effect that weekday evening meetings would be more appropriate especially as
many Cllrs were committee during the daytime. (Action: The Clerk)
o) DAPC Introduction to Planning Course (Exeter) – 14th September 2006: - The
Clerk briefed IPC on his attendance at this excellent event and recommended it
to Cllrs should similar opportunities become available. (Noted)
2607/12 ANY MATTER RAISED AT THE DISCRETION OF THE CHAIRMAN
a) Doggy Bins – Instow: - Cllr Cook said that NDDC should provide bigger doggy
bins or empty them more regularly as this season many had been filled to the
brim thus creating a health hazard/unsightly. IPC RESOLVED to liaise with NDDC
to see if this state of affairs could be rectified for the future. (Action:
The Clerk)
b) Footpath Gate – Venn Cross to Tarka Trail: - Cllr May said there was a gate
on this footpath that required replacing; the Clerk said it had already been
reported to the DCC Footpath Warden and that it was in hand – he said he
would, however, chase it up. (Action: The Clerk)
c) Code of Conduct/Declaration of Interest Presentation: - The Clerk reminded
Cllrs that the next IPC meeting in October (19th) would be preceded at 7pm by
a talk to be given by Don Pratt (NDDC Monitoring Officer) and it was hoped
that a good attendance would prevail. He said an invitation had been extended
to Westleigh PC Cllrs although to date he had no idea if any were to attend.
(Noted)
There being no other business the meeting was closed.
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