|
Present: - Councillors P Cook, N Crombie, C Harper, M Green (Vice Chairman), A
Johns, G May, B Thomas, S White (Chairman) and Mr R Jacob (Parish Clerk).
In Attendance: Cllrs R Cann (DCC), B Moores (NDC) and 3 parishioners.
2102/1 PRAYER
The Clerk led the Council in prayer
2102/2 APOLOGIES
Cllrs Mrs T Dipper
2102/3 COUNCILLOR DECLARATION OF INTEREST
Item 2102/6 (a) – Instow/Residents Parking Survey - Cllr Johns declared a
pecuniary interest, left the room and did not speak. (Noted)
2102/4 POLICE REPORT
a) In the absence of the Police there was no report. (Noted)
a) Crime: -
Constable Hodgson said that no crimes had been reported in the parish since
the last meeting. (Noted)
(b) Clerk’s Note: -
In a subsequent report received (19.2.11) from PCSO Meaker it was noted that
three crimes (x1 theft non specific, x1 theft by employee and x1 theft of
conveyance other than motor vehicle) had been reported in the parish since the
last meeting and that 9 other matters had been the subject of an incident log
namely, admin (x1), crime related/theft (x3), anti-social behaviour (x 1),
public safety/device (firework) found on beach (x1), public safety (x1),
domestic (x1) and insecure property (x1). (Noted)
2102/5 PARISHIONERS
(a) Miscellaneous Matters: -
A parishioner spoke on the following matters: -
(i) Footpath (Oil Pipeline Site) – Tarka Trail: -
(i) The parishioner said it would be desirable to have this link, between the
Tarka Trail and the Coastal footpath, adopted as an official footpath. (Noted)
(ii) Footnote: - Since the meeting Cllr Cann (DCC) has agreed to look into
this and act as necessary. (Action: Cllr Cann)
(ii) DuneZed: -
The parishioner outlined a number of ways by which this initiative (on the old
power station site) would, in his opinion, have a detrimental effect on the
parish and he urged IPC to retain an interest albeit it had yet reached a
planning application stage. (Noted)
(iii) Street Lighting: -
(a) The parishioner said he would be interested to know, in due course, what
progress had been made in cost and energy saving by the reduction of lighting
hours. (Noted)
(b) Cllr Cann said this was an on-going process and was in hand. (Noted)
(iv) Children’s Play Area/Tarka Trail: -
The parishioner enquired what progress had been made on this scheme; he
highlighted a number of issues that were of concern to him. He was advised
that this matter was to be discussed later in the meeting. (Noted)
(b) Children’s Play Area/Tarka Trail: -
A parishioner said she was not in favour of this initiative. (Noted)
2102/6 REPORT OF COUNTY COUNCILLOR R CANN
(a) Instow – Residents Parking Survey: -
(i) Cllr Cann said he had received a number of responses from parishioners and
that they were more or less split down the middle with about half in favour
and half against. Cllr Cann suggested that IPC form a Traffic Management Sub
Committee with the sole intention of meeting with him and an appropriate DCC
Officer so as to take the matter forward. (Noted) (ii) After a discussion IPC
RESOLVED that the Chairman, Vice Chairman and Cllrs Thomas and Harper together
with the Clerk would form that committee; Cllr Cann agreed to liaise with the
Clerk as regards suitable meeting dates. (Action: Cllr Cann) *** Cllr Johns
declared a pecuniary interest on this matter, did not speak and left the room
***
(b) Grass Cutting: -
(i) Cllr Cann said that DCC had, that day, taken the decision, for cost
cutting/budgetary reasons, to reduce verge grass cutting to only twice per
annum (instead of 6) and although he had spoken against this policy it had,
regrettably, been adopted. (Noted)
(ii) The Clerk said he had yet to receive an official notification from DCC
Highways but that he suspected this decision was bound to have a detrimental
impact on its annual grass cutting grant that presumably would be cut by
2/3rds. The Clerk reminded IPC that this would equate to a grant of somewhere
just short of £1,000 and that it currently had a “agreement” with a local
contractor that related to a financial outlay of something in excess of
£2,000. IPC RESOLVED to discuss this at its next meeting when more detailed
information might be available. (Action: The Clerk)
(c) Sand on Highway near Boathouse: -
Cllr Cann said he was pleased that DCC Highways had moved the vast amount of
sand that had accumulated at this location following a period of strong winds
but that he was most disappointed at the lack of support and involvement from
NDC. Cllr Cann was thanked by the Chairman for facilitating its removal.
(Noted)
c) General: -
Cllr Cann spoke of “Reduction of Bus Subsidies” (equating to a saving of many
thousands of pounds), “Highways – Budgetary Savings” (relevant initiatives
were outlines) and “NDC – Planning Enforcement” (612 cases currently being
investigated).
(d) Potholes – Insurance Claims: -
In reply to a question from Cllr Thomas, Cllr Cann said that this was
“substantial”. (Noted)
(e) DCC Budget 2011/12: -
In answer to a question from Cllr May, Cllr Cann said that £55M had been cut
and that this would involve staff lay-offs at all levels. (Noted)
2102/7 REPORT OF DISTRICT COUNCILLOR B MOORES
(a) Meeting NDC and IPC – 17th March 2011 (Management of Quay Car Park etc): -
Cllr Moores said this meeting had, in his view, been most productive and had
reached a good outcome; he said full details would be given later in the
meeting. (Noted)
(b) Instow Methodist Chapel: -
Cllr Moores said he had been advised by NDC Planning that it was investigating
an unauthorised change of use. (Noted)
(c) Sand on Highway – Boathouse: -
Cllr Moores said he was most unhappy as to the lack of immediate and positive
action by the local authorities following a period of strong winds and which
had resulted a in large quantity of sand being blown onto the pavement and
road at this location. He said he was determined to come up with a policy that
ensured quick and prompt action in the future. (Action: Cllr Moores)
(d) Council/Business Tax – Use of: -
In answer to a question from Cllr May, (IPC Meeting – 13th January 2011), Cllr
Moores said NDC’s Income on Council/Business Tax was 78M made up of Council
Tax 45M, Business Rates 26M and Council Tax Benefits £2M. He added that
Expenditure consisted of DCC £38M, NDC £7M, D and C Police £5M and D and S
Fire and Rescue £2M. He added that NDC’s reserves were approximately £1.2M.
Cllr May thanked him for the information. (Noted)
(e) NDC Budget: -
(i) Cllr Moores said that NDC had found £2M in savings to meet the budget
shortfall created by government spending cuts and the economic downturn. He
said Cllrs had agreed a budget which included over £1M in savings identified
by the council’s senior managers; he said it had been achieved mainly through
more efficient working practices, not replacing staff that leave and general
day to day spending reductions. Cllr Moores added that it also included cut in
grants to a number of external organisations all of which had been consulted
on the likely impacts of the decision – he gave examples. Following further
details, Cllr Moores said that the budget, so far agreed to by the Executive,
would now be put forward for approval at a meeting of full council on the 22nd
February. (Noted)
(ii) Cllr May asked why only cuts in staff were being done at the coal face
and not in administration/offices for example. Cllr Moores said there were to
be no compulsory redundancies, just natural wastage. (Noted)
(f) NDC’s Car Lease Scheme:-
Cllr Thomas said a parishioner had approached him with a view to establishing
what savings NDC had made by scrapping this scheme; after a discussion it was
agreed that Cllr Thomas should advise the parishioner to write to Cllr Moores
direct; he would then furnish a full answer. (Action: Cllr Thomas/Cllr Moores)
(g) Revised Bathing Water Directives: -
Cllr Moores said he had attended a recent meeting on this subject at the Civic
Centre and to which Cllr Green had also been in attendance. He said he felt
the meeting had been most productive. (Noted)
2102/8 MINUTES
It was RESOLVED that the January 2011 minutes of Instow Parish Council be
approved and signed. (Noted)
2102/9 MATTERS ARISING FROM THE MINUTES
a) Item 2101/6 (a) – Instow: Residents Parking Survey: -
See item 2102/6 (a). (Noted)
b) Item 2101/7 (d) – NDC Council/Business Tax: -
See item 2102/7 (d). (Noted)
c) Item 2101/9 (a) – Management of Quay Car Park: -
(i) The Chairman and Clerk reported on a meeting that had been held at The
Commodore Hotel, Instow at 3pm that day, Thursday 17th February 2011; the
Chairman and Clerk represented IPC together with Mrs Rose Day (former Chair of
IPC) and NDC was represented by Cllr Des Brailey (Leader of NDC) and Cllr
Moores (NDC Instow). (Noted)
(ii) It was said that the meeting had been most productive despite the fact it
had been established, once and for all, that the Ransom Strip monies (said to
be in the region of £72,000) no longer existed having been used in the build
of the new Charter Toilets at Lane End/Marine Parade (circa 2002), It was
agreed there had been a massive breakdown in communications in this regard
that had resulted ever since, in countless hours spent by IPC and certain NDC
Cllrs/Officer on exploring ransom strip projects and community consultation.
(Noted)
(iii) The Clerk reported, however, that an offer had been made by NDC, subject
to agreement by IPC and NDC’s Executive, to pay IPC £72,000 up front to IPC
and to transfer the freehold of the Quay Car Park to IPC who could then
explore the refurbishment of the Quay Car Park toilets itself and resurface
the car park surface as and when necessary. The Clerk said there was obviously
quite a bit of detail to discuss, if and when said offer was finalised, such
as contracts to clean the toilets and “police” the car park but that this
should not affect the principle of the offer and whether it was a good one for
IPC or not. (Noted)
(iii) A full discussion then ensued at the conclusion of which IPC unanimously
RESOLVED to accept the offer in principle but to seek answers to the following
questions: -
(a) Christie Estates has a covenant on the Quay car Park – is this likely to
harm the transfer of the freehold to IPC?
(b) Who owns the boundary walls to the car park? It was believed that NDC
owned the boundary abutting onto the main road as IPC pays it an annual
licence fee for its bus shelter that is situated there
(c) Have the petrol tanks below the surface of the car park been made safe?
(Noted)
(iv) IPC further RESOLVED to allow the Clerk to continue negotiations on its
behalf and in the meantime to convey its agreement in principle to the offer
“on the table”.
(Action: The Clerk) d) Item 22101/9 (c) - Village Gateway Initiative: -
(i) The Clerk reported he was still endeavouring to get this project completed
prior to the end of the current financial year so that the outstanding grant
payment (£788) could be obtained from DCC. He said Cllr Cann (DCC) had, yet
again, prompted DCC Highways reference the additional road markings required.
(Noted)
(ii) The Clerk then produce a number of potential transfers prepared by SW
Signs with a view to replacing the existing ones that are currently exhibited
on the Instow signs on Anstey Way at each end of the village. (Noted)
(iii) After a discussion IPC RESOLVED to select the one that depicted the
Instow Coat of Arms and he was authorised to order 12 for appropriate use.
(Action: The Clerk)
e) Item 2012/9 (e) – Ransom Strip Projects Children’s Play Area – Tarka Trail
etc : -
(i) The Clerk reported receipt of an email (dd 1.2.11) from a parishioner
supporting the children’s play area project; the Clerk read it to Council.
(Noted)
(ii) The Clerk reported receipt of an email (dd 5.2.11) from a parishioner
objecting to the provision of a children’s play area; the Clerk read it to
Council. (Noted)
(iii) The Clerk reported receipt of a letter (dd 3.2.11) from a parishioner
objecting to the provision of a children’s play area; the Clerk read it to
Council. (Noted)
(iv) After a discussion IPC RESOLVED to shelve this project pro tem (a project
that had been identified as an objective in the current parish plan) on the
grounds the necessary funds were no longer available (due to the demise of the
ransom strip monies); Clerk to advise the appropriate bodies. (Action: The
Clerk)
f) Item 2101/9 (e) – Revised Bathing Water Directives: -
(i) The Clerk reported receipt of an email (dd 15.2.11) from EA reference
“Bathing Water Directive – EA Website/Publishing of Instow Date”; he said it
confirmed that the EA would not publish details of relevance to Instow’s
profile without IPC seeing it first. (Noted)
(ii) The Clerk reported receipt of an email (dd 14.1.11) from NDC reference
“Proposed Bathing Water Directive – Meeting”; this invited IPC to attend a
meeting at the Civic Centre on the 2nd February. (Noted)
(iii) The Clerk advised IPC that Cllr Green was available to attend this
meeting and NDC was advised accordingly. (Noted)
(iv) The Clerk reported receipt of a copy email (dd 3.2.11) from Cllr Green to
NDC thanking it for inviting IPC to the meeting that had clarified a number of
issues.(Noted)
(v) The Clerk reported receipt of an email (dd 11.2.11) from NDC reference the
meeting of 2nd February and which enclosed minutes of the meeting and
associated papers; he said he had copied it on to Cllr Green. (Noted)
(v) Cllr Green then addressed Council; he said it seemed that Defra were now
making the process much easier to de-designate having adopted a much more
positive attitude to said process. It was said that no feedback had been
received from parishioners following the recent entry on the parish magazine.
(Noted)
(vi) After a discussion it was RESOLVED to write to Defra seeking guidance on
the process for de-designation but to have it vetted first by NDC and Jonathon
Ponting (EA). Cllr Green agreed to draft said letter and forward it to the
Clerk.
(Action: Cllr Green)
(vi) IPC also RESOLVED to consider what action(s) were necessary locally, such
as a public meeting and bathing survey during the summer period. It was agreed
that this would take place at the next meeting once the letter had been agreed
and sent off to Defra. (Noted)
g) Item 2101/9 (f) – Refurbishment of Toilets/Quay Car Park: -
See item 2102/9 (c) . (Noted)
h) Item 2101/9 (h) - Democracy Pack/Local Elections 2011: -
(i) Cllr Green recommended that the posters provided with this pack were used
throughout the parish and that an article, that he agreed to write, should be
placed in a forthcoming edition of the parish magazine with the expressed
intention of encouraging parishioners to put themselves forward as parish Cllr
candidates and to vote. (Noted)
(ii) After a discussion IPC RESOLVED to adopt this course of action.
(Action: Cllr Green and The Clerk)
i) Item 2101/10 (i) (c) – EA Community Flood Planning: -
(i) The Clerk confirmed that an entry did appear in the February 2011 Parish
Magazine concerning this matter having been initiated by Cllr Harper. (Noted)
(ii) The Clerk reported receipt of a letter (undated) and folder entitled
“Helping You to Help Yourselves” from DCC reference “Town and Parish Community
Emergency Planning Pack”; the Clerk elaborated and suggested the folder be
retained by Cllr Harper (IPC’s Emergency Planning Cllr). IPC RESOLVED to
support this recommendation. (Noted)
(iii) The Clerk reported receipt of an email (dd 26.1.11) and attachments from
DCC reference “Parish Flood Survey”; he said the letter outlined the relevant
legislation concerning flooding that required DCC to prepare a Devon-wide
assessment of surface water and local flooding in order to produce a strategy
to deal with significant flood risks. The Clerk added that DCC was asking IPC
to provide a baseline of historic local flooding data so that the extent and
potential impact of future events could be assessed, adding that DCC required
a response by 28th February 2011. (Noted)
(iv) The Clerk advised IPC that Cllr Harper had agreed to deal with this
matter; Cllr Harper then addressed Council and provided Cllrs with extensive
details gleaned as a result of his enquiries to date. (Noted)
(v) After a discussion IPC RESOLVED to adopt the excellent work of Cllr Harper
who agreed to forward it to DCC b ythe required date. (Action: Cllr Harper) .
j) Item 2101/19 (i) (d) – Salt/Grit Bins/Community Clusters: -
(i) The Clerk advised IPC that salt/grit could be purchased direct from a
company called Supply Zone with the costs as follows: -
• 1-2 bags £9 each excluding VAT
• 3-19 bags £5.66 each excluding VAT
• 20-39 bags £5.31 each excluding VAT
• 40+ bags £4.75 each excluding VAT
(ii) IPC then discussed the formation of Community Clusters led, wherever
possible, by a parish Cllr); after a discussion it was RESOLVED that this
could be achieved by placing an entry in the parish magazine (to ascertain
interest) and that once groups were established bags of salt/grit could be
ordered by IPC and charged at cost to relevant group(s) and securely stored by
them for subsequent usage. It was agreed that the Clerk would arrange for the
necessary entry to be placed in as forthcoming parish magazine. (Action: The
Clerk)
(iii) The Clerk reported receipt (31.1.11) of an email and attachments from
DALC reference “Winter Maintenance Community Self Help Schemes: Safe Working
Snow Wardens”; the attachments, entitled, “Winter Maintenance Community Self
Help Schemes” and “Snow Warden Training: Safety Whilst Undertaking Duties”
were copied to Cllrs at the meeting. It was RESOLVED to use this excellent
information as and when community clusters were formed within the parish.
(Noted) (iv) In discussions as above it was said that salt/grit could be
bought locally at competitive prices, especially in bulk, and that this should
be exploited as and when appropriate. (Noted)
k) Devon & Cornwall Police Authority Conference 2011: -
(i) The Clerk reminded IPC he had booked two places at the above conference
that was to be held between 10 am and 3 pm on Tuesday 15th March 2011 at the
Barnstaple Hotel, Barnstaple. He said he was no longer available to attend.
(Noted)
(ii) After a discussion it was RESOLVED that no Cllrs were available to attend
and that the booking should be cancelled. (Action: The Clerk)
2102/10 CORRESPONDENCE
(i) Matters for discussion/resolution or noting
a) Letter (dd 10.1.11) from The Big Sheep (TBS) reference “Parish Magazine”
and “Parish Ambassadors”: -
(i) The Clerk said he had forwarded a copy of the letter to Cllrs with their
agenda papers (10.2.11); he added that TBS was wishing to be put in touch with
local parish magazines (the Clerk said he had done this) and to ascertain if
any Cllr wished to put themselves forward as a “Parish Ambassador” for TBS.
(Noted)
(ii) After a discussion IPC RESOLVED to take no further action; it was agreed
that the Clerk should advise TBS. (Action: The Clerk)
b) Letter (received 19.1.11) from ECG, SL of Valencia reference “European City
Guide”: -
(i) The Clerk advised IPC that this offered IPC an insertion in said guide but
showed IPC’s business as “Medical Goods and Services”; the Clerk suggested it
may well be a scam. (Noted)
(ii) After a discussion IPC RESOLVED to take no further action. (Noted)
c) Email (dd 20.1.11) from St Mary’s C of E Primary School (SMCOEPS), Chanters
Road, Bideford (Rebecca Edwards – Learning Support Assistant) reference
“Request to erect gazebo/marquee on Instow Beach – Sponsored Walk Bideford to
Instow”: -
(i) The Clerk advised IPC he had told the enquirer that IPC would consider her
request at its meeting of 17.2.11 but that it would need to know the date/time
of the event and have confirmation that SMCOEPS had appropriate insurance
cover for such an event/usage of the beach. (Noted)
(ii) After a discussion IPC RESOLVED to agree to the request in principle
subject to the conditions as outlined by the Clerk as at (i) above. It was
also said that an undertaking should be given to leave the beach clean and not
to interfere with the enjoyment of the beach by other users. (Action: The
Clerk)
d) Letter (dd 19.1.11) from the Devon and Cornwall Police Authority (DACPA)
reference “Police Reform and Social Responsibility Bill – Police Governance”:
-
(i) The Clerk advised IPC that the letter set out what the DACPA saw as the
flaws in said bill and sought support to oppose it by way of representation to
the cross-party committee of MPs that is looking into the Bill in more detail.
(Noted)
(ii) The Clerk said that a copy of the letter had been provided to Cllrs with
their agenda papers (10.2.11). (Noted)
(iii) After a discussion IPC RESOLVED to support the argument of the DACPA and
to advise the appropriate body. (Action: The Clerk)
e) Letter (dd 25.1.11) from NDC reference “House to House Act 1939: People’s
Dispensary for Sick Animals (PDSA): -
(i) The Clerk said this stated that an application had been made to collect in
the parish of Instow between Sunday 1st May to Sunday 23rd October 2011
inclusive. (Noted)
(ii) The Clerk reported that he had advised NDC (email of 7.2.11) that
although IPC would have no objection to said collection, on the grounds the
applicant was a bone fide charity and it was an annual request, it would have
some concerns at the lengthy period of time for said collection. (Noted)
(iii) IPC RESOLVED to ratify the action taken by the Clerk. (Noted)
f) Letter (dd 25.1.11) from NDC reference “Street Collection Permit: RNLI”: -
(i) The Clerk said this stated that an application had been made to collect in
the parish of Instow on Saturday 13th August 2011 between the hours of 9am and
4pm. (Noted)
(ii) The Clerk reported that he had advised NDC (email of 7.2.11) that IPC
would have no objection to said collection, on the grounds the applicant was a
bone fide charity and it was an annual request. (Noted)
(iii) IPC RESOLVED to ratify the action taken by the Clerk. (Noted)
g) Letter (dd 28.1.11) from NDC reference “Street Collection Permit – Royal
British Legion Poppy Appeal”: -
(i) The Clerk said this stated that an application had been made to collect in
the parish of Instow between Saturday 5th to Saturday 12th November 2011
(inclusive) between the hours of 0800 and 2000 hours. (Noted)
(ii) The Clerk reported that he had advised NDC (email of 7.2.11) that IPC
would have no objection to said collection, on the grounds the applicant was a
bone fide charity and it was an annual request. (Noted)
(iii) IPC RESOLVED to ratify the action taken by the Clerk. (Noted)
h) Email (dd 27.1.11) from Cllr Harper reference “Proposed Closure of North
Devon Records Office”: -
The Clerk said that Cllr Harper was seeking support to ensure this excellent
facility was not closed in North Devon and moved to Exeter. (Noted)
(ii) Cllr Harper said this situation was now highly unlikely, having been
recently so advised by Cllr Cann (DCC), although its opening hours could well
be drastically reduced. (Noted)
(iii) After a discussion IPC RESOLVED to have the Clerk confer with Cllr Cann
and take whatever action was deemed necessary to unsure this excellent service
was not unnecessarily curtailed. (Action: The Clerk)
i) Emails (dd 27.1.1 an d 28.1.11) from DAPC reference “Nominations for
Buckingham Palace Garden Parties 2011”: -
(i) The Clerk said that IPC was invited to nominate its Chairman (or another
Cllr) and that nominations had to be made by 9th March 2011. (Noted)
(ii) After a discussion IPC RESOLVED to nominate its Chairman, Cllr White.
(Action: The Clerk)
j) Email (dd 6.2.11) and attachment letter (to Chairman) from Chairman of IPHC
reference “Village Celebration - Royal Wedding 29th April 2011”: -
(i) The Clerk said the email had been acknowledged (6.2.11) and forwarded to
Chairman. (Noted) (ii) The Clerk read the letter to IPC. (Noted) (iii) The
Clerk reported receipt of an email (dd 14.2.11) from DCC Highways reference
“Royal Wedding – Street Parties/Road Closures”; he said he had copied it to
the Chairman of IPHC. (Noted)
(iv) After a discussion IPC RESOLVED to advise the Chairman of the IPHC that
“although it fully supported her vision for a village party to celebrate the
forthcoming Royal Wedding it did not see fit to proactively support such an
event whether it be on financial grounds or as a lead group” The Clerk was
asked to add that”This is not to say that some Cllrs, as individuals, may or
may not decide to participate and assist in some small way.” (Action: The
Clerk)
k) Email (dd 7.2.11) from Clerk to Cllrs Cann (DCC) and Moores (NDC) reference
“Sand on Highway – Boathouse”: -
(i) The Clerk said he had drawn this major problem to the attention of the
appropriate authorities (DCC/NDC) although nothing proactive was done until
Monday 14th February; this was done by DCC. (Noted)
(ii) The Clerk reported he had received a request from Atturm to carry out a
day’s “digger” training on the beach on Monday 21st February. (Noted)
(iii) After a discussion IPC RESOLVED to support this public spirited offer
that would be managed by the beach cleaner/handyman; Clerk to arrange.
(Action: The Clerk)
l) Letter (dd 11.2.11 from NDC reference “5th May Elections – Parish Poll
Cards” : -
(i) The Clerk said that NDC required to know if IPC wished to have poll cards
at the forthcoming elections if contested adding that as legislation stood,
NDC could not issue a combined poll card (as in previous elections) for the
parish with the Referendum (UK Parliamentary Elections) but it could make a
reference to it which it felt would suffice. He said NDC had enclosed a copy
template it proposed to use; however, if IPC felt this wasn’t sufficient then
it would issue separate parish poll cards but at the expense of IPC. (Noted)
(ii) The Clerk provided Cllrs with a copy of the letter and template. (Noted)
(iii) After a discussion IPC RESOLVED to support the template as suggested by
NDC; Clerk to advise appropriate department. (Action: The Clerk) m) Emails x2
(dd 14.2.11) from DALC reference “Community Right to Challenge” and “Community
Right to Buy”:-
(i) The Clerk said these were proposed government initiatives on which NALC/DALC
was currently consulting with a view to them responding as necessary; closing
date 26th April 2011 (copy to DALC). (Noted)
(ii) The Clerk provided copies of both emails to Cllrs at the meeting. (Noted)
(iii) After a discussion IPC RESOLVED to have Cllrs consider the relevant
papers and to advise the Clerk if they had any relevant comments asap.
(Action: IPC Cllrs)
(n) IPC Meetings – 2011: -
The Clerk provided Cllrs with a copy for their information; he said he had
already placed copies on parish notice boards. (Noted)
n) TTEF – Simon Brown
Email dd 17.2.11 Boat Nequinda grounded TDC foreshore. Wrong boat.
(iii) IPC to discuss
(ii) Taw and Torridge Estuary Forum and associated Matters (Placed in
“Briefing Folder” for information of Cllrs)
a) Email (dd 13.1.11) from the Secretary of the TTEF reference “Annual
Accounts”
b) Email (dd 14.1.11) from the Secretary of the TTEF reference “Harbourmasters
Report – January 2011”
c) Email (dd 15.1.11) from the Secretary of the TTEF reference “AONB Report –
September 2010”
d) Email (dd 16.1.11) from the Secretary of the TTEF reference “ND AONB New
Year Newsletter 2011”
e) Email (dd 17.1.11) from Andy Bell (NDCCS) reference “NDABS Report 2010”;
report not attached
f) Email (dd 13.2.11) from the Secretary of the TTEF reference “Minutes of
TTEF Meeting of 17.1.11”.
(iii) Matters to note: (Placed in “Briefing Folder” for information of Cllrs)
a) DALC Matters (Various): - (i) Email (dd 18.1.11) reference “Allotments
Officers Forum for the SW”; (ii) Email (dd 21.1.11) reference Community Led
Planning/Devon”; (iii) Email (dd 21.1.11) reference “The Queen Elizabeth 11
Fields Challenge”; (iv) Email (dd 25.1.11) reference “Smaller Councils Group”;
(v) Email (dd 26.1.11) reference “DSC e-news”; (vi) Email (dd 27.1.11)
reference “E-Bulletin – January 2011”; (vii) Email (dd 31.1.11) reference
“Retainer Agreements/Contracts”; (viii) Email (dd 3.2.11) reference “Devon CLT
Seminar – Land Trust”; (ix) Email (dd 4.2.11) reference “DALC Events 2011”;
(x) Email (dd 6.2.11) reference “Public Forest Estate” – copied to Cllrs with
email addresses; (xi) Email (dd 8.2.11) reference “Making it Work Locally
Event – Exeter”; (xii) Email (dd 10.2.11) reference “NALC’s 2011 Networking
Lunches”; (xiii) Email (dd 14.2.11) reference “Community Led Planning/Devon”;
(xix) Email (dd 15.2.11) reference “DALC Training - Reminder”; (xv) Email (dd
15.2.11) reference “Egroup Query – Chairman’s Allowance”; (xvi) Email
(dd15.2.11) reference “2 New NALC Publications – Elections”; (xvii) Email (dd
16.2.11) reference “CCD Members Forum Minutes – January 2011” and email (dd
16.2.11) reference “Big Society: Blueprint for Devon” – copied to Cllrs with
email addresses.
b) NDDC Members Services Weekly Information Sheet for w/e 14.1.11, 21.1.11
(contains information reference forthcoming local elections May 2011; copied
to Cllrs with email addresses), 28.1.11, 7.2.11 and 14.2.11
Copied to Cllrs with email addresses
c) Emails (dd 18.1.11, 25.1.11, 2.2.11, 8.2.11 and 15.2.11) and attachment
from NDC Housing reference “Devon Home Choice Newsletter”: -
Copies placed at post office by Cllr Mrs Dipper for the information of
parishioners
d) (i) Email (dd 14.1.11) from DCC reference “Devon In Touch Monthly News
Round Up – January 2011” and (ii) Email (dd 14.2.11) from DCC reference “Devon
In Touch Monthly News Round Up – February 2011”
Copies placed at post office for information of parishioners.
e) (i) Email (dd 17.1.11) from Cllr Cann/NDC reference “Graffiti – Quay Car
Park Toilets” and (ii) Email (dd 27.1.11) from Cllr Moores reference “Graffiti
– Quay Car Park Toilets”
f) (i) Agenda and associated papers of NDC Standards Committee Meeting of
Wednesday 26th January 2011 at 7 pm, (ii) Minutes of NDC Standards Committee
Meeting of Wednesday 26th January 2011 at 7 pm and (iii) Agenda and associated
papers of NDC Standards Committee Meeting of Wednesday 23rd February 2011 at
4.15pm
g) Information Sheet (received 19.1.11) from Baker Associates (Town Planning
Consultants) reference “Getting to Grips with the Localism Bill: More Clout
for Local Communities”
h) Copy email (dd 25.1.11) from Cllr Moores to NDC reference “Instow Sea Front
– Litter Bins”
i) Email (dd 26.1.11) from The Shopmobility Centre, Barnstaple reference
“Publicity – Parish Magazine”: -
Passed by Clerk to Editor of parish magazine; writer advised.
j) Email (dd 30.1.11) from Seize The Moment reference “Instow Youth Projects”:
-
IPC resolved to “encourage” and “support” this project at its meeting of
January 2011; project being led by Chairman of IIB.
k) Telephone call (dd 1.2.11) from a parishioner reference “Instow Beach –
Dogs”:-
Caller advised of IPC’s views on this matter, of the complications as regards
enforcement (within the remit of NDC Dog Wardens) and of local “voluntary”
initiatives being taken to address all the problems.
*** The Clerk brought this matter to the attention of IPC at the meeting and
it was RESOLVED to take no further action ***
l) (i) Email (dd 3.2.11) from NDABS reference “Who is Who Database” and (ii)
“Who Is Who Form”: -
Form completed as necessary by the Clerk and returned (email of 6.2.11 refers)
m) Email (dd 3.2.11) from a parishioner reference “Instow Dune Management
Plan”: -
Copy of Andy Bell’s dune management plan forwarded to enquirer (6.2.11);
enquirer advised that any response should be forwarded to Andy Bell; email
address provided.
n) Letter (dd 3.2.11) from DCC reference “Street Lighting: Part-Night Lighting
Policy”: -
Provides an update on this initiative
o) Email (dd 4.2.11) and photographic attachments from Cllr Harper reference
“Burnt Shed - Instow Sand Dunes”
p) Copy email (dd 6.2.11) from Cllr Harper to Cllr Cann (DCC) reference
“Broken Drain Cover – Marine Parade”
q) Senior Council for Devon “Everyone’s Tomorrow” Magazine (Issue 9 – January
2011)”
r) Letter (dd January 2011) and attachments from DCC reference “New Leaflets:
Social Care for Adults etc”: -
Placed at post office and parish hall for information of parishioners
s) Emails (various between 14.1.11 and 7.2.11) between Clerk and DCC Highways
Superintendent reference “Overgrown Hedge – Rectory Lane”: -
NFA by DCC
t) Emails (various) between Cllr Harper and Cllr Cann (DCC) reference
“Potholes – Instow”
u) Email (dd 14.2.11) from DSC reference “DSC Publication – February 2011
Issue 1”
u) Agenda of NDC Meeting of Tuesday 22nd February 2011 at 7 pm.
v) Email (dd 15.2.11) from CPRE reference “Best Kept Village Competition –
Devon”:-
Details passed to Chairman of IIB
w) Copy email (dd 15.2.11) from Cllr Thomas to Cllr Cann (DCC) reference
“Pothole (near Atturm) and Broken Drain Cover (opposite Commodore)”
x) Copy email (dd 17.2.11) from Cllr Harper to Cllr Cann (DCC) reference
“Blocked Drain - Quay Lane, Instow”
2102/11 FINANCE
1. INCOME: -
Brewer, Harding & Rowe Refund of Land Registry Fee £50.00+ TOTAL : - £50.00
Key: -
+ on lease of foreshore at Instow.
2 (a) EXPENDITURE: -
Mr M Harris Village Handyman £ 153.00#
BT Parish Telephone 01271 372408 £ 101.49*
Mr P Cook Tractor Puncture Repair £ 60.00+
Crown Estate (Knight Frank LLP Lease Foreshore Instow 2011 £ 750.00
TOTAL: - £1,064.49
Key: -
# £17.00 on repair of locks etc to parish notice boards
* Cost of calls £43.30, rental charges etc £46.51 and VAT £11.68 (recoverable)
+ £10 VAT recoverable
3. BANK – STATEMENT OF ACCOUNTS: -
Lloyds Bank Treasurers a/c no. 02348842 as @ 28.1.11 (Statement) = £ 143.72*
Lloyds Bank Business a/c no. 02350065 as @ 24.12.10Statement) = £20,995.62+
Key: -
* According to Clerk’s records this is £1.27 (1 Cheque to the total value of
£42.45 uncashed)
+ According to Clerk’s records this is £20,225.62 as at date of meeting.
4. RESOLUTION REQUIRED: -
IPC RESOLVED to transfer £1,065.00 from Lloyds Bank Business account number
02350065 to Lloyds Bank Treasurers account number 02348842 to cover cheques as
at 2 above. (Action: The Clerk)
5. MISCELLANEOUS: -
(a) Mole Valley Farmers – IPC Account - January 2011): -
The Clerk said this stated that IPC owed nothing; account in balance. (Noted)
(b) Village Gateway – Recovery of Costs: -
See matters arising – item ??????????? (Noted)
(c) Email (dd 10.1.11) and attachments from EDF Energy reference “Pricing
Renewal”: -
The Clerk confirmed that the new contract had been acknowledged and agreed to
by EDF (email of 17.1.11 refers) and would commence 1.2.11; he said the
relevant papers would be filed for future reference. (Noted)
(d) Letter (received 29.1.11) from The Office of The Information Commissioner
reference “Data Protection Act 1998 – Confirmation of Renewal 2011-12 (Until
18th February 2012): -
This was noted by IPC. (Noted)
(e) Xmas Carol Singing Charitable Collection 2010 – Letters of Thanks: -
The Clerk confirmed that letters of thanks had been received from North Devon
Hospice (dd 19.1.10), Northam Lodge (18.1.11) and RNLI Appledore Branch (dd
20.1.10). (Noted)
(f) Letter (dd 1.2.11) from DCC reference “P3 Claim for 2011/12”:-
The Clerk said this letter acknowledged receipt of IPC’s claim and had been
noted and filed. (Noted)
(g) Email (dd 6.2.11) from the Charity Commissioners reference “Charity
Commission News”: -
The Clerk said this had been copied to Cllrs who are cheque signatories and
trustees of the Instow Allotments and Recreation Ground Account together with
IPC’s IA, Mrs Mary Jane Scott for their information. (Noted)
(h) Letters (x2 dd 7.2.11) from Nationwide reference “Account No
0465/704133146 – Instow Allotment and Recreation Ground a/c”: -
(i) The Clerk said this stated that under Money Laundering Regulations it
needed to verify the identity of all its customers including IPC. (Noted)
(ii) The Clerk reported he had contacted the Nationwide by phone (12.2.11) and
ascertained that all it needed was a copy of IPC’s letterhead that he took to
the Barnstaple Office (12.2.11); all had been sorted. (Noted)
(iii) The Clerk added that it appeared that the Nationwide has a duplicate
record of this account because one was named the “Instow Allotment and
Recreation Ground a/c” and the other the “Instow Allotment & Recreation Ground
a/c”. (Noted)
(i) Handyperson and Beach Cleaner – Service of Terms and Conditions and Salary
Scale 2011/2012: -
The Clerk reported that this still needed to be done explaining that he felt
the future of the car park revenue (2011/12) needed to be confirmed in the
first instant. He said now that had been sorted it was now timely to do so and
that he would deal without further delay. (Action: The Clerk)
2102/12 PLANNING
(a) Tapeley Innovations Ltd (TIL) reference “Proposal for a Solar Array at
Huish Fields”:-
(i) The Clerk reported that nothing further had been heard from TIL since its
email of 13.12.10. (Noted)
(ii) The Clerk reported receipt of an email (dd 14.2.11) from a Community
Consultant and Regeneration Adviser reference “Solar Power Schemes: A Review”;
the Clerk to provide Cllrs with a copy and elaborated on the content. (Noted)
(iii) A discussion then ensured at the conclusion of which IPC RESOLVED to
take no further action. (Noted)
(b) Extension to dwelling at Beehive Cottage, Worlington, Instow (Reference No
51216): -
(i) The Clerk reported receipt of an email (dd 14.1.10) from Cllr Mrs. Dipper
containing information she had received (by email) from a parishioner
reference this application that was currently being considered by NDC
Planning. The Clerk reminded IPC that it had RESOLVED to recommend REFUSAL of
this application at its meeting of 18.11.10; the Clerk elaborated on the
content of the relevant email. (Noted)
(ii) The Clerk also reported receipt of a further email (dd 14.1.11) from Cllr
Mrs. Dipper containing further information she had received (by email) from
the same parishioner, namely, an email (d 14.1.11) sent to Cllr Moores (NDC);
the Clerk and Cllr Moores elaborated. (Noted)
(c) Letter (received 16.1.11) from NDC Planning reference “Extension to
dwelling at 4 Elm Terrace, Instow (Reference No 51327)”: -
The Clerk said this stated that NDC Planning had GRANTED planning permission
for this application with conditions as listed. (Noted)
(d) Demolition of existing and erection of new garage with first floor living
accommodation and balcony together with cladding of first floor with painted
shiplap boarding (amended plans) at Turnstones, Marine Parade, Instow
(Reference No 51226): -
(i) The Clerk reported receipt (dd 19.1.11) of this application and of having
passed it immediately to the Chairman for the attention of IPC’s PSC; for
response by 7.2.11 or an extension to be applied for. (Noted)
(ii) The Clerk confirmed that an entry had been placed on the Instow website
for the information of parishioners. (Noted)
(iii) The Clerk reported that IPC’s PSC had RESOLVED to recommend APPROVAL of
this application; NDC Planning had been duly advised (email 7.2.11 refers).
(Noted)
(iv) IPC RESOLVED to ratify this decision. (Noted)
(e) Email (dd 1.2.11) from NDC Planning reference “Quarterly Enforcement Cases
Outstanding”: -
The Clerk said he had forwarded this to Cllrs with email address as previously
agreed; a discussion ensued. (Noted)
(f) Email (dd 4.2.11) and photographic attachments from Cllr Harper reference
“Methodist Chapel – Instow”: -
(i) The Clerk advised IPC that in light of the “evidence” made available by
the photographs regarding “change of use” he had forwarded the
email/attachments to Cllr Moores for his information and that of NDC Planning.
(Noted)
(ii) The Clerk reported receipt of an email (dd 7.2.11) from Cllr Moores
noting (i) above and adding he had received a notification from NDC Planning
reference this matter; he elaborated – see item ???????????? (Noted)
g) Entry in NDC Weekly Planning Summary (dd 11.2.11) reference “Application
for advert - siting of 2 illuminated wall signs and 1 externally illuminated
pole sign at The Instow Arms (formerly The Decks), Marine Parade, Instow
(Reference 51270): -
The Clerk said this stated this application had been “WITHDRAWN INVALID”; he
added that no further communication had been received from NDC Planning.
(Noted)
2102/13 ANY MATTER RAISED AT THE DISCRETION OF THE CHAIRMAN
(a) Picnic Area – Tarka Trail/Blocked Drain: -
Cllr May said there was a blocked drain at this location that was causing
water to flood the fields to the landward side of the Tarka Trail; IPC
RESOLVED to advise the NDCCS. (Action: The Clerk)
(b) Potholes – Reporting Website: -
Cllr Harper said there was a website for reporting potholes, namely,
www.devon.gov.uk/form-pothole. It was RESOLVED to publish this in the parish
magazine; Cllr Harper agreed to deal. (Action: Cllr Harper)
There being no other business the meeting was closed.
|
