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Present: - Councillors P Cook, N Crombie, M Green, C Harper, Cllr Johns
(Chairman), B Moores (Also NDDC), S White (Vice Chairman) and Mr R Jacob
(Parish Clerk).
In Attendance: Cllr Cann (DCC) and 6 parishioners
2804/1 PRAYER
The Clerk led the Council in prayer.
2804/2 APOLOGIES
Cllr G May.
2804/3 POLICE REPORT
a) General: -
Constable Hodgson said that 5 crimes had been reported in the parish since the
last meeting, namely, theft (inflatable life raft), non-crime domestic, theft
(mobile phone), theft from motor vehicle (bike removed from rear) and criminal
damage to a motor vehicle. (Noted)
b) Other Matters: -
Constable Hodgson said that in addition there had been 12 incidents logs
created in respect of x4 anti-social behaviour, x2 crime related, x1
accidental 999 call, x1 stray dog, x1 hot dog, x1 parking, x1 suspicious
behaviour and x1 domestic incident. (Noted)
c) Section 27: Violent Crime Reduction Act 2006: -
PC Hodgson referred to new powers under this act that had just come into
force. He said the act gave Constables (not PCSOs’) the power to direct people
to leave an area if they suspected that person was under the influence of
alcohol and they would commit crime as a result. (Noted)
d) Speeding – Hand Held Speed Gun: -
Constable Hodgson said both he and PCSO Cornish were booked on a speed gun
course at the end of April and that it was their intention to put this
training straight to use and start high visibility speed surveys and
enforcement throughout Instow and Yelland. (Noted)
e) Vulnerable Vehicle Forms: -
Constable Hodgson said these were still being used in the area to prevent car
crime from reaching the Instow area. (Noted)
f) Vandalism – Bus Shelters: -
Constable Hodgson referred to a number of incidents that had been reported to
him by the Clerk and which he confirmed was receiving attention. (Action: PC
Hodgson)
2804/4 PARISHIONERS
a) Boathouse Bus Shelter: -
A parishioner reported she had seen broken glass in this shelter recently; the
Clerk said an incident had been reported to him earlier in the week and the
handyman had dealt with it. He added that he would ask the handyman to check
it out again in the event this was a separate incident. (Action: The Clerk)
b) Community Website – Local Eyes: -
A parishioner spoke of this website (www.localeyes.org) that he felt might be
of value to the parish council and the community. After a discussion it was
RESOLVED the Clerk would provide Cllrs with full details of the website so
that an informed discussion could ensue at the next meeting. (Action: The
Clerk)
2804/5 REPORT COUNTY COUNCILLOR R CANN
a) General Matters: -
Cllr Cann spoke of “A39 Surface Dressing” (A39 between Westleigh Junction and
Roundswell for period 2.6.08 to 13.7.08 between 1900-0200 hours with possible
slight variations), “Clean Sweep Estuary Litter Pick” (30 bags of rubbish
collected at Fremington Quay/Penhill – grateful to members of IIB for support
– further clean up planned for 27.4.08 NDCC to Old Power Station), “Community
Composting” (several successful village schemes in existence – further
information available on 0164732880/www.dccn.org.uk or contact NDDC/recycling
credits currently £46 per tonne for material composted), “Proposed New Cycle
Link/Footpath” (DCC proposes to create this from Yelland to Tarka Trail on
land alongside the industrial road to the former power station site - £25,000
has been allocated subject to planning consent), “DCC – Civil Enforcement” (DCC
taking on this from Police early in May; enforcement will be carried out in
partnership with District Councils) and “Toucan Crossing” (funding of £24,000
has been included in this year’s budget to provide this crossing for the Tarka
trail in the vicinity of the Signal Box; this will provide a safer crossing
point and may also slow traffic speed along this stretch of road). (Noted)
b) New Charter Toilets – Quay Car Park: -
In answer to a question from Cllr Cook, Cllr Cann said NDDC were still hopeful
of getting these toilets built during the current financial year although
proceedings were being regrettably delayed by legal actions of an adjoining
landowner. (Noted)
c) DCC Grants 2008/9: -
Cllr Cann told Council he had £25,000 to provide in grants for the current
financial year and that he looked forward to receiving suitable bids that
could be for small or large projects. (Noted)
2804/6 REPORT OF DISTRICT COUNCILLOR B MOORES
a) General: -
Cllr Moores spoke of “Local Government Review – Northern Unitary Vision” (i.e.
creation of a new single tier authority {North Devon Council} centred on
Barnstaple as the regional centre supported by the two gateway towns of
Bideford and Tiverton), “Civil Car Park Enforcement” (see item 2804/5 (a)),
“AGM of NDDC – 9th April”, “New Instow County Primary School” (NDDC’s response
to planning application), “Planning Application 46220 – Marsden” (Cllr Moores
had met with planning officer – decision still awaited) and “Instow Ransom
Strip” (a meeting had taken place on 17.4.08 at Civic Centre and current
position, funding and options discussed). (Noted)
b) Instow – NDDC Cllr Surgeries: -
Cllr Moores said it was his intention to set up a system of surgeries in the
parish to enable parishioners to bring their concerns to him and as a
consequence make him more familiar with those issues that were of real concern
to the parish. He said he was still deliberating on the detail of such an
initiative. (Noted)
2804/7 MINUTES
It was RESOLVED that the March 2008 minutes of Instow Parish Council be
approved and signed. (Noted)
2804/8 MATTERS ARISING FROM THE MINUTES
a) Item 2803/3 (b) – Police Surgeries: -
PC Terry Hodgson advised Council that PCSO Cornish was still progressing this
initiative and that it was hoped to hold a monthly surgery prior to the
meeting of IPC commencing at 6 pm. The Clerk added that PCSO Cornish saw this
as a venture to which other agencies might become involved including the
attendance of a parish councillor(s) and/or the Clerk. (Noted)
b) Item 2803/10 (e) – IPC’s Self Help Emergency Plan Update: -
(i) Cllr Harper reported he has arranged for an entry to appear in a
forthcoming parish magazine with a view to seeking an update of parishioner’s
skills and relevant emergency resource availability. (Noted)
(ii) The Clerk referred to an email (dd 16.4.08) from the Emergency Planning
Officer (Waveney and Suffolk Coastal District Councils) requesting to have
sight of IPC’s plan. He said he had copied the email to Cllr Harper for
attention. Cllr Harper confirmed he had forwarded the information as
requested. (Noted)
c) Item 2803/9 (i) (a) – Review of Local Government/Boundary Committee: -
(i) The Clerk referred to an email (dd 17.3.08) from DCC reference “Town and
Parish Listening Events – Update”; he said he had forwarded a copy by email
(19.3.08) to those Cllrs with email addresses. (Noted)
(ii) The Clerk referred to a letter (dd 3.3.08) and attachments (poster etc)
from The Boundary Committee for England reference “Structural Review of
Devon”; he said he had forwarded a copy of the letter to Cllrs with their
agenda papers (10.4.08) and had placed a copy of the poster on all parish
council notice boards for the information of parishioners. (Noted)
(iii) The Clerk referred to a letter (dd 20.3.08) and attachments (previous
letter of 26.2.08/presentation papers) from NDDC (Chief Executive) reference
“Local Government Review”; he said he had forwarded a copy of the
letter/attachments to Cllrs with their agenda papers (10.4.08). (Noted)
(iv) The Clerk referred to a letter (dd 26.3.08) from NDDC (Leader of NDDC)
reference “Local Government Review”; he said he had forwarded a copy of the
letter to Cllrs with their agenda papers (10.4.08). (Noted)
(v) The Clerk referred to an email (dd 9.4.08) from DCC reference “County
Council Unveil Vision for Unitary Local Government”; he said he had forwarded
this by email (9.4.08) to those Cllrs with email addresses. (Noted)
(vi) The Clerk referred to an email (dd 15.4.08) from DCC together with a copy
of DCC’s “Initial Concept Report for Unitary Local Government”; he said he had
forwarded this by email (9.4.08) to those Cllrs with email addresses. (Noted)
(vii) The Clerk referred to a letter (dd 11.4.08) from NDDC (Chief Executive)
together with a report entitled “NDDC – A concept for a four Unitary Model of
Local Government in Devon”; he said the letter stated that action was in hand
for NDDC to meet up with groups of town and parish councils to discuss the
issue. (Noted)
(viii) After a discussion IPC RESOLVED to form a sub committee to consider all
the implications; Cllrs Johns, White, Green and Harper were duly appointed to
said committee and it was agreed that Cllr Moores (NDDC) and Cann (DCC) would
join that committee. It was noted that the consultation on the proposed
concept(s) for unitary authority in Devon would take place between 7th July
and 26th September; IPC RESOLVED that it should set a target of its July
(17th) meeting for formulating its recommendation to the Boundary Commission.
(Action: IPC’s Sub Committee)
d) Item 2803/9 (i) (e) – Instow Ransom Strip: -
Cllr Moores provided an update; see item 2804/6 (a). (Noted)
2804/9 CORRESPONDENCE
(i) Matters for discussion/resolution or noting
a) Copy email (dd 17.3.08) from Cllr Harper to DCC reference “Dead Sheep –
Instow Beach”: -
(i) The Clerk reported receipt of this and other associated emails (various)
between DCC, Cllr Cann and Cllr Harper. (Noted)
(ii) Cllr Harper elaborated on the content and progress of his enquiries and
stated that all he was endeavouring to achieve was a “one-stop” contact
through which such incidents could be reported. (Noted)
(iii) Cllr Moores said he was similarly liaising with relevant NDDC Officers
and hoped for a similar outcome as Cllr Harper. (Noted)
b) Copy letter from parishioner to DCC (Highways Department) reference
“Flooding at Bar Beacon, Anstey Way, Instow”: -
The Clerk appraised IPC of the content of the letter and of the action(s)
subsequently taken by DCC. He added that the parishioner had been kept up to
speed by DCC at all times. (Noted)
*** Cllr Green declared an interest and did not speak ***
c) (i) Email (dd 4.4.08) and attachment from DAPC reference “The Way Ahead –
The Future of Health and Social Care in Devon”: -
The Clerk said this letter stated that Devon Primary Care Trust and DCC had
recently published “The Way Ahead” vision and strategy for improving health
and social care over the next 5 years and that the views of Devon people were
now being sought before the strategy was finalised in the summer. He added
that to this end, Devon PCT/DCC was inviting people to attend a number of
meetings throughout the County & that details were contained in the email
attachment that had been copied to Cllrs with their agenda papers (10.4.08) -
Closing date 17th April 2008. (Noted)
(ii) The Clerk also referred to a letter (dd 11.4.08) from DCC and Devon NHS
Primary Care Trust reference “Joint Strategic Review”; he said this referred
to the strategy as at (i) above and enclosed a profile of “Bideford and
Northam” as being Instow’s “Town/Parish”. A copy of the letter and attachment
was provided to Cllrs at the meeting. (Noted)
(iii) After a discussion it was RESOLVED to defer this item for further
discussion at the next meeting and for Cllrs to attend one of the seminars if
able to do so and to advise DCC/Devon PCT as necessary. (Action: IPC Cllrs)
d) Email (dd 7.4.08) and attachment letter from member of Bideford & Instow
Railway Group (BIRG) reference “Proposed Toucan Crossing at Instow Signal
Box”: -
(i) The Clerk reminded Cllrs that this letter had been copied to them with
their agenda papers for perusal; he read the letter to Council. (Noted)
(ii) After a discussion IPC RESOLVED to advise the writer (and Bideford and
Instow Railway Group) that whilst IPC fully understood his (its) concerns that
IPC had to consider the safety of motorists and pedestrians at this locality
and along Marine Parade and was, as a consequence, fully supportive of DCC’s
intentions to place a toucan crossing at this location; road safety, in its
view, had to come first. In addition IPC and DCC were fully appreciative of
the importance of the heritage of the signal box (and of its listed building
status) and what work was done on location (on the highway) would take such an
important consideration into the equation.
(Action: The Clerk)
e) Damage to Bus Shelters – Boathouse and Venn Cross: -
The Clerk referred to reports of damage to the Boathouse bus shelter (window
pushed out/beading damaged/replaced by handyman and then window removed & now
missing) and a small fire (paper) started in Venn Cross bus shelter (Instow
Town side of Anstey Way); minimal smoke damage to wall. The Clerk confirmed he
had advised the Police and attention had been promised by patrols. (Noted)
f) Email (dd 15.4.08) from DAPC reference “Creative Coasts Meeting – Caddstown,
Bideford on Thursday 24th April 2008”: -
The Clerk advised IPC that the Chairman of the TTEF would be attending this
meeting and would report back to IPC as necessary. (Noted)
(ii) Taw and Torridge Estuary Forum and associated Matters (Placed in
“Briefing Folder” for information of Cllrs)
a) Email (dd 30.3.08) and attachment from Chairman of TTEF to members of TTEF
reference “TTEF Update – Newsletter 29th March 2008”
b) Email (dd 30.3.08) from Chairman of TTEF to IPC Cllrs etc reference “TTEF
Update – Newsletter 29th March 2008”
c) Email (dd 30.3.08) from Secretary of TTEF reference “Minutes of TTEF AGM –
21st January 2008”
(iii) Matters to note: (Placed in “Briefing Folder” for information of Cllrs)
a) DAPC Matters (Various): - (i) Email (dd 14.3.08) reference “NALC Conference
20/22nd May 2008”; (ii) Email (dd 11.4.08) reference “NALC Conference 20/22nd
May 2008”; (iii) Note (received 15.3.08) from SLCC reference “Regional One Day
Conference – 14th May 2008”; (iv) Email (dd 19.3.08) reference “DAPC
Newsletter March/April 2008”; (v) Email (dd 20.3.08) reference “Play Equipment
for Older People”; (vi) Email (dd 26.3.08) reference “NALC Model Standing
Orders and Chairmanship Publication Review”; (vii) Email (dd 1.4.08) reference
“Festival Lighting Spring Extravaganza”; (viii) Email (dd 1.4.08) reference
“Petition – Transport Needs for Young People”; (ix) Email (dd 1.4.08)
reference “Health and Safety for Local Councils”; (x) Email (dd 1.4.08)
reference “ITV Great British Body”; (xi) Email (dd 2.4.08) reference
“Playground Equipment”; (xii) Email (dd 14.4.08) reference “Link – 2Recycle”;
(xiii) Email (dd 11.4.08) reference “QPS Studies”; (xiv) Email (dd 14.4.08)
reference “QPS Update”; (xv) Email (dd 14.4.08) reference “Upcoming Training”;
(xvi) Pamphlet from NALC reference “NALC Conference 2008”; (xvii) Email (dd
15.4.08) reference “DAPC Website”; (xviii) Email (dd 16.4.08) reference
“Village Green Status”; (xix) Email (dd 16.4.08) reference “Planning Portal
Consultation Questionnaire” – actioned by the Clerk and (xx) Email (dd
115.4.08) reference “TV Programme – Community Project” – Clerk liaised with
IIB and a suggested project forwarded to DAPC.
b) NDDC Members Services Weekly Information Sheet for w/e 14.3.08, 20.3.08,
28.3.08, 4.4.08 and 11.4.08
c) Letter (dd 12.3.08) from Devon and Cornwall Police Authority reference
“Police Liaison Meeting – West Devon (Okehampton – 2nd April 2008”)
d) Email (dd 18.3.08) from Chairman of IIB reference “Sustainable Energy Forum
– Thursday 27th March”
e) Email (dd 20.3.08) from parishioner reference “NDDC – Commercial Refuse
Collection – Thanks”: -
Email passed on to Cllr Cann; parishioner advised
f) Email (dd 20.3.08) from a resident of France reference “Rev Clive Cooper”:
-
Relevant information obtained by enquirer from local police prior to a
response being provided by the Clerk
g) Devon Rural Transport Partnership Winter Newsletter 2008
h) Email (dd 28.3.08) from Editor of Parish Magazine reference “Change of
Editor – Colin Frajbis”: -
Noted by Clerk
i) Letter (dd 28.3.08) and attachment from DCC reference “DCC’s Statement of
Accounts”
j) Letter (undated) from Office of National Statistics reference “Quarterly
Vacancies Inquiry”: -
Appropriate action taken by Clerk
k) Newsletter from Standards Board for England (March 2008)
l) (i) Note from NDDC reference “Vacancies for NDDC Standards Board (x3
independent persons and x2 parish/town Cllrs); (ii) Ditto to (i); (iii)
Minutes of NDDC’s Standards Committee Meeting of Wednesday 19th March 2008 at
7 pm
m) Agenda, Minutes and Reports for NDDC Council Meeting of Wednesday 9th April
2008 at 6 pm
n) Agenda, Minutes and Reports for NDDC Annual Council Meeting of Wednesday
9th April 2008 at 7.30 pm (approx)
o) DCC “Helping You To Help Yourselves” Newsletter (Issue No 4 – April 2008)
p) Mole Valley Farmers Newsletter (April 2008 – Edition 527)
q) Pamphlet reference “Devon County Show 15/17th May 2008
r) Pamphlet Appledore Visual Arts Festival 2008
s) Newsletter of Royal Devon and Exeter NHS Foundation Trust (RD and Express)
– Issue 13 – March 2008
t) Brochure of Wicksteed Playscapes
u) Newsletter of Children’s Hospice SW (Spring-Summer 2008) and associated
papers
v) Email (dd 7.4.08) from DCC reference “Devon In Touch Monthly News Round Up
(April 2008): -
Copy placed at post office for information of parishioners
w) Email (dd 8.4.08) reference “The Local Column – April 2008 Edition”
x) Emails (various) from Cllr Harper reference “Blocked Drains”
y) Emails (various) from Cllr Moores reference “Beach Debris – Rear of
Boathouse Bus Shelter”
z) Telephone calls (18.3.08 and 19.3.08) from Organiser of Instow Beach Clean
reference “BBC Film – Countryfile/25th March 2008”
aa) Email (dd 9.4.08) from Cllr Cann (DCC) reference “Faulty Illuminated Sign
– 30 mph Anstey Way”: -
Repairs in hand
bb) Letter (dd 10.4.08) from SWH and DCC reference “A39 Westleigh Junction –
Roundswell Roundabout Surface Dressing”: -
States this is to take place between 2.6.08 to 13.7.08 generally between 1900
hours and 0200 hours and that the road will be closed for the duration of the
work with a diversionary route being in place. Letter copied to Cllrs and copy
placed at post office for information of parishioners.
cc) Letter (dd 14.3.08) from Glendale reference “Ground Maintenance – NDDC”: -
States this company has been awarded the main grounds maintenance contract for
all open spaces under the responsibility of NDDC together with certain areas
managed by DCC and North Devon Homes Ltd throughout the district; for
information
dd) Email (dd 14.4.08) from Twofour Broadcast reference “Media Enquiry”
s) Email (dd 12.4.08) from Cllr Harper reference “Instow – Bideford
Road/Potholes by South Yeo Farm”: -
Passed by Clerk to DCC’s Highways Superintendent (copy Cllr Cann) for
attention
2804/10 FINANCE
1. INCOME: -
Lloyds TSB Interest January 2008 £ 53.88
Ditto Ditto February 2008 £ 51.02
Ditto Ditto Match 2008 £ 45.90
Solagen Refund Solar Light/Venn Cross £ 84.60
HM Revenue/Customs VAT Refund 2007/8 £ 832.23
Car Park Season Tickets Nos 1 and 2 £ 160.00
TOTAL : - £1,227.63
2 EXPENDITURE: -
Mr M Harris Village Handyman £120.00
Mr P Cook Beach Cleaning £400.00
Mr P Cook Tractor Puncture Repair (Kirkham Tyres) £ 58.75*
Mr P Cook Cost of Steel for Scrape modification £ 50.00
EDF Energy Car Park Machine £ 6.42
NDDC Bus Shelter (Marine Car Park) Licence Fee £ 16.45=
DAPC Village Green Magazine £ 22.00
TOTAL: - £673.62
Key: -
* £8.75 VAT recoverable.
=£2.45 VAT recoverable
3. BANK – STATEMENT OF ACCOUNTS: -
Lloyds Bank Treasurers a/c no. 02348842 as @ 26.3.08 (Statement) = £ 1.92*
Lloyds Bank Business a/c no. 02350065 as @ 3.4.08 (Statement) = £17,645.05+
Key:
* Accords to Clerk’s records
+ Accords to Clerk’s records
4. RESOLUTION REQUIRED: -
IPC RESOLVED to transfer £673.00 from Lloyds Bank Business account number
02350065 to Lloyds Bank Treasurers account number 02348842 to cover cheques as
at 2 above. (Action: The Clerk)
5. MISCELLANEOUS: -
(a) Mole Valley Farmers – IPC Account (March 2008): -
The Clerk told IPC this confirmed IPC was in balance and owed nothing. (Noted)
(b) Use of Instow Sands – Atturm: -
The Clerk advised IPC he had not received any further correspondence on this
matter since the last meeting; he said he would chase it up asap. (Action: The
Clerk)
(c) Beach Cleaning Grant 2008: - .
The Clerk advised IPC that now the end of year accounts 2007/8 had been
completed he would be able to apply for the grant (£1,800.00 – letter {dd
11.3.08} from NDDC refers). (Action: The Clerk)
(d) Draft Annual Accounts 2007/2008: -
The Clerk provided Councillors with a copy for perusal/discussion; he said it
had been checked by Cllr Crombie (11.4.08) with IPC’s financial records and
found to be in order. Cllr Crombie confirmed this to be the case. (Noted)
(d) Budget (Income/Expenditure) 2007/2008 against Actual (Income/Expenditure)
2007/2008: -
The Clerk provided Councillors with a copy for discussion; he said it had been
checked by Cllr Crombie (11.4.08) with IPC’s financial records and found to be
in order. Cllr Crombie confirmed this to be the case. (Noted)
(f) Internal Audit – January to March 2008: -
Cllr Crombie confirmed he had carried out this internal audit (11.4.08) and
found all to be in order. (Noted)
(g) Bank Reconciliation – 1st January 2008 to 31st March 2008: -
The Clerk referred to a copy of this paper that he circulated to Cllrs at the
meeting; he said it had been checked by Cllr Crombie (11.4.08) with IPC’s
financial records and found to be in order. Cllr Crombie confirmed this to be
the case. (Noted)
(h) Inland Revenue – End of Year (2007/2008) Returns (P35 and P14s’): -
The Clerk confirmed this process was in hand (P14’s awaited) and all relevant
papers would be dispatched to Inland Revenue asap. (Action: The Clerk)
(i) Quay Car Park: -
The Clerk advised IPC that the annual service for the car park machine had
been arranged for Tuesday 29th April; he added that the car park would become
operative 1st May. (Noted)
(j) Letter (dd 17.3.08) from Audit Commission reference “IPC’s External
Auditor – Financial Years 2007/8 to 2011/12: -
The Clerk said this stated that Alun Williams had been appointed as auditor to
IPC for the financial year 2007/8 to 2011/12; he confirmed that a copy of the
letter had been forwarded to IPC’s Internal Auditor, Mr G Day. (Noted)
(k) Letter (undated – received 12.4.08) from Audit Commission (AC) together
with Annual Return for the Year ended 31st March 2008 and associated papers: -
(i) The Clerk confirmed he was to meet up with Mr G Day (IPC’s IA) on 23.4.08
and would then take action as necessary; he confirmed that a copy of the
papers had been forwarded to Mr Day on 15.4.08. (Noted)
(ii) The Clerk added that all appropriate paperwork needed to be completed and
returned to the AC by the 23rd June 2008 and that the notice to electors had
to be published on 1.6.08. (Action: IPC’s IA/Clerk)
(l) Letter (received 10.4.08) from Allianz Cornhill reference “Insurance
Renewal 2007/8 – 1st June 2008”: -
(i) The Clerk advised IPC he had copied all salient papers to Cllrs Johns and
Crombie so each could peruse and then meet up with him to review the overall
cover and come back to IPC at the next meeting (15th May) and make a
recommendation. (Noted)
(ii) IPC RESOLVED to ratify this action. (Action: Cllrs Johns/Crombie/Clerk)
(m) Telephone call (dd 19.3.08) from a parishioner reference “Damaged Bench –
Marine Parade”: -
The Clerk said this stated that a parish council bench had been damaged by a
car that had rolled out of a driveway along Marine Parade and crossed the
road. The Clerk added that the matter had been attended to by the parish
handyman and once the bench had been repaired an account would be forwarded to
the parishioner for settlement as agreed – liability had been admitted.
(Action: The Clerk)
(n) Letter (dated April 2008) from EDF Energy reference “Energy Prices are
Rising”: -
(i) The Clerk said he had spoken to EDF Energy and ascertained that IPC’s
un-metered supply (Car Park Machine) would rise from 11.31p per unit to 12.41
per unit and that IPC currently “uses” approx. 54 units per quarter; he added
that IPC was currently charged £6.42 per quarter (VAT 31p) and that would,
therefore, rise to approx £7.87 inc of VAT. (Noted)
(ii) The Clerk confirmed that a certificate of un-metered supply had been
provided to him by email (dd 14.4.08) from EDF Energy and that a copy would be
kept in IPC’s General Finance file 2008/9. (Noted)
(o) Email (dd 1.4.08) from DAPC reference “Section 137”: -
The Clerk said this stated that for 2007/8 this was £5.64 and that it would
rise to £5.86 for 2008/9. (Noted)
(p) Email (dd 7.4.08) from CDA Solutions reference “CCTV for Instow Recreation
Ground”: -
The Clerk recommended that NFA was taken; IPC RESOLVED to agree. (Noted)
(q) Letter (dd 30.3.08) from Mark Warner (Carpenter and General Builder)
reference “List of Tradesmen”: -
The Clerk said this would be filed for future reference. (Noted)
2804/11 PLANNING
a) Erection of single storey extension to provide 6 units of accommodation at
The Meadows, Anstey Way, Instow (Reference No 46320): -
(i) The Clerk reported receipt (15.3.08) of this application and of having
passed it immediately to IPC’s PSC for attention; for response by 2.4.08 or an
extension would need to be applied for. (Noted)
(ii) The Clerk confirmed that details of the application had been placed on
Instow website for the information of parishioners. (Noted)
(iii) The Clerk advised IPC that in view of the nature of the application an
extension had been applied for to allow this matter to be discussed at IPC’s
meeting of 17th April 2008. (Noted)
(iv) After a discussion, led by IPC’s PSC, IPC RESOLVED to recommend APPROVAL
of this application conditional on previously approved applications being
withdrawn to avoid an over-intensification of the site. (Action: The Clerk)
b) Erection of detached double garage at Barley Stack Cottage, Huish, Instow
(Reference No 46303): -
The Clerk referred to a letter received from NDDC Planning which stated that
NDDC had GRANTED permission for this application with conditions as listed.
(Noted)
c) Listed building application for installation of solar water heating
collectors at Quay House Cottage, Instow (Reference No 46129): -
The Clerk referred to a letter received from NDDC Planning which stated that
NDDC had GRANTED permission for this application with conditions as listed.
(Noted)
d) Extension to dwelling at Marsden, Rectory Lane, Instow (Reference No
46220): -
The Clerk referred to a series of emails (25.3.08 to 2.4.08 inclusive) from
the applicant and an “interested” neighbour of this application and of the
actions taken; i.e. Cllr Moores (NDDC) had asked NDDC Planning to discuss the
matter with him before coming to a decision. Cllr Moores had already provided
an update - 2804/6 (a) (Noted)
e) Letter (undated – received 8.4.08) from Chairman of Satterleigh, Warkleigh
and Chittlehamholt Parish Council reference “Inconsistent planning decisions,
variable 106 agreements, inconsistent applications of the North Devon Plan
etc”: -
(i) The Clerk reminded Cllrs he had provided them with a copy of this letter
with their agenda papers (10.4.08). (Noted)
(ii) After a discussion it was RESOLVED to take no further action on the
grounds that IPC enjoyed a positive relationship with NDDC Planning. (Noted)
f) Letter (dd 15.4.08) from TDC reference “Planning and Compulsory Purchase
Act 2004: Draft Planning Obligations Supplementary Planning Document
Reconsultation: TDC Local Development Framework and Email (dd 17.4.08)
reference “Planning Obligations SPD Re-Consultation”: -
(i) The Clerk said this stated that this re-consultation was to take place for
the period 17.4.08 to 30.5.08; he provided Cllrs with a copy of the letter and
email for their information. (Noted)
(ii) After a discussion it was RESOLVED to take no further action. (Noted)
g) Email (dd 17.4.08) from TDC reference “Planning Obligations SPD Re-
consultation Sustainability Appraisal”: -
(i) The Clerk said this stated that this re-consultation was to take place for
the period 17.4.08 to 30.5.08; he provided Cllrs with a copy of the letter and
email for their information. (Noted)
(ii) After a discussion it was RESOLVED to take no further action. (Noted)
2804/12 ANY MATTER RAISED AT THE DISCRETION OF THE CHAIRMAN
a) Unlit Light – Rectory Close: -
Cllr White said the light of the lamp post outside of No 6 was unlit. It was
RESOLVED the Clerk should contact the appropriate authority. (Action: The
Clerk)
b) Roundhouse – Instow Recreation Ground/Picnic Area: -
Cllr Cook said that this roundhouse was in a poor state of repair and that the
“owners” should have this drawn to its attention. It was RESOLVED the Clerk
should contact the appropriate authority. (Action: The Clerk)
c) Pier Steps/Handrails – The Quay, Instow: -
Cllr Cook said these steps and handrails were in a poor state of repair and
that it had been brought to his attention by a parishioner that a young girl
had tripped in the locality recently and had nearly fallen into the river. It
was RESOLVED the Clerk should write to the owners, Devon Christie Estates and
draw this health and safety issue to its attention. (Action: The Clerk)
d) Sand on Highway – Marine Parade: -
Cllr Moores said that because of the recent bad weather and high winds that a
considerable amount of sand had been deposited on the highway between the
Boathouse flood defence gate and the entrance to the sand dunes car park. It
was RESOLVED the Clerk should contact DCC Local Services. (Action: The Clerk)
e) Remains of Wooden Kiosk – Boathouse Bus Shelter: -
Concern was expressed by Cllr Moores at the time it was taking the owner to
remove the remains of the wooden kiosk that had been completely destroyed in
the recent gales; he said it was a fire risk in that youths had recently been
seen to endeavour to set fire to it. It was RESOLVED the Clerk should contact
the owner again and ask him to move it forthwith. (Action: The Clerk)
There being no other business the meeting was closed.
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