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The meeting was preceded, at 7 pm, by a talk on the “Licensing Act 2003” given
by Mark Curgenven (Principal Licensing Officer – NDDC) and Constable Paul Daw
of the Devon and Cornwall Constabulary.
Present: - Councillors P Cook, N Crombie, M Green, C Harper, G May, Ms A Mayoh,
F Scott, S White (Chairman), and Mr R Jacob (Parish Clerk).
In Attendance: - Cllr R Cann (DCC), Cllr Mrs L Brown (NDDC) and 7
parishioners.
2510/1 PRAYER
The Clerk led the Council in prayer
2510/2 APOLOGIES
Cllr A Johns
2510/3 POLICE REPORT
a) Venn Cross Bus Shelter - Damage: - Constable Benbow reported that his
enquiries concerning this matter were almost complete. Parents of the
offender(s) had dealt with the graffiti, hopefully to the satisfaction of the
parish council. The Clerk said the graffiti was virtually obliterated although
there was a small amount of fresh damage (burns) to the perspex window in the
shelter on the seaward side. Cllr White said that the slates on the “landward”
shelter still needed to be repaired. Constable Benbow said he would sort these
issues out. (Action: Constable Benbow)
b) Crime – General: - Constable Benbow said that three crimes (thefts from
unattended motor vehicles) had been reported in the parish since the last
meeting although he was pleased to report that a suspect had been arrested.
(Noted)
c) Police “Walk About”: - Constable Benbow said he would be walking from
Fremington to Instow on Thursday 3rd November so as to make himself available
to parishioners who wished to speak to him about issues of concern to them. He
added that he would like to be accompanied by prestigious members of the
community, such as Cllrs, and were there any volunteers? He added that
publicity of the walkabout would take place beforehand and that the purpose of
the exercise was to give reassurance to the public, help in solving their
problems and to initiate more interest by the government in the provision of
Police Support Officers for each and every neighbourhood. IPC RESOLVED to
advise the Clerk of the interest of any particular Cllr to join PC Benbow with
the Clerk, in turn, advising Constable Benbow of their details. (Action: IPC
Cllrs and The Clerk)
d) Illegal Parking – Evenings: - Cllr White asked why Traffic Wardens could
not patrol in the evenings to deal with the flouting of parking regulations
within the parish, particularly along Marine Drive – he said he had witnessed
Traffic Wardens patrolling during the evenings at Bideford recently. Constable
Benbow said he would liaise with the Senior Traffic Warden, Kate Olds, and
report back to IPC at the next meeting. (Action: PC Benbow)
e) Police Surgery: - The Clerk asked Constable Benbow if he could advise him
when he intended to initiate his police surgery prior to each IPC Meeting. He
said he would then advertise it on IPC’s meeting agenda that was published one
week before each meeting. Parishioners would then be aware of this initiative
and could respond as necessary. (Action: Constable Benbow)
2510/4 PARISHIONERS
Taw and Torridge Estuary Forum Matters: - Mrs Rose Day, Chairman of the TTEF,
gave a report of the subjects discussed at the recent TTEF Meeting held on
Monday 17th October 2005. These subjects included Dredging at Appledore
Shipyard, Pontoon moored downstream of the Torridge Bridge, Wrecks in the Port
of Bideford, Houseboats on the Taw, Avian Influenza, Super boom trialled in
the Helford Estuary, North Devon Maritime Museum Trafalgar Weekend, Beach
Lifeguards, Marine Bill Forum, Shoreline Management Plan, Meeting with TDC
Chief Executive, Braunton Burrow Files, Fast Leisure Craft Joint Working
Party, Appledore Slip, Appledore Quay Wall (TTEF extremely disappointed at the
recommended “concrete” cladding proposal), Bathing Water Quality, Liaison with
NDDC, Barnstaple Western Bypass and Downstream Bridge and Fullabrook Down Wind
Turbine Project. (Noted)
2510/5 REPORT COUNTY COUNCILLOR R CANN
a) General Matters: - Cllr Cann reported upon Gaia Trust Project Yelland
(Haven for birds and wildlife), Tarka Trail (SWW proposes to lay a sewer near
the junction to East the Water industrial estate), Greensweep (NDDC has
acquired a 4.4 ton RCV Mini Refuse Lorry – hoped to rollout the wheelie bin
service to an additional 2,400 dwellings), Quay Car Park Toilets (matter is to
be discussed at a future Executive Briefing – late November/early December),
Ransom Strip Project (expressed concern at slow progress), Litter Bin
provision in Anstey Way lay By (wheelie bin type), Variation of Premise
Licence at The Bar and The Decks (believed a satisfactory compromise had been
reached), NDDC Local Plan (NDDC’s Executive had accepted Inspectors
recommendations) and Fullabrook Down Wind Turbine Project (DCC had recommended
refusal). (Noted)
b) Waste Bin – Marine Parade/Yacht Club Entrance (See also item 2510/9 (iii)
(c)): - Cllr Harper enquired when the damaged bin that had been removed for
repair was to be replaced. The Clerk advised Cllr Cann of the background of
this particular bin. Cllr Cann said he would liaise with NDDC Environmental
Health Department and resolve asap. (Cllr Cann)
c) Marine Parade – Sand Dunes Toilets: - Cllr Harper said he thought a sign
should be provided to point out these toilets to visitors. Cllr Cann said he
would investigate and report back in due course. (Cllr Cann)
d) Rectory Lane – ND Homes Garages: - Cllr Cook reported there to be a pothole
in the yard of these garages – Cllr Cann said he would speak to ND Homes and
advise them asap. (Action: Cllr Cann)
2510/6 REPORT OF DISTRICT COUNCILLOR Mrs L BROWN
Cllr Mrs L Brown reported upon Proposed Modifications to the North Devon Plan
(particularly as it related to Instow – a 6 weeks public consultation period
will take place), Drink Control Order - Barnstaple and Safer Food Better
Business Initiative. (Noted)
2510/7 MINUTES
It was RESOLVED that the September 2005 minutes of Instow Parish Council be
approved and signed. (Noted)
2510/8 MATTERS ARISING FROM THE MINUTES
(a) Item 2509/7 (b) - Charter Toilets/Quay Car Park: - (i) The Clerk advised
IPC that NDDC was not prepared to permit an IPC Cllr to join the NDDC’s Sub
Committee that is considering this site, in particular the implications of the
new charter toilets and the current planning consent to build flats. The Clerk
referred to emails (various – 19/20th Sept), which he had drawn to the
attention of the Chairman/Vice Chairman at the time. (Noted)
(iii) Cllr Cann said this request could be reconsidered by NDDC, at a later
date, following the impending Executive meeting particularly if a “contrary”
decision was taken and which was not in accordance with the interests/current
recommendations of the parish council. (Noted)
(b) Item 2509/7 (c) – Instow Bathing Water Tests/Little Torrington: - The
Clerk advised IPC of his enquiries with the Environment Agency (Various emails
refer). He said the matter had been fully investigated by them since it first
came to notice in 1989, together with TDC, and that IPC had been categorically
reassured that this intermittent problem did not appear to cause a problem in
the receiving watercourse and it had no implications for the bathing water
quality at Instow. (Noted)
(c) Item 2509/9 (a) - Village Show 2005/Wishing Tree: - The Clerk told IPC
that it had not been possible for him and the Chairman/Vice Chairman to meet
and discuss this matter since the last meeting although it was anticipated a
meeting would take place in the near future at which point a report would be
made to Council under “Correspondence”. (Noted)
(d) Item 2509/5 and 2509/9 (b) – Sewers/Instow: - (i) The Clerk reported that
following a further complaint from a parishioner (27.9.05) about sewage smells
along Marine Parade he had contacted the Environment Agency who in turn had
contacted the SWW Control Hotline (0800 1691144). (Noted)
(ii) The Clerk reported receipt of a telephone call (28.9.05) from May Gurney
advising him that the complaint had been fully investigated into and nothing
had been found. (Noted)
(iii) The Clerk referred to an email (dd 12.10.05) from the Chairman of the
TTEF reference “Beach Data” and in particular a reference to the current
action(s) being taken by the Environment Agency (EA) reference the sewage
system at Instow; the Clerk read it to Council. (Noted)
(e) Item 2509/9 (c) - Appledore Quay Wall: - (i) The Clerk reminded Cllrs of
the public exhibition currently on view at the parish hall; he said a copy of
a poster had been forwarded to Cllrs with their agenda papers (13.10.05). The
Clerk confirmed he had placed similar posters throughout the parish on
13.10.05. (Noted)
(ii) The Clerk reminded Cllrs that any response by IPC to EA/Holcrow, on the
current consultation process, would need to be formulated at the meeting
although no doubt Torridge District Council would send a copy of the
subsequent planning application to IPC for comments once tendered by EA/Holcrow
(H). After discussion IPC RESOLVED to recommend to EA/H that it was in favour
of a "concrete stone-cast/traditional masonry look" i.e. natural, much like
the cast taken from Instow Quay Wall in the consultation brochure. (Action:
The Clerk)
(f) Item 2509/9 (d) - Sandhills Ransom Strip: - (i) The Clerk confirmed he had
liaised with Brian Holme (NDDC) by email (various); he appraised IPC of the
response. (Noted)
(ii) The Clerk said that Brian Holme thought the idea of allotments on the new
Instow School site was a good idea that he would bear in mind. (Noted)
(g) Item 2509/9 (e) - Parish Emergency Plan Update: - (i) Cllr Harper updated
IPC on progress to date (76 parishioners responded to the questionnaire); he
spoke to a draft copy of the plan (10 pages). After discussion it was RESOLVED
that the Clerk would circulate a draft copy to each Cllr prior to the next
meeting at which time Council could resolve to adopt (amended or otherwise)
the plan and put it into circulation by way of the website etc. Action: The
Clerk)
(ii) The Clerk advised IPC of an “Emergency Planning” presentation at the
recent DAPC AGM; he passed the relevant papers to Cllr Harper. (Noted)
(iii) Cllr Harper supervised the draw of IPC’s Emergency Planning “Lucky”
proforma “competition” and declared Dr Alison Grant the winner – Cllr Harper
to advise Dr Grant. (Action: Cllr Harper)
(h) Item 2509/9 (f) (iii) - Instow Beach Cleaning: - (i) The Clerk confirmed
he had liaised with Andy Bell (NDCCS) and that there was no proposed beach
cleaning strategy available as yet. (Noted)
(ii) The Clerk confirmed he had sent a copy of IPC’s letter to DCE (reference
“Beach/Dune Cleaning by IPC - Without Prejudice” – see item 2509/9 (f) (i)),
to the Allianz Cornhill Insurance Company. The Clerk then referred to the
response of the AC (letter of 27.9.05 refers) and his email (30.9.05) reply.
(Noted)
(iii) The Clerk advised IPC of an email he had received from the Chairman of
the TTEF reference “Water Quality Test”; it stated “Instow has failed the
mandatory standard for 2005 because it failed two tests. Ironically, the tests
also show that the bathing water was of Blue Flag quality for 13 out of the 20
tests taken during the bathing season, but the two failures are sufficient to
cause a failure of the Imperative Standard. There was a slight question that
Instow might have been given a "wet weather waiver" for the first failure
(which would have been granted if the rain was so torrential that it would
have been unreasonable to expect the sewerage system to have had sufficient
storage capacity to cope with the flash flooding, and so any discharging from
the storm overflows, with the consequent pollution, would have been
inevitable). Unfortunately, the rainfall at the time of the first failure in
2005 was not sufficient to have triggered this situation, so either the storm
overflow in Instow or the pumping station or the sewerage system was not
functioning properly” Council was pleased to hear of this positive synopsis;
the Clerk said that the EA would now be doing all it could to ensure that SWW
played its part in ensuring Instow passed at least the imperative standard for
2006. (Noted)
(i) Item 2509/8 (h) (ii) - Instow Parish Council/Quality Parish Status: - (i)
The Clerk suggested that The Countess of Arran DL (President of DAPC),
together with Lesley Smith (Secretary to DAPC), be invited to present IPC’s
Quality Parish Certificate at IPC’s Xmas Social (15th December). After
discussion IPC RESOLVED to adopt this suggestion of the Clerk. (Action: The
Clerk)
(ii) The Clerk referred to an email (dd 3.10.05) from NALC reference
“Questionnaire for Quality Councils”; the Clerk appraised IPC of the content.
IPC RESOLVED to instruct the Clerk to complete this as he saw fit. (Action:
The Clerk)
(j) Item 2509/10 (i) (e) - Variation of Premises Licence (Various): - (i) The
Clerk confirmed that Cllr Scott had attended the Civic Centre on 26th
September and represented IPC at the licensing hearings of relevance to The
Bar and The Decks – he added that copies of “Notice of Decision” letters, of
relevance to both premises, had been forwarded to Cllrs with their agenda
papers (13.10.05). (Noted)
(ii) The Clerk reported that as far as he had ascertained The Boathouse and
The Wayfarer had only applied for a straightforward “Conversion” meaning they
have exactly what they had before, just under a different heading – no
additional conditions applied. (Noted)
(k) Item 2509/10 (i) (h) - DAPC AGM 2005: - The Clerk confirmed he had
attended this excellent event at County Hall, Exeter on Saturday 1st October;
he provided IPC with a synopsis and passed on a folder to Cllrs containing all
relevant documents, including a copy of the DAPC Annual Report 2004/5. (Noted)
(l) Item 2509/10 (i) (k) – Flood Defence Wall/Benches: - (i) The Clerk
confirmed he had written to Mr Hector Christie (DCE) as had been agreed at the
last meeting (see item 2509/10 (i) (k) iv)); he reminded Cllrs he had
forwarded a copy of the letter to them with their agenda papers (13.10.05).
IPC RESOLVED to support the tenor of the letter, which it noted, had not been
responded to. (Noted)
(ii) The Clerk advised IPC of a telephone conversation he had had with the
Environment Agency (28.9.05) and a subsequent email (28.9.05); he outlined the
content of the email and of his response. He added he had been obliged to
provide the information so requested by virtue of the Data Protection Act.
(Noted)
(iii) The Clerk advised IPC that no person(s) had contacted him to complain
about the removal of the seats from the flood defence wall in response to the
poster that had been affixed to the wall by DCE. (Noted)
2510/9 CORRESPONDENCE
(i) Matters for discussion/resolution or noting: -
a) Letter (dd 3.10.05) from Peter Peter and Wright (Solicitors) concerning
“The Commodore Hotel – Application for Transfer of Justices’ Licence”: - The
Clerk said this letter stated that an application, for the transfer of the
Justice’s Licence in respect of The Commodore Hotel, Instow into the names of
Gary Woolaway and Annette Marlow, was to be made at the Civic Centre,
Barnstaple on Wednesday 2nd November. IPC RESOLVED to offer no objection to
this application. (Noted)
b) DCC P3 Autumn Newsletter: - The Clerk said this itemised “Survey and
Finance Forms 2005/6” (See Finance Item 5 (e)), “Seasonal Vegetation
Clearance”, “Ploughing and Cropping”, “Xmas Workshops” (IPC RESOLVED that
Clerk and Handyperson would attend and represent IPC), “Devon Local Access
Forum”, “Public Rights of way Improvement Plan”, “Access Land in Devon” and
“Interactive Map”. (Noted)
c) Letter (dd 12.10.05) from DCC reference “Devon County Council Waste Local
Plan”: - (i) The Clerk said this letter stated that a public local enquiry was
to hear unresolved objections to this plan on Tuesday 10th January 2006 with a
pre-inquiry meeting on 31st October 2005 (Guildhall, Exeter). He said it
requested IPC to advise DCC of its current position by use of a proforma
provided - The Clerk appraised IPC of the content of the proforma. (Noted)
(ii) After discussion it was RESOLVED to advise DCC that IPC would not be
attending the hearing and nor would it be represented. (Action: The Clerk)
d) Remembrance Day Service 2005 – Instow Church: - The Clerk reported this
service was to take place at 10.55 am on Sunday 13th November 2005 and that he
had already got IPC’s wreath that was currently with the Chairman. After
discussion IPC RESOLVED to appoint Cllr Scott as its representative (The
Chairman Cllr Johns was unavailable) – Cllr Green said he would also attend.
(Noted)
e) Parish Carol Singing Event 2005: - The Clerk reported that this event was
earmarked to be held on Sunday 11th December (6.30 pm) at The Commodore/Parish
Hall although he had yet to confirm all was still in order with The Commodore
Hotel. He added that IPC needed to discuss the recipient of the charitable
collection (NB: - In 2004 IPC resolved monies should go jointly between ND
Hospice, Children’s Hospice (SW) and RNLI (Appledore) with IPC matching
collection up to £100) and the arrangements on the night i.e. mince pies.
mulled wine, hospitality, and collectors. The Clerk added that The Two Rivers
Wind Ensemble had been previously booked but needed to be reminded by him. IPC
RESOLVED to bring this back to the November meeting for more detailed debate.
(Action: The Clerk)
f) IPC’s Xmas Social 2004 (Thursday 15th December 2005): - The Clerk provided
Cllrs with a draft invitation list (based on 2004). After discussion a final
approved list was drawn up and IPC passed a RESOLUTION to invite all those
persons included thereon to the Xmas Social 2005. (Action: The Clerk)
g) Service of Thanksgiving for the Life and Work of Bruce Woolaway (The
Commodore): - The Clerk report that he had attended this service at The Parish
Church, Barnstaple on Monday 17th October 2005 and represented IPC adding that
Cllr May was also in attendance. (Noted)
g) Instow Recreation Ground – Roundhouse: - (i) The Clerk referred to an email
(dd 20.10.05) from Cllr Harper reporting that the thatched roof to the
roundhouse at this site had yet to be completed despite assurances it was to
be done at the end of September. (Noted)
(ii) The Clerk advised IPC he had been in touch with Wings UK and been told
that the thatcher, to be used by them, had let them down at late notice (had
given up thatching) and that alternative local thatchers were not available
until October 2006. Wings were now actively seeking alternative options and
had promised to keep IPC in the picture. (Noted)
(ii) Taw and Torridge Estuary Forum and associated Matters (Placed in
“Briefing Folder” for information of Cllrs)
a) Email (dd 16.9.05) and attachment from Chairman of TTEF reference “Instow,
Westward Ho! Saunton Sands Beach Data”
b) Email (dd 27.9.05) and attachment from Chairman of TTEF reference “Instow,
Westward Ho! Saunton Sands Beach Data”
c) Email (dd 29.9.05) and attachment from Chairman of TTEF reference “Instow,
Westward Ho! Saunton Sands Beach Data”
d) Email (dd 11.10.05) and attachment from Chairman of TTEF reference “Instow,
Westward Ho! Saunton Sands Beach Data”
e) Email (dd 12.10.05) and attachment from Chairman of TTEF reference “Instow,
Westward Ho! Saunton Sands Beach Data”
f) Email (dd 13.10.05) and attachment from Chairman of TTEF reference “Instow,
Westward Ho! Saunton Sands Beach Data”: - Includes information about Instow in
particular i.e. 13 out of the 20 tests taken during the 2005 season were of
“Blue Flag” quality and one of the failures might have been given a “wet
weather waiver” – if so, Instow would have passed the minimum (imperative)
standard
(iii) Matters to note: (Placed in “Briefing Folder” for information of Cllrs)
a) Complaint from parishioner (14.9.05) concerning “Rubbish on Tarka Trail Nr
Signal Box, Instow”: - Passed information to Andy Bell (NDCCS) by email
(14.9.05) – refers to a similar complaint vide item 2507/9 (ii) (l).
b) NDDC Members Services Weekly Information Sheet w/c 16.9.05, 23.9.05,
30.9.05, 7.10.05 and 14.10.05
c) Complaint (17.9.05) from parishioner concerning “Dangerous Litter Bin Post
on pavement near Signal Box (See also item 2509/10 (iii)(k)) ”: - Passed by
email (20.9.05) to NDDC’s Environmental Health Dept for attention and DCC
Local Services Manager who ordered an immediate emergency repair by his staff.
d) Letter (dd 20.9.05) from Chairman of Ilfracombe Town Council to Clerk
reference “Town Clerk Assistance for Ilfracombe Town Council”: - Clerk
declined the offer on the basis he was fully committed to Instow.
e) Letter (dd 22.9.05) from The Crown Estates reference “Marine Estate
Customer Satisfaction Survey”: - Clerk spoke to a member of The Stairway
Consultation Research Team on 29.9.05 and provided feedback as appropriate.
f) Atlantic Coast Express (Bideford and Instow Railway Group) Magazine (Issue
No 64 - Autumn 2005)
g) Email (dd 23.9.05) from DCC reference “Appointment of New Chief Executive”:
- States that Dr Phil Norrey is to be appointed as DCC’s new Chief Executive.
h) Email (dd 27.9.05) from Cllr Ms A Mayoh reference “Belated Apologies and
Rubbish near 2nd Beach”: - Apologies noted by the Clerk (too late for
inclusion in minutes) – advice provided reference rubbish.
i) Emails (Various) from Lesley Smith (DAPC) reference: - (i) Theft of Oil –
Village Halls (28.9.05), (ii) Conference 19th October (4.10.05), (iii) SELD
Older People Workshops (6.10.05), (iv) Report on Energy Technologies in new
Developments Seminar (7.10.05), (v) Shed Requirement - Plymtree (10.10.05),
(vi) Clean Neighbourhoods and Environment Act (12.10.05) (vii) Computerised
Burial Records (13.10.05) and (viii) Exbourne with Jacobstowe – New Clerk.
j) Agenda of NDDC’s Standards Committee of 28th September 2005 together with
Minutes of 11th July 2005 - Also Minutes of Meeting of 28th September
k) Agenda of NDDC’s Ilfracombe and Northern Rural Area Committee Meeting of
3rd October 2005 and Minutes of Meeting of 1st August 2005 – Also Minutes of
meeting of 3rd October
l) Email (dd 3.10.05) from Andy Bell (NDCCS) reference “Climate Change
Conference”: - Too late notice to circulate to Cllrs
m) Agenda of NDDC’s Barnstaple, Fremington and Instow Area Committee Meeting
of 5th October and Minutes of Meeting of 3rd August 2005 – Also minutes of
Meeting of 5th October
n) Email (dd 11.10.05) from DCC concerning “Devon In Touch Monthly News
Round-Up (October 2005): - Copy placed at post office for parishioners.
o) Letter (dd October 2005) from North Devon Hospice reference “Xmas 2005 –
Light Up A Life”
p) Copy letter (dd 4.10.05) from parishioner to DCE reference “Siting of the
Volleyball Net”: - For information of IPC.
q) Agenda of NDDC Meeting of 12th October 2005 and associated papers
r) South West Coast Path News (National Trail) – Autumn 2005 (Issue 12)
2510/10 FINANCE
1. INCOME: -
Car Park Takings Period ending 21st September 2005 £ 329.20
Ditto Period ending 30th September 2005 £ 324.50*
DCC Grass Cutting Grant 2005 £ 561.00
NDDC 50% Grant 2005/6 £ 714.00
NDDC 50% Precept 2005/6 £2,900.00
TOTAL: - £4,828.70
Key: -
• Car Park Takings 2005 - £164.54 down on 2004 season
2. EXPENDURE: -
Mr O W Cook Tractor Garage Rental £ 32.00
Mr M Harris Village Handyman £ 120.00
Mr M Harris Grass Cutting (No 7) £ 170.00
Mr P Cook Tractor Clean £ 35.53+
RBL Poppy Appeal Remembrance Day Wreath £ 16.50
SWEB Energy Car Park Machine £ 18.34
TOTAL: - £ 392.37
Key: -
+ 5 hrs (at £5 per hour) approved by IPC – see item 2509/9 (5) (n) (i) - non
taxable; less than “free pay allowance”- remaining sum is in respect of
purchase of antifreeze (£10.53)
3. BANK – STATEMENT OF ACCOUNTS: -
Lloyds Bank Treasurers a/c no. 02350065 as @ 27.9.05 (Statement) = £ 39.66*
Lloyds Bank Business a/c no. 02348842 as @ 30.10.05 (Statement) = £23,261.30+
* Concurs with Clerk’s records as at 20.10.05 (All issued cheques cleared -
£35 of this amount relates to uncashed cheque issued to NDDC for Lottery
Licence subsequently not required albeit sum transferred from Business a/c to
Treasurers a/c to cover it)
+ Concurs with Clerks records as at 20.10.05
4. RESOLUTION REQUIRED: -
IPC RESOLVED to transfer £355.00 from Lloyds Bank Business account number
02350065 to Lloyds Bank Treasurers account number 02348842 to cover cheques as
at 2 (b) above.
5. MISCELLANEOUS: -
(a) Beach Grant 2005: - The Clerk reported receipt of a letter from NDDC (dd
11.10.05) stating that IPC had been awarded £1,800.00 towards its beach
cleaning and that the necessary paperwork had been completed by him and
returned to NDDC – cheque awaited. (Noted)
(b) Lloyds Bank Business Account – Tax on Interest/Inland Revenue: - The Clerk
referred to a letter (dd 29.9.05) from Lloyds TSB confirming that the relevant
“double” tax refunds of £63.78 (2004/5) and £18.33 (2003/4) had been debited
from IPC’s Business a/c – shown as a tax reclaim (by Lloyds TSB). He added
that a subsequent check of the bank statements had confirmed this to be the
case. (Noted)
(c) IPC – Chairman’s Chain of Office: - The Clerk reported he had not, as yet,
actioned the engraving of the chain as it could be required by the Chairman
for the Instow Church Remembrance Day Service (13th November) and might not be
finished in time. (Noted)
(d) IPC’s – Finance Sub Committee Meeting (Budget 2006/7): - The Clerk
reported that IPC’s FSC would be meeting on Tuesday 8th November to discuss
the budget for 2006-7. He added that the draft budget would be brought before
IPC at the next meeting (17th November) for discussion and
amendment/ratification. (Noted)
(e) DCC P3 Footpath Inspection 2005/P3 Claim for 2006: - The Clerk invited any
comments from Cllrs as regards the state of each footpath within the parish.
He reported receipt of the necessary paperwork for the footpath inspections
2005, including the P3 Finance form 2006. He said he would complete the forms
as necessary following IPC’s FSC Budget 2006-7 meeting and the November
meeting of IPC. (Action: IPC Cllrs and The Clerk)
(g) Internal Audit – July to September 2005: - The Clerk reported that Cllr
Crombie had carried out this internal audit on 19th October and had found all
to be in order. Cllr Crombie confirmed this to be the case. (Noted)
(h) Bank Reconciliation – 1st July 2005 to 30th September 2005: - (i) The
Clerk circulated a copy of this to Cllrs at the meeting. He said the figures
had been checked and confirmed by Cllr Crombie (19th October); Cllr Crombie
confirmed this to be the case. (Noted)
(ii) Cllr Green said it would be helpful if the “carried forward” income could
be indicated on this quarterly bank reconciliation. IPC RESOLVED to support
this recommendation. The Clerk provided a verbal report on the current
“carried forward” income sum i.e. £13,857.34. (Action: The Clerk)
(i) Budget 2005/6 against Actual Income/Expenditure April to September 2005: -
The Clerk circulated and presented this paper to Cllrs. He said Cllr Crombie
had checked it on 19.10.05; Cllr Crombie confirmed this to be the case.
(Noted)
(j) DAPC Annual Subscription 2006: - The Clerk advised IPC that IPC’s
subscription for 2006 would be £136.00 (was £124 in 2005); he said the figure
had been agreed at the recent DAPC AGM 2005. (Noted)
(k) HM Revenue and Customs Employers Bulletin (Issue 21 – October 2005): - The
Clerk confirmed he had retained this for future reference. (Noted)
2510/11 PLANNING
a) Erection of dwelling (additional drawings) at Land at Lane End Close,
Instow (Reference 39545): - (i) The Clerk confirmed he had notified NDDC
Planning (19.9.05 – email) of IPC’s concerns about the amount of noise that
would be created, 24 hours a day, by BT vehicles going in and out of Lane End
Close to visit its sub station at the end of the cul-de-sac when their
vehicles went over the traffic calming street furniture that was to be
erected. (Noted)
(ii) Cllr Mrs L Brown said NDDC’s Planning Committee had GRANTED this
application. The Clerk said he had not, to date, received written confirmation
to that effect. (Noted)
b) Erection of agricultural building on land off Orchard Farm, Instow
(Reference No 40665): - The Clerk reported receipt of a letter (24.9.05) from
NDDC’s Planning Dept advising IPC it had GRANTED planning permission for this
application with conditions as listed. (Noted)
c) Demolition of single garage and erection of triple garage at Ocean View,
Millards Hill, Instow (Reference No 40931): - (i) The Clerk reported receipt
(22.9.05) of this application and of having immediately passed it to the
Chairman for the attention of IPC’s PSC – for response by 11.10.05 or an
extension to be applied for. (Noted)
(ii) The Clerk said that IPC’s PSC had unanimously resolved to recommend
approval of this application and that NDDC had been told 14.10.05 (Noted)
(iii) IPC RESOLVED to ratify the decision. (Noted)
d) Extension and alteration to dwelling together with conversion of garage to
form additional living accommodation at Offshore, Marine Parade, Instow
(Reference No 40759): - The Clerk reported receipt (1.10.05) of a letter from
NDDC’s Planning Dept stating this application had been GRANTED with conditions
as listed. (Noted)
e) Letter (dd 10.10.05) from Barnstaple Town Clerk reference “Planning School”
– Friday/Saturday 28th/29th October 2005: - The Clerk said that this letter
stated that Barnstaple Town Council was to run a Planning School at The Castle
Centre, Barnstaple and that IPC Cllrs/Clerk were invited to attend. He added
that details of the course had been circulated to Cllrs with their agenda
papers (13.10.05). After discussion IPC RESOLVED to note this invitation.
(Noted)
f) Listed building application for erection of conservatory with internal
alterations together with alteration of a door to a window at Cobbles, Bridge
Lane, Instow (Reference No 40998): - The Clerk reported receipt (13.10.05) of
this application and of having immediately passed it to the Chairman for the
attention of IPC’s PSC – for response by 3rd November or an extension to be
applied for. (Noted)
(ii) After discussion it was RESOLVED to leave this matter for the continued
attention of IPC’s PSC as a site visit had yet to be done. (Action: IPC’s PSC)
g) Extension and alterations to dwelling at 5 Chichester Close, Instow
(Reference No 41070): - The Clerk reported receipt (19.10.05) of this
application and of having immediately passed it to Cllr Crombie (IPC’s current
PSC Member) for the attention of IPC’s PSC – for response by 8.11.05 or an
extension applied for. (Noted)
(ii) The Clerk advised IPC that a similar application has been considered by
it on 17th March and 19th May 2005; he provided details of each decision
taken. (Noted)
(iii) After discussion, led by IPC’s PSC, IPC RESOLVED unanimously to
recommend refusal of this application on the grounds “of over-development of
the site, privacy issues with neighbouring properties, not in keeping with
other buildings in the area, necessity (there is already a double garage) and
traffic safety issues by virtue of additional cars on site”. (Action: The
Clerk)
2510/12 ANY MATTER RAISED AT THE DISCRETION OF THE CHAIRMAN
a) Overgrown Footpath – Atturm: - Cllr May reported that the hedge alongside
this footpath needed cutting back. IPC RESOLVED to have the parish handyperson
deal with this asap – Clerk to advise him. (Action: The Clerk)
b) Damaged Flagpole – Sand Dunes: - Cllr Harper reported damage to the base of
this flagpole making it, in his opinion, dangerous. After discussion, IPC
RESOLVED to advise Devon Christie Estates of this fact on the belief the
flagpole belonged to it. (Action: The Clerk)
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