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Present: - Councillors P Cook, N Crombie, Mrs T Dipper, C Harper, M Green
(Chairman), A Johns, B Thomas, and Mr R Jacob (Parish Clerk).
In the absence of the Chairman (Cllr White) Cllr Green (Vice Chairman) took
the chair.
In Attendance: - Cllr R Cann (DCC) and 1 parishioner.
2901/1 PRAYER
The Clerk led the Council in prayer
2901/2 APOLOGIES
Cllrs G May and S White (IPC), Cllr Moores (NDC) and PCSO D Cornish.
2901/3 POLICE REPORT
a) Crime: -
PC Hodgson reported that 5 crimes had been reported in the parish since the
last meeting, namely, assault occasioning actual bodily harm (x 1 – offender
cautioned), theft from a motor vehicle (x 1 – undetected), criminal damage (x
1), theft (non specific; x 1 – outboard engines/navigational equipment from
motor boat) and theft (non specific; x 1 – theft of gear box from motor boat).
(Noted)
b) Other Matters: -
PC Hodgson reported that 10 incidents had been reported in the parish since
the last meeting, namely, female trapped under car, 2 horses loose on road,
sudden death, disorder public house (x 2), found bicycle, crime related
information, suspicious vehicle, suspicious male and prank phone call. (Noted)
c) Crime Prevention – Boat Watch: -
PC Hodgson said that PCSO Cornish was considering starting a boat watch scheme
in the area and was looking for volunteers to help and run the scheme. (Noted)
d) Instow and West Yelland Crime Figures and Performance 2008 (against 2007):-
PC Hodgson said there had been a 22.67% decrease in overall crime (58 from
75), a 57.15 increase in detected crime (11 from 7), a 27.42% decrease in
undetected crime (45 from 62) and a 60% decrease in no crimes (2 from 5).
(Noted)
2901/4 PARISHIONERS
Green Issues/Fly Tipping etc: -
(i) A parishioner reported upon issues of relevance to (a) “Green Collections
– Rectory Lane”, (b) “Fly Tipping – Instow Town”, (c) “Human Waste – Tarka
Trail/Footpaths”, (d) “Defective Rectory Lane Sign” and (e) “Morsden – Grass
Verge”. (Noted)
(ii) After a discussion IPC RESOLVED to report items (a) and (b) to NDC
Environmental Health Dept via Cllr Cann, item (c) to NDC Environmental Health
Dept via Cllr Cann and NDCCS and (d) DCC’s Local Services Superintendent. It
was noted that item (e) would be discussed later in the meeting see items
2901/8 (c) (v) and 2901/11 (a)). (Action: The Clerk)
2901/5 REPORT COUNTY COUNCILLOR R CANN
(a) General: -
Cllr Cann reported upon “Collection of Food Waste” (an “in vessel composter”
has been commissioned at Deepmoor that will enable NDC to gradually roll out a
weekly waste food collection), “Waste Recycling Rates” (43% recycled to date –
50% target by 2011), “Bin Tax – Government Proposal” (NDC has no plans to
introduce and will resist any such move), “Big Freeze Update” (20% {1650
miles} of all road network {8000 miles} has been treated; 8,076 tonnes of salt
has been used to date {3711 tonnes in 2007/8 and 2,520 in 2006/7}) and “Instow
Church Wall Project” (very pleased with this scheme). (Noted)
(b) Instow New School: -
Cllr Cann said a proposed new school site decision had been postponed and that
he was becoming increasingly frustrated by DCC’s inactivity and drive. (See
also item 2901/8 (d)) (Noted)
(c) Gateway Project: -
Cllr Cann reported that positive progress was being made on this initiative
and that he would add detail to the discussions that he knew were to follow.
(See also item 2901/8 (b)) (Noted)
(d) Missed Waste Collections: -
Cllr Cook asked whether NDC had any alternative arrangements to hand if a
refuse collection was missed by a parishioner. Cllr Cann said that NDC had
recently installed a “Wheelie Bin” at its civic amenity site at Seven Brethren
for such a purpose. (Noted)
2901/6 REPORT OF DISTRICT COUNCILLOR B MOORES
In the absence of Cllr Moores (apologies) there was no report. (Noted)
2901/7 MINUTES
It was RESOLVED that the December 2008 minutes of Instow Parish Council be
approved and signed. (Noted)
2901/8 MATTERS ARISING FROM THE MINUTES
a) Item 2812/4 (c) – Bideford Minor Injury Unit (BMIU)/Closure: -
(i) The Clerk confirmed he had spoken to and then sent a letter (dd 17.12.08)
to the Matron of the BMIU expressing IPC’s concern at the closure of some of
the opening hours of this essential, high quality service and life saving
unit; letter copied to Cllrs with their agenda papers. (Noted)
(ii) The Clerk then referred to a letter (dd 31.12.08) from the Matron of the
BMIU; copied to Cllrs with their agenda papers and read out at the meeting.
(Noted)
(iii) After a discussion it was RESOLVED to have the telephone number of the
BMIU placed in the parish magazine. (Action: The Clerk)
b) Item 2812/5 (e) – Village Gateway Initiative: -
(i) The Chairman, together with Cllr Cann, provided an update. Each referred
to a meeting of IPC’s Sub Committee and a “highways” meeting with Rhys Davies
(Chief Assistant Engineer – North Devon Area Highways Management); see item
2901/8 (c) below. It was said that a “Yacht” design was favoured but that
details such as fixing, additional signage etc needed to be resolved. Cllr
Cann said he had an estimated cost for the “appropriate” road markings.
(Noted)
(ii) The Clerk referred to an email (dd 15.1.09) and a telephone conversation
(15.1.09) he had had with Cllr Moores (NDC) who was able to “source” the metal
“yachts” at a cost of approximately £700 each. (Noted)
(iii) After a discussion IPC RESOLVED to support the recommendations in
principle but to leave the detail to the sub committee (Cllrs White, Green and
Mrs. Dipper) together with Cllrs Cann (DCC) and Moores (NDC).
(Action: IPC’s Sub Committee & Cllrs Cann/Moores)
c) Item 2812/8 (a) - Maintenance of Highways: -
(i) The Chairman and Clerk provided an update of their meeting, with others (Cllrs
White, Cann and Moores & Rhys Davies {Chief Assistant Engineer – North Area
Highway Management}), on 9th January 2009. (Noted)
(ii) The Clerk then referred to an email (dd 14.1.09) he had received from
Rhys Davies and which summarised the meeting and its findings, namely: -
i) Village Gateway Project: -
A safety audit would be undertaken by the highways authority before a licence
was granted. (Noted)
ii) Additional Street Lighting – Anstey Way/Rectory Lane: -
There is a very limited county budget for street lighting enhancement and it
would be difficult to justify lighting improvements of this particular section
of road. (Noted)
iii) Access/Egress to Commodore Hotel on Marine Parade: -
On pure traffic grounds parking restrictions could be justified; however,
parking in the area is limited and any changes would need to go through a
consultation process. Traffic team have been asked to examine in next
financial year. (Noted)
iv) Morsden, Rectory Lane – Trees/Grass Verge: -
The owner has a right to remove overhanging branches and was granted consent
to trim trees adjacent to his property provided tree surgeon used to maintain
form of existing trees. Hardening of the verge needs to be investigated.
(Noted)
v) Flailing of Hedges – Anstey Way (Various): -
Removal of debris is the responsibility of the landowner and action has been
taken in the past; any issues of concern to be reported to highways for the
local services superintendent to address. (Noted)
vi) Annual IPC Grass Cutting Grant – Review: -
DCC Highways will make a contribution to IPC but only to the extent of costs
associated with providing the level of service needed for highways safety. The
concern over lack of increases has been noted and a review of the areas cut
and appropriate payment received will take place. (Noted)
vii) Maintenance of Highways including Minor Roads:-
Repairs and maintenance of highways are prioritised on a needs basis
throughout the county. The poor condition, particularly of the non principal
network, has been acknowledged by the County and work is being carried out to
address this. However, funds available are limited. Safety defects such as
potholes are dealt with when reported. (Noted)
(ii) Cllr Cann said he condemned DCC’s Highways Maintenance programme. (Noted)
d) Item 2812/8 (c) – New School Instow: -
(i) The Clerk said it might be timely for Cllrs to reconsider their necessity
to declare an interest in view of the fact the lay by site was no longer an
issue. He said that if Cllrs were in any doubt they could discuss their
situation with him or preferably, Mr Don Pratt (NDC’s Monitoring Officer).
(Noted)
(ii) The Clerk then advised IPC of an enquiry from a former parishioner from
Australia as regards the “demise” of the new school lay by site; email of
31.12.08 etc. The Clerk explained the context of his enquiry. (Noted)
(iii) The Chairman then led a discussion on what action(s) if any IPC should
now take; he was supported by Cllr Cann. (Noted)
(iv) IPC then RESOLVED to contact DCC and enquire what their immediate
strategy was and to seek assurances that DCC was working in an expeditious
manner to resolve the current impasse. (Action: The Clerk)
e) Item 2812/8 (d) – Proposed Devon Unitary Authority/Community Boards/Forums
- Focus Group: -
The Clerk advised IPC he had been invited to attend a meeting in Exeter on
20th January 2009 and would ensure IPC was informed of progress. (Action: The
Clerk)
f) Item 2812/8 (e) – Freedom of Information of Act Update: -
(i) Cllr Crombie and the Clerk reported on their recommendations for
completion of the “Information Sheet – Publication Scheme” as it related to
IPC; a draft copy was provided for Cllrs at the meeting. (Noted)
(ii) After a discussion IPC RESOLVED to adopt it as recommended; it was
further RESOLVED to place an item on the Instow Website advising parishioners
of the adoption of the recent “Information Commissions Model Publication
Scheme” and of the implications of the “Information Sheet”, subject of this
item. (Action: The Clerk)
g) Item 2812/9 (i) (a) – Tug Cannis: -
(i) The Clerk referred to an email (dd 11.12.08) from the Chairman of the TTEF
reference “Houseboats/Live-Aboard Vessels – Town and Country Planning Act”;
the Clerk summarised the contents for the information of Cllrs. (Noted)
(ii) The Clerk then referred to a letter (dd 11.12.08) from DCE reference
“Instow Beach – Vessel Mooring”; the Clerk read it to Council. (Noted)
(iii) The Clerk confirmed he had forwarded a suitable reply letter to DCE (dd
17.12.08); the Clerk read it to Council. (Noted)
2901/9 CORRESPONDENCE
(i) Matters for discussion/resolution or noting
a) Letter (dd 17.12.08) from NDC reference “Street Collection Permit – RNLI”:
-
(i) The Clerk said this stated that the RNLI had applied to hold a street
collection within the parish of Instow on Saturday 1st August 2009 between the
hours of 9 am and 6 pm. (Noted)
(ii) The Clerk further advised IPC that in view of the fact this was an
application by a bone fide charity he had told NDC that IPC would have no
objection. (Noted)
(iii) IPC RESOLVED to ratify this action. (Noted)
b) Letter (dd 19.12.08) from NDC reference “House to House Act 1939: Clothes
Aid for Make a Wish Foundation UK”: -
(i) The Clerk said this stated this applicant (Clothes Aid) had applied for a
licence to collect second hand clothing to sell on behalf of Make a Wish
Foundation UK (a registered charity) between 1st February 2009 and 31st
January 2010 within the parish of Instow. (Noted)
(ii) The Clerk advised IPC that as the applicant (Clothes Aid) wished to
collect “under licence” from Make a Wish Foundation UK (a registered charity)
that he had advised NDC (email of 22.12.08 refers) that although IPC would not
be in a position to object to this application as per House to House Act 1939
criteria, it would not be happy for this form of collection taking place
within its parish on the basis that presumably not all income derived would be
going to the charity (Make a Wish Foundation UK) and that it believed a “fear
of crime” emanated from this form of door to door collection in the parish
where there were a considerable number of elderly parishioners. (Noted)
(iii) IPC RESOLVED to ratify this decision. (Noted)
c) Email (dd 15.12.08) from Chairman of IIB reference “Instow Beach – Dogs”: -
(i) The Clerk said this stated that at a recent “adopt a beach clean/survey”
10 portions of dog excrement had been found over a 100m survey strip (Quay to
northern boundary of Commodore), that is, one every 10 metres. It was
suggested that “we” start flagging these offending items. (Noted)
(ii) The Clerk said he had suggested to the Chairman of IIB that this
initiative would need to be done with accompanying high profile publicity, on
an ad hoc basis, and in a coordinated manner together with NDC and possibly
NDCCS. (Noted)
(iii) The Clerk further advised IPC that this imitative did seem to have
struck a positive chord with IIB members and NDCCS who were already planning a
similar initiative with NDC’s dog wardens; IPC RESOLVED to support this
initiative in league with Cllr Cann (portfolio holder Environment NDC) and
Cllr Moores (NDC); Clerk to contact Chairman of IIB. (Action: The Clerk)
d) Telephone call (15.12.08) from a parishioner of West Yelland reference
“Dead Animal on Instow Beach”: -
(i) The Clerk said he had ascertained, following a visit to the beach by the
beach cleaner, that this was a calf carcass and was positioned in front of the
Boathouse and thus on a part of Instow beach leased by IPC from the Crown
Commissioners. (Noted)
(ii) The Clerk said he had immediately contacted Cllr May who had agreed to
move it from the beach and suitably dispose of it; there was no identifying
tag on the animal. The Clerk said that IPC could well receive an invoice to
cover the cost of the calf’s ` “appropriate” disposal. (Noted)
(iii) Council expressed its gratitude to Cllr May for his valuable assistance.
(Noted)
e) Letter (dd 17.12.08) and Paper from Communities and Local Government
reference“ Communities in Control: Real People, Real Power: Code of
Recommended Practice on Local Authority Publicity – A Consultation”: -
(i) The Clerk said this paper had been published on the Communities and Local
Government website (17.12.08) and it invited views on the content by Thursday
12th March 2009. The paper was made available at the meeting. (Noted)
(ii) The Clerk said he had forwarded a copy of the letter to Cllrs with their
agenda papers (8.1.08). (Noted)
(ii) After a discussion IPC RESOLVED to take no further action. (Noted)
f) Email (dd 8.1.09) from DAPC reference “Registering Common Land – List of
Unregistered Land”: -
(i) The Clerk advised IPC there were two entries within the list of relevance
to Instow, namely, “Sands Sandhills” and “Grass Areas above High Water Mark”
and that he had forwarded details to Cllr Harper who had agreed to research
the matter and report to Council. (Noted)
(ii) The Clerk then referred to an email (dd 10.1.09) and attachment (Instow
Common Land) from Cllr Harper that he had circulated to Cllrs with email
addresses (10.1.09) and copied to others at the meeting. (Noted)
(iii) Cllr Harper then gave a full report and referred in particular to his
enquires at The Land Registry (email of 9.1.09 refers). (Noted) (iv) Council
thanked Cllr Harper for his valuable research and IPC RESOLVED to note his
findings. (Noted)
g) Email (dd 9.1.09) from DAPC reference “Parish Planning – Drop In Surgery”:
-
(i) The Clerk advised IPC this was to take place at Hatherleigh Village Hall
between the hours of 9.30 am and 1 pm on Friday 30th January 2009. (Noted)
(ii) The Clerk reported that a similar letter/attachments had been received
(14.1.09) from CCD. (Noted)
(iii) After a discussion IPC RESOLVED to support the attendance of the Clerk
to the event so that IPC could consider, at a later date, the initiation of a
new Parish Plan for Instow. (Action: The Clerk)
(ii) Taw and Torridge Estuary Forum and associated Matters (Placed in
“Briefing Folder” for information of Cllrs)
a) Email (dd 4.1.09) from Chairman of TTEF to members of TTEF reference “TTEF
Update – 4th January 2009”
b) Ditto (dd 4.12.09) to IPC Cllrs etc.
(iii) Matters to note: (Placed in “Briefing Folder” for information of Cllrs)
a) DAPC Matters (Various): - (i) Email (dd 12.12.08) reference “Happy
Christmas – NALC”; (ii) Email (dd 16.12.08) reference “War Memorials”; (iii)
Email (dd 19.12.08) reference “DIS Extra 699” – circulated to Cllrs with email
addresses; (iv) Email (dd 19.12.08) reference “LCR Opinion Piece” - circulated
to Cllrs with email addresses; (v) CCD’s “Village Green”; (vi) Email (dd
19.12.08) reference “Merry Xmas”; (vii) Email (dd 5.1.09) reference “Pay and
Display Car Park” – appropriate action taken by Clerk; (viii) Email (dd
6.1.09) reference “Cascade Training Opportunities”; (ix) Emails (dd 5.1.09)
and 7.1.09) reference “Power of Well Being – Legal Briefing” and “QP Council
Portfolios” – IPC needs to become reaccredited in 2009 as a Quality Parish
Council and Clerk is in liaison with DAPC reference this process and the
effect on this of the “Power of Well Being”; will report to IPC when position
clearer; (x) Email (dd 8.1.09) reference “Community Land Trust Fund”; (xi)
Email (dd 8.1.09) reference “Indemnity – Standards Board Issues” – information
contained therein will be borne in mind by Clerk when insurance renewal is
received; (xii) “DAPC Newsletter – Jan/Feb 2009”; (xiii) Email (dd 8.1.09)
reference “Amendment to DAPC Newsletter – Jan/Feb 2009”; (xiv) Email (dd
13.1.09) reference “British Youth Council Training Flyer”; (xv) Email (dd
14.1.09) from Blue Water Road reference “SLCC – Practitioners Event”; (xvi)
Email (dd 14.1.09) from NALC reference “Clerks’ Lunch – QPC”; (xvii) Email (d
15.1.09) reference “Road Safety Compliance Consultation”; (xviii) Email (dd
15.1.09) reference “Digital TV – Switchover Update”; and (xiv) Email (dd
15.1.09) reference “Small Green Steps Award” – copied to Acting Chairman IPH
Committee.
b) NDDC Members Services Weekly Information Sheet for w/e 12.12.08, 19.12.08
and 9.1.09.
c) Email (dd 17.12.08) from Cllr Moores (NDC) reference “IPC’s Hospitality-
Merry Xmas”
d) Email (dd 20.12.08) from Clerk to IPC Cllrs with email addresses reference
“Death of Barbara Pain – Wife of former Clerk Bill Pain”
Clerk represented IPC at funeral at North Devon Crematorium on 30th December
2008.
e) Email (dd 13.12.08) from Cllr Cann reference “DCC Locality Budget Update”
f) Minutes of NDC’s Standards Committee Meeting of Wednesday 17th December
2008 at 7.00 pm
g) DCC “Emergency Planning Newsletter – Issue No 5”
h) Letter (dd 16.12.08) from Devon and Cornwall Police Authority and
associated papers reference “Appointment of Independent Members to the Police
Authority”: -
Posters placed on parish council notice boards and copy provided to Cllrs with
their agenda papers (8.1.09)
i) Letter (dd 18.12.08) from Devon and Cornwall Police Authority and
associated papers reference “Appointment of Independent Custody Visitors”: -
Posters placed on parish council notice boards and copy provided to Cllrs with
their agenda papers (8.1.09)
j) Letter (dd 23.12.08) and poster from Nick Harvey MP reference “MP’s Advice
and Help Surgeries 2009”: -
Posters placed on parish council notice boards and copy provided to Cllrs with
their agenda papers (8.1.09)
k) Email (dd 4.1.09) from a Joseph Gromacki of Chicago reference “Dr Allison
Grant – 17th Century Ceramics: -
Information passed on to Dr Grant and Mr Gromacki told
l) Mole Valley Farmers Newsletter (January 2009 – No 536)
m) Agenda and associated papers of NDC Meeting of Wednesday 14th January 2009
at 2.30 pm
n) Email (dd 6.1.09) from a parishioner reference “Old School House – IPC Land
Research”: -
Clerk ascertained that Cllr Harper had been carrying out historical research
in the area; notified parishioner of the background
o) Letter (dd 30.12.08 – received 7.1.09) and posters from Devon and Cornwall
Police Authority reference “Police Authority Liaison Meetings – North Devon (Braunton
22.1.09 and Barnstaple 10.2.09): -
Posters placed by Clerk on parish council notice boards and copy of
letter/poster forwarded to Cllrs with their agenda papers (5.1.09)
p) Email (dd 7.1.09) from DCC North Area Highways Management reference “Rural
Parishes Bus Stop Data”: -
Clerk dealt with this in liaison and with the support of Cllr Harper
q) Email (dd 8.1.09) from Emica Consulting reference “Developing a Feasibility
Study”
r) Email (dd 9.1.09) from DCC reference “Devon In Touch Special Edition –
Unitary Update: East Devon Judicial Review”: -
s) ”Clerks and Councils Direct” Magazine – Edition 61/January 2009 and “Clerks
and Councils Direct - Suppliers Guide and Yearbook 2009”
t) Email (dd 12.1.09) from DCC reference “Devon In Touch – January 2009”: -
Copy to post office for information of parishioners
u) Wicksteed Playscapes Catalogues
v) Letter (dd 13.1.09) from Devon and Cornwall Police Authority reference
“Police Authority Liaison Meeting Torridge – 3rd February 2009”
2901/10 FINANCE
1. INCOME: -
Lloyds TSB Interest Business a/c - October 2008 £ 45.40
Ditto Ditto – November 2008 £ 45.41
Ditto Ditto – December 2008 £ 9.45+
TOTAL : - £100.26
Key: -
+ Clerk referred to the significant reduction in interest rates
2 EXPENDITURE: -
Mr M Harris Village Handyman £120.00
The Crown Estate Beach Lease Rental 2008/9 £ 75.00
The Crown Estate Royalties – 1.1.08 – 31.12.08 £575.00*
EDF Energy Car Park Machine £ 6.83
Johns of Instow Black Plastic Bags/Beach £ 9.90+
The Inf. Commission Data Protection Registration Fee’09 £ 35.00
TOTAL: - £821.73
Key: -
* 50% Moorings lease/MOD beach payment 2008
+ VAT (£1.29) recoverable.
3. BANK – STATEMENT OF ACCOUNTS: -
Lloyds Bank Treasurers a/c no. 02348842 as @ 22.12.08 (Statement) = £ 233.71*
Lloyds Bank Business a/c no. 02350065 as @ 12.12.08 (Statement) = £17,738.26+
Key:
* According to Clerk’s records this is 73p (3 cheques to the total value of
£232.98 uncashed)
+ Accords to Clerk’s records
4. RESOLUTION REQUIRED: -
IPC RESOLVED to transfer £822.00 from Lloyds Bank Business account number
02350065 to Lloyds Bank Treasurers account number 02348842 to cover cheques as
at 2 above. (Action: The Clerk)
5. MISCELLANEOUS: -
(a) Mole Valley Farmers – IPC Account (December 2008): -
The Clerk advised IPC that this confirmed IPC was in balance. (Noted)
(b) IPC’s Internal Auditor: -
(i) The Clerk told IPC he had approached Mary Jane Scott (as per item 2812/10
(5) (c)) and she was willing to act as IPC’s Internal Auditor. (Noted)
(ii) IPC, after discussion, RESOLVED to ratify the appointment; Clerk to
advise Mary Jane Scott. (Action: The Clerk) (c) Parish Council Expenditure
2009/10 – Precept and NDC Grant: -
The Clerk reported he had, as anticipated, received a letter (dd 19.12.08)
from NDC setting out a statement of IPC’s adjusted Parish Council Tax for
2009/10 i.e. precept of £6,334 – Band D Council Tax required to produce £6,334
= £14.82 (Estimated based on year 2008/9 properties). (Noted)
(ii) The Clerk advised IPC that the parish precept figure (as adjusted by NDC)
was £34 more than IPC had “requested” (i.e. £6,300) and that as per item
2812/10 (5) (d) (ii) he had responded to NDC accordingly; he said the grant
payment would now be £1,276 (and not £1,310) and the precept £6,300. (Noted)
(iii) The Clerk added that IPC’s annual DAPC subscription would be taken from
IPC’s first 6 monthly precept payment as agreed vide 2812/10 (5) (d) (iv).
(Noted)
(d) DCC P3 Footpath Inspection 2008/9 - P3 Claim for 2009/10:-
(i) The Clerk confirmed that the necessary footpaths inspection and paperwork
had been completed and returned to DCC (2.1.09) and that a claim of £350.00
had been made to cover the cost of anticipated P3 activity for the year
2009/10. (Noted)
(e) Letter (dd 16.12.08) and receipt from RNLI reference “Instow Parish
Council – Donation Carol Singing Event/7.12.08”: -
The Clerk said this thanked IPC for its donation of £87.75. (Noted)
(f) Letters (dd 15.12.08 and 7.1.09) from Northam Lodge reference “Instow
Parish Council – Donation Carol Singing Event/7.12.08”: -
The Clerk said this thanked IPC for its donation of £87.75. (Noted)
(g) Letter (dd 15.12.08) from North Devon Hospice reference “Instow Parish
Council – Donation Carol Singing Event/7.12.08”: -
The Clerk said this thanked IPC for its donation of £87.75. (Noted)
(h) Internal Audit – October to December 2008: -
The Clerk reported that Cllr Crombie had carried out this internal audit on
14th January 2009 and had found all to be in order; Cllr Crombie confirmed
this. (Noted)
(i) Bank Reconciliation – 1st October 2008 to 31st December 2008: -
The Clerk circulated a copy of this to Cllrs at the meeting; he said the
figures had been checked and confirmed by Cllr Crombie (14th January 2009);
Cllr Crombie confirmed this. (Noted)
(j) Boathouse Bus Shelter Alterations: -
The Clerk advised IPC that this work had not as yet been completed due to the
recent unfavourable weather conditions; he said it was hoped to get it done by
the next meeting and that temporary repairs had been done in the meantime.
(Noted)
(k) IPC Audit 2007/8 – External Auditors Certificate of Opinion: -
The Clerk advised IPC he had removed this notice (and a copy of the relevant
accounts) from the Post Office on 8.1.09 and that no parishioner(s) had been
in contact with him in its regard. The Clerk affirmed it had been filed for
future reference.(Noted)
(l) Crown Commissioners – Beach Lease Extension Meeting 2009: -
The Clerk advised IPC he was to meet up with Michael Bapty (CC Agent) on
Monday 9th February 2009 to discuss the renewal of said lease as of 1.1.10. He
said Cllr Crombie had agreed to accompany him adding that Mr Bapty was also to
meet up with the Chairman of TTEF at the same time. (Noted)
(m) Instow Allotment and Recreation Field a/c – Nationwide Building Society: -
(i) The Clerk reported he had yet to receive a letter from the Nationwide
Building Society advising IPC of the sum of the annual interest 2008. The
Clerk said he would visit the offices of Nationwide and find out soonest.
(Noted)
(ii) After a discussion, IPC RESOLVED to have these monies drawn as a cheque
made payable to the “Instow Parish Hall Committee” as in previous years.
(Action: The Clerk)
(n) Email (dd 14.1.09) and letter attachment from Instow PCC reference
“Appreciation to IPC for recent Grant to improve Churchyard Pathways, Gullies
and Lychgate”: -
The Clerk provided Council with a synopsis of the letter. (Noted)
2901/11 PLANNING
a) Erection of Garage at Morsden, Rectory Lane, Instow – Grass Verge/Trees
(Reference No 47326): -
The Clerk confirmed he had spoken to the DCC Local Services Superintendent (as
per item 2812/11 (a) (v)) and that he had agreed to consider this issue and
take action as appropriate. (Noted)
b) “Raising of roof to enable second floor extension to dwelling at Westwinds,
New Road, Instow (Reference (47798)”: -
(i) The Clerk reported receipt (19.12.08) of this application and of having
passed it immediately to the Chairman for the attention of IPC’s PSC; for
response by 7th January 2009 or an extension to be applied for. (Noted)
(ii) The Clerk confirmed that an entry had been placed on the Instow website
for the information of parishioners. (Noted) (iii) The Clerk advised Council
that IPC’s PSC had unanimously recommended approval of this recommendation and
that NDC Planning was advised 7.1.09. (Noted)
iv) IPC RESOLVED to ratify this decision. (Noted)
c) Letter (dd 8.1.09) from NDC Planning reference “Details of
Appeal/Hearing/Conversion of residential home to form 12 units of holiday
accommodation (amended plans) at Sands Residential Home, 4-5 Bath Terrace,
Instow (Reference No 45170): -
(i) The Clerk told IPC that this stated that this appeal (reference no
APP/X1118/A/08/2078991/NWF – failure of the local planning authority to give
notice of its decision within the appropriate period) is to be heard at the
Civic Centre (Council Chamber) at 10am on 27th January 2009. (Noted)
d) Letter (dd 8.1.09) from NDC Planning reference “Details of Appeal
Hearing/Listed building application for conversion of residential home to form
12 units of holiday accommodation at Sands Residential Home, 4-5 Bath Terrace,
Instow (Reference No 45171): -
(i) The Clerk told IPC that this stated that this appeal (reference no
APP/X1118/A/08/2078991/NWF – failure of the local planning authority to give
notice of its decision within the appropriate period) is to be heard at the
Civic Centre (Council Chamber) at 10am on 27th January 2009. (Noted)
2901/12 ANY MATTER RAISED AT THE DISCRETION OF THE CHAIRMAN
(a) Parish Initiatives: -
(i) Cllr Cook said he was becoming increasingly frustrated at the lack of
progress on local initiatives such as “Street Lighting – e.g. Anstey Way”,
“New Charter Toilets – Quay Car Park”, “Ransom Strip Projects” and “Instow New
School”. He added that all IPC seemed to do was continually discuss the
progress/lack of progress of such issues, receive assurances from DCC/NDC
Cllrs/Officers that each initiative “was in hand” and that work was being
carried out elsewhere with a view to sorting out matters that were preventing
progress for whatever reason. A discussion ensued. (Noted)
(ii) It was RESOLVED that Cllr Harper would re-circulate the results of the
“Ransom Strip” consultation and the Clerk would liaise with Cllrs Cann (DCC/NDC)
and Moores (NDC) and make IPC’s concerns known to them over lack of tangible
and expeditious progress. (Action: The Clerk)
(b) Bath Terrace/Marine Parade – Potholes: -
Cllr Harper reported upon the poor state of this stretch of road; IPC RESOLVED
to advise DCC Local Services Superintendent. (Action: The Clerk)
(c) Sand on Pavement - Commodore Slipway: -
Cllr Cook said this sand had not been moved since being reported at the
December meeting; IPC RESOLVED to advise DCC Local Services Superintendent.
(Action: The Clerk) |
