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Present: - Councillors P Cook, C Harper, A Johns, G May, S White (Chairman)
and Mr R Jacob (Parish Clerk).
In Attendance: - Cllr R Cann (DCC) and 6 parishioners.
2807/1 PRAYER
The Clerk led the Council in prayer
2807/2 APOLOGIES
Cllr N Crombie, Cllr B Moores (NDC) and PC Hodgson.
2807/3 POLICE REPORT
a) Crime: -
PCSO Cornish reported that 6 crimes had been reported in the parish since the
last meeting namely, exposure (sexual offences x2 - male arrested and
charged), non crime (vulnerable adult – dealt with by social services),
criminal damage (electricity sub station – under investigation), theft
(quantity of copper from electricity sub station) and burglary (dwelling –
undetected). (Noted)
b) Other Matters: -
PCSO Cornish also reported that over the same period 7 incident logs had been
created for, road traffic collision (RTC) hit and run, aggressive guest in
hotel, request for contact (information), driver refusing to reverse for bus
(obstruction), crime related x4 (sexual offences, dwelling burglary and
electrical sub station x2). (Noted)
c) Crime Prevention: -
PCSO Cornish said he was still continuing to issue vulnerable vehicle forms
with the intention of alleviating thefts from unattended vehicles. (Noted)
d) Excess Speed: -
PCSO Cornish said he had recently carried out an excess speed detection
initiative in partnership with Instow School. This involved the setting up of
a speed trap on the B3233 approaching the area of the school (and site of the
proposed new school) with offending motorists being given the opportunity to
talk to the children or receive an endorseable fixed penalty ticket (FPT).
PCSO Cornish said all offending motorists had chosen to talk to the children
although one FPT was issued to a motorist driving at 48 mph (in a 30 mph
limit). PCSO Cornish said this was a high profile media event that featured on
Westcountry TV News, WMN and North Devon Gazette and it had been hailed a
success with residents who had noticed a difference already; he said it would
be repeated in the near future. Cllrs complimented PCSO Cornish on this
excellent initiative. (Noted)
2807/4 PARISHIONERS
a) New School Update: -
A parishioner asked for an update on the provision of the new school; Cllr
Cann said DCC were awaiting a consultation report on “issues” raised by NDC in
its response to the original planning application and assured the parishioner
and council that this was appropriate and should not be seen as divisive.
(Noted)
b) Excess Speed – New Road: -
(i) A parishioner said she was concerned at the speed some motorists were
travelling up and down New Road and enquired whether a 20 mph speed limit
could be considered adding that some of the current signage was “blurred” and
unclear. (Noted)
(ii) Cllr Cann agreed to speak to the parishioner and look into the issues
raised by her in conjunction with DCC Local Services. It was noted that PCSO
Cornish was aware having been advised earlier by the parishioner in question.
(Action: Cllr Cann)
c) Wetland Project – Land between Elm Terrace and Marshfield (See also item
2807/8 (f)): -
(i) A parishioner said he wished to advise IPC he objected to this proposal on
the grounds that flooding problems could materialise in the immediate vicinity
(it was flood plain) if it ever went ahead as well as creating more parking
problems for nearby residents. (Noted)
(ii) The Chairman told the parishioner that this particular initiative was at
a very early stage; Cllr Cann said he would not provide funding for this
initiative if it was not supported by residents. (Noted)
2807/5 REPORT COUNTY COUNCILLOR R CANN
a) Cllr Cann spoke about “Foot Care Service – Devon” (a DCC, Devon Primary
Care Trust etc initiative), “Quay Car Park - New Toilet Block Update”
(discussions ongoing with local landowner and deadline being considered), “The
Devon Rural Road Safety Demonstration Project 2008 – 2010 The Open Road” (a
road safety initiative that will be centred between Exeter and Barnstaple),
“Boundary Committee Review – Update” (see later as at item 2807/8 (e)),
“Instow Litter Bins” (have been repainted) and “DCC – Adult and Community
Learning Courses” (details placed at post office for information of
parishioners). (Noted)
b) “Village Gateway Design”: -
Cllr Cann said he had placed an article in the recent parish magazine asking
for design suggestions from parishioners and that he had personally pledged a
£10 M & S voucher to the winner. (Noted)
c) Fire Hydrants –Marine Parade: -
Cllr Johns said these were found to be inoperative when the fire service
attended a boat fire earlier in the day because of sand blockage and that this
could well have proven to be catastrophic had it been a house fire. Cllr Cann,
as Chairman of the Devon and Somerset Fire and Rescue Services Human Resources
and Development Committee, said he would take the matter up as a matter of
urgency. (Action: Cllr Cann)
d) Tarka Trail – Decrepit Dog Bin (Tunnel between Quay Lane & Signal Box): -
Cllr Harper said this bin was “falling apart” and required replacing or
removing completely. Cllr Cann agreed to investigate/consider the options.
(Action: Cllr Cann)
e) Community on Show – Composters: -
Cllr Harper thanked Cllr Cann for promoting these at the show and for
providing 25 complimentary ones to parishioners. (Noted)
2807/6 REPORT OF DISTRICT COUNCILLOR B MOORES
In the absence of Cllr Moores the Clerk read from a report that had been
provided by Cllr Moores. It spoke of “Fullabrook Wind Farm Judicial Review” (NDC’s
action failed), “Antisocial Behaviour Act 2003” (provided Section 30 examples
i.e. Landkey & delegation of decisions), “Implementation of Clean
Neighbourhood and Environment Act 2005” (to improve the amenity and quality of
the area through proper implementation of the powers given to locals
authorities), “Rough Sleeping Strategy” (to meet ministerial targets – close
to zero as possible), “Homelessness Strategy” (because of legislative
requirements), “Relocation of North Devon College” (vision to create state of
the art learning facility, close to the town, with first class community
benefits), Plans for Anchorwood” (outline planning permission granted for a
scheme to redevelop prime riverfront land), “Queen Street/Bear Street
Consultation” (plans have been on public display), “DCC – Retention of Post
Offices” (10 in particular identified) and “Local Government Review” (see
later as at item 2807/8 (e). (Noted)
2807/7 MINUTES
It was RESOLVED that the June 2008 minutes of Instow Parish Council be
approved and signed. (Noted)
2807/8 MATTERS ARISING FROM THE MINUTES
a) Item 2806/8 (a) - IPC – Cllr Vacancies: -
(i) The Clerk confirmed he had placed notices on parish council notice boards
(21.6.08) and on the Instow Website (IPC pages) and informed two parishioners
who had previously expressed an interest. (Noted)
(ii) The Clerk then advised IPC of the situation as of the date of the
meeting; only one person had applied to be co-opted. (Noted)
(iii) After a discussion it was RESOLVED to re-advertise the two vacancies
with a closing date of 25th August; Cllrs agreed to “spread the word”.
(Action: Cllrs/Clerk)
b) Item 2806/8 (b) (i) – Instow “Grot” Spot Initiative: -
(i) Cllr Harper updated IPC on progress adding the initiative was to run under
the umbrella of IIB for insurance purposes. (Noted)
(ii) The Clerk reported he had “obtained” a quantity of black plastic bags and
some metal grabbers for use in this initiative by parishioner volunteers.
(Noted)
c) Item 2806/8 (c) – Bottle Bank/Quay Car Park (Insurance Implications): -
(i) The Clerk reported that despite “chasing” NDC for an answer on this
important issue he had yet to receive a reply; latest email of 12.7.08 refers.
(Noted)
(ii) After discussion IPC RESOLVED to support the Clerk in his endeavours to
obtain this information that should be resolved by the next meeting. (Action:
The Clerk)
d) Item 2806/8 (d) – IPC’s Self Help Emergency Plan Update: -
(i) Cllr Harper reported on progress; he said an article had appeared in the
Parish Magazine (June 2008) although responses from parishioners had been
extremely disappointing. (Noted)
(ii) Cllr Harper said that public liability insurance implications had arisen
as regards “volunteer parishioners”; after a discussion it was RESOLVED that
an enquiry to establish a position as a matter of some urgency. (Action: The
Clerk)
e) Item 2806/8 (e) – Review of Local Government/Boundary Committee: -
(i) The Clerk reported receipt of an email (dd 28.6.08) from Cllr Cann (DCC)
reference “Boundary Committee Review”; this email set out the timetable for
publication of the Boundary Committee’s Proposals for Devon (i.e. 7.7.08).
(Noted)
(ii) The Clerk reported receipt of an email (dd 7.7.08) and attachment (In
Touch Review) from DCC reference “County Welcomes Boundary Committee Plan to
Keep Devon United”; he said he had immediately copied this to Cllrs with email
addresses and also provided copies of the “In Touch Review” to all Cllrs with
their agenda papers (10.7.08). (Noted)
(iii) The Clerk reported receipt of an email (dd 7.7.08) from DAPC reference
“Boundary Committee (BC)/Devon Structural Review/Stage 3 Proposals - Website”;
he said he had copied the BC’s website summary and associated papers to Cllrs
with their agenda papers (10.7.08). (Noted)
(iv) The Clerk reported receipt of a letter (dd 7.7.08), Summary of Proposals
and Poster/Pamphlet from The Boundary Committee for England reference
“Structural Review of Devon”; he said the Draft Proposals, letter and summary
of proposals had been copied to Cllrs for perusal at the meeting and that a
copy of the poster and summary of proposals had been placed at the Post Office
and Parish Hall for the information of parishioners. (Noted)
(v) The Clerk reported receipt of an email (dd 16.7.08) from DCC reference
“Boundary Review – Letter to Parishes from Leader DCC”; he provided copies for
Cllrs to perusal at the meeting. (Noted)
(vi) After a discussion IPC RESOLVED to support the BC recommendations for a
single unitary authority for Devon and to cite examples of where it was hoped
vast improvements would ensue where DCC and NDC had, in the past, not accepted
responsibility to deal with an issue (e.g. dead animals on the foreshore) and
to pass on responsibility to the other or at least “muddy the waters” and thus
cause inordinate delays. (Action: The Clerk)
f) Item 2806/8 (f) – Instow Ransom Strip/Wetland Project: -
The Clerk updated IPC having recently spoken to the parishioner who was
leading on this project in conjunction with IIB. He said a positive view was
still held that the landowner would cooperate. (Noted)
g) Item 2806/8 (g) – Roundhouse, Instow Recreation Ground/Picnic Site: -
(i) The Clerk advised IPC he was still endeavouring to establish what NDCCS
and WINGS were intending to do to legally and insurance wise as regards the
cob house; he referred to his latest emails of 12.7.08/16.7.08. (Noted)
(ii) After a discussion IPC RESOLVED to continue to endeavour to facilitate a
satisfactory end to this unfortunate state of affairs and to ask NDCCS to tidy
up the site in general; it was felt that grass was extremely long and untidy
and its general appearance was far from inviting to the vast number of
visitors who frequented the area at this time of the year. (Action: The Clerk)
h)Item 2806/9 (i) g) – Removal of Payphone Provision by BT”: -
(i) The Clerk reported that the Chairman did a TV interview for Westcountry TV
(27.6.08) in respect of this matter. (Noted) (ii) The Clerk reported receipt
of a letter (dd 30.6.08) from Maitland Walker (Solicitors) of Minehead
reference “BT’s Removal of Public Call Boxes”; the Clerk outlined the content
to Cllrs at the conclusion of which it was RESOLVED to provide the information
as requested. (Action: The Clerk)
(iii) The Clerk reported receipt of a copy email from BT to NDC Planning
reference “Removal of Payphone Provision”; he said it stated that IPC’s
response should have been sent via NDC Planning and not direct (email of
20.6.08 refers). The Clerk told IPC this was not the case according to NDC
Planning’s original letter and this fact was pointed out to BT/NDC Planning.
(Noted)
i) Item 2806/9 (i) (o) – Cllr Appointment Review: -
(i) The Clerk reminded Cllrs he had forwarded an updated copy to them with
their agenda papers (10.7.08); IPC RESOLVED to confirm it was in order.
(Noted)
(ii) The Clerk reminded Cllrs it would need amending again in due course when
2 new Cllrs were appointed. (Noted)
j) Item 2806/9 (i) (p) – Standing Order Review:-
(i) The Clerk reminded Cllrs he had forwarded a copy to them with their agenda
papers (10.7.08) for perusal over the summer recess. (Noted)
(ii) After a discussion IPC RESOLVED that Cllr Harper and the Clerk would lead
on this exercise and that any recommendations for amendment should be
channelled to them prior to the next meeting. (Action: Cllr Harper/Clerk)
2807/9 CORRESPONDENCE
(i) Matters for discussion/resolution or noting
a) Email (dd 24.6.08) from a parishioner via Cllr Johns reference “Provision
of Doggy Bin – Bottom of Rectory Lane”: -
(i) The Clerk advised IPC he had passed this email to Cllr Cann (NDC) for
consideration and that Cllr Johns had been advised. (Noted)
(ii) The Clerk reported receipt of an email (dd 30.6.08) from NDC
Environmental Health Department (EHD) advising this request could not be met
and provided reasons why; email copied on to Cllr Johns so that parishioner
might be advised. (Noted)
(iii) The Clerk said he had provided Cllrs with a copy of the email with their
agenda papers (10.7.08) for information. (Noted)
(iv) The Clerk reported receipt of an email (dd 11.7.08) from a Fremington
resident reference “Dog Mess – Instow Beach”: -
The Clerk advised IPC he had contacted NDC’s EHD with the information in the
event it might wish to commence an investigation/prosecution. (Noted)
(v) The Clerk told IPC that NDC’s Dog Warden had confirmed (16.7.08) they had
recently done 14 ½ hours of patrol in Instow, spoken to and warned several dog
owners and that the information as at (iv) above was insufficient to pursue a
prosecution. The Clerk said he had thanked the Dog Wardens for their
commitment. (Noted)
b) Email (dd 30.6.08) from DCC reference “News from DCC – Devon Authorities
Identify 10 Post Offices that should be retained”: -
The Clerk outlined the content to Cllrs; it was said that to date Instow’s
post office facility was not effected but that further cuts were expected.
(Noted)
c) Email (dd 3.7.08) from Chairperson of Instow Parish Hall/Community on Show
Committee (COS) reference “COS – Insurance Implications”: -
(i) The Clerk advised IPC this confirmed that all COS events taking place on
the parts of Instow Beach leased by IPC from the Crown Estate were covered by
the parish hall insurance or that of the organisers themselves. IPC noted that
the event (open air events) had had to be cancelled because of atrocious
weather. (Noted)
(ii) The Clerk reported receipt of a letter (dd 17.7.08) from the Secretary of
the COS Committee thanking IPC for its support and in particular Cllr White
(Chairman – who acted as MC) and Roger Jacob (Clerk) for attending the grand
opening. (Noted)
d) Letter (dd 10.7.08) from Chair of Governors of Instow Community Primary
School reference “New School Instow – Letter from Governors to DCC”: -
The Clerk appraised Cllrs of the content of both letters and provided them
with a copy for future reference. (Noted)
e) Email (dd 13.7.08 from Chairman of TTEF reference “Yelland Quay – Tipping
of Waste from Bideford College”: -
(i) The Clerk outlined the content of the email. (Noted)
(ii) The Clerk also reported receipt of a further email (dd 17.7.08) from the
Chairman of TTEF outlining a response she had received from DCC Planning who
were to investigate the matter and report back. (Noted) (iii) After a
discussion IPC RESOLVED to support the TTEF’s intention to object to this
“procedure” (and contact DCC Planning to do so) and to advise the police about
the alleged excess speed of lorries that were currently travelling between
Bideford and the site along Anstey Way. (Action: The Clerk)
f) Letter (dd 15.7.08) from NDC (Licensing) reference “Street Collection
Permit – North Devon Mini Register on behalf of Children’s Hospice SW”: -
(i) The Clerk advised IPC this was to take place on Monday 25th August 2008
between 8am and 6pm and that the promoter was Mr Terence Baker. (Noted)
(ii) After a discussion IPC RESOLVED to recommend APPROVAL of this
application. (Action: The Clerk)
(ii) Taw and Torridge Estuary Forum and associated Matters (Placed in
“Briefing Folder” for information of Cllrs)
a) Email (dd 28.6.08) from Chairman of TTEF to members of TTEF reference “TTEF
– Update”
b) Email (dd 28.6.08) from Chairman of TTEF to IPC Cllrs reference “TTEF –
Update”; see a) above
c) Email (dd 29.6.08) from Chairman of TTEF reference “Yelland Transfer
Station Appeal – TTEF Response”
d) Email (dd 21.6.08) from Chairman of TTEF reference “Bathing Water Results –
19th June”
e) Copy email (dd 25.6.08) from Chairman of TTEF to Bideford
Harbourmaster/Environment Agency etc reference “Report of Boat with Waste –
Instow”: -
The Clerk ascertained this boat, which was a small fibreglass boat filled with
old fishing nets etc, had been in the vicinity for approx 2 years.
(iii) Matters to note: (Placed in “Briefing Folder” for information of Cllrs)
a) DAPC Matters (Various): - (i) Email (dd 19.6.08) reference “DAPC – Short
Staffed”; (ii) Email (dd 24.6.08) reference “Publications of Clerk’s Salary”;
(iii) Email (dd 25.6.08) reference “LCR Opinion Article for September Issue –
QPC”; (iv) Email (dd 30.6.08) reference “Village Hall Ownership Transfer” –
copied to Acting Chairperson of IPHC; (v) Email (dd 30.6.08) reference “Peer
Support Scheme”; (vi) Email (dd 30.6.08) reference “Bench Makers”; (vii) Email
(dd 30.6.08) reference “Community Centre Information”; (viii) Pamphlet
reference “34th National Conference 2008 (Community Leadership: Our Challenge)
– SLCC”; (ix) Pamphlet reference “University of Gloucestershire/SLCC: Local
Policy”; (x) “DAPC Newsletter (July/August 2008)” – article reference
“Governance and Accountability for Local Councils – A Practitioners Guide 2008
(England)” noted by Clerk and IPC’s IA advised; (xi) Email (dd 2.7.08)
reference “DAPC Newsletter (July/August 2008”; (xii) Email (dd 2.7.08)
reference “Quality Council Training”; (xiii) Email (dd 2.7.08) reference
“Guide to Becoming a Quality Council (2nd Edition 2008)”; (xiv) Email (dd
2.7.08) reference “Allotments”; (xv) Email (dd 2.7.08) reference “Combe Martin
PC/Quality Councils (QC) – DAPC e-group Feedback”; ((xvi) Email (dd 2.7.08)
reference “QC Feedback – Sidmouth”; (xvii) Email (dd 2.7.08) reference “QC
Feedback – Stokeham PC/Salcombe TC”; (xviii) Email (dd 3.7.08) reference “QC
Feedback – Exmouth TC”; (xix) Email (dd 3.7.08) reference “QC Feedback –
Bideford TC”; (xx) Email (dd 34.7.08) reference “QC Feedback – Witheridge PC”;
(xxi) Email (dd 3.7.08) reference “QC Feedback – Bovey Tracey TC”; (xxii)
Email (dd 3.7.08) reference “Allotments – Land Registry Costs”; (xxiii) Email
(dd 7.7.08) reference “Community Planning”; (xxiv) Email (dd 7.7.08) reference
“News From Digital UK in the Westcountry”; (xxv) Email (dd 7.7.08) reference
“Digital UK in the Westcountry” and (xxvi) Email (dd 14.7.08) reference “Life
Long Learning Network Conference – CANCELLATION”
b) NDC Members Services Weekly Information Sheet for w/e 20.6.08, 27.6.08,
4.7.08 and 11.7.08
c) Devontalk Magazine (Summer 2008)
d) Note from North Devon Hospice and Raffle Tickets (x2 books)
e) Email (dd 20.6.08) from DCC reference “Digital TV Switchover Road Shows”
f) Letter (dd 23.6.08) from Stones Solicitors of Okehampton reference
“Registration of Village Greens with Land Registry”
g) Pamphlet from SLCC reference “The Ultimate Resource Guide for Clerks”
h) Pamphlets from Glasdon reference “Seating Collection” and “Recycling Bins”
i) Email (dd 27.6.08) from Cllr Harper reference “Rights of Access Dispute –
Bridge Lane, Instow”: -
Parishioner, through Cllr Harper, advised this was a civil matter and that
guidance should be sought through CAB or a Solicitor.
j) Email (dd 25.6.08) from Acting Chairperson of Instow Parish Hall Committee
reference “Parish Hall Committee AGM – 14th July 2008: -
Email copied to Cllrs with email addresses for their information.
k) Clerks and Councils Direct Magazine – July 2008 (Issue 58)
l) Letter (received 3.7.08) from Office for National Statistics reference “IPC
– Job Vacancies on 4th July 2008”: -
Appropriate reply provided by Clerk
m) Pamphlet reference “Devon Countryside Access Forum (Annual Report 2007/8”
n) Telephone call from parishioner reference “Incorrect Sign Marine
Parade/Quay Lane pointing to Toilets (Adjacent to Parish Hall)”: -
Parishioner complained this sign was, in effect, directing people to the
parish hall toilets as opposed to the small one adjacent and that it was
misleading. Clerk advised DCC Local Services Superintendent and requested it
be rectified. Note: there is also a sign at the same location directing people
to the Quay car Park toilets
o) Email (dd 26.6.08) from Splash Media TV reference “Filming Request Instow
Beach –6thJuly 2008”: -
Clerk advised enquirer (having at first liaised with Chairman/Vice Chairman)
that this would be in order provided it was done on the parts of Instow Beach
leased by IPC from the Crown Estate – details provided
p) Email (dd 4.7.08) from DCC reference “Devon In Touch Monthly News Round Up
(July 2008): -
Copy placed at post office for information of parishioners
p) Mole Valley Farmers Newsletter (July 2008 – Edition 530)
q) Letter (dd 8.7.08) from DCC reference “Annual Report 2007/8”
r) Email (dd 17.7.08) from Cllr Moores (NDC) reference “Chandlers Court Marsh
– Knotweed/Compliant from Parishioner”: -
Clerk liaised with IIB and ascertained this area belonged to DCC and that DCC
had been in previous liaison with IIB about the knotweed in particular. Clerk
replied to Cllr Moores to the effect that it might prove fruitful if the
parishioner concerned liaised directly with the Chairman of IIB who was in
direct contact with DCC Highways Superintendent; DCC Highways Superintendent
told by Clerk .
2807/10 FINANCE
1. INCOME: -
Car Park Takings Period ending 25th June 2008 £ 369.60
Ditto Period ending 2nd July 2008 £ 450.70
Ditto Period ending 9th July 2008 £ 297.10
Ditto Period ending 16th July 2008 £ 398.30*
Car Park Season Ticket (Part) No 9 £ 48.00
Car Park Weekly Ticket No 10 £ 12.00
DCC Grant – Boathouse Bus Shelter Alterations £ 90.00
NDC 80% Beach Cleaning Grant 2007/8 £1,440.00+
TOTAL : - £3,105.70
Key: -
* Car Park Takings £229.55 up on same time (18.7.07) as last year
+ Paid by BACS to IPC’s Interest Account 4.7.08
2 EXPENDITURE: -
Mr M Harris Village Handyman £ 442.50+
Mr M Harris Grass Cut (No 3) £ 230.00
Mr P Cook Beach Cleaning £ 400.00
EDF Energy Car Park Machine £ 6.83
Metric Group Ltd Car Park Machine Fault £ 98.11
TOTAL: - £1,777.44
Key: -
+ Includes 3 hrs for tidying up hedge between Atturm and Bridge (overgrown
brambles etc overhanging pavement/bus stop)
3. BANK – STATEMENT OF ACCOUNTS: -
Lloyds Bank Treasurers a/c no. 02348842 as @ 26.6.08 (Statement) = £ 148.98*
Lloyds Bank Business a/c no. 02350065 as @ 3.7.08 (Statement) = £19,457.49+
Key:
* According to Clerk’s records this is £2.18 (2 cheques to the total value of
£146.80 uncashed)
+ £19,754.59 according to Clerk’s records as of date of meeting
4. RESOLUTION REQUIRED: -
IPC RESOLVED to transfer £1,778.00 from Lloyds Bank Business account number
02350065 to Lloyds Bank Treasurers account number 02348842 to cover cheques as
at 2 above. (Action: - The Clerk)
5. MISCELLANEOUS: -
(a) Mole Valley Farmers – IPC Account (June 2008): -
The Clerk advised IPC this confirmed IPC was in balance. (Noted)
(b) Use of Instow Sands – Atturm: -
(i) The Clerk advised IPC he had sent an email (dd 24.6.08) and again (3.7.08)
to Defence Estates Solicitors Dept advising that as IPC was only in possession
of the Crown Estate beach lease until December 2009 it was concerned about
signing the DE lease in such circumstances and asked for further instructions.
(Noted)
(ii) The Clerk then referred to an email (16.7.08) and a letter attachment
(copied for Cllrs at the meeting) from Defence Estates (Legal – Property)
requesting that MOD be granted an “interim” licence renewal for period 1.6.08
to 31.12.09 and then a 10 year lease be negotiated subject to IPC successfully
obtaining a further lease from the Crown Estates for the beach post December
2009; the Clerk added that interim costs would be £250 per annum. The Clerk
suggested that this interim lease, if agreed, should be subject to 2 payments,
that is, one in December 2008 and the other in December 2009. (Noted)
(iii) After a discussion IPC RESOLVED to agree to this “interim” lease and to
request payments therein as suggested by the Clerk as at (ii) above. (Action:
The Clerk)
(c) Beach Cleaning Grant 2008/9: -
The Clerk advised IPC that following Cllr Cann’s intervention and further
negotiations by himself it had been agreed by NDC that IPC would receive 80%
of the £1,800.00 beach grant 2008/9 immediately and 20% at the end of the
summer season; he confirmed it had been received and banked - see item 1
above. (Noted)
(d) Quay Car Park: -
(i) The Clerk advised IPC he had liaised with the NDC’s Car Parks’ Manager and
formally asked him to have NDC’s Parking Civil Enforcement Officers supervise
parking charges payments in this car park; email of 12.7.08 refers. (Noted)
(ii) The Clerk advised IPC he had spoken to/left messages for season ticket
holders to ensure they were aware of the new “enforcement” arrangements and
that they placed their season tickets in a prominent position inside their
vehicle’s windscreen. (Noted)
(iii) The Clerk told IPC that NDC’s Car Parks Manager had been advised (email
of 12.7.08 refers) of the details of all season ticket holders (and weekly
ticket holders as necessary) for the information of its Civil Enforcement
Officers. (Noted)
(iv) After a discussion it was RESOLVED to ask NDC’s Car Parks’ Department to
provide IPC with details of the number of fixed penalty tickets issued during
the season. (Action: The Clerk)
(e) Audit Commission (AC) Annual Return for the Year ended 31st March 2008 and
associated papers: -
(i) The Clerk reported receipt of a copy letter (dd 25.6.08) from IPC’s IA to
the Audit Commission reference the completion of the above; the Clerk provided
copies to Cllrs at the meeting. (Noted)
(ii) The Clerk said that no parishioners had requested to view the Council’s
financial records/audit papers during the “Inspection” period that was Monday
to Friday (9 am to 5 pm) for period 1st June to the 28th June 2008. (Noted)
(iii) The Clerk confirmed he had taken down the relevant notices (16.7.08) and
retained them for future reference. (Noted)
(f) Damaged Bench – Marine Parade/(Motor Car Accident): -
The Clerk advised IPC this bench had now been repaired satisfactorily and
replaced on Marine Parade at no cost to IPC. (Noted)
(g) Letter (dd 17.6.08) from Knight Frank (KF) reference “Crown Estate –
Devon/Re: Royalty Returns”: -
(i) The Clerk confirmed that following a meeting between him, IPC’s IA and
Cllr Crombie (23.6.08) a letter had been sent to KF setting out IPC’s initial
stance on this emotive issue; he reminded Cllrs he had provided them with a
copy letter with their agenda papers (10.7.08). (Noted)
(ii) The Clerk reported receipt of a response letter (dd 4.7.08) from KF and
which had been forwarded following a telephone conversation with the writer.
The Clerk outlined the crux of the letter. (Noted)
(iii) The Clerk advised IPC that following subsequent telephonic negotiations
between him and KF (who had liaised with the Crown Commissioners) a settlement
sum of £2,000 has been “agreed” subject to ratification by IPC. The Clerk said
if this sum was agreed an invoice would be forward to IPC for payment of the
“agreed” sum (£2,000) and the issue would then be “laid to rest”. The Clerk
said the sum that IPC was most probably in debt to the CC was, without
prejudice, in the region of £5,000 including interest. (Noted)
(iv) After a discussion IPC RESOLVED to accept this settlement figure and
thanked KF and the CC for their consideration and public spiritedness.
(Action: the Clerk)
(v) The Clerk finalised by saying that KF would, from now on, send a “Moorings
etc” royalty form to IPC each February for the recovery of 50% of income from
mooring fees and similar beach income generating initiatives covering the
financial year in question. (Noted)
(h) Letter (dd 23.6.08) from Metric Group (Car Park Machine Service) reference
“Change of Bank Details: Metric Group Ltd”: -
The Clerk advised IPC this had been filed for future reference. (Noted)
(i) Letter (dd 18.6.08) from AON reference “Are You a Local Council Clerk Who
Works From Home?”: -
The Clerk said this offered quotations for specific “business” cover related
to Local Government Work at Home; he said he had filed it for future
reference. (Noted)
(j) Internal Audit – April to June 2008: -
The Clerk reported that Cllr Crombie had carried out this internal audit
(9.7.08) and found all to be in order. (Noted)
(k) Bank Reconciliation – 1st April 2008 to 30th June 2008: -
The Clerk referred to a copy of this paper circulated to Cllrs at the meeting;
he said the figures had been checked and confirmed by Cllr Crombie (9.7.08).
(Noted)
2807/11 PLANNING
a) Erection of single storey extension to provide additional 6 units of
accommodation at The Meadows, Anstey Way, Instow (Reference No 46320)”: -
(i) The Clerk reported he had contacted NDC Planning (email – 20.6.08) to
enquire whether permission for this application (as advised at IPC of 19.6.08)
in effect supeceded previous applications to develop this site or if not, what
other approved applications were still valid. (Noted)
(ii) The Clerk told IPC he had received no acknowledgement to this email (as
requested) so sent a further one on 26.6.08. (Noted)
(iii) The Clerk reported receipt of two acknowledgement emails (dd 27.6.08 and
30.6.08) advising him this matter was “under consideration” by a NDC Planning
Officer. (Noted)
(iv) The Clerk reported receipt of a letter (dd 27.6.08) from NDC Planning
reference “Extension to residential home to provide 20 bed nursing
accommodation (renewal of unimplemented planning permission 27375) at The
Meadow, Anstey Way, Instow (Reference No 39314) stating that said application
had been WITHDRAWN and was no longer being considered. (Noted)
(v) The Clerk reported receipt of a further letter (dd 7.7.08) from NDC
Planning reference “Extension to provide 6 Units of Accommodation (additional
Information) at The Meadows, Anstey Way, Instow (Reference No 42629) stating
that said application had been WITHDRAWN and was no longer being considered.
(Noted)
b) Extension and alterations to dwelling at 2 Lane End Close, Instow
(Reference No 46822): -
(i) The Clerk reported receipt (30.6.08) of this application and of having
passed it immediately to the Chairman for the attention of IPC’s PSC; for
response by 17th July or an extension to be applied for. (Noted)
(ii) The Clerk confirmed that an entry had been placed on the Instow website
for the information of parishioners. (Noted)
(iii) The Clerk advised IPC he had obtained an extension from NDC Planning
until 18th July 2008. (Noted)
(iv) After a discussion, led by IPC’s PSC IPC RESOLVED to recommend APPROVAL
of this application. (Action: The Clerk)
c) Demolition of existing and erection of new extension to dwelling at 19 Lane
End Close, Instow (Reference No 46678): -
The Clerk reported this letter stated that NDC Planning had GRANTED permission
for this application with conditions as listed. (Noted)
d) Extension to dwelling at Riverdance, new Road, Instow (Reference No 46758):
-
The Clerk advised IPC this letter stated that NDC Planning had APPROVED this
application with conditions as listed. (Noted)
2807/12 ANY MATTER RAISED AT THE DISCRETION OF THE CHAIRMAN
a) Highways Matter – Worlington Hill (Various): -
Cllr May said the drains needed clearing out and the sides planed to cope with
heavy rainfall, there was water rising near the bridge (a spring/blocked
drain?) and that a concrete plinth had been dislodged near the well. IPC
RESOLVED to have the Clerk advise DCC Local Services Superintendent. (Action:
The Clerk)
b) Sea Wall – Marine Parade near Commodore Slipway: -
Cllr Harper said there were a number of stones missing/loose at this location
that needed to be repaired. IPC RESOLVED to have the Clerk advise DCC Local
Services Superintendent. (Action: The Clerk)
c) Defective Lamppost – Rectory Close: -
Cllr White said one of the new lamps recently installed was not working; it
was situated outside of No. 13. IPC RESOLVED to have the Clerk advise the
appropriate authority. (Action: The Clerk)
2708/13 SUMMER RECESS
It was RESOLVED that the Chairman, Vice Chairman and Clerk take any necessary
action during the August recess of the Parish Council, to canvass Councillors
should the need arise, and should the situation demand it to convene a special
Council Meeting. (Noted)
There being no other business the meeting was closed.
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