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Present: - Councillors N Crombie, P Cook, M Green, C Harper, G May, S White
(Chairman) and Mr R Jacob (Parish Clerk).
In Attendance: - Cllr R Cann (DCC), Cllr B Moores (NDC) and 4 parishioners.
2809/1 PRAYER
The Clerk led the Council in prayer
2809/2 APOLOGIES
Cllr A Johns.
2809/3 POLICE REPORT
a) Crime: -
PCSO Cornish reported that 9 crimes had been reported in the parish since the
last meeting namely, non-crime domestic incident (x2), false representation –
enquiries continuing (x1), Theft (x5) of boat oars, property from doorstep,
boat and fuel from cars and criminal damage (x1) – person arrested and
charged. (Noted)
b) Other Matters: -
PCSO Cornish also reported that over the same period 15 incident logs had been
created for, road related (x3), crime related (x5), anti social behaviour
(x2), domestic incident (x2), suspicious activity (x2) and request for contact
(x1). (Noted)
c) Crime Prevention: -
PCSO Cornish said he was still continuing to issue vulnerable vehicle forms
with the intention of alleviating thefts from unattended vehicles that were
now prevalent in the North Devon area. (Noted)
d) Theft of Wheelie Bins – Holmacott: -
Cllr May said he had been advised that a number of these had been stolen in
the area of Holmacott; PCSO Cornish said he was unaware but would investigate
as soon as possible. (PCSO Cornish)
2809/4 PARISHIONERS
a) Instow In Bloom – Awards: -
(i) Cllr Harper said he was pleased to report that Instow was the only
village/town in North Devon to receive a trophy this year in the South West in
Bloom Competition; he said it had been awarded the Mary Mortimer Trophy and a
Gold Award. (Noted)
(ii) The Chairman asked Cllr Harper to pass on the congratulations of IPC to
IIB’s committee; it was also RESOLVED that the Clerk would write to the
Chairman of IIB and re-affirm its congratulations. (Action: The Clerk)
2809/5 REPORT COUNTY COUNCILLOR R CANN
a) Cllr Cann spoke about “NDC – In-house Dry Recycling Service” (£264,000.00
saved to date); “Fire Hydrants – Marine Parade” (inspected and now in good
working order), “Surface Water – Downs Road Improvements” (works programmed by
SWH for early autumn); Speed Limit Extension – Anstey Way (Bideford
Direction)” (order signed and funded by ward fund); “Gateway Project” (poor
design response – researching possibilities); Instow School Update” (Exeter
University Magnetic Field Survey report received – negligible health risk at
any of the sites investigated); “Instow Devon Bank Community Restoration
Project (Barton Lane – Church)” (funding bid of £3,000 submitted from ward
funds – initiative involving DCC, NDCCS, IIB and Instow School); “Proposed
Prohibition of Right Turn – Huish Moor Tip“ (to be funded from ward funds),
“Outstanding Highways Issues – New Road/Excess Speed” (20 mph speed limit
inappropriate); “Toucan Crossing – Marine Parade/Tarka Trail (Signal Box)” (EDG
Consultancy’s report does not support this road safety initiative although
other options might be suitable – being explored); “Pedestrian Refuges – B3233
Anstey Way” (initial design schemes completed – safety/environmental audit in
hand) and “Unitary Council – DCC Option” (£29 million savings in first five
years after transition costs repaid/invested in local communities). (Noted)
b) County Debt: -
Cllr May asked what was the current County Debt; Cllr Cann said he was not
aware but would make enquiries and report back asap. (Action: Cllr Cann)
c) Charter Toilets – Quay Car Park: -
Cllr Cook asked when these toilets were likely to be built. Cllr Cann
confirmed the money to build them had been set aside by NDC and once the
objection by DCE had been challenged there was no reason why the build could
not commence. (Noted)
d) Highways/Environmental Issues (Various): -
(i) Pothole – Marine Parade/Near Commodore: -
Cllr Harper said this was dangerous and needed repairing. Cllr Cann agreed to
take the appropriate action. (Action: Cllr Cann)
(ii) Loose Stones – Seawall near Commodore Slipway: -
Cllr Harper said this had not been attended to despite it being reported at
the July meeting of IPC. The Clerk confirmed that DCC Local Services had been
told. Cllr Cann agreed to chase it up. (Action: Cllr Cann)
(iii) Tarka Trail – Decrepit Dog Bin (Tunnel between Quay Lane & Signal Box):
-
Cllr Harper said this had not been attended to despite it being reported at
the July meeting of IPC. Cllr Cann agreed to chase it up. (Action: Cllr Cann)
(iv) Loose Boat Trailer – Beach near Commodore Slipway: -
Cllr Harper said this was a potential hazard. IPC RESOLVED to have the Clerk
make enquiries and take any action as appropriate. (Action: The Clerk)
(v) Lampposts – Repainting: -
Cllr Harper said the lampposts on Marine Parade needed repainting. Cllr Cann
agreed to take the appropriate action. (Action: Cllr Cann)
2809/6 REPORT OF DISTRICT COUNCILLOR B MOORES
Cllr Moores spoke of “Local Council Review” (deadline for response to Boundary
Committee 26th September 2008); “Concessionary Fare Scheme” (concerns raised
about cost – to be monitored); “Environment Health and Housing Service” (has
been granted Charter Mark Award); “NDC P.A.N.D.A. (Play Activity in North
Devon Area)” (secured £200k from national lottery); “Community Cllr Grant
Scheme” (grant of £320 awarded to Instow Parish Hall and Management Committee
to upgrade hall for disabled users); “Instow County Primary School Update”
(see item 2807/6 (a) above) and “Sands Development – Marine Parade” (appeal
lodged by owners – some parishioners have raised concern about current
appearance). (Noted)
2809/7 MINUTES
It was RESOLVED that the July 2008 minutes of Instow Parish Council be
approved and signed. (Noted)
2809/8 MATTERS ARISING FROM THE MINUTES
a) Item 2807/5 (c) - Fire Hydrants/Marine Parade: -
(i) The Clerk advised IPC that Cllr Cann had liaised (emails of 26.7.08 and
29.7.08 refer) with Devon and Somerset Fire and Rescue Services and arranged
for the Marine Parade hydrants to be cleaned at the earliest opportunity; they
had previously been assessed to require three-year inspections (next one
November 2008) but in light of the recent problems faced the frequency of
inspections would be revised. (Noted)
(ii) The Clerk referred to an email (dd 3.9.08) from Cllr Cann confirming that
the hydrants had been inspected and they were all now in good working order.
(Noted)
b) Item 2807/8 (a) - IPC – Cllr Vacancies: -
(i) The Clerk confirmed he had again placed notices on all parish council
notice boards (18.7.08) and on the Instow Website (IPC Pages) with a closing
date of 25th August 2008. (Noted)
(ii) The Clerk told IPC that 4 persons had applied for the post of parish
councillor at Instow and that interviews had taken place at the parish hall on
Tuesday 2nd September; one candidate withdrew before the interviews (personal
reasons). He said the interviewing panel consisted of Cllr White (Chairman),
Cllr Green (Vice Chairman) and Cllr Crombie; the Clerk was also present.
(Noted)
(iii) The Clerk suggested that the report/recommendations of the interviewing
panel could be discussed at this point of the meeting or at the end of the
meeting when standing order number 62 could be invoked. (Noted)
(iv) After a discussion IPC RESOLVED to defer this matter until the conclusion
of the meeting on the basis of its confidentiality at which time standing
order 62 could be invoked. (Noted)
c) Item 2807/8 (c) – Bottle Bank/Quay Car Park (Insurance/Lighting): -
(i) The Clerk reported he had finally received confirmation from NDC (email of
11.9.08 refers), following much prompting, that NDC would be liable for any
insurance claims in respect of the car park and bottle bank but that a review
was to take place before 2009 when the agreement between NDC and IPC was drawn
up as regards use of the car park/bottle bank. (Noted)
(ii) The Clerk suggested that IPC ought to consider the likely outcomes here
and take appropriate proactive action to alleviate the possibility of IPC
being “deemed” liable as part of the revised lease conditions and thereby
increase the cost. IPC RESOLVED to accept this recommendation which should be
considered further by IPC’s FSC when considering the budget 2009/10. (Action:
The Clerk/IPC’s FSC)
(iii) The Clerk advised IPC of further problems with the car park security
light; it had been reported defective by a parishioner on 10.9.08. He said he
had, as a result, contacted NDC’s Car Park’s Dept who had agreed to get it
seen to. The Clerk reminded IPC that this light had been defective from at
least November 2007 to late April/early May 2008; it had blown the fuse in the
car park machine. (Noted)
d) Item 2807/8 (d) – IPC’s Self Help Emergency Plan Update: -
(i) Cllr Harper reported on progress of the updated plan; he said the take up
of parishioners had been poor but that in any event he would now prepare a
draft amended plan for the consideration of adoption by IPC. (Action: Cllr
Harper)
(ii) The Clerk advised IPC of the situation regarding public liability
insurance implications; namely, Cllrs were covered by IPC’s public liability
insurance but there was a grey area where volunteers were concerned. He added
this was a national problem that DCC Emergency Planning Officer (EPO) was
considering with appropriate government bodies. (Noted)
(iii) The Clerk confirmed that a copy of various emails exchanged between the
Clerk and DCC’s EPO had been forwarded to Cllrs with their summer recess
memorandum (20.8.08). (Noted)
(iv) The Clerk suggested that IPC place this issue on the “back burner” for
the time being until guidance was received from DCC’s EPO/Government. IPC
RESOLVED to adopt this recommendation. (Noted)
(v) Cllr Harper then referred to some research he had done on the internet as
regards “Parish Councils – Litigation”. (Noted)
f) Item 2807/8 (f) – Instow Ransom Strip/Wetland Project: -
(i) The Clerk updated IPC from an email (dd 3.8.08) he had received regarding
an informal meeting the IIB representative had had with the landowner which
appeared promising. (Noted)
(ii) The Clerk then advised IPC that this project was now deemed a
non-starter; the Clerk read the contents of an email from the IIB
representative (dd 29.8.08) following a letter she had received from the
landowner’s agent. (Noted)
g) Item 2807/8 (g) – Roundhouse, Instow Recreation Ground/Picnic Site: -
(i) The Clerk advised IPC he had received a copy letter (dd 18.7.08) from
Wings to NDCCS with attachments (plans and copy photographs) requesting that a
formal handover of the cob house from Wings to NDCCS take place with
legal/insurance liabilities thereafter being “taken over” by NDCCS. (Noted)
(ii) The Clerk advised IPC of the position as of the date of the meeting i.e.
NDCCS had now taken over responsibility for the cob house including third
party insurance that covered public liability but not damage to the cob house
– emails of 20.8.08 refer and letter (dd 20.8.08) from NDCCS to Wings and
copied to IPC. The Clerk read it to IPC. (Noted)
j) Item 2806/9 (j) – Standing Order Review:-
(i) The Clerk advised IPC that following liaison between himself and Cllr
Harper a draft amended copy of standing orders had been circulated to Cllrs
with their agenda papers (11.9.08) for perusal. (Noted)
(ii) After a discussion IPC RESOLVED to adopt it. (Action: The Clerk)
2809/9 CORRESPONDENCE
(i) Matters for discussion/resolution or noting: -
a) Letter (dd 18.7.08) from NDC (Licensing) reference “House to House
Collection (Clothing) – African Orphans UK (AOUK); 1.9.08 to 30.9.08”: -
(i) The Clerk said this stated that AOUK had authorised Fortune International
Ltd of Bedford to act as its collectors and who would pay a guaranteed royalty
of £2,000 per month to AOUK from proceeds of the clothing collection. The
amount of £2,000 had been agreed as 85% of the estimated profit made from
clothing collections (derived from historical data reviewed annually). (Noted)
(ii) The Clerk advised IPC he had told NDC (Licensing – 7.8.08) that although
IPC was not in a position to object to this application as per House to House
Act 1939 it would not be happy for this form of collection taking place within
its parish on the basis not all income derived was going to the applicant, a
UK charity, and that it believed a “fear of crime” emanated from this form of
door to door collection in a parish where there were a considerable number of
elderly parishioners. (Noted)
(iii) IPC RESOLVED to ratify action as at (ii) above. (Noted)
b) Letter (dd 23.7.08) from NDC reference “House to House Act 1939:Clothes
Aid; 2.8.08 to 9.2.09”: -
(i) The Clerk advised IPC he had told NDC (Licensing – 7.8.08) that although
IPC offered no objection to this application it would be concerned that a
“fear of crime” emanated from this form of door to door collection in a parish
where there were a considerable number of elderly parishioners. (Noted)
(ii) IPC RESOLVED to ratify action as at (i) above. (Noted)
c) Letter (dd 1.8.08) from NDC reference “North Devon Web Survey”: -
(i) The Clerk said this stated that NDC was running a survey inviting web
users to give their opinion on the services and information provided by the
council’s website www.northdevon.gov.uk (Noted)
(ii) The Clerk said he had copied the letter and survey form to Cllrs with
their summer recess memorandum (20.8.08) with replies to be collated by him
and survey forms returned to NDC by 1.9.08. (Noted)
(iii) The Clerk told IPC he had forwarded a suitable reply (6.9.08). (Noted)
d) Complaint from parishioner (1.8.08) reference “Mud on Beach - Dredging at
Appledore Shipyard”: -
(i) The Clerk said this stated that regular recent dredging near Appledore
Shipyard (2 hours before and after high tide) had apparently caused a great
deal of mud to settle on Instow beach (near Quay/Commodore Slipway and near
Yacht Club). (Noted)
(ii) The Clerk said he had passed the information to the Chairman of the TTEF
for suitable action to be taken. (Noted)
(iii) The Clerk reported receipt of an email (dd 5.8.08) from Natural England
(Cornwall, Devon and Isles of Scilly Team) requesting further information on
this issue; it had been provided. (Noted)
(iv) The Clerk reported receipt of an email (dd 13.8.08) from the Chairman of
the TTEF containing a response she had received from the Environment Agency;
the Clerk read it to Council. (Noted)
(v) The Clerk reported receipt of an email (dd 14.8.08) from the Chairman of
the TTEF containing a response she had received from Natural England; the
Clerk outlined this to Council. (Noted)
(vi) The Clerk reported receipt of an email (dd 18.9.08) from a parishioner
reference “Dredging – Appledore”; the Clerk said this stated that dredging was
still continuing and had been evidenced as recently as 17.9.08. He said he had
passed on the information to the Chairman of the TTEF. (Noted)
e) Letter (dd 8.8.08) and attachment from NDC reference “Local Government
Reviews”: -
(i) The Clerk said this stated that NDC was gauging opinion as to how well IPC
felt it had been consulted by DCC, NDC and Boundary Committee reference above.
(Noted)
(ii) He said the letter and attachment had been forwarded to Cllrs with their
agenda papers (20.8.08). (Noted)
(iii) The Clerk advised IPC he had forwarded a suitable response (6.9.08).
(Noted)
f) Email (dd 4.8.08 from Department for Culture Media and Sport (Licensing and
Tourism Team) reference “Minor Variations and DPS Community Premises
Consolations – Licensing Act 2003: Consultation”: -
(i) The Clerk said this stated the government was consulting on proposed
amendments to this act, that is, to introduce a new process for making minor
variations to premises licences and club premises certificates and remove the
requirement for a Designated Premises Supervisor (DPS) and personal licence
for community premises – closing date 1st September 2008. (Noted)
(ii) The Clerk advised IPC he had forwarded the email (4.8.08) to all IPC
Cllrs with email addresses and the Acting Chairman of Instow Parish Hall
Committee for perusal and comments. (Noted)
(iii) The Clerk told IPC he had received a Nil Return from Cllrs and Parish
Hall Committee so no response had been sent. (Noted)
g) Email (dd 11.8.08) from Chairman of TTEF reference “Bathing Water Data
(11.8.08) – Westward Ho!, Instow and Saunton”: -
(i) The Clerk said this stated that Instow had sadly failed the bathing water
imperative standard for the year following a second failure on 1st August;
results attached to email. He added that information was awaited as regards a
possible abnormal weather waiver or whether the failure was due to diffuse
pollution coming downriver or to the combined storm overflow in Instow.
(Noted)
(ii) The Clerk reminded Cllrs he had copied the email to them with their
summer recess memorandum (20.8.08) for information. (Noted)
(iii) The Clerk reported receipt of an email (dd 11.9.08) from the Chairman of
the TTEF reference “Bathing Water Results – 11th September 2008”; it stated
that not all analysis for the season was complete and there was a slight
possibility of a blanket derogation of failing samples due to unusual summer
weather. (Noted)
h) Letter (dd 11.8.08) from North Devon’s Biosphere Reserve (NDBR) reference
“Our Strategy and Action Plan 2008 – 2012”: -
(i) The Clerk said this invited IPC to consider what role it might play in
delivering the NDBR’s 5-year Action Plan and how it might use the NDBR to meet
its own objectives, including the development and support of innovative
projects. (Noted)
(ii) The Clerk reminded Cllrs he had copied the email to them with their
summer recess memorandum (20.8.08) and that the Strategy/Action Plan was
available at the meeting for perusal as necessary. (Noted)
(iii) After discussion IPC RESOLVED to take no further action. (Noted)
i) Email (dd 18,8.08) and attachments from DAPC reference “Councillors
Indemnity – Code of Conduct”: -
(i) The Clerk said that with the advent of Part 10 of the Local Government and
Public Involvement in Health Act, which amended Part 3 of the Local Government
Act 2000, NALC was seeking the views of parish councils as regards “Local
Determination over a National One”, “Sufficient Information received as
regards New Determination” and “Is there any interest in Indemnifying Members
from Legal Costs”. He said responses were required by DAPC (26.9.08) and NALC
30.9.08). (Noted)
(ii) The Clerk reminded Cllrs he had copied the email to those Cllrs with
email addresses and had also forwarded a copy with their summer recess
memorandum (20.8.08). (Noted)
(iii) After a discussion IPC RESOLVED to respond as follows: “Don’t know”,
“No” and “Interested in Indemnification”. (Action: The Clerk)
j) Email (dd 18.8.08) from a visitor reference “Instow – Dogs on Beach”: -
(i) The Clerk advised IPC of the content of the email and of the action he had
taken, that is, liaise with Cllr Cann and NDC’s Environmental Health Dept (EHD)
(emails of 19/20.8.08 refers). (Noted)
(ii) The Clerk advised IPC of the content of an email (dd 21.8.08) he had
received from NDC EHD reference “ownership of beach” and the implications of
this. The Clerk updated IPC on progress since that date. (Noted)
(iii) The Clerk said he was to meet the agent of the Crown Commissioners on
23.9.08 and would discuss the ownership of the various parts of Instow Sands;
the Chairman agreed to attend with him. (Action: Chairman Clerk)
(ii) The Clerk said this complaint was one of a number he had received during
the summer season and that the EHD of NDC had assured him that the dog wardens
had regularly attended (and would continue to attend) the area. (Noted)
k) Letter (dd 14.8.08) and attachments from DCC (External Affairs) reference
“Draft Proposals for Unitary Government Arrangements in Devon”: -
(i) The Clerk said this letter from the Leader of DCC had been forwarded by
post (22.8.08) to IPC Cllrs; the booklet entitled “Your Questions Answered”
and leaflet entitled “A Stronger Voice for Devon” had been passed to the
Chairman of IPC to circulate amongst Cllr colleagues with other copies being
left at the post office for the information of parishioners. (Noted)
(ii) The Clerk referred to an email (dd 2.9.08) from DCC (Chief Executive) and
a letter (dd 2.9.08) reference “Parish and Town Council Updates – Meetings”;
he said the email had been copied on to Cllrs with email addresses (2.9.08)
and a copy of the letter had been provided to all Cllrs with their agenda
papers (11.9.08). (Noted)
(iii) The Clerk referred to an email (dd 12.9.08) reference “Single Unitary –
Could Save Millions”; he said he had copied it to Cllrs with email addresses.
(Noted)
l) Letter (dd 21.8.08) and attachment (Pamphlet entitled “Stand Up for North
Devon”) from NDC (Chief Executive) reference “Local Government Review”: -
(i) The Clerk reminded Cllrs he had copied this email together with a pamphlet
to all Cllrs with their agenda papers (11.9.08) and that a copy had also been
left at the post office for the information of parishioners. (Noted)
(ii) The Clerk reported receipt of a letter (dd 3.9.08) and posters from NDC
(Chief Executive) reference “Local Government Review”; he said the posters had
been placed by him on all parish notice boards as requested and a copy
provided to Cllrs with their agenda papers (11.9.08). (Noted)
m)“Draft Paper (received 10.9.08) from DAPC reference “Response to Boundary
Committee’s Draft Proposals for Devon 2008”: -
The Clerk reminded Cllrs he had copied this draft paper to them with their
agenda papers (11.9.08). (Noted)
n) Letter (dd 21.8.08) from PPS reference “Fullabrook Wind Farm Community
Interest Company (CIC)”: -
(i) The Clerk said this stated that a meeting was to be held at Braunton
Parish Hall at 7 pm on Thursday 9th October and that a representative of IPC
was invited to attend; meeting is to discuss the formation of the CIC etc.
(Noted)
(ii) The Clerk reminded Cllrs he had copied the letter to them with their
agenda papers (11.9.08). (Noted)
(ii) IPC RESOLVED to take no further action. (Noted)
(iv) Cllr May enquired of Cllr Cann as to the state of potential plans for
wind turbines within the Bickington/Fremington area. Cllr Cann said he was
aware of an enquiry and would report back with more detail in due course.
(Action: Cllr Cann)
o) Letter (dd 27.8.08) from NDC (Licensing Dept) reference “House to House Act
1939: PDSA and Beechwood Boarding Kennels”; Monday 6th October to Sunday 19th
October 2008:
The Clerk advised IPC that because the application had been made by a bone
fide charity he had notified NDC that IPC would have no objection; IPC
RESOLVED to ratify this decision. (Noted)
p) Letter (received 30.8.08) from Digital TV reference “Digital TV –
Westcountry Switchover”: -
(i) The Clerk said the writer offered information regarding the switchover to
digital TV (July 2009) and would address IPC at a later date if required.
(Noted)
(ii) The Clerk reminded Cllrs he had copied the letter to them with their
agenda papers (11.9.08). (Noted)
(iii) After a discussion IPC RESOLVED to take no further action. (Noted)
q) Email (dd 1.9.08) from BT via DAPC reference “BT’s Proposals – Re-align
Payphone Provision” : -
The Clerk explained the context of the email i.e. adopt a red kiosk (not
applicable to Instow) and sponsored kiosk programme. (Noted)
r) DAPC Quality Parish Councils Conference entitled “Throwing Light on the
Role of Town and Parish Councils in Devon – Outcomes and Actions and Lifelong
Learning Network”: -
The Clerk advised IPC he had attended this conference, by invitation that had
been held at Newton Abbot Racecourse on Thursday 11th September; the Clerk
provided IPC with an update and distributed a copy of the relevant report for
perusal. (Noted)
(ii) Taw and Torridge Estuary Forum and associated Matters (Placed in
“Briefing Folder” for information of Cllrs): -
a) Email (dd 21.7.08) and attachment from Chairman of TTEF reference
“Bideford’s Harbour Master’s Report”
b) Email (dd 4.9.08) from Secretary of TTEF reference “Minutes of Meeting of
TTEF of 21st July 2008”
c) Email (dd 12.9.08) from Chairman of TTEF to members of TTEF reference “TTEF
Newsletter – 12th September 2008”.
d) Email (dd 12.9.08) from Chairman of TTEF to IPC Cllrs etc reference “TTEF
Newsletter – 12th September 2008”
e) Information Pack from Chairman of TTEF reference “Braunton Burrow Biosphere
Reserve”, “TTEF Report – Core Area”, “North Devon AONB Report”, “TTEF’s
Response to Draft Marine Bill Consultation” and “TTEF –Constitution”: -
Pack provided to each IPC Cllr
(iii) Matters to note: (Placed in “Briefing Folder” for information of Cllrs):
-
a) DAPC Matters (Various): - (i) Email (dd 22.7.08) reference “Clerk’s Vacancy
– Kingston Parish Council”; (ii) Email (dd 23.7.08) reference “Temporary Clerk
– Crediton Hamlets”; (iii) Email (dd 24.7.08) reference “DAPC Special
Committee Meeting/Boundary Committee Report”; (iv) Email (dd 25.7.08) and
attachments reference “Neighbourhoods in Action: Draft Programme”; (v) Email (dd
25.7.08) reference “Democracy Week – Cllrs Make a Difference”; (vi) Email (dd
28.7.08) reference “Devon Towns Profiles – Link to DCC Website”; (vii) Email (dd
29.7.08) reference “Advert – Parish Clerk Culmstock”; (viii) Email (dd
29.7.08) reference “Dog Control Orders”; (ix) Email (dd 29.7.08) reference
“Play Areas – Flyer and Booking Form”; (x) Email (dd 30.7.08) reference
“Digital UK – Westcountry”; (xi) Email (dd 31.7.08) reference “NALC Place
Matters Conference; 20/21.11.08”; (xii) Email (dd 31.7.08) reference
“Defibrillators – E-group Enquiry”; (xiii) Note (dd 21.7.08) and pamphlet from
CCD reference “Community Planning – Are You Doing It Yet?”; (xiv) Email (dd
5.8.08) reference “DAPC – Short Staffed”; (xv) Email (dd 11.8.08) reference
“Questions for NALC – Quality Parish Criteria”; (xvi) Email (dd 13.8.08)
reference “News From Digital UK in the West Country – August 2008”; (xvii)
Email (dd 14.8.08) reference “Volunteers Needed for Pilot Scheme”; (xviii)
Email (dd 15.8.08) reference “SWRDA Training Opportunities”; (xix) Email (dd
15.8.08) reference “Notes from Community Board Hub Council Meeting”; (xx)
Email (dd 18.8.08) and attachment reference “Neighbourhoods in Action
Conference – Letchworth”; (xxi) Email (dd 18.8.08) reference “New Cllr Short
Course – Crediton”; (xxii) Email (dd 18.8.08) reference “Packaging Conference
– DCC”; (xxiii) Email (dd 19.8.08) reference “Councillors Make a Difference –
Flyer and Nomination Form”; (xxiv) “DAPC Annual Report 2007-8”; (xxv) Letter (dd
August 2008) and associated papers reference “DAPC AGM – 27th September 2008”
– Clerk unable to attend; (xxvi) Email (dd 19.8.08) reference “Make a
Difference Day”; (xxvii) Email (dd 20.8.08) reference “Food and Drink Event”;
(xxviii) Email (dd 20.8.08) reference “CCD’s Rural Health Conference”; (xxvix)
Email (dd 20.8.08) reference “NALC Conference – Place Matters”; (xxx) Email
9dd 21.8.08) reference “The Balance of Power Roundtable Events”; (xxxi) Email
(dd 26.8.08) reference “Place Matters Conference” – see item xxvix) above; (xxxii)
Email (dd 26.8.08) reference “SLCC Conference Agenda etc – 5th September
2008”; (xxxiii) Email (dd 27.8.08) reference “Election Costs”; (xxxiv) Email (dd
28.8.08) reference “CCD Community Building Training Programme” – copied on to
Acting Chairman of Instow PHC; (xxxv) Email (dd 1.9.08) reference “Bonfire”; (xxxvi)
Email (dd 2.9.08) reference “Change of Details – Crediton Hamlets PC”; (xxxvii)
“Village Green Magazine (Issue 113 – September 2008)” including “CCD Review
2007/2008”, “Rural Health Conference – 22nd October 2008”, “Managing
Maintenance/Inspections of Playgrounds and Recreation Areas Seminar”,
“Powering Up Communities Workshops (Various)”, “2008 Community Buildings
Training Programme (Various)” and ”Devon – The Place To Be –
www.devonvillagehalls.co.uk”;copies to post office and parish hall for
information of parishioners; (xxxviii) Email (dd 8.8.08) reference “LCR
Opinion Piece – Communities in Control”; (xxxvix) Email (dd 9.9.08) reference
“Presentation Skills Training?”; (xxxx) Email (dd 9.8.08) and hard copy
reference “DAPC Newsletter (Sept/Oct 2008)”; (xxxxi) Email (dd 12.9.08)
reference “DAPC AGM – Reminder”; (xxxxii) Email (dd 12.9.08) reference
“Telephone Kiosks – Adoption”; (xxxxiii) Email (dd 12.9.08) reference “Life
Long Learning Conference”; (xxxxiv) Email (dd 16.9.08) reference “DAPC Website
Changes”; (xxxxv) Email (dd 17.9.08) reference “SWRDA Free Training
Opportunities” and (xxxxvi) Email (dd 17.9.08) reference “Clerk Vacancy –
Kenton”.
b) NDDC Members Services Weekly Information Sheet for w/e 18.7.08, 25.7.08,
1.8.08, 8.8.08, 15.8.08, 22.8.08, 29.8.08, 5.9.08 and 12.9.08
c) Defra “Healthier Homes – North Devon Grant” Pamphlet
d) Email (dd 30.7.08) from Horwich Town Clerk reference “Quality Parish
Council Status”: -
Clerk responded as necessary
e) Email (dd 1.8.08) from Cllr Harper reference “Quay Car Park/IIB Water
Butt”: -
Clerk unable to obtain one from NDC; suggested SWW/Environment Agency
f) Mole Valley Farmers Newsletter (August 2008 – Edition 531)
g) The Playing Field Magazine – Summer 2008
h) Agenda and Associated Papers for Extraordinary Meeting of NDC on Wednesday
30th July 2008 at 6 pm
i) Telephone call (4.8.08) from parish handyman reference “Rubbish Bins –
Overflowing”: -
Clerk spoke to Cllr Cann who arranged to have them emptied
j) Email (dd 29.7.08) from Chairman of IIB reference “Overgrown Cherry Trees –
Grass Verges Anstey Way/Marine Parade”: -
Clerk dealt with this in liaison with Chairman of IIB and parish handyman
k) Email (dd 5.8.08) from DCC reference “Devon In Touch Monthly News Round Up
(August 2008): -
Copy placed at post office for information of parishioners
l) “RD and Express Magazine (Issue 15 – 15th August 2008)” – Royal Devon and
Exeter NHS Foundation Trust
m) Email (dd 25.7.08) from parishioner reference “Parking/Damage on Grass
Verges – Anstey Way/New Road”: -
Parishioner thanked for information and DCC Local Services Superintendent
informed.
n) Email (dd 25.7.08) from Cllr Moores (NDC) reference “Highways – Hole in
Road/Marine Parade/Kiln Close Lane”: -
Matter resolved by Cllr Cann (DCC) in liaison with DCC Local Services
Superintendent
o) Letter (dd 14.8.08) from Nick Harvey MP reference “MP’s Summer Surgeries
2008”: -
Copy placed by Clerk at Post Office/Parish Hall notice boards for parishioners
and copy forwarded to Cllrs with their summer recess memorandum (20.8.08)
p) Email (dd 12.8.08) from a parishioner reference “Anstey Way Lay-by –
Untidy”: -
Clerk contacted DCC’s Local Services Superintendent and asked him to give this
his attention
q) Letter (dd 12.8.08) from Alvian Ltd reference “Company Profile – Play and
Recreation Industry”
r) Email (dd 17.8.08) from Acting Chairman of Instow Parish Hall Committee
reference “Grant Application – NDC/Upgrading of Ramp with Rails”: -
Clerk offered the support of IPC if required
s) Letter (dd 14.8.08) from NDC (Environmental Health Dept) reference
“Customer Satisfaction Survey – Dog Fouling”: -
Dealt with by the Clerk as necessary
t) Letter (dd 15.8.08) from NDC (Engineering Manager) reference “Sand Bag
Requirements”:-
Dealt with by the Clerk as necessary in consultation with beach cleaner
u) Agenda and associated papers for NDC Meeting of Wednesday 27th August 2008
at 7 pm
v) Letter (dd 21.8.08) from The Crown Estate together with “The Crown Estate
Annual Report”
w) Letter (dd 15.8.08) and attachment from Senior Council for Devon reference
“Consultation on Dementia at Cedars Lodge, Barnstaple on 5th September 2008”:
-
Copy placed at post office for information of parishioners.
x) Emails (various) between Clerk and Chairman of IIB reference “Grass Verges
– Instow”: -
Matter being attended to by IIB as per email (dd 21.8.08)
y) Query from parishioner reference “Wind Turbines”: -
Clerk referred parishioner to Fremington PC
z) Letter (received 27.8.08) and pamphlets from Glasdon reference “Latest
Products for Local Councils”
aa) Devontalk Magazine (Autumn 2008)
bb) Email (dd 29.8.08) from Countryside Alliance reference “Countryside
Alliance – Awards”
cc) Clerks and Councils Direct (Issue 59 – September 2008)
dd) Pamphlet from Devon and Cornwall Police entitled “Local Policing Summary
(Devon) 2008/2009”
ee) North Devon Direct Magazine (Issue 10: Autumn 2008)
ff) Telephone call (3.9.08) from NDC Customer Services reference “Charter
(Disabled) Toilets - Alarm Sounding”: -
Advised caller these toilets were not the responsibility of IPC but NDC!
gg) (i) Email (dd 5.9.08) from DCC reference “Devon In Touch Monthly Round Up
Issue September 2008”: -
Copy placed at post office for parishioners
(ii) Email (dd 17.9.08) from DCC reference “Devon In Touch Magazine – Wins
National Award”
hh) Children’s’ Hospice South West Magazine (Autumn/Winter) and attachments
ii) Mole Valley Farmers Newsletter (September 2008 – Edition 532)
jj) (i) Email (dd 4.9.08) from NDC (Funding Officer) reference “Grassroots
Grants Programme”: -
Passed by Clerk to Cllr Harper (Grants Cllr) who forwarded copies to IIB and
Instow Parish Hall Committee.
(ii) Email (dd 10.9.08) from NDC (Funding Officer) reference “Seminar – Fund
Raising for Charities”: -
Passed by Clerk to Cllr Harper (Grants Cllr) to forward to IIB and Instow
Parish Hall Committee.
kk) Email (dd 8.9.08) from Acting Chairman of Instow Parish Hall Committee
reference “Successful NDC Grant – Handrails”: -
See item (r) above.
ll) Email (dd 7.9.08) from parishioner reference “Flooding – Bar Beacon”:-
Parishioner had already contacted DCC Local Services and Cllr Cann (DCC) and
matter in hand.
mm) Email (dd 6.9.08) from Cllr Harper reference “Damaged Dog By law Sign –
Commodore Slipway”: -
Sign being repaired by handyman
nn) Notelet (received 12.9.08) and attachments from North Devon Hospice
oo) Complaint from visitor to Instow via Barnstaple Tourist Information Office
reference “Dog Mess – Instow Beach”: -
Clerk spoke to complainant and advised him of the situation – see item (i) (j)
above.
ii) Agenda of NDC’s Standards Board Meeting of Wednesday 24th September at 7
pm and associated papers
pp) Email (dd 16.9.08) from The Local Column reference “Local Column Magazine”
qq) Telephone call (17.9.08) from Adopt-a-Beach Coordinator reference “Beach
Clean _ Saturday 20th September 2008”: -
Beach cleaner advised by Clerk
2809/10 FINANCE
1. INCOME: -
Car Park Takings Period ending 30th July 2008 £1,467.30
Ditto Period ending 6th August 2008 £ 424.00
Ditto Period ending 13th August 2008 £ 598.20
Ditto Period ending 20th August 2008 £ 532.00
Ditto Period ending 27th August 2008 £ 779.10
Ditto Period ending 3rd September 2008 £ 515.20
Ditto Period ending 10th September 2008 £ 342.20
Ditto Period ending 17th September 2008 £ 497.40*
Car Park Season Ticket (No 11) £ 48.00
DCC Grass Cutting Grant 2008/9 £ 745.08
TOTAL : - £5,948.48
Key: -
* Car Park Takings £1,283.65 down on same time as last year (i.e. 19.9.07)
despite the fact it was £352.25 up at the end of July 2008.
2 (a) EXPENDITURE: -
Mr M Harris Village Handyman £ 600.00=
Mr M Harris Grass Cutting (No 4) £ 230.00
Mr P Cook Beach Cleaning £ 400.00
Mr P Cook Tractor Puncture Repair £ 58.75+
BT Tel Account per 01271 372408 £ 96.79*
Allianz Cornhill Tractor Insurance 2007/8 £ 235.38=
The Crown Estate Mooring Royalties (1.1.03 to 31.12.07) £2,000.00
TOTAL: - £3,620.92
Key: -
= Includes £75 P3 strimming activity at Atturm, Venn X and Water Works
footpaths
+ £8.75 VAT recoverable
* Calls £43.04, Service Charge £35.50, Payment Charges £4.50 and VAT £13.75
= £214.70 in 2006/7
2 (b) EXPENDITURE: -
Mr. M Harris Village Handyman £ 195.00
Mr. M Harris Grass Cutting (No 5) £ 230.00
Mr. P Cook Beach Cleaning £ 400.00
Mr P Cook Excess Payment /Tractor Screen Replacement £ 50.00&
Mr P Cook Tractor Puncture Repair £ 76.37#
O J Williams Diesel Fuel/Tractor £ 319.57+
Mr. R Jacob Clerk’s Remuneration £1,000.00
Mr. R Jacob Clerk’s Expenses £ 462.64@
Inland Revenue Re Mr R Jacob £ 250.00
Mr. G May Tractor Garage Rental (July – September 2007) £ 112.80*
TOTAL: - £3,096.38
Key: -
& Rear screen broken following incident during beach cleaning; claim made on
Allianz Cornhill motor vehicle (tractor) insurance
# £11.37 VAT recoverable
+ Includes £15.22 VAT (at 5%)
@ Includes £52.88 (VAT £7.88) to Cornwall & Devon Media Ltd (Advertisement for
Grass Cutting Tender 2009/2011 – ND Journal 4.9.08) and £54.40 mileage to
attend DAPC Quality Parish Council Conference at Newton Abbot on 11.9.08 (see
correspondence – item (i) (r)).
* Includes £16.80 Vat – recoverable
3. BANK – STATEMENT OF ACCOUNTS: -
Lloyds Bank Treasurers a/c no. 02348842 as @ 28.8.09 (Statement) = £ 2,237.20*
Lloyds Bank Business a/c no. 02350065 as @ 3.7.08 (Statement) = £19,457.49+
Key:
* According to Clerk’s records this is £1.82 (2 cheques to the total value of
£2,235.38 uncashed)
+ £21,363.37 according to Clerk’s records as of 18.9.08
4. RESOLUTION REQUIRED: -
(a) The Clerk reported that it had been necessary to transfer £3,620.00 from
Lloyds Bank Business account number 02350065 to Lloyds Bank Treasurers account
number 02348842 to cover cheques as at 2 (a) above when he met informally with
the Chairman/Cllr Crombie (cheque signatories) on 20.8.08. IPC RESOLVED to
ratify this decision i.e. transfer of monies and cheque payments as at 2 (a).
(Noted)
(b) IPC RESOLVED to transfer £3,096.00 from Lloyds Bank Business account
number 02350065 to Lloyds Bank Treasurers account number 02348842 to cover
cheques as at 2 above. (Action: The Clerk)
5. MISCELLANEOUS: -
(a) Mole Valley Farmers – IPC Account (July and August 2008): -
The Clerk told IPC that this confirmed IPC was in balance and owed nothing.
(Noted)
(b) Use of Instow Sands – Atturm: -
(i) The Clerk advised IPC that an interim licence (1.6.08 to 31.12.09) has
been received (17.9.08) for signature and that it had been provisionally
checked by Cllr Crombie; Cllr Crombie spoke to it. (Noted)
(iii) After a discussion IPC RESOLVED to accept the terms of the lease that
was signed by Cllr Crombie and the Clerk. (Noted)
(c) Beach Cleaning Grant 2008: -
(i) The Clerk advised IPC that at the end of the month it would be possible to
claim the remaining 20% of the NDC Beach Grant; he would take the appropriate
action.(Noted)
(d) Quay Car Park: -
The Clerk advised IPC that NDC had confirmed that its Civil Parking Attendants
had visited the car park on several occasions throughout the summer period but
that to date no parking tickets had been issued. (Noted)
(e) Letter (dd 21.7.08) from Nationwide reference “Action Required on Account
No 0015783626: Instow Allotments and Recreation Ground Account”: -
(i) The Clerk said this letter stated that the Nationwide could not continue
to support this kind of account type and that an alternative arrangement
needed to be made. As an alternative option the Nationwide offered a
Treasurer’s Trust account which might suit IPC’s needs. (Noted)
(ii) The Clerk said that following a discussion with the Chairman, he arranged
for the necessary paperwork to be completed and handed in at the Barnstaple
branch of Nationwide; receipt obtained for paperwork/passbook handed over.
(Noted)
(iii) The Clerk reported receipt of a letter (dd 13.8.08) from the Nationwide
confirming receipt of IPC’s application for a Treasurer’s account; it also
confirmed that the former Portman account 15783626 would be closed and the
closing balance transferred to the new account; when this was been done IPC
would be notified of new account number, balance and how a new passbook could
be obtained. (Noted)
(iv) The Clerk then advised IPC that the appropriate paperwork was
subsequently received and had been passed (23.8.08) to IPC’s signatories (Cllrs
White, Crombie and Johns) to take the necessary action to obtain the new
passbook; he was pleased to report this was now completed. (Noted)
(f) Letter (dd July/August 2008) from HM Revenue and Customs reference “Extra
Personal Allowance for 2008/9”: -
(i) The Clerk confirmed that this had been noted and filed for future
reference. (Noted)
(ii) The Clerk further reported receipt of a letter (dd August 2008) and
attachments from HM Revenue and Customs reference “September 2008 Tax
Changes”; he said this had been noted and filed for future reference. (Noted)
(g) Letter (dd 4.8.08) and attachment from Audit Commission reference “Limited
Assurance Audits – New Plymouth Office”: -
The Clerk advised IPC of the content of the letter/attachment and confirmed a
copy had been forwarded to Mr G Day (IPC’s IA). (Noted)
(h) Note from DCC (P3) reference “Drop In Days 2008”: -
The Clerk told IPC that neither he nor the parish handyperson had been able to
attend but had no need to do so in any event. (Noted)
(j) Letter (dd August 2008) from DAPC reference “Proposed Subscription Rates
2009-2010”: -
(i) The Clerk said this stated that the proposed subscriptions had been worked
out on the basis of a recommended increase of 4.5%; this was a percentage that
NALC was working towards and reflected current inflationary figures. He said
this increase would allow the DAPC a fully balanced budget with modest
contingency assuming no increase in officer support or other major costs
adding that IPC’s proposed subscription rate was £139 (currently £133 for
2008/9). (Noted)
(ii) After discussion IPC RESOLVED to accept this increases on the basic that
DAPC was extremely good value for money. (Noted)
(j) DCC – Grass Cutting Grant 2008 Application: -
The Clerk confirmed he had applied for this grant (email/invoice dd 4.9.08
refers) and that a cheque for £745.08 had been received (13.9.08) - see item 1
above. (Noted)
(k) Grass Cutting Tender 2009/2011: -
(i) The Clerk confirmed he had arranged for the necessary advertisement to be
placed in the North Devon Journal (4.9.08) and that 4 contractors had applied
for details; closing date 18th September 2008. (Noted)
(ii) The Clerk told IPC that 3 out of the 4 contractors had actually put in a
tender and suggested that said applications were considered by IPC’s Finance
Sub Committee when it met in mid-late October to put together IPC’s Draft
Budget 2009/2010 and which was then ratified at the November meeting of IPC.
(Noted)
(iii) After a discussion IPC RESOLVED to adopt this recommendation. (Noted)
(l) IPC Grant to Instow Parochial Church Council 2008/9: -
(i) The Clerk advised IPC that Cllr Cann was to provide Instow PCC with a DCC
grant to suitably reinstate the wall to the graveyard near the Lytch Gate –
see item ??(Noted)
(ii) The Clerk added that a request had been made by the PCC for some
financial assistance from IPC, in addition to its annual grant (already
agreed), to reinstate the sloping pathway within the proximity of the Lytch
Gate (and that runs up to the graveyard) and which was currently dangerous
because of weeds and exposed tree roots; it was a health and safety hazard.
(Noted)
(iii) The Clerk advised IPC it was estimated it would cost Instow PCC
somewhere in the region of £270 to pay for the necessary work to be done (i.e.
grinding out of exposed tree roots, path reinstatement etc) and the Clerk, who
had liaised with the Chairman, suggest that the annual IPC grant 2008/9 to
Instow PCC be increased by this sum to cover said costs i.e. £830 to £1100.00.
(Noted)
(iv) After a discussion IPC RESOLVED to adopt this recommendation. (Noted)
(m) Instow Recreation Ground (IRG)– Cabinet Office/Office of Third World
Sector Survey”: -
(i) The Clerk said this letter stated that a survey was being conducted by
MORI for the Cabinet Office within third sector organisations; local decision
makers would learn from, and be judged by, the detailed picture that emerged
and the survey would shape policy decisions at the local and national level
aimed at helping organisations like IRG. The results of the survey will be
published. (Noted)
(ii) After a discussion IPC RESOLVED to complete the survey, once received,
but only if it was going to be of value to IPC/IRG. (Action: The Clerk)
(n) Audit Commission - Annual Return for the Year ended 31st March 2008: -
(i) The Clerk reported receipt of a letter (dd 12.9.08) from the Audit
Commission together with the Certified Annual Return for the financial year
ending 31st March 2008. The Clerk advised Cllrs that the External Auditors
Certificate and Opinion (Section 3) stated, “on the basis of our review, in
our opinion the information contained in the annual return is in accordance
with the Audit Commissioner’s requirements and no matters have come to our
attention giving cause for concern that relevant legislation and regulatory
requirements have not been met”. (Noted)
(ii) The Clerk further reported that no other matters, not affecting the
opinion of the Audit Commission, had been drawn to the attention of Council
and that he had copied all correspondence to Mr G Day (IPC’s IA) and thanked
him for his work and support in performing the internal audit process. (Noted)
(iii) The Clerk said that “Notice of Conclusion of Audit and Right to Inspect
the Annual Return for the year ending 31st March 2008” form would be displayed
asap on IPC’s notice board at the Post Office for a 14 day period together
with a copy of the audit report. (Action: The Clerk)
(o) Mooring Fees 2008: -
The Clerk confirmed that an invoice in the sum of £1,000 had been sent
(17.9.08) to Instow Marine Services for payment by 8th October 2008. (Noted)
2809/11 PLANNING
a) Erection of single storey extension to provide additional 6 units of
accommodation at The Meadows, Anstey Way, Instow (Reference No 46320)”: -
(i) The Clerk reported receipt of a letter (dd 18.7.08) from NDC Planning
reference above and an email sent by him to NDC Planning (20.6.08). He said
the letter confirmed that as far as writer was aware, the only outstanding and
implementable consent at The Meadows was the above planning application that
had recently been approved. The writer also enclosed a copy of the planning
history for IPC’s information. (Noted)
(ii) The Clerk confirmed he had forwarded a copy of the letter and planning
history to Cllrs with their summer recess memorandum (20.8.08). (Noted)
b) “Yelland Quay/Tipping of Waste - Bideford College” (see item 2807/9 (i) e))
: -
(i) The Clerk referred to an email from DCC Planning (dd 22.7.08) to Chairman
of TTEF (and copied to Clerk 22.7.08); he said it stated that a site visit had
taken place (21.7.08) and that legal advice was being sought as to whether any
enforcement action could be taken. He said he had copied the email to Cllrs
with their summer recess memorandum (20.8.08). (Noted)
(ii) The Clerk then referred to an email (dd 6.8.08) from DCC Planning to Cllr
Cann; it stated “a stop notice is being issued to prevent any further waste
material being taken on to the ash bed site until a licence has been issued by
Natural England to close the badger sett and/or a restoration plan has been
approved for the site. Inert waste and soils (including those from Bideford
College) can still be taken into the transfer station and next Tuesday
(12.8.08) DCC Planning is to meet on site with Nott’s Contractors regarding a
restoration plan”. The Clerk said he had copied the email to Cllrs with their
summer recess memorandum (20.8.08). (Noted)
(iii) See item (c) below). (Noted)
c) Letter (dd 21.8.08) and attachment from DCC (Director of Environment,
Economy and Culture) reference “Planning permission 02/44587/2007: Completion
of capping ashbeds at former Yelland Power Station, Lower Yelland, Barnstaple
– Condition 9: Plan for the restoration, management and aftercare of the
ashbed site and Condition 10: Japanese Knotweed control:-
(i) The Clerk said this stated that DCC had received a scheme for the
restoration, management and aftercare for the above and that any comments IPC
might like to make in its respect should be done so by 11th September 2008.
(Noted)
(ii) The Clerk confirmed the papers had been immediately forwarded to the
Chairman for the attention of IPC’s PSC. (Noted)
(iii) The Clerk confirmed that an entry had been placed on Instow’s website
for the information of parishioners. (Noted)
(iv) The Clerk advised IPC that a parishioner of West Yelland had phoned to
complain about the indiscriminate dumping of waste on the site; she said she
had complained to DCC Planning and wished to view the plans as at (c) above.
The Clerk said he had advised the complainant that the site was in fact on
Fremington Parish Council’s patch and that it might be best if she went to
their offices to see them. (Noted)
(v) The Clerk advised IPC that IPC’s PSC had recommended approval of this
application and that DCC had been advised by email (10.9.08). (Noted)
(vi) IPC RESOLVED to ratify this decision. (Noted)
(vii) The Clerk reported receipt of an email (dd 11.9.08) from the Chairman of
the TTEF reference this matter; he said a suitable reply had been sent
including response of IPC to DCC. (Noted)
(vii) The Clerk reported receipt of an email (dd 18.9.08) from DCC stating
that Notts Contractors had been given the go ahead (17.9.08) to close the old
badger sett and that there was likely to be quite a lot of activity on the
site over the next few days as the area of the sett was unfilled; DCC will
continue to monitor the site. (Noted)
d) Letter (dd 21.7.08) from NDC Planning reference “Conversion of residential
home to form 12 units of holiday accommodation (amended plans) at Sands
Residential Home, 4-5 Bath Terrace, Instow (Reference No 45170): -
(i) The Clerk said this stated an appeal had been lodged regarding this
proposal, the reason being “the failure of the local planning authority to
give notice of its decision within the appropriate period”; he said it added
that IPC’s previous comments on this application had been forwarded to the
Planning Inspectorate and that if IPC wished to make any further observations,
or amend its original response then it should do so by 18th August 2008
quoting reference APP/X1118/A/08/2078991/NWF. (Noted)
(ii) The Clerk reported he had spoken to the Chairman reference this matter at
the time of receipt and it had been decided to take no further action. (Noted)
(iii) IPC RESOLVED to ratify this decision. (Noted)
e) Letter (dd 21.7.08) from NDC Planning reference “Listed building
application for conversion of residential home to form 12 units of holiday
accommodation at Sands Residential Home, 4-5 Bath Terrace, Instow (Reference
No 45171): -
(i) The Clerk said this stated an appeal had been lodged regarding this
proposal, the reason being “the failure of the local planning authority to
give notice of its decision within the appropriate period”; he said it added
that IPC’s previous comments on this application had been forwarded to the
Planning Inspectorate and that if IPC wished to make any further observations,
or amend its original response then it should do so by 18th August 2008
quoting reference APP/X1118/A/08/2078991/NWF. (Noted)
(ii) The Clerk reported he had spoken to the Chairman reference this matter at
the time of receipt and it had been decided to take no further action. (Noted)
(iii) IPC RESOLVED to ratify this decision. (Noted
f) Email (dd 21.7.08) from Consult Limehouse (on behalf of NDC Planning)
reference “Draft Barnstaple Ebberley Lawn Conservation Area Character
Appraisal for period 21.7.08 to 1.9.08”: -
(i) The Clerk reminded Cllrs he had forwarded a copy of this email to them
with their summer recess memorandum (20.8.08) with any comments being required
by 1st September 2008. (Noted)
(ii) The Clerk reported that no responses had been received and that as a
consequence he had taken no further action. IPC RESOLVED to ratify this
decision. (Noted)
g) Email (dd 21.7.08) from Consult Limehouse (on behalf of NDC Planning)
reference “Draft South Molton Conservation Area Character Appraisal for period
21.7.08 to 1.9.08”: -
(i) The Clerk reminded Cllrs he had forwarded a copy of this email to them
with their summer recess memorandum (20.8.08) with any comments being required
by 1st September 2008. (Noted)
(ii) The Clerk reported that no responses had been received and that as a
consequence he had taken no further action. IPC RESOLVED to ratify this
decision. (Noted)
h) Email (dd 21.7.08) from Consult Limehouse (on behalf of NDC Planning)
reference “Draft Guidance on Agricultural, Forestry and Other Essential
Occupational Dwellings for period 21.7.08 to 2.9.08: -
(i) The Clerk reminded Cllrs he had forwarded a copy of this email to them
with their summer recess memorandum (20.8.08) with any comments being required
by 1st September 2008. (Noted)
(ii) The Clerk reported that no responses had been received and that as a
consequence he had taken no further action. IPC RESOLVED to ratify this
decision. (Noted)
i) Erection of replacement conservatory at Garden House, New Road, Instow
(Reference No 47023): -
(i) The Clerk reported receipt (28.7.08) of this application and of having
passed it immediately to the Chairman for the attention of IPC’s PSC; for
response by 8th August or an extension to be applied for. (Noted)
(ii) The Clerk confirmed that an entry had been placed on Instow’s website for
the information of parishioners. (Noted)
(iii) The Clerk reported that IPC’s PSC had resolved to recommend APPROVAL of
this application and that NDC Planning had been notified (4.8.08). (Noted)
(iv) IPC RESOLVED to ratify this decision. (Noted)
(v) The Clerk reported receipt of a letter (received 23.8.08) from NDC
Planning reference “Erection of replacement conservatory at Garden House, New
Road, Instow (Reference No 47023); he said it stated that NDC Planning had
GRANTED planning permission for this application with conditions as listed.
(Noted)
j) TDC Planning Application 1/0555/2008/FUL – “Time and Tide Bell” at
Appledore Slipway: -
(i) The Clerk reported that Cllr Harper had heard of this application “through
the grapevine” and as a result visited the Offices of TDC where confirmation
was received; he advised the Clerk. (Noted)
(ii) The Clerk reported that he contacted TDC Planning (1.8.08) and was told
that TDC did not consult neighbouring parishes and that information could be
found on its website vide www.torrideg.gov.uk (Noted)
(iii) The Clerk said he visited TDC’s website and placed a holding comment
thereon so that IPC’s PSC would have time to consider the application. (Noted)
(iv) The Clerk then reported receipt of an email (1.8.08) from TDC Planning
stating that IPC would not be afforded extra time to consider its response
(determination was expected shortly) and as Instow was not within TDC’s area
had not been consulted; it added that information on the application had
however, been placed in the ND Journal and on TDC’s website. (Noted)
(v) The Clerk reported he then replied (email 1.8.08) to the effect that
Instow had hitherto been consulted on “neighbouring” matters (e.g. re-cladding
of Appledore Quay Wall) and that not to do so was felt by IPC to be
short-sighted and disrespectful especially as the impact of the bell in
question would, from a noise point of view, impact on Instow perhaps more than
Appledore. (Noted)
(vi) The Clerk said he then circulated details to members of IPC’s PSC by
email (1.8.08) and to Chairman of TTEF. (Noted)
(vii) The Clerk reported that following responses from IPC’s PSC (and a
conversation with the Chairman) he had advised TDC (by email 4.8.08) that, to
quote, “IPC recommends REFUSAL of this application on the grounds of noise
nuisance (in the absence of evidence to prove to the contrary). It would also
wish TDC to note that it regrets that TDC did not see fit to specifically
consult with IPC, an adjoining parish, and a community which is going to be
directly affected by this bell. This decision of TDC (not to consult IPC
directly) is seen by IPC as being very short-sighted and disrespectful and not
in keeping with similar applications where IPC has been consulted officially
as a "neighbouring parish". I cite here the example of the refurbishment
(re-cladding) of the Appledore Quay Wall”. (Noted)
(viii) IPC RESOLVED to ratify this decision. (Noted)
k) Demolition of existing and erection of new dwelling at Crows View (Crowe
View), Sandhills, Instow (Reference No 47261): -
(i) The Clerk reported receipt (26.8.08) of this application and of having
passed it immediately to the Chairman for the attention of IPC’s PSC; for
response by 12th September or an extension to be applied for. (Noted)
(ii) The Clerk confirmed that an entry had been placed on Instow’s website for
the information of parishioners. (Noted)
(iii) The Clerk advised IPC that IPC’s PSC had recommended approval of this
application and that NDC Planning had been advised (10.9.08). (Noted)
(iv) IPC RESOLVED to ratify this decision. (Noted)
l) Email (dd 27.8.08) from DAPC reference “NALC Policy Meeting – Consultation
on Electronic Planning System”: -
(i) The Clerk confirmed that this email had been circulated to Cllrs with
email addresses and as a result DAPC had been informed (email of 30.8.08
refers) that “Instow Parish Council, although supporting this initiative, was
mainly concerned as to how Clerks/Cllrs were going to be able to view
on-line/download and print off plans for perusal/consideration, bearing in
mind the limited IT facilities that some small town/parish councils have and
that it would also hope that some conformity might be achieved with the scale
of said plans that to date are often to different scales, sometimes within one
plan!” (Noted)
(ii) IPC RESOLVED to support this response. (Noted)
m) Email (dd 5.9.08) from TDC (TDC Development Framework Team) reference
“Proposed Changes to Draft Regional Spatial Strategy”: -
(i) The Clerk confirmed that this email had been circulated to Cllrs with
email addresses for perusal prior to meeting of 18th September; responses to
be made by 5 pm on 17th October 2008. (Noted)
(ii) The Clerk also reported receipt of a similar email (dd 8.9.08) from DAPC
reference “Proposed Changes to Draft Regional Spatial Strategy”; he said he
had copied this to Cllrs with their agenda papers (11.9.08). (Noted)
(iii) IPC RESOLVED to take no further action. (Noted)
n) Email (dd 11.9.08) Consult Limehouse (on behalf of NDC Planning) reference
“Draft Lake Conservation Area Character Appraisal – Period 8.9.08 to
24.10.08”: -
IPC RESOLVED to take no further action. (Noted)
o) Email (dd 11.9.08) Consult Limehouse (on behalf of NDC Planning) reference
“Draft Woolacombe Conservation Area Character Appraisal – Period 8.9.08 to
24.10.08”: -
IPC RESOLVED to take no further action. (Noted)
p) Email (dd 11.9.08) Consult Limehouse (on behalf of NDC Planning) reference
“Draft Mortehoe Conservation Area Character Appraisal – Period 8.9.08 to
24.10.08”: -
IPC RESOLVED to take no further action. (Noted)
2809/12 ANY MATTER RAISED AT THE DISCRETION OF THE CHAIRMAN
(a) Grass Verges – Instow in Bloom: -
Cllr Cook said he had received several unfavourable comments about the grass
verges “managed” by IIB within the parish this year; the Clerk confirmed this
to be the case. After a discussion IPC RESOLVED to have the Clerk liaise with
the Chairman of IIB with the aim thereby of achieving improvements for 2009.
(Action: The Clerk)
(b) Sand Dunes – Dangerous Broken Fencing/Wire: -
Cllr May produced photographs of the areas in question. IPC RESOLVED to pass
these to NDCCS for immediate attention. (Action: The Clerk)
2809/13 STANDING ORDER 62 - EXCLUSION OF PRESS & PUBLIC
RESOLVED that in view of the confidential nature of the business about to be
transacted, it was advisable in the public interest, that the press/public be
temporarily excluded and they were instructed to withdraw. (Noted)
2809/14 IPC – CO-OPTION OF COUNCILLORS (x2) - see item 2809/8 (b).
(i) IPC discussed this matter and RESOLVED to co-opt Mrs Tracy Dipper and Mr
Ben Thomas on to Instow Parish Council. (Action: The Clerk)
(ii) In doing so IPC unanimously RESOLVED that the unsuccessful candidate
should be sincerely thanked for putting himself forward for consideration of
co- option particularly as he had proven himself to be eminently suitable to
be a parish councillor; it was noted that all candidates had all been
subjected to a thorough and structured interview as part of the selection
process. (Action: The Clerk)
*** Cllr Harper declared a personal interest, did not take part in the
discussions and left the room**
2809/15 OPEN COUNCIL
There being no other business the meeting was closed.
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