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Present: - Councillors P Cook, N Crombie, M Green, A Johns (Chairman), G May,
B Moores (Also NDDC), S White (Vice Chairman) and Mr R Jacob (Parish Clerk).
In Attendance: Cllr R Cann (DCC) and 8 parishioners.
2712/1 PRAYER
The Clerk led the Council in prayer.
2712/2 APOLOGIES
Cllr C Harper and Mrs P Renshaw.
2712/3 WELCOME & INTRODUCTION
(i) The Clerk, in welcoming everyone to the meeting, said that he wished to
point out, at an early stage, that the planning application for the new school
had not been received and that as a consequence the planning application for
the school’s playing field (see item 2712/12 (a)) would not be dealt with by
IPC at the meeting but would be deferred until the January meeting. (Noted)
2712/4 POLICE REPORT
a) Crime Matters: -
(i) Constable Hodgson reported that 6 crimes had been reported in the parish
since the last meeting, namely, an arson (offender arrested), criminal damage
to a vehicle (undetected), non-crime domestic (verbal) dispute, criminal
damage to a dwelling (graffiti - under investigation; Yelland area), assault
occasioning actual bodily harm (suspect on police bail – Yelland area) and
theft from motor vehicle (diesel – Holmacott). He added that vulnerable
vehicle forms were still being used and letters sent to prevent car crime from
reaching the Instow area. (Noted)
b) Other Matters: -
PC Hodgson said that over the same period of time 11 incidents logs had been
created for issues relating to arson, domestic (x3), flare demonstration,
suspect burglary, lost property, disturbance, found dog, anti social
behaviour, assault occasioning actual bodily harm (x5), nuisance calls
(harassment order issued) and concern for persons welfare (found safe and
well). (Noted)
c) Traffic Matters: -
(i) Constable Hodgson said that three tickets had recently been issued for
obstruction/parking on the bus stop outside of the Boathouse. (Noted)
(ii) In answer to a comment from a parishioner, PC Hodgson said he had just
noted vehicles were contravening parking regulations in the vicinity of The
Boathouse/Beach Flood Defence Gate and this would be receiving his attention
immediately after the meeting, (Action: PC Hodgson)
d) Underage Drinking - Noise/Xmas Drink-Driving Campaign: -
(i) PC Hodgson said that both he and PCSO Cornish had been visiting public
houses in the area to raise awareness about drink driving and that they had
received a really good reception and impact on patrons and landlords. (Noted)
(ii) PCSO Cornish said he was intending to circulate posters to promulgate
these campaigns throughout the parish (public houses, bus shelters etc)
particularly over the Xmas period. (Noted)
2712/5 PARISHIONERS
a) Thanks to Council: -
A parishioner thanked Council for all it did for the parish and wished Cllrs a
Merry Christmas and Happy New Year. (Noted)
b) New Instow School/Playing Field – Planning Application: -
A parishioner spoke in favour of the new Instow School and Playing Field being
built on the Lay By site; he said he had written a letter personally to all
Instow Cllrs but wished to also speak publicly to reiterate his support for
the project. He said that Instow School demonstrated extremely high standards
and served the community well, including Yelland, whose previous school
catchment area had been absorbed into the Instow area when the school at
Yelland had closed about 20 years ago. (Noted)
2712/6 REPORT COUNTY COUNCILLOR R CANN
(a) Traffic Issues – Update: -
Cllr Cann said he was to meet up with the members of IPC’s Traffic Management
Sub Committee in the very near future and that the Clerk had prepared and
circulated a report to each member for use at the meeting. (Noted)
(b) Children’s Play Area: -
(i) Cllr Cann said that DCC had, since the last meeting, superimposed the
relevant land under its ownership onto a satellite picture of the area
concerned; he provided copies for Cllrs to view. (Noted)
(ii) After a discussion it was RESOLVED to have the land in question surveyed
by an appropriate officer of DCC/NDDC to establish whether the land was
suitable for use as a children’s play area and if so, to have a footprint
diagram drawn up to indicate what space might be available and what type of
children’s playground equipment could be placed thereon. Cllr Cann agreed to
deal with this. (Action: Cllr Cann)
(iii) A parishioner (through the Chair) enquired who would be responsible for
this play area if and when it was established; Cllr Cann said it would become
the responsibility of the parish council who would be able to draw down grants
to cover some of the costs. Cllr Cann reminded Council that this project had
been highlighted as a “need” in the relatively recent “Ransom Strip”
consultation within the parish. (Noted)
(c) New Charter Toilet - Quay Car Park: -
Cllr Cann said this protracted matter was still ongoing and was soon to be
considered by NDDC’s Executive. He said it was hoped the building works might
begin in January 2008. (Noted)
(d) Recycle Litter Bin – Marine Parade: -
Cllr Cann said that a recycle litter bin had been installed on Marine Parade
near to the Commodore slipway (bottom of Quay Lane); IPC thanked him for
arranging to have this asset placed within the parish and in the vicinity of
the beach. (Noted)
(e) NDDC and South Molton Recycling: -
Cllr Cann explained the recent impasse between NDDC and South Molton Recycling
and said that NDDC was now to establish its own DLU depot at Roundswell that
would give it the capacity to improve and expand its recycling programme to
the tax payer. (Noted)
(f) General Report: -
Cllr Cann spoke about Investing in Devon (proposals for additional investment
in the council’s strategic priorities funded through the Exeter Airport
capital receipt) and DCC Cllr Grant 2008 (Cllrs will have the opportunity to
bid for projects in their wards to the tune of £25,000). (Noted)
2712/7 REPORT OF DISTRICT COUNCILLOR B MOORE
Cllr Moores spoke of the Integration of NDDC and TDC (there were no such plans
– any proposals would need to be supported by a strong business case), NDDC
CEO Selection (in light of the referral of the future of local government in
Devon to the Boundaries Committee, NDDC’s Executive had decided to recommend
to NDDC to put this process on hold until the picture becomes clearer), Review
of Polling Stations (review to take place in 2008/9), Waste and Recycling
Portfolio (see item 2712/6 (e) above) and Community Council Grant (£500 has
been awarded to the North Devon Cricket Club towards the purchase of a roll on
cricket net). ((Noted)
2712/8 MINUTES
It was RESOLVED that the November 2007 minutes of Instow Parish Council be
approved and signed. (Noted)
2712/9 MATTERS ARISING FROM THE MINUTES
a) Item 2711/6 (a) - Instow – Traffic Management Issues: -
See item 2712/6 (a). (Noted)
b) Item 2711/6 (b) - Instow Ransom Strip Project(s): -
See item 2712/6 (b). (Noted)
c) Item 2711/6 (c) – New Charter Toilets/ Quay Car Park
See item 2712/6 (c). (Noted)
d) Item 2711/10 (b) - Clean N/hood Act – Dog Control Order: -
(i) The Clerk updated IPC on his liaison with the Clerk to Combe Martin Parish
Council and particularly NDDC’s Environmental Health Department; he provided
Cllrs with a copy of the salient part of a email (dd 29.11.07) from NDDC’s EH
Dept that set out the current situation as regards Instow’s beach and its
by-law status etc. The Clerk confirmed he had replied to this email and
provided a copy of a map that indicated those parts of Instow Sands that were
leased by the parish council from the Crown Commissioners. (Noted)
(ii) After a brief discussion it was RESOLVED to defer this matter to the next
meeting to allow Cllrs time to digest the information contained in the
relevant email and to hopefully permit NDDC’s EH Department more time to
clarify the situation and get back to The Clerk. (Action: IPC Cllrs & The
Clerk)
e) Item 2711/11 (i) (a) – Marine Parade/Sewer Pumping Station Replacement: -
(i) The Clerk reminded Cllrs with email access (others received a copy with
their agenda papers 6.12.07) that he forwarded a copy of the proposed one-way
system to them (21.11.07) that had been received from the contractors. (Noted)
(ii) The Clerk also referred to emails (dd 28.11.07) received by him from DCC
Local Services and Cllr Cann (DCC) together with a notice as regards said road
closure and a map showing the details of the diversion; he said he had also
copied these papers to Cllrs with their agenda papers and had also placed a
copy at the Post Office for the information of parishioners. (Noted)
f) Item 2711/11 (i) (g) – Tarka Trail/Access Improvements – NDCCS: -
(i) The Clerk advised IPC that he had forwarded IPC’s views as regards these
proposed improvements to NDCCS (email – 16.11.07) and that he had received a
positive and constructive reply (email of 20.11.07 refers). He read this email
to Council. (Noted)
g) Item 2711/11 (i) (h) – NDDC/TDC Core Strategy Development Plan: -
After a discussion IPC RESOLVED to take no further action. (Noted)
h) Item 2711/11 (i) (i) – TDC Draft Planning Obligations SPD etc: -
After a discussion IPC RESOLVED to take no further action. (Noted)
i) Item 2711/11 (i) (l) – Parish Carol Singing Event (9th December 2007): -
The Chairman and Clerk provided IPC with an update i.e. it had been held in
the Parish Hall because of inclement weather, approximately 100 people had
attended and £129.28 had been collected for charity (see finance item 2).
(Noted)
j) Item 2711/13 (c) – Venn Cross Bus Shelter/Lighting: -
(i) The Clerk reported he had made contact with a company called Solagen
(email 20.11.07) as regards a quotation for a solar powered lighting system at
this location and in fact met a sales representative on site on Friday 30th
November. He said the quotation had arrived by email (9.12.07) = £1419.00
(plus VAT - recoverable) but this did not include provision of a post that was
necessary, (Noted)
(ii) The Clerk advised IPC that he had received a quotation from SEC Ltd for
the provision and installation of a post - £395.00 (plus VAT – recoverable).
(Noted)
(ii) The Clerk advised IPC of his quest for a grant to cover these costs and
of the outcome i.e. Cllr Cann (DCC) had agreed to finance all costs from his
DCC Cllr allowance – Cllr Cann confirmed this to be the case. (Noted)
(iii) After a discussion IPC RESOLVED to proceed with this project and thanked
Cllr Cann most sincerely for providing the grant to pay for it. (Noted)
k) Item 2711/13 (d) – Wooden Kiosk/Instow Beach (Rear of Boathouse Bus
Shelter) -
The Clerk confirmed he had written to DCE (dd 17.11.07) enquiring what its
intentions were for this hut but that no reply had been received as of date of
meeting. (Noted)
2712/10 CORRESPONDENCE
(i) Matters for discussion/resolution or noting
a) Letter (dd 15.11.07) from TDC reference “Planning and Compulsory Purchase
Act 2004: Draft Supplementary Planning Documents: Area Design Statements for
Appledore, Northam and Westward Ho! and Associated Sustainability Appraisal –
TD Local Development Framework”: -
(i) The Clerk said this stated that this document had now been published for
consultation, the main purpose being to provide design guidance for
development control purposes. The full document was available on
www.torridge.gov.uk/dawn and if IPC wished to make any comments it could do so
on above website or by email at dawn.spd@torridge.gov.uk or by post and by 5
pm on 10th January 2008. (Noted)
(ii) The Clerk reminded Cllrs he had provided them with a copy letter with
their agenda papers (6.12.07). (Noted)
(iii) After a discussion IPC RESOLVED to take no further action. (Noted)
b) Letter (dd 12.11.07) from Defra reference “Bathing Water Quality:
Consultation on the Implementation of the Revised Bathing Water Directive”: -
(i) The Clerk said letter invited views on the above consultation and in
particular responses to the 9 questions in the document (summarised on page 7
of the document); the document could be found on Defra’s website, namely,
www.defra.gov.uk/corporate/consult/bathingwaters/index.htm (Noted)
(ii) The Clerk reminded Cllrs he had provided them with a copy letter with
their agenda papers (6.12.07) in addition to the list of questions as at (i)
above. (Noted)
(iii) The Clerk said he had also provided Cllrs with a copy of the “Defra News
Release 2007 Bathing Season Report “that he had copied from the Defra’s
website. (Noted)
(iv) The Clerk told IPC that any response should be received by Defra by 4th
February 2008. (Noted)
(v) It was RESOLVED to defer this item until the next IPC Meeting to allow
Cllrs to consider a response; Cllr Green agreed to look into the questions and
come back to the January meeting with a suggested reply. (Action: Cllr Green)
c) Telephone call followed by letter (dd 16.11.07) from Nationwide reference
“Deeds and Associated Papers – The Green, Instow”: -
(i) The Clerk said this stated that following an audit of securities held by
the Society it transpired it held some documents in respect of the above
property that it no longer required and wished to pass them on to IPC in the
hope it might prove beneficial to any research into local history. (Noted)
(ii) IPC RESOLVED to pass the information to Dr Allison Grant (Instow
Historian); Cllr Moores to deal. (Action: Cllr Moores)
(iii) The Clerk agreed to notify the Nationwide of the outcome. (Action: The
Clerk)
d) Letter (dd 28.11.07) from NDDC reference “Parish Polls and EU Referendum”:
-
(i) The Clerk said the letter clarified the legal situation, that was, under
paragraph 18(4) of Schedule 12 of the LGA 1972 “a poll may be demanded before
the conclusion of a parish meeting on any question arising at the meeting; but
no poll shall be taken unless either the person presiding at the meeting
consents to the poll and it is demanded by not less than 10, or one-third, of
the local government electors present at the meeting, whichever is the less”;
there are similar provisions in paragraph 34(4) relating to Community
Councils. The Clerk said the letter went on to refer to the various
interpretations of this paragraph/schedule and that he had copied it to Cllrs
with their agenda papers (6.12.07). (Noted)
(ii) IPC RESOLVED to note the letter for future reference. (Noted)
e) Email (dd 5.12.07) from DCC reference “Unitary Update – Exeter City
Council”: -
(i) The Clerk said this stated that the government had announced that it would
not be proceeding with Exeter City Council’s proposals for a unitary council
for the city. Instead, it had asked the independent Boundary Committee, a
division of the Electoral Commission, to carry out a thorough review of local
government arrangements in Devon and report its findings in 12 months. (Noted)
(ii) The Clerk reminded Cllrs he had copied the letter to them with their
agenda papers (6.12.07). (Noted)
(iii) The Clerk told IPC there was similar correspondence reference this
matter contained in the miscellaneous folder as at 2712/10 (iii) (a) (v) and
(viii) below). (Noted)
(f) Letter (undated – received 8th December 2007) reference “Register of
Electors 2008”: -
(i) The Clerk advised IPC that the number of parishioners had fallen yet again
to 655 (734 in 2002). (Noted)
(ii) The Clerk confirmed that the relevant public notice had been exhibited at
the post office as requested. (Noted)
(g) Copy email (dd 10.12.07) from a parishioner to Cllr Cann DCC reference
“Down Road, Instow”:-
(i) The Clerk said this concerned a complaint about Down Road (lower section)
which was left a total mess after periods of heavy rainfall. It suggested that
Instow Parish Cllrs “seem unwilling or are unable to deal with the matter” and
invited Cllr Cann to meet the complainant on site; it had been sent to IPC for
information. (Noted)
(ii) IPC RESOLVED to place on record that this was the first time such a
problem had come to its attention. (Noted)
(iii) Cllr Cann said he had met the parishioner earlier in the day and that
the matter was in hand. (Action: Cllr Cann)
(h) IPC Meeting Dates 2009: -
(i) The Clerk reminded Cllrs he had forwarded them a copy with their agenda
papers (6.12.07). (Noted)
(ii) IPC RESOLVED to approve the list; the Clerk to publish them as necessary.
(Action: The Clerk)
(ii) Taw and Torridge Estuary Forum and associated Matters (Placed in
“Briefing Folder” for information of Cllrs)
a) Email (dd 22.11.07) from Secretary of TTEF reference “TTEF Minutes of
Meeting of 15th October 2007”
(iii) Matters to note: (Placed in “Briefing Folder” for information of Cllrs)
a) DAPC Matters (Various): - (i) Email (dd 19.11.07) reference “Local Fashion
Shop – TV Programme”; (ii) Email (dd 21.11.07) reference “Anti Graffiti
Paint”; (iii) Email (dd 30.11.07) reference “DAPC Training”; (iv) Email (dd
4.12.07) reference “Devon Woodland Competition”; (v) Email (dd 6.12.07)
reference “Unitary Update – DCC”; (vi) Email (dd 7.12.07) reference
“Chardstock - 20 mph speed limits”; (vii) “DAPC Village Green Magazine – Issue
December 2007/No 110” together with “Note – Workshop entitled Getting Ready
for Enterprise” – copy placed at post office and parish hall for parishioners;
(viii) Email (dd 10.12.07) reference “Unitary Update” and (ix) Email (dd
12.12.07) reference “Village Hall – Equipment/Insurance” – passed to Instow
Parish Hall Acting Chairman for attention if able.
b) (i) Agenda of NDDC’s Standards Committee Meeting of Wednesday 28th November
2007 and associated papers; (ii) Minutes of meeting of 28th November 2007 and
(iii) Agenda of NDDC’s Standards Board Meeting of 19th December and associated
papers
c) Letter (dd 16.11.07) from NDDC (Assistant Chief Executive and Monitoring
Officer) reference “Parish Council Representative – Vacancy on NDDC Standards
Committee”: -
This is a repeat letter that was discussed at IPC on 15.11.07.
d) NDDC Members Services Weekly Information Sheet for w/e 16.11.07, 23.11.07,
30.11.07 and 7.12.07
e) The Local Column – November 2007 (Issue 32)
f) Card (received 26.11.07) from Rekk Ltd reference “6 Steps to a Successful
Youth Shelter”
g) (i) Agenda for meeting of NDDC’s Ilfracombe and Northern Rural Area
Committee on Monday 3rd December 2007 at 7 pm and (ii) Minutes of meeting of
3rd December 2007
h) Devon Rural Transport Partnership Autumn Newsletter 2007
i) Complaint (29.11.07) from parishioner of “Hard Sell - Polish Picture
Seller”: -
Email sent to PC Hodgson (29.11.07) who liaised with parishioner; this would
seem to be a prevalent problem in the area (no pedlar licence) and the police
are going to communicate with the polish community via a newspaper they
receive.
j) Devontalk Magazine – Winter 2007
k) North Devon Direct – Issue 7/Winter 2007
l) Shaw’s Forms, Records and Registers for Local Councils etc.
m) Mole Valley Farmers Newsletter (December 2007 – Edition 523)
n) Email (dd 7.12.07) from DCC reference “Devon In Touch Monthly News Round-Up
December 2007): -
Copy to post office for parishioners.
o) Note reference “CPRE and MVF’s Best Kept Village in Devon Competition
2008:-
Copy to Cllr Harper for Instow in Bloom.
p) Letter (dd 28.11.07) from Victim Support Devon (VSD) reference “Raising the
Profile of VSD” and “Recruitment Poster”: -
Poster placed at post office for information of parishioners.
q) NDDC Summary of Accounts 2006/7
r) Agenda of Extraordinary Meeting of NDDC at 7 pm on Monday 17th December
2007
s) Telephone call (10.12.07) from handyman reference “Sand on Highway –
Boathouse to Sand Dunes Car Park Entrance”: -
DCC Local Services Superintendent advised.
t) Email (dd 13.12.07) from a parishioner reference “Rural Firearms: -
Information passed by Clerk to PC Hodgson for his attention (email of 13.12.07
refers) – parishioner advised.
2712/11 FINANCE
1. INCOME: -
Parish Carol Singing Event Charitable Collection £129.28
Allianz Cornhill Seat Claim Settlement (see item 5 (e)) £104.79
TOTAL : - £234.07
2 EXPENDITURE: -
Mr M Harris Village Handyman £ 240.00#
Mr P Cook Xmas Beach Clean/Tractor Service £ 390.00$
Mr R W Jacob Clerk’s Remuneration/Bonus £ 975.00&
Mr R W Jacob Clerk’s Expenses £ 421.82@
Inland Revenue Re: R W Jacob £ 275.00$
The Crown Estates Beach Lease 2005 £ 75.00
Mr G May Tractor Garage Rental £ 112.80*
North Devon Hospice Xmas Carol Singing Donation £ 57.32
Children’s’ Hospice (SW) Ditto £ 57.32
RNLI (Appledore) Ditto £ 57.32
Northam Lodge Ditto £ 57.32
Two Rivers Wind Ensemble Ditto – Provision of Music £ 40.00
Instow WI Grant - Xmas Carol Singing £ 81.26
TOTAL: - £2,840.16
Key: -
# Includes £100 bonus payment (see item 2711/12 (5) (a) (i) (j) (ii)) and £28
P3 activity.
$ Includes £240 for Xmas beach clean and tractor service (as per agreement)
and £150 bonus payment (see item 2711/12 (5) (a) (i) (j) (ii))
& Includes £100 bonus payment (see item 2711/12 (5) (a) (i) (j) (i))
@ Includes £4.80 P3 activity.
$ Includes Inland Revenue payment on bonus
* £16.80 VAT recoverable
3. BANK – STATEMENT OF ACCOUNTS: -
Lloyds Bank Treasurers a/c no. 02350065 as @ 28.11.07 (Statement) = £ 802.85*
Lloyds Bank Business a/c no. 02348842 as @ 20.10.07 (Statement) = £22,576.47+
Key:
* According to Clerk’s records this is £2.35 (3 cheques uncashed to the total
value of £800.50)
+ According to Clerk’s records this is £20,380.15 as at 13.12.07
4. RESOLUTION REQUIRED: -
IPC RESOLVED to transfer £2,840.00 from Lloyds Bank Business account number
02350065 to Lloyds Bank Treasurers account number 02348842 to cover cheques as
at 2 above. (Action: The Clerk)
5. MISCELLANEOUS: -
a) Contractors – Use of IPC’s Equipment: -
(i) The Clerk referred to an email from the Allianz Cornhill (dd 16.11.07)
that stated that if the parish council maintained and inspected the relevant
equipment (chain saw/engine blower) on a regular basis this was acceptable as
far as its policy is concerned; however, all inspections and maintenance of
the equipment should be logged. (Noted)
(ii) After a discussion IPC RESOLVED to adopt this policy and to act as
necessary albeit IPC recognised that any servicing of said equipment would be
minimal. (Noted)
b) NDDC – Recovery of Election Costs: -
(i) The Clerk confirmed that he had advised NDDC (email 16.11.07) that IPC
understood that the Executive were reviewing such payments and that IPC had no
intention of paying this until the conclusion of that review. (Noted)
(ii) The Clerk referred to an email (dd 16.11.07) from NDDC stating that above
information was to known to it but that the claim would be investigated.
(Noted)
(iii) Cllr Cann said this matter was to be discussed by the full NDDC and that
IPC would be advised of the outcome in due course. (Noted)
(iv) IPC RESOLVED to take no further action in the meantime. (Noted)
(c) DCC P3 Footpath Inspection 2007/8 & P3 Claim for 2007/8:-
(i) The Clerk reported that the footpath inspections were still to be
completed and that once done the necessary paperwork would be returned to DCC
i.e. footpath status reports and expenditure claim for 2007/8. (Noted)
(ii) The Clerk reported that he and the parish handyman had attended a P3 Xmas
Workshop at Swimbridge on 4th December; he provided a report to Council.
(Noted)
(d) Letter (dd 7.11.06) from NDDC reference “Parish Council Expenditure
2007/8”:-
(i) The Clerk said he had spoken to NDDC Finance Dept (12.12.07) as regards
the anticipated statement of “IPC’s proposed Parish Council Tax for 2008/9”
and that it was not expected to be sent out until after the date of the
current meeting. It was believed the final reply date to respond to this
letter would be Friday 18th January 2008. The Clerk explained that this letter
was one whereby NDDC required confirmation from IPC that the precept/grant
figures are (a) acceptable and (b) whether IPC wished to have its subscription
to DAPC deducted from IPC’s first precept payment. (Noted)
(ii) The Clerk advised IPC that the parish precept figure was likely to be £8
more than requested (£6,000) because IPC’s maximum grant request (i.e. £2 per
head of population) was likely to be only £1,310 based on 655 head of
population – Source: Electoral Roll 2008. This, he said, was a shortfall of 4
parishioners on the current (2007) electoral roll (659). (Noted)
(iii) The Clerk suggested that if this was the case that IPC reduced its grant
request to £1,310 (from £1318) that would have the effect of also reducing the
precept back to what was originally requested i.e. £6,000.00. (Noted)
(iv) IPC RESOLVED to adopt this recommendation. (Action: The Clerk)
(e) Theft of Seat – Jill and Eric Watts – see item2711/12 5 (f) : -
(i) The Clerk reported that the replacement seat was now in situ on Marine
Parade. (Noted)
(ii) The Clerk reported that the donor of this original seat (details unknown
to IPC prior to) had contacted the Clerk (26.11.07) to report it stolen; the
Clerk said he had advised them of the situation. (Noted)
(f) Mole Valley Farmers – IPC Account (November): -
The Clerk advised IPC this confirmed IPC was in balance and owed nothing.
(Noted)
(g) Letter (November 2007) from HM Revenue and Customs reference “Employer
Annual Return Online for 2008/9”: -
The Clerk said this had been retained and filed for future reference. (Noted)
(h) Tractor Service – Additional Work: -
(i) The Clerk said the beach cleaner had advised him that there was additional
work needed to be carried out on the council’s tractor namely, warning light
on dash, rev counter, electrical fault on indicators, hydraulic filters to be
changed and check oil levels. He added that these jobs required special tools
and testing equipment and were necessary if the tractor was to be kept in good
working order. (Noted)
(ii) The Clerk reported that one reputable contractor had so far been
approached to do the necessary work and provide an estimate/quotation but had
declined to do so on the grounds he could not be sure of what work was
necessary until he began to do the job. (Noted)
(iii) After a discussion was RESOLVED to ask another suitable contractor to
provide a quote for the work. (Noted)
(ii) It was further RESOLVED that the Chairman, Vice Chairman, Cllr May and
the Clerk be permitted to act on behalf of IPC if this matter (items (ii) and
(iii) above) was satisfactorily resolved before the next meeting.
(Action: Chairman, Vice Chairman, Cllr May and the Clerk)
2712/12 PLANNING
a) Town and Country Planning General Regulations 1992 – Regulation 3: Change
of use of land from agricultural to education purposes, construction of grass
playing pitch with land drainage, access road and turning head. Construction
of temporary path from existing school to proposed playing field at land to
south of B3233, adjacent to Venn, Instow (Reference No ACB/DCC/256/2007): -
i) The Clerk reminded IPC that it had previously RESOLVED to defer this
application to its meeting of 13th December 2007 for debate and decision on
the grounds that a similar and intrinsically linked application for a new
school on the same site was imminently expected and in order to give Cllrs,
who found it necessary to declare an interest on personal/prejudicial grounds,
time to apply to NDDC’s Standards Board for dispensation to debate/vote on the
applications on the basis each application were vitally important issues for
the parish of Instow and that otherwise IPC might not be quorate and in a
position to debate/make a recommendation. (Noted)
(ii) The Clerk advised IPC he had emailed DCC Planning (29.11.07) to enquire
when the new school application might be expected and was told that it might
not now arrive before the 13th December. (Noted)
(iii) The Clerk further advise IPC that he had again spoken to DCC Planning
(10.12.07) to enquire when the new school application was likely to be
received and was told it was unlikely to be received before IPC’s meeting of
13th December; DCC, at that time, stated it was more than happy for the
playing field planning application to be adjourned for deliberation until
IPC’s January meeting. (Noted)
(iv) The Clerk advised IPC he had received a number of letters/emails from
parishioners/interest parties concerning the above application and that he had
placed them in a folder and provided copies of the folders to all Cllrs for
their information. They were as follows: -
(i) Received prior to and referred to at IPC meeting of 15th November 2007: -
a) 3 emails (dd 2.11.07, 10.11.07 and 12.11.07) from a parishioner.
b) Copy letter (dd 6.11.07) and poster – “Instow – Too Beautiful to be Built
On” from parishioner
c) Copy email (dd 7.11.07) and attachment letter from a parishioner.
d) Email (dd 11.11.07) from parishioners.
e) Email (dd 12.11.07) from parishioners.
f) Email (dd 13.11.07) from a parishioner.
(ii) Received at IPC Meeting of 15th November 2007: -
a) Report (Questions for IPC) from Friends of Instow Environs Committee – read
out at IPC Meeting of 15th November.
b) Poem by parishioner entitled “Windmill Hill – Instow” – read out at IPC
Meeting of 15th November.
(iii) Received subsequent to IPC Meeting of 15th November 2007: -
a) Email (dd 17.11.07) and letter from parishioners.
b) Email (dd 20.11.07) from a parishioner.
c) Email (dd 21.11.07) from a parishioner.
d) Copy letter (dd 19.11.07) to DCC Planning from parishioners.
e) Email (dd 26.11.07) and copy of power point presentation sent to DCC from a
parishioner.
f) Email (dd 26.11.07) and copy letter to North Devon Journal from a
parishioner.
g) Copy letter (undated – received via Cllr Moores 28.11.07) from parishioners
to DCC.
h) Email (dd 3.12.07) from a parishioner.
i) Copy email (dd 3.12.07) and letter from a parishioner to DCC.
j) Email (dd 4.12.07) from parishioners.
k) Letter (undated – received 7.12.07) from a parishioner; sent direct by
writer to each IPC Cllr, Local Press, Parish Magazine, Cllr Cann (DCC) and DCC.
l) Email (dd 10.12.07) from a parishioner; and response by Clerk.
m) Email (dd 12.12.07) from a parishioner and response from Clerk.
n) Email and copy letter (dd 12.12.07) from a parishioner and response by
Clerk.
(v) After a short discussion IPC RESOLVED to defer this application to its
January meeting (17th) when it was sincerely hoped the new school application
was to hand and both planning applications could be dealt with. (Noted)
b) Email (dd 23.11.07) from NDDC reference “The Willows, Rectory Lane, Instow
– Enforcement”: -
The Clerk said this stated that the above enforcement file was now closed; the
temporary roof protection had been removed. (Noted)
c) Letter (received 1.12.07) from NDDC reference “Creation of open porch with
pitched roof canopy and erection of garden shed at 4 Instow House, Kiln Close
Lane, Instow (Reference No 45441): -
The Clerk said this stated that NDDC Planning had GRANTED this application
with conditions as listed. (Noted)
d) Conversion of residential home to form 12 units of holiday accommodation
(amended plans) at Sands Residential Home, 4-5 Bath Terrace, Instow (Reference
No 45170): -
i) The Clerk reported receipt (8.12.07) of this application and of having
passed it immediately to IPC’s PSC for attention; for response by 25th
December or an extension would need to be applied for. (Noted)
(ii) The Clerk confirmed that details of the application had been placed on
the Instow website for the information of parishioners. (Noted)
(iii) After discussion, led by IPC’s PSC, it was RESOLVED to recommend
APPROVAL of this application but to comment as follows: -
“Instow Parish Council (IPC), although recommending approval of this
application, still has reservations as regards the intention to convert The
Sands Residential Home into 12 units of holiday accommodation.
IPC is of the belief that the occupants of these holiday flats, although
contributing to the community in an economic sense, would provide no community
input into the parish of Instow which it believes is essential in a close-knit
and community minded parish like Instow.
IPC would prefer the intended flats were for residential use, partially
because, it is understood, a proportion would have to be “set aside” as
“affordable housing” (Instow is in dire need of affordable housing for its
parishioners - this is an opportunity to provide some) and the occupants of
the residential flats would not only contribute to the community in an
economic sense but also proactively add to the fabric and “heartbeat” of the
community.
In addition, IPC has concerns about parking issues within the confines of the
Sands (at the front – there is a private lane to the rear) and access/egress
(road safety issues) onto Marine Parade, a busy highway along the seafront of
Instow”.
(Action: The Clerk)
2711/13 ANY MATTER RAISED AT THE DISCRETION OF THE CHAIRMAN
Windmill Hill – Instow: -
Cllr Cook said he had lived in Instow all his life and had never heard the
proposed site of the new Instow School/Playing field being known as Windmill
Hill; he said it was known by the name of “Tower Field”. (Noted)
There being no other business the meeting was closed.
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