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Present: - Councillors P Cook, N Crombie, M Green, C Harper, A Johns
(Chairman), G May, B Moores (Also NDDC), Mrs P Renshaw, S White (Vice
Chairman) and Mr R Jacob (Parish Clerk).
In Attendance: Cllr R Cann (DCC) and 7 parishioners.
2709/1 PRAYER
The Clerk led the Council in prayer.
2709/2 APOLOGIES
Constable Hodgson (Sick).
2709/3 POLICE REPORT
a) Crime Matters: -
PCSO Dan Cornish said 12 crimes had been reported in the parish for the period
20th July to 20th September 2007 consisting of 6 thefts (all undetected), 1
vehicle interference (one suspect arrested and on bail), 4 offences of
criminal damage (3 undetected and 1 ongoing enquiries) and 1 offence of
assault occasioning actual bodily harm (suspect arrested and cautioned). PCSO
Cornish said the Crime Prevention Team was advising on security guidance at
one location where 3 of the thefts had been committed. (Noted)
b) Other Matters: -
PCSO Dan Cornish said over the same period of time (as (a) above) 22 logs had
been created which broke down to 2 incidents of anti social behaviour, 1
enquiry, 4 information, 6 crime related (for the above crimes), 1 harassment
(by text message), 2 lost property, 1 possible abandoned vehicle, 1 suspicious
male (matter resolved), 1 missing person, 1 stray dog and 2 parking issues
(New Road – parking cones placed in situ and Sandhills Car Park obstruction).
(Noted)
c) Parking Matters: -
PCSO Cornish said he had issued several tickets for parking on double yellow
lines outside of the Boathouse, particularly where vehicles were causing
obstructions to passing traffic and for the access to the beach, one other for
parking on the bus stop outside of the Boathouse and 3 for expired vehicle
excise licences. (Noted)
d) Crime Prevention Matters: -
PCSO Cornish said in light of an increase in car crime in North Devon he had
been conducting vulnerable vehicle searches in the Instow area which consisted
of recording the details of vulnerable vehicles (insecure/valuable property on
view within) and sending the registered keeper a letter to that effect. This
initiative, he said, had a significant effect on reducing car crime levels in
North Devon in 2006. (Noted)
e) Neighbourhood Policing - Instow: -
The Clerk said he felt it was appropriate to place on record the good work
that had been carried out by Constable Terry Hodgson and PCSO Dan Cornish
since they had been posted to the parish. He said he had received many
favourable comments from Cllrs and parishioners as regards the relatively high
visibility of both within the village since they had arrived and that both
should be complimented for their commitment and drive. IPC RESOLVED to
wholeheartedly support this. (Noted)
2709/4 PARISHIONERS
a) Instow In Bloom (IIB): -
Cllr Harper (speaking as a parishioner) told IPC that IIB had that day been
awarded a Gold and Royal Horticultural Society (RHS) Award at the South West
In Bloom Awards Ceremony held at St Ives. IPC RESOLVED to extend its
congratulations to Instow In Bloom; Cllr Harper agreed to convey these
sentiments to the IIB committee and its members. (Action: Cllr Harper)
b) Planning – 5 Chichester Close, Instow: -
Two parishioners said they had written letters of objection to NDDC Planning
as regards this application and that copies had been supplied to the Clerk for
the information of IPC. (Noted)
2709/5 REPORT COUNTY COUNCILLOR R CANN
a) Instow – Traffic Management Issues: -
Cllr Cann began his report by saying how proud he was to represent the parish
of Instow as part of his DCC remit and that he was aware Council had received
a letter from a parishioner raising concerns/solutions as regards the writer’s
perceived traffic “problems” in the village. Cllr Cann said he was very
interested to know what IPC thought of the proposals/solutions and what it
would like him to do about it especially particularly as DCC was the
designated (highway) authority. (Noted)
b) General Report: -
Cllr Cann spoke about Rectory Lane - 20 mph Speed Limit (signed order to help
improve road safety), Proposed Weight Restriction - Local Roads (in the
Eastleigh area to prevent large vehicles from accessing Holmacott Tip – being
investigated), Recycling Pilot Scheme (provision of recycling litter bins near
main tourist beaches – Instow to be included), Free Bulky Goods Collection
(the reintroduction of this scheme has been enormously successful although
demand has outstripped resources; users are urged to be patient), Free Compost
Bins (to domestic residents not on green wheelie bin collection – still
available), Children with Special Needs – Broken £1m Barrier” (an initiative
run by Devon Welfare Rights Unit & The Joint Agency Team), 20 mph Speed Limits
(need for police enforcement), Deep Moor In-Vessel Compositing (site visit
26th September) and The Adult and Community Services (to undergo a
modernisation programme). (Noted)
c) Instow – Traffic Congestion/Buses: -
Cllr Cann told IPC of his various liaisons with, primarily, the First Devon &
Cornwall Ltd Bus Company and especially of the fact that its Road Safety and
Compliance Officer had visited Instow on 11th September to review the problem;
he still awaited a response to this visit. Cllr Cann added that he was to
attend a meeting with all Bus Operators in North Devon towards the end of
September and that he would ensure he raised IPC’s concerns at this meeting
ands report back. (Noted)
d) Quay Car Park – Charter Toilets: -
(i) Cllr White asked Cllr Cann if he knew when the new toilet project on this
site was to commence. (Noted)
(ii) Cllr Cann said he believed that work would commence by November; there
was, he said, a small legal issue to deal with (NDDC’s Legal Dept) in the
first instant. (Noted)
e) Old Power Station – Recent Planning Applications (see items 2707/11 (b) &
(c)): -
In answer to a question from Cllr White as to the progress of these two recent
planning applications, Cllr Cann said he was not aware whether either had been
decided as yet but that he would endeavour to find out by the next meeting.
The Clerk said he would also enquire of DCC Planning. (Action: Cllr Cann & The
Clerk)
2709/6 REPORT OF DISTRICT COUNCILLOR B MOORES
a) General Matters: -
Cllr Moores reported on ASBO Application Section 30 Order - Granted (Forches,
Barnstaple), Replacement of NDDC Chief Executive (arrangements in hand),
Ilfracombe Harbour Governance (Harbour Board established), Community
Councillor Grants – Barnstaple Stroke Support Group (£21,000 from 22 NDDC
Cllrs – Instow has two beneficiaries) and In Bloom Grants (recommendation to
Executive to honour grants for the next financial year and ring fence
thereafter). (Noted)
b) Waste Management Meeting – Cleaning Instow Beach
(i) Cllr Moores said he had attended this meeting (21st August) and that
amongst those matters discussed was whether there were better ways to do a
mechanical clean of Instow beach; he suggested that a discussion with the
Co-ordinator of “Instow’s Adopt a Beach” group might be useful. (Noted)
(ii) The Clerk reminded IPC that alternative methods (non specific) to the
current manner of cleaning of Instow beach had been raised before and that IPC
was awaiting viable and tangible suggestions from the North Devon Coast and
Countryside Agency before considering alternative methods. (Noted)
(iii) IPC RESOLVED to await specific recommendations from NDCCS and other
“interested party” but that it should be noted that IPC only had a limited
amount of income/savings to invest on such a project and which heavily relied
upon the annual beach cleaning grant from NDDC (normally £1,800.00). (Noted)
2709/7 MINUTES
It was RESOLVED that the July 2007 minutes of Instow Parish Council be
approved and signed. (Noted)
2709/8 MATTERS ARISING FROM THE MINUTES
a) Item 2707/8 (a)) – Bus Service/Congestion: -
Cllr Cann (DCC) reported upon his liaison with local Bus Companies since the
last meeting of IPC – see also item 2709/5 (c). (Noted) b) Item 2707/9 (i) (d)
– Launching of Jet Skis/Commodore Slipway: -
(i) The Chairman reported on his liaison (email of 20.8.07 refers) with DCE as
regards the placement of a lockable bollard at this location. He said that DCE
had no objection to a bollard being placed there provided it was provided with
a key. (Noted)
(ii) The Clerk advised IPC of his liaison with the Environment Agency/DCC
reference placement of a bollard and ownership of the slipway. He said the EA
had no objection to a bollard being placed in situ (provided it was given a
key) as did DCC, who, it believed, owned the slipway. The Clerk added that DCC
was checking out this ownership issue and if it was confirmed as theirs would
arrange for a bollard to be fitted and authorised persons allocated a key.
(Noted)
2709/9 CORRESPONDENCE
(i) Matters for discussion/resolution or noting
a) Letter (dd 17.7.07) from NDDC reference “Street Collection Permit
Application by Western Morning News – Wednesday 15th August 2007 (between 8.30
am and 6.30 pm) for MacMillan Cancer Support, Wooden Spoon Devon and RNLI”: -
The Clerk advised IPC that in view of the fact the applicant and charities
were bone fide he had advised NDDC (email 3.8.07) that IPC offered no
objection. IPC RESOLVED to ratify this decision. (Noted)
b) Letter (dd 24.7.07) from Andy Bell (UNESCO Biosphere Coordinator and
Countryside Service Manager) reference “UNESCO – Biosphere Reserve Strategy
Consultation”: -
The Clerk reported he had approached (email 3.8.07) the Chairman of TTEF (who
is also IPC’s Environmental Consultant) and requested she include IPC in her
TTEF response to this paper – she agreed; closing date 13th September. (Noted)
c) Letter (dd 30.7.07) from DCC reference “Bus Information Strategy 2006 –
2011”: (i) The Clerk reported that comments were invited on this draft
strategy which had been prepared within the terms of the Transport Act 2000;
it was also compatible with the provisions of the current draft Local
Transport Bill. The full strategy document was to be found on the DCC’s
website at www.devon.gov.uk/bus-infostrategy. This strategy set out standards
for the provision of bus service information in Devon and the actions proposed
to achieve this provision by 2011. It also supported the objectives,
strategies and targets set out in the Devon Local Transport Plan and would
replace the one issued in October 2002. (Noted)
(ii) The Clerk reminded Cllrs he had forwarded a copy of this letter to them
with their Summer Recess memorandum. (Noted)
(iii) Following discussion IPC RESOLVED to take NFA. (Noted)
d) (i) Emails (26.7.07 and 31.7.07) from DCC reference “Exeter Unitary
Latest/County Council to Mount Legal Challenge”: -
The Clerk reminded Cllrs he had forwarded a copy of these emails to them with
their Summer Recess memorandum for information. (Noted)
(ii) Email (dd 7.9.07) from DCC reference “In Touch Special – Unitary Update”:
-
The Clerk said he had forwarded a copy of this email to Cllrs with their
agenda papers (13.9.07). IPC RESOLVED to note the comments in all three/take
NFA. (Noted)
e) Email (dd 26.7.07) from DAPC reference “Clean Neighbourhoods Act – Dog
Control Order/Combe Martin Parish Council (CMPC)”: -
The Clerk advised IPC that Combe Martin PC was having to take out such an
order to retain its Quality Coast Award for its beach and was seeking
information from similar councils who might have adopted such a stance. The
Clerk informed Cllrs that he had got in touch with the Clerk of CMPC and
updated her on his previous liaison with NDDC’s Environmental Health
Department/Legal Department reference the current “Dog Orders” on Instow beach
and how they might be improved. The CMPC Clerk agreed to keep IPC informed of
developments. (Action: Noted)
f) Letter (dd 3.8.07) and Pamphlet from South West Regional Assembly reference
“Public Consultation – Review of Additional Pitch Requirements for Gypsies and
Travellers in the South West”: -
The Clerk reminded Cllrs he had forwarded a copy of this letter/pamphlet to
them with their Summer Recess memorandum for information. Cllr Cann (DCC)
informed the meeting that DCC, by law, had to eventually establish official
sites for gypsies and travellers throughout the county and that enquiries were
continuing. (Noted)
g) Letter (dd 8.8.07) from NDDC reference “Review of “In Bloom” Organisations:
-
The Clerk advised IPC he had liaised with the Chairman of IIB and responded to
this letter accordingly by email (dd 14.8.07). He advised IPC of the
“supportive” tenor of his communication. (Noted)
h) Email (dd 16.8.07) from Chairman of IIB reference “Reprint of Village
Brochure”: -
The Clerk said that IIB would like IPC’s comments reference any improvements;
the Clerk reminded Cllrs he had forwarded a copy of the current brochure to
them with their agenda papers (13.9.07). After a discussion it was RESOLVED to
offer no recommendations as to amendments/additions on the grounds it was
already an excellent document. (Action: The Clerk)
i) Email (dd 29.8.07) from DAPC reference “Consultation: Licensing Act
2003/Removing DPS Requirement for Village Halls and Similar Community
Buildings”: -
(i) The Clerk said that the government proposed to remove the requirements
under this act which require: -
a) Designated premise supervisor to be specified on every premises licence
authorising sale of alcohol and
b) Every sale of alcohol at such premises to be authorised by a personal
licence holder for categories of premises including village halls, chapel
halls and similar community buildings.
c) Full consultation paper can be found on www.culture.gov.uk
d) The deadline for responses was 31st October 2007. (Noted)
(ii) The Clerk said he had forwarded a copy of said email (1.9.07) to the
Acting Chairman of the Instow Parish Hall Committee (also copied to Cllrs
Harper/Green – Parish Hall Cllrs and Chairman/Vice Chairman for information)
in order that the Parish Hall Committee might have sight of said consultation
document and be in a position to comment/advise IPC prior to its meeting of
20th September.
Unfortunately no such response had been received although it was noted that a
meeting of the IPH Committee was imminent and that a response by it to IPC by
its next meeting would still be in time for the consultation process. The
Clerk agreed to communicate with the Acting Chairman of the IPH Committee to
ensure a response was received in time. (Action: The Clerk)
(iii) The Clerk said that IPC might feel it appropriate to recommend that
parish councils should be re-instated as statutory consultees under the
Licensing Act 2003. IPC RESOLVED to support this recommendation. (Action: The
Clerk)
j) Telephone Call (4.9.07) from DCC reference “DCC Alliance Meeting – Instow
and Adjoining Parishes/Wednesday 12th September 2007 at 6.30 pm”: -
(i) The Clerk said this meeting was to be held at Lovacott School and was to
be attended by the Chairman and Clerk. (Noted)
(ii) The Clerk reported, however, that the meeting had been postponed and was
to be re-arranged. Cllr Cann apologised for this re-arrangement. (Noted)
k) Letter (received 5.9.07) from DAPC reference “DAPC Annual General Meeting,
County Hall, Exeter – Saturday 29th September 2007”: -
The Clerk said this also contained information of relevance to “DAPC
Subscription Rate 2008/9” (Instow £129 (currently £133), “Minutes of DAPC AGM
2007”, “Agenda for AGM 2007” and Annual Report 2006/7”. The Clerk said he was
unable to attend this event as normal. (Noted)
l) Email (dd 6.9.07) and attachment letter (undated) from parishioner to Cllr
Moores (NDDC) reference “Instow Traffic Management”: -
(i) The Clerk said this email referred to a letter Cllr Moores (NDDC) had
received from a parishioner of relevance to “Instow Village Traffic –
Pedestrian and Related Issues”. The Clerk added that a copy of the email, and
letter, had been forwarded, at Cllr Moores request, to Cllr Cann (DCC).
(Noted)
(ii) The Clerk reminded Cllrs he had also forwarded a copy of said email and
letter to them with their agenda papers (13.9.07) for perusal and
consideration prior to meeting of 20th September. (Noted)
(iii) The Clerk then referred to additional paperwork received (7.9.07 &
19.9.07) via Cllr Moores from a number of Instow parishioners “endorsing”
above letter (see (i) above), some with exceptions/additional comments. The
Clerk said he had prepared an omnibus paper summarising details of said
parishioners and their comments where appropriate and that he had forwarded
copies to Cllrs (and Cllr Cann - DCC) with their agenda papers (13.9.07).
(Noted)
(iv) The Chairman, Cllr Johns, said that whilst he would have to declare an
interest to some of the matters mentioned in the letter (as and when it was
fully debated) he felt it appropriate to point out that the writer had
personally spoken to him that morning stressing that the letter was to only be
seen as a discussion document and not a list of firm proposals. (Noted)
(v) Cllr Moores confirmed to the meeting that this “understanding” of the
tenor of the letter (as outlined by Cllr Johns) was his “understanding” of the
content of the letter having also spoken to the writer. (Noted)
(vi) Cllr White said that much of the congestion in the village was due to a
total lack of enforcement action by the Police; traffic parking regulations
were systematically flouted throughout the year. (Noted)
(vii) The Clerk recommended that in view of the fact Cllrs had had little time
to absorb the full content and implications of the letter (and there was
considerable other business to deal with at the meeting) that perhaps the
initial views of the “responsible” authority, DCC, should be sought and that
thereafter the matter should be left for further consideration by Cllrs and
DCC, with a view to debating the matter in more detail at the October meeting
following which a Sub Committee of IPC could be set up to work with Cllr Cann
(DCC) and relevant DCC Officers to determine what recommendations within the
letter were viable and those that were not. IPC RESOLVED to adopt this course
of action. (Action: IPC Cllrs and Cllr Cann)
(viii) Cllr Cann (DCC) said, as well as agreeing wholeheartedly with Cllr
White’s statement as regards a lack of police enforcement (as at (vi) above),
that traffic congestion and speeding was not a problem exclusive to Instow, in
fact, most of North Devon’s resorts shared similar problems. He said that a
considerable amount of traffic management improvements had been carried out in
the parish recently (following extensive consultation with IPC and the public)
and that a safety audit would have been undertaken before implementation of
each. Cllr Cann added that in the 4 years, since the Marine Parade junction
improvement (with Anstey Way), together with narrowing of the road with
passing areas along the seafront and the introduction of the 20 mph limit
there had been no recorded injury accidents, only vehicle damage. (Noted)
(ix) Cllr Cann then spoke briefly as regards some of the suggestions set out
in the parishioners letter (and the endorsements of that letter by other
parishioners), namely, Marine Parade/Public Transport – One Way, Speeding
initiatives (road humps, speed cameras), Parking (echelon, on-street parking
charges, residents parking) and Pedestrians (Pelican crossings, pedestrian
refuges). Cllr Cann finalised by saying he would be more than willing to work
with an IPC sub committee in due course to consider what recommendations were
viable and cost effective and most importantly to the benefit and agreement of
the parish as a whole. (Noted)
(x) Cllr Moores then said that on reflection he would need to declare an
interest on this matter and would have nothing further to say. (Noted)
*** Cllr Moores (NDDC and IPC) declared an interest ***
m) Email (dd 8.9.07) from Cllr Green (IPC) to Chairman of TTEF reference
“Instow Beach Water Monitoring”: -
(i) The Clerk said this email enquired whether the Environment Agency had
provided any explanation for the results of the Instow Beach Water Quality
tests 2007 adding that it seemed odd that the very high coliform readings (on
three occasions) correlated with very low salinity. Cllr Green spoke to this
email in further detail. (Noted)
(ii) The Clerk reported that the Chairman of the TTEF had forwarded said email
to the Environment Agency (EA) (8.9.07) for its information and response.
(Noted)
(iii) The Clerk said the email (as at (i) above) and response from the
Chairman of the TTEF (8.9.07) had been copied to Cllrs with their agenda
papers (13.9.07). (Noted)
(iv) The Clerk said he had sent an email (12.9.07) to the EA requesting that
an explanation be given to the issues raised by Cllr Green in time for IPC’s
meeting of 20.9.07. (Noted)
(v) The Clerk reported that an mail response (20.9.07) had been received from
the EA; he read it to IPC. (Noted)
(vi) Following a discussion it was RESOLVED to invite a member of the EA to
address IPC at a forthcoming meeting at which time further questions could be
addressed to the speaker. (Action: The Clerk)
n) Telephone call (9.9.07) from Handyman reference “Stolen Parish Seat – “Jill
and Eric Watts”: -
(i) The Clerk said this seat had been wrenched from its pavement fittings
(chain and eye plug etc) on Marine Parade and had been stolen; an initial
search of the surrounding area had proved fruitless. (Noted)
(ii) The Clerk said he had notified the Police (email of 9.9.07 refers); crime
report reference number cb/07/4231 - press release arranged (WMN 11.9.07).
(Noted)
(iii) The Clerk advised IPC he had requested and received a claim form from
Allianz Cornhill (£125 excess payment) and had ordered a replacement
seat/plaque from Freebird Leisure. (Action: The Clerk)
o) Email (dd 13.9.07) from Clerk to Secretary of DAPC (Lesley Smith) reference
“IPC – Child Protection Policy”: -
(i) The Clerk explained the reasoning behind this matter and set out those
liabilities (beach, “employees” etc) that IPC required to consider. The Clerk
recommended that perhaps a simple policy should be adopted. (Noted)
(ii) After a discussion IPC RESOLVED to adopt the Clerk’s recommendation.
(Action: The Clerk)
p) Letter (dd 14.9.07) from NDDC reference “House to House Act 1939:
Fundraising Initiative – Dog’s Trust and Action for Blind People”: -
(i) The Clerk said this stated that an application had been made by Mr
Christopher Gareth Wichard (Fundraising Initiatives Ltd on behalf and as
authorised by the Dog’s Trust and Action for Blind People) for a house to
house collection licence (direct debit donors) on behalf of the above two
charities between 1st November 2007 and 31st October 2008 within Instow
parish. (Noted)
(ii) After a discussion IPC RESOLVED to recommend REFUSAL of this licence on
the grounds that: -
a) “Not all monies collected would be going to the specific charities; it was
apparent that the applicant, Mr Christopher Gareth Wichard, represents a
Limited Company (Fundraising Initiatives Ltd) and there is no doubt that a
proportion of the monies pledged by direct debit will be taken by his company.
b) There are real concerns for the safety and general well-being of many of
the parishioners of Instow who are elderly and vulnerable and will find this
form of doorstep selling “threatening” by nature and it will increase their
“fear of crime”.
c) There is no reason, in the opinion of IPC, why applications of this nature
need to be for a 12 month period; it is too open-ended. It should be specific
and short termed”. (Action: The Clerk)
q) Letter (dd 14.9.07) from NDDC reference “Member’s Code of Conduct”: -
(i) The Clerk said this letter reminded parish councils that the revised Code
of Conduct must be adopted by the 31st October 2007 and that once adopted
notification must be sent to the Standards Board for England (confirming
whether paragraph 12(2) was incorporated) as well as publishing a notice in
the local paper stating that the revised code of conduct has been adopted.
(Noted)
(ii) The Clerk reminded IPC that all these “actions” has been done by IPC and
that NDDC had been advised (by email) accordingly. (Noted)
r) Letter (dd 5.9.07) from Dusan Beim reference “North Devon Ferry Project”: -
(i) The Clerk said this letter stated the North Devon Ferry Project Committee
(small group of local residents and businessmen) wished to resurrect the ferry
operation between Appledore and Instow but with a difference. Amphibious
vehicles (similar to the DUKW’s used by the Marines at Atturm) would be used
and it would continue through seasons and tides, operating both ferry and
pleasure trips between Barnstaple, Bideford, Instow, Appledore, Braunton and
Fremington on a bus stop schedule and leisure boat basis. He said the letter
was to inform IPC of the project and to solicit its support. (Noted)
(ii) The Clerk told Cllrs he had provided them with a copy letter and
attachments for perusal at the meeting. (Noted)
(iii) Cllr Cann said this would be relevant to DCC as part of its County
Transport Policy. (Noted)
(iv) After a discussion IPC RESOLVED to support this excellent initiative.
(Action: The Clerk)
*** Cllr Johns declared an interest and left the room ***
s) Instow Ransom Strip Project: -
(i) The Chairman advised IPC of his liaison with DCE (email of 20.8.07)
regarding “Children’s Play Area Atturm/Tarka Trail Bridge Field”. He said that
DCE would not permit this field to be used as a play area. A discussion then
ensued. (Noted)
(ii) IPC RESOLVED to have the Clerk convey this message back to NDDC (Brian
Holme) and to enquire what step(s) should be taken next. (Action: The Clerk)
(ii) Taw and Torridge Estuary Forum and associated Matters (Placed in
“Briefing Folder” for information of Cllrs)
a) Email (dd 23.7.07) from Chairman of TTEF reference “North Devon Booming
Plans – EROCIPS Project”: -
The Clerk forwarded this email to Cllrs with an email address (23.7.07) in
view of the fact a response was required, if necessary, by 30th July; no
responses were received.
b) Email (dd 25.7.07) from Chairman of TTEF reference “TDC – Potential Jet Ski
Hire Fleet Application” and response from Licensing Manager of TDC: -
States that only one enquiry had been received by TDC to date and it was not
anticipated this would result in a formal application.
c) Email (dd 25.7.07) from Chairman of TTEF reference “Instow Abnormal Weather
Waiver”: -
States that the second water quality failure test at Instow did not get a wet
weather waiver, hence the result stands.
d) Email (dd 29.7.7) from Chairman of TTEF reference “Torridge and Hartland
Steams CAMS – Consultation Response”: -
This consultation reply of the TTEF also included IPC.
e) Email (dd 2.8.07) from Chairman of TTEF reference “Bathing Water Results
2nd August”
f) Email (dd 13.8.07) from Chairman of TTEF reference “Bathing Water Results
13th August – 3rd Failure”
g) Email (dd 17.8.07) from Chairman of TTEF reference “Bathing Water Results
16th August”
h) Email (dd 4.9.07) from Chairman of TTEF to members of TTEF reference “TTEF
Newsletter 16th July 2007”
i) Email (dd 4.9.07) from Chairman of TTEF to members of TTEF etc reference
“TTEF Newsletter 3rd September 2007”
j) Email (dd 4.9.07) from Chairman of TTEF to IPC Cllrs etc reference ““TTEF
Newsletter 3rd September 2007”
k) Email (dd 7.9.07) from Chairman of TTEF reference “Bathing Water Data as at
6th September 2007”
l) Email (dd 10.9.07) from Chairman of TTEF reference “Foreshore Leases –
Letter to NDDC”
m) Email (dd 12.9.07) from Secretary of TTEF reference “Minutes of TTEF
Meeting of 12th September 2007”
n) Email (dd 13.9.07) from Chairman of TTEF reference “Bathing Water Data as
at 13th September 2007”
o) Email (dd 16.9.07) from Chairman of TTEF reference “TTEF – Contact Detail”.
(iii) Matters to note: (Placed in “Briefing Folder” for information of Cllrs)
a) DAPC Matters (Various): - (i) Email (dd 25.6.07) reference ”Postwatch” –
copied to Chairman for information; (ii) Email (dd 25.7.07) reference “DCLG
Announces 9 Successful Unitaries”; (iii) Email (dd 25.7.07) reference “Best
Rural Retailer 2007”; (iv) Email (dd 30.7.07) reference “NALC Annual
Conference & Exhibition – 5/7th October 2007”; (v) Email (dd 3.8.07) reference
“Community Building Survey”; Acting Chairman of IPH notified; (vi) Letter
(received 11.8.07) reference “SW Regional Conference of Society of Local
Council Clerks” – Plymouth 4th October 2007”; (vii) Email (dd 20.8.07)
reference “Post Office Closure Programme”; (viii) NALC Pamphlet (received
24.8.07) reference “NALC Conference and Exhibition – Bournemouth 5-7th October
2007”; (ix) Email (dd 23.8.07) reference “Foot and Mouth – Update from DCC”;
(x) Email (dd 28.8.07) reference “Setting Up a Website”; (xi) Village Green
Magazine (Issue 109 – September 2007)” including leaflets reference
“Sustainable Funding Workshop – 3rd October 2007”, “Priorities for CCD
Members”, “The 21st Century Village Conference – 17th October 2007” and “CCD
Review 2006-2007”; (xii) Email (dd 3.9.07) reference “Standards Board Bulletin
35”; (xiii) Email (dd 6.9.07) reference “Seminar Report: A Power of Well
Being”; (xiv) Email (dd 7.9.07) reference “Foot and Mouth - Update from DCC”;
(xv) Email (dd 13.9.07) reference “Foot and Mouth – Latest Update”; (xvi)
Letter (received 13.9.07) from Vaughtons reference “Badge Manufacturers and
Medallists”; (xvii) “NALC Membership Recruitment Pamphlet” (xviii) “DAPC
Newsletter (Sept/October 2007”; (xix) “DAPC Training Courses”; (xx) Email (dd
14.9.07) reference “Promoting the Conference – Rural Communities Conference
17th October 2007”; (xxi) Email (dd 17.9.07) reference “Burial Ground – Rules
and Regulations” – Clerk liaised with Instow PCC and passed on relevant
information to Ugborough PC; (xxii) Email (dd 17.9.07) reference “DCC –
Movement of Livestock Licences” and (xxiii) Email (dd 17.9.07) reference “Car
Parks” – suitable response sent to Clerk of Membury PC.
b) The Playing Fields – Devon Playing Fields Association Newsletter (Summer
2007)
c) (i) Minutes of NDDC’s Standards Committee Meeting of Wednesday 18th July
2007; (ii) Agenda of NDDC’s Standards Committee Meeting of Wednesday 8th
August 2007 and (iii) Minutes of Meeting of 8th August 2007
d) NDDC’s Member Services Weekly Information Sheet for w/e 20.7.07, 26.7.07,
3.8.07, 10.8.07, 17.8.07, 24.8.07, 31.8.07, 7.9.07 and 14.9.07
e) Letter (dd 16.7.07) from DCC together with “DCC Annual Report 2006/7” and
leaflet entitled “Improving Health and Wellbeing in Devon – Involving YOU”
f) (i) Agenda of NDDC’s Ilfracombe and Northern Rural Area Committee of Monday
6th August 2007 and associated papers & (ii) Minutes of NDDC’s Ilfracombe and
Northern Rural Area Committee of Monday 6th August 2007 and associated papers
g) Junk Mail (Summer 2007)
h) RD & Express (Issue 11 – August 2007)
i) Telephone call (21.7.07) from Coordinator of “Adopt a Beach – Instow”
reference “Beach Clean - Sunday 29th July”: -
Requested that beach, between Quay and Pumping Station A (approx), not be
cleaned by beach cleaner for period 25.7.07 to 29.7.07 – beach cleaner told.
j) Telephone call (dd 26.7.07) from parishioner reference “Drain Blocked –
Floods /Marine Parade – Quay Lane”: -
Parishioner advised Clerk that DCC had been told by her and were responding
k) Letter (undated - received 3.8.07) reference “IOG Saltex 2007 Exhibition –
Windsor Racecourse (4/6th September 2007)”
l) Email (dd 31.7.07) from parishioner reference “Instow School, Rectory Lane
and Atturm”: -
Copied to Cllrs with their summer recess papers for information.
m) Email (dd 7.8.07) from DCC reference “Devon In Touch – Special
Bulletin/Foot and Mouth Disease Outbreak Update”: -
Copied to Cllr May (for farming community) and copy to post office folder for
information of parishioners.
n) Telephone call (7.8.07) from TV Production Company reference “Permission to
Film at Instow for Property Programme/UK TV”: -
Clerk advised caller that general filming was fine but advised that some
land/property at Instow was privately owned and specific permission might be
required for that.
o) Letter (dd 8.8.07) and Plan reference “Adopted Devon County Waste Local
Plan”: This plan was adopted by DCC in June 2006 but is currently under review
again in light of the Planning and Compulsory Purchase Act 2004 – DCC will be
in touch on this issue in due course.
p) Letter/proforma (dd 6.8.07) from Student of University of Plymouth
reference “Rural Development and the Quality of Community Life”: -
Passed to Chairman for completion of proforma at request of writer.
q) Letter (dd 14.8.07) from Nick Harvey MP reference “Summer Surgeries 2007 –
Posters”: -
Posters placed on parish notice boards.
r) Email (dd 15.8.07) from The Local Channel reference “August Edition)
s) DCC Emergency Planning Newsletter Issue No 3 (August 2007) & Information
reference “Insurance – Flooding Risk”
t) Email (dd 1`7.8.07) from Churchwarden Instow Church reference “Instow
Parish Graveyard Records”: -
Clerk sent letter of thanks to Mrs Jane Gayton of Bickington for getting the
records up to date.
u) Agenda and associated papers for NDDC Meeting of Wednesday 29th August 2007
at 7 pm
v) Telephone call (21.8.07) from Cllr Cann reference “NDDC Beach Meeting –
Pilot Scheme Re-cycling Rubbish Bin/Beach Cleaning”: -
Cllr Cann to report at meeting of 20.9.07 – see item 2709/5 (b)
w) Telephone call (23.8.07) from Instow Adopt a Beach Coordinator reference
“BBC Breakfast News Item - Instow/Water Quality – Marine/Conservation
Society”: -
Item appeared on BBC Breakfast News 24th August
x) Telephone call (24.8.07) from Cllr May reference “Damaged Road Sign – Huish
Moor/Holmacott “: -
DCC Highways Superintendent notified
y) North Devon Direct (Issue 6 – Autumn 2007)
z) Email (dd 28.8.07) from Cllr Cann reference “Bus Service Changes): -
Copy placed by Clerk at Post Office.
aa) Letter (dd 20.8.07) and Leaflet from Devon Partnership NHS Trust (DPNHST)
reference “NHS Foundation Trust Membership”: -
States that DPNHST has applied for NHS Foundation Trust status and that it is
striving to recruit members; interested persons are asked to apply – details
of application contained in leaflet.
bb) (i) Telephone call (30.8.07) from parishioner concerning “Footpath
Maintenance – Venn Cross to Tarka Trail”: -
Clerk advised parishioner that this footpath was maintained by DCC Rights of
Way Department supported by IPC’s handyman although householders would be
responsible for their own hedges that might effect free passage of the
footpath.
(ii) Clerk received further call from parishioner (16.9.07) requesting that
IPC quote a price for removing a pampas grass from her bank that was
obstructing the footpath. Clerk advised parishioner that she should speak to
DCC Footpaths at the Civic Centre as it was that department that directly
managed footpaths.
cc) Devon Rural Transport Partnership Summer Newsletter 2007
dd) Copy email (dd 2.9.07) from Cllr Cann (DCC) to DCC Local Services
reference “Holmacott Tip – Traffic Weight Restriction Order Request”: -
See item 2709/5 (b)
ee) Copy email (dd 30.8.07) from Cllr Cann (DCC) to First Devon and Cornwall
Ltd reference “Instow – Bus Congestion”: -
See item 2709/5 (c)
ff) Telephone call (3.9.07) from handyman reference “Sand on Pavement –
Boathouse Bus Shelter area”: -
Clerk requested that beach cleaner drag some of the sand back from the wall on
the beach side and also contacted DCC Local Services to deal with the pavement
gg) Mole Valley Farmers Newsletter (September 2007)
hh) Clerks and Councils Direct Magazine (Issue 53 – September 2007) including
“Local Council Update”
ii) The Local Channel (September Edition)
jj) Devontalk (Autumn 2007)
kk) DCC: Devon Minerals Update No.5
ll) Devon In Touch Monthly News Round-Up (September 2007): -
Copy placed in parishioners folder at Post Office.
mm) Telephone call (10.9.07) from Adopt a Beach Co-coordinator reference
“Beach Clean – Saturday 15th September”: -
Beach cleaner advised.
nn) Glasdon’s Latest Products for Local Councils Catalogue
oo) Telephone call (14.9.07) from a non parishioner reference “Mr Yannick
Lavictoire – Desire to Trace”: -
Certain enquires carried out by Clerk unsuccessfully.
pp) Email (dd 17.9.70) from Chairman of IIB reference “The Powerhouse Project”
2709/10 FINANCE
1. INCOME: -
Car Park Takings Period ending 25th July 2007 £595.00
Ditto Period ending 1st August 2007 £749.60
Ditto Period ending 8th August 2007 £899.90
Ditto Period ending 15th August 2007 £874.50
Ditto Period ending 22nd August 2007 £515.20
Ditto Period ending 29th August 2007 £1106.40
Ditto Period ending 5th September 2007 £657.00
Ditto Period ending 12th September 2007 £697.70
Ditto Period ending 19th September 2007 £573.30*
Car Park Weekly Tickets (x 3) £6.00
Instow Marine Services Mooring Fees 2007 £1000.00
DCC Part Payment Flood Defence Gate £232.07
TOTAL: - £7,936.67
Key: -
* Car Park Takings £808.40 down on similar date 2006
2 (a) EXPENDITURE: -
Mr M Harris Village Handyman £392.00
Mr M Harris Grass Cutting (No 5) £210.00
Mr P Cook Beach Cleaning £380.00
BT Tel Account per 01271 372408 £ 99.23*
Allianz Cornhill Tractor Insurance 2007/8 £214.70=
TOTAL: - £1,295.93
Key: -
* Calls £47.05, Service Charge £33.57, Payment Charges £4.50 and VAT £14.11
= £195.89 in 2006/7
2 (b) EXPENDITURE: -
Mr. M Harris Village Handyman £565.00 #
Mr. M Harris Grass Cutting (No 6) £210.00
Mr. P Cook Beach Cleaning £380.00
Mr. R Jacob Clerk’s Remuneration £897.00
Mr. R Jacob Clerk’s Expenses £417.36+
Inland Revenue Re Mr R Jacob £253.00
Audit Commission Audit Fees 2006 £334.88=
Mr. G May Tractor Garage Rental (July – Sept 2007) £112.80*
TOTAL: - £3,170.04
Key: -
# Includes £490 Handyman activity, £75 P3 activity.
+ Includes £44 - Quality Parish Seminar & Taunton.
= £49.88 VAT recoverable
* Includes £16.80 Vat – recoverable
3. BANK – STATEMENT OF ACCOUNTS: -
Lloyds Bank Treasurers a/c no. 02350065 as @ 23.8.07 (Statement) = £ 3.44*
Lloyds Bank Business a/c no. 02348842 as @ 28.6.07 (Statement) = £15,837.57+
Key:
* Accords with Clerks records.
+ According to Clerk’s records this is £21,562.44 as at 20.9.07
4. RESOLUTION REQUIRED: -
(a) The Clerk reported that it was necessary to transfer £1,295.00 from Lloyds
Bank Business account number 02350065 to Lloyds Bank Treasurers account number
02348842 to cover cheques as at 2 (a) above when he met informally with the
Chairman/Cllr Crombie (cheque signatories) on 15.8.06. IPC RESOLVED to ratify
this decision i.e. transfer of monies and cheque payments as at 2 (a). (Noted)
(b) IPC RESOLVED to transfer £3,170.00 from Lloyds Bank Business account
number 02350065 to Lloyds Bank Treasurers account number 02348842 to cover
cheques as at 2 (b) above. (Action: The Clerk)
5. MISCELLANEOUS: -
(a) Beach Cleaning Grant 2007/8 – NDDC: -
(i) The Clerk reported receipt of a letter (dd 26.7.07) from NDDC confirming
that IPC had been awarded £1,800.00 towards the cost of beach cleaning; it was
necessary for the Clerk to sign and return a “Funding Agreement” (done
4.8.07). (Noted)
(ii) The Clerk advised IPC that a claim for this sum of monies would be made
(by invoice, evidence of expenditure, project evaluation form etc) immediately
after the September meeting. (Action: The Clerk)
(iii) The Clerk further advised IPC that the Executive of NDDC had agreed that
a review of beach cleaning grants awarded by the Council required reviewing.
The Overview and Scrutiny Committee of the Council would be undertaking this
review during the next few months and IPC would be kept informed of
developments. The Clerk said it was hoped that IPC would be advised of the
decision before its November 2007 meeting as this was when IPC’s budget would
be set for 2008/9 and if such a grant was not forthcoming beach cleaning
activities would require curtailing for the 2008/9 season. Cllr Moores (NDDC),
a member of the Overview and Scrutiny Committee, noted this situation. (Noted)
(b) Alliance Cornhill (AC) IPC’s Public Liability Insurance 2007/8 – Amended
Schedule: -
The Clerk reported that finally a “correct” schedule had been received and
that it had been filed for future reference. (Noted)
(c) Mooring Fees 2007 – Invoice: -
The Clerk reported that this had been sent to Instow Marine on 3rd August and
that a cheque had been received (23.8.07) and banked – see 1 above. (Noted)
(d) Charity Commissioners – Instow Recreation Ground Account/Annual Return: -
The Clerk reported receipt of an email (20.7.07) reference this return; he
said he had completed it online and had received an acknowledgment of receipt.
(Noted)
(e) New Flood Defence Gate – DCC Part (50%) Payment: -
The Clerk advised IPC that an invoice had been sent to DCC (by email –
20.7.07) in the sum of £232.07 and that a cheque had been received and banked
(24.8.07) – see 1 above. (Noted)
f) Audit Commission - Annual Return for the Year ended 31st March 2007: -
(i) The Clerk reported receipt of a letter (dd 6.8.06) from the Audit
Commission together with the Certified Annual Return for the financial year
ending 31st March 2007. He advised Cllrs that the External Auditors
Certificate and Opinion (Section 3) stated, “on the basis of our review, in
our opinion the information contained in the annual return is in accordance
with the Audit Commissioner’s requirements and no matters have come to our
attention giving cause for concern that relevant legislation and regulatory
requirements have not been met”. (Noted)
(ii) The Clerk further reported that no other matters, not affecting the
opinion of the Audit Commission, had been drawn to the attention of Council
and that he had copied all correspondence to Mr G Day (IPC’s IA) and thanked
him for his work and support in performing the internal audit process. (Noted)
(iii) The Clerk confirmed that the “Notice of Conclusion of Audit and Right to
Inspect the Annual Return for the year ending 31st March 2007” form had been
displayed on IPC’s notice board at the Post Office on Wednesday 15th August
for a 14 day period (to end on 29th August) together with a copy of the audit
report; the Clerk said that during said period no parishioner(s) had requested
to see the return. (Noted)
g) Allianz Insurance plc – Tractor Insurance 2007/8 (see 2 (a) above): -
The Clerk reported receipt of the appropriate paperwork (24.8.07) that had
been filed for future reference. (Noted)
h) DCC Grass Cutting Grant 2007-8/Invoice: -
The Clerk reported that an invoice had been sent (email 5.9.07 refers) to DCC
Local Services in the sum of £709.61, a sum negotiated between IPC/DCC,
(£615.00 in 2006/7) and that a cheque was awaited. (Noted)
i) Mole Valley Farmers – IPC Account: -
The Clerk advised IPC that this confirmed that IPC was in balance. (Noted)
2709/11 PLANNING
a) Extension to dwelling at Greycott, 1 Lime Grove, Instow (Reference No
44459): -
The Clerk reported receipt of a letter (dd 27.7.07) from NDDC Planning stating
that this application had been WITHDRAWN and would no longer be considered by
the Local Planning Authority. (Noted)
b) Extensions and alterations to flats at The Decks, Marine Court, Instow
(Reference No 44861): -
(i) The Clerk reported receipt (6.8.07) of this application and of having
passed it immediately to the Vice Chairman for the attention of IPC’s PSC; for
response by 23rd August or an extension would need to be applied for. (Noted)
(ii) The Clerk confirmed that the details of the application had been placed
on the Instow website for the information of parishioners. (Noted)
(iii) The Clerk reported he had applied to NDDC Planning (email 16.8.07
refers) for an extension to this application until 30th August 2007 – it had
been granted. (Noted)
(iv) The Clerk reported that IPC’s PSC had unanimously resolved to recommend
REFUSAL of this application on the grounds: -
a) It would result in an over-intensification of the site;
b) It would have an adverse impact on the amenities (e.g. light and privacy)
currently enjoyed by neighbouring properties;
c) It would detract the character and appearance of the immediate locality
which is a designated conservation area;
d) It is doubtful whether 8 cars could park within the curtilage of the
property as is alleged; if it were possible there would be real concern about
access/egress of vehicles onto a busy Marine Parade and the danger this could
present to motorists/pedestrians.
e) IPC’s PSC also resolved to have this application “called in” by Cllr Moores
(NDDC) for consideration by NDDC’s Planning Committee; Cllr Moores advised by
the Clerk (email of 27.8.07 refers). (Noted)
(v) The Clerk said he had advised NDDC of IPC’s decision by email (27.8.07)
and post (28.8.07). (Noted)
(vi) IPC RESOLVED to ratify IPC’s PSC’s recommendation. (Noted)
(vii) The Clerk reported receipt of a letter (received 15.9.07) from NDDC
advising IPC that this application has been REFUSED by NDDC Planning for
reasons as listed; a copy of the letter was provided to Cllrs for their
information. (Noted)
c) Extension to dwelling together with installation of first floor terrace at
14/15 White House Close, Instow (Reference No 44937): -
(i) The Clerk reported receipt (18.8.07) of this application and of having
passed it immediately to the Vice Chairman for the attention of IPC’s PSC; for
response by 6th September or an extension would need to be applied for.
(Noted)
(ii) The Clerk confirmed that the details of the application had been placed
on the Instow website for the information of parishioners. (Noted)
(iii) The Clerk reported that IPC’s PSC had unanimously resolved to recommend
APPROVAL of this application. (Noted)
(iv) The Clerk said he had advised NDDC Planning of IPC’s PSC’s decision by
post (28.8.07). (Noted)
(v) IPC RESOLVED to ratify IPC’s PSC’s recommendation. (Noted)
d) Installation of replacement UPVC windows and doors at Flat 4, Estuary View,
West Yelland, Instow (Reference No 44961): -
(i) The Clerk reported receipt (22.8.07) of this application and of having
passed it immediately to the Vice Chairman for the attention of IPC’s PSC; for
response by 7th September or an extension would need to be applied for.
(Noted)
(ii) The Clerk confirmed that the details of the application had been placed
on the Instow website for the information of parishioners (Noted)
(iii) The Clerk said that IPC’s PSC had unanimously resolved to recommend
APPROVAL of this application. (Noted)
(iv) The Clerk said he had advised NDDC Planning of IPC’s PSC’s decision by
email/post (7.9.07). (Noted)
(v) IPC RESOLVED to ratify IPC’s PSC’s recommendation. (Noted)
e) Erection of 1 dwelling with integral garage and creation of new vehicular
access to highway at 5 Chichester Close (fronting Anstey Way), Instow
(Reference No 44991):-
(i) The Clerk reported receipt (23.8.07) of this application and of having
passed it immediately to the Vice Chairman for the attention of IPC’s PSC; for
response by 11th September or an extension would need to be applied for.
(Noted)
(ii) The Clerk confirmed that the details of this application had been placed
on the Instow website for the information of parishioners. (Noted)
(iii) (a) The Clerk reported receipt of an email and copy letter attachment (dd
2.9.07) from a parishioner (Cllr Green) to NDDC Planning objecting to this
application; he said the letter and email had been copied to IPC’s PSC for its
information. (Noted)
(b) Cllr Green (after first confirming he had taken advice from NDDC’s
Monitoring Officer as regards a “Declaration of Interest”) spoke in full to
his letter (as at (iii) (a) above). (Noted)
(iv) The Clerk reported receipt of 2 emails and letter attachments (dd 8.9.07
(Draft) & 11.9.07) from a parishioner to NDDC Planning objecting to this
application; he said the letter (dd 11.9.07) and emails had been copied to
IPC’s PSC for its information. He then read the letter (dd 11.9.07) in full to
Council. (Noted)
(v) The Clerk reported receipt of an email and letter attachment (dd 10.9.07)
from a parishioner to NDDC Planning objecting to this application; he said the
letter and email had been copied to IPC’s PSC for its information. He then
read the letter in full to Council. (Noted)
(vi) The Clerk reported receipt of a copy letter (dd 7.9.07) from parishioners
to NDDC Planning objecting to this application. He then read the letter in
full to Council.(Noted)
(vii) The Clerk reported he had obtained an extension to this application
(emails of 31.8.07/3.9.07 refer) from NDDC Planning until Friday 21st
September 2007. (Noted)
(viii) IPC’s PSC then lead IPC in a debate to determine IPC’s response to this
application. After a discussion IPC RESOLVED to recommend REFUSAL of this
application on the grounds that: -
“a) Serious concerns for the impact upon “amenity considerations” of
neighbouring properties such as privacy and light. This IPC believes is
contrary to The North Devon Local Plan DVS 3.
b) The proposed building is not in keeping with other properties in the
immediate area – it’s design is out of character with the area (it will
intrude obtrusively and unattractively into the existing landscape) and will
have a detrimental impact on the street scene and local vernacular; it will
have a detrimental impact in particular on the sitting and appearance of the
existing house at 5 Chichester Close. This is because it is designed and
positioned in such a prominent way. This, IPC believes, is contrary to The
North Devon Local Plan DVS 1 (Para 4.4 and para 4.5 – design principles).
c) It is adjacent to a listed building and its design and character is not
appropriate in such circumstances. The North Devon Local Plan (Policy ENV 17
para 5.70) states “the setting of a listed building is often an essential
feature of its character…………….The impact of a new development on the setting
of a listed building will therefore be carefully assessed”.
d) Serious concerns as regards to road safety issues (pedestrian and
vehicular) if the access onto to Anstey Way is approved. It is on stretch of
road that is controlled by a 30 mph speed limit and there are continuous white
lines in the immediate vicinity. There is also a bus stop immediately outside
of the property in question and a fairly major junction off Anstey Way within
20 – 25 metres i.e. Downs Road.
e) Instow is a location, where, to quote the Local Plan “a restrictive
approach to new development will be applied in accordance with the strategy
for the Area of Strategic Landscape and Development Constraints”. There is no
reason, in the view of Instow Parish Council, to override this policy in this
instance.
f) Concerns about water run off from the site in as much that a concreted site
such as this would promote more water run off than is currently the case
causing greater problems for properties below the site and in the direction of
Instow beach”.
(Action: The Clerk)
f) (i) “Building Work – Willows, Rectory Lane” – see item 2707/11 (d): -
(a) The Clerk advised IPC that he had sent an email (3.8.07) to NDDC Planning
asking for an update on this matter and had subsequently received a response
(email – dd 3.8.07) stating that “the structure over the roof to protect the
property during building works has been removed and a site visit is
anticipated over the next 2-3 weeks”(Noted)
(b) The Clerk reported that a further email was sent (7.9.07) by him to NDDC
Planning to determine if the application as at (ii) below was a retrospective
application for the work already carried out (see (i) above) or a new and
separate application. (Noted)
(c) The Clerk advised IPC that a NDDC’s Planning Officer had advised him
(telephone call of 7.9.07 refers) that the application as at (ii) below was a
new application and had no bearing whatsoever on the recent work that has been
carried on at said premises and which had been drawn to the attention of IPC
back in July by a neighbour. The Planning Officer added that as far as NDDC
Planning was concerned (based on what they “know” already) what had already
taken place at the Willows was “permitted development” although she would be
checking it out when she goes on site in the next week or so to deal with this
current application. The Clerk said he had briefed IPC’s PSC. (Noted)
(ii) Extension to dwelling together with insertion of 3 dormer windows at
Willows, Rectory Lane, Instow (Reference No 45089): -
(a) The Clerk reported receipt (4.9.07) of this application and of having
passed it immediately to the Vice Chairman for the attention of IPC’s PSC; for
response by 20th September or an extension would need to be applied for.
(Noted)
(b) The Clerk confirmed that details of the application had been placed on the
Instow website for the information of parishioners. (Noted)
(c) The Clerk reported receipt of an email (dd 4.9.07) from a parishioner
reporting that a velux window, fitted to the front of the roof in the recent
build, had just been removed; the Clerk said he had copied the email on to
IPC’s PSC for its information.
(d) IPC’s PSC then lead IPC in a debate to determine IPC’s response to this
application. After a discussion IPC RESOLVED to recommend APROVAL of this
application. (Action: The Clerk)
*** Cllr Cook declared an interest and did not speak ***
g) Replacement of flat roof to garage with pitched roof at Highfield, Anstey
Way, Instow (Reference No 44935): -
(1) The Clerk reported receipt (8.9.07) of this application and of having
passed it immediately to the Vice Chairman for the attention of IPC’s PSC; for
response by 27th September or an extension would need to be applied for.
(Noted)
(ii) The Clerk confirmed that the details of the application had been placed
on the Instow website for the information of parishioners. (Noted)
(iii) IPC’s PSC then lead IPC in a debate to determine IPC’s response to this
application. After a discussion IPC RESOLVED to recommend APROVAL of this
application. (Action: The Clerk)
*** Cllr Crombie declared an interest, left the room and did not speak***
h) Conservation area application for conversion of residential home to form 12
units of holiday accommodation to include demolition of existing single storey
extension at Sands Residential Home, 4-5 Bath Terrace, Instow (Reference No
45172): -
(i) The Clerk reported receipt (13.9.07) of this application and of having
passed it immediately to the Vice Chairman for the attention of IPC’s PSC; for
response by 2nd October or an extension would need to be applied for. (Noted)
(ii) The Clerk confirmed that the details of this application had been placed
on the Instow website for the information of parishioners. (Noted)
(iii) The Clerk then referred to a letter (dd 18.9.07) received from a
parishioner reference this application and comments regarding refuse/recycling
collection arrangements in the vicinity. The Clerk told IPC he had copied the
letter to Cllr Cann (NDDC Environment Portfolio Holder) to deal as regards
refuse/recycling issue. The Clerk then read the letter to Council. (Noted)
(iv) The Clerk then referred to an email (dd 20.9.07) from the Planning
Officer reference relevant conditions for residential/holiday lets; it was
also stressed this was a conservation area application only at this stage to
demolish the single storey extension (that joins the two buildings – where the
ramp is situated) and that a full application will undoubtedly follow in due
course. (Noted)
(v) IPC’s PSC then lead IPC in a debate to determine IPC’s response to this
application. After a discussion IPC RESOLVED to recommend APPROVAL of this
application but would like the following views to be taken in to
consideration: -
“Instow Parish Council is concerned that it is ultimately intended to convert
The Sands Residential Home into 12 units of holiday accommodation. It believes
that the occupants of these holiday flats, although contributing to the
community in an economic sense, would provide no community input in to the
parish of Instow which it believes is essential in a close-knit community and
parish like Instow. Instow Parish Council would prefer that the intended flats
were for residential use, partially because, it is understood, a proportion
would have to be “set aside” as “affordable housing” (Instow is in dire need
of affordable housing for its parishioners - this is an opportunity to provide
some) and the occupants of the residential flats would not only contribute to
the community in an economic sense but also proactively add to the fabric of
the community.
In addition, Instow Parish Council has concerns about parking issues within
the confines of the Sands (at the front – there is a private lane to the
rear), refuse collection and access/egress (road safety issues) on to Marine
Parade, a busy highway along the seafront of Instow”. (Action: The Clerk)
i) Alleged Breaches of Planning Regulations - Instow: -
The Clerk referred to two allegations of breaches of planning regulations
passed to him by a parishioner as regards Blue Hayes, Kiln Close Lane and
Ocean View, Millards Hill, Instow and the response he had received from NDDC
Planning (email of 13.9.07 refers). IPC noted the action taken. (Noted)
j) Letter/proforma (dd 8.8.07) from NDDC Planning Manager reference
“Introductory Letter – Planning Improvement Plan”: -
(i) The Clerk reminded Cllrs he had copied this letter/proforma to them with
their summer recess papers with a request that any comments be passed to him
by the 31st August to enable him to forward an omnibus response to NDDC
Planning by Friday 7th September 2007. He reported than none had been
received. (Noted)
(ii) The Clerk confirmed that a response, setting out his views, had been
forwarded to NDDC Planning Manager (7.9.07). (Noted)
2709/12 ANY MATTER RAISED AT THE DISCRETION OF THE CHAIRMAN
a) Impeded Pavement – Atturm Slipway/Anstey Way: -
Cllr White said he had received a complaint about the undergrowth/hedge
impeding this pavement for pedestrians. IPC RESOLVED to have the handyman cut
it back to a satisfactory level. (Action: The Clerk)
There being no other business the meeting was closed.
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