|
Present: - Councillors, P Cook, Mrs T Dipper, M Green (Vice Chairman), C
Harper, G May, B Thomas, S White (Chairman) and Mr R Jacob (Parish Clerk).
In Attendance: - Cllr R Cann (DCC), Cllr B Moores (NDC) and 6 parishioners
2003/1 PRAYER
The Clerk led the Council in prayer.
2003/2 APOLOGIES
Cllrs N Crombie and A Johns (IPC) and Cllr Moores (NDC).
2003/3 COUNCILLOR DECLARATION OF INTERESTS
Item 2003/9 (10) (g) Instow 40’ Highway – Cllr May declared a pecuniary
interest.
Item 2003/13 (m) Planning Reference 49811 – Cllr May declared a personal
interest. (Noted)
2003/4 POLICE REPORT
a) Crime: -
PCSO Jessica Meaker told IPC that since the last meeting there had only been 1
crime reported in the parish, namely, the theft of a pair of wire cutters.
(Noted)
b) Other Matters: -
PCSO Jessica Meaker said 9 police logs had been recorded during a similar
period of time, namely, crime related (x1), road related (x1), information to
police (x1), Alarm (x1), suspicious activity (x1) and public safety/concern
for welfare (x4). (Noted)
c) General: -
PCSO Jessica Meaker spoke of a continuing speed monitoring/enforcement
initiative along Anstey Way (approx 7 - 10 fixed penalty tickets had been
issued each month; one for 70 mph in a 30 mph area). (Noted)
d) Indiscriminate Parking – Quay Lane: -
In answer to a complaint from a parishioner, PCSO Meaker said she would ensure
that the appropriate action was taken by the police; the Clerk said he would
liaise with the Play School Organiser and Chairman of the Parish Hall
Committee.
(Action: PCSO Meaker and The Clerk)
e) Unlawful Parking – Boathouse Bus Stop & Emergency Access Gates: -
In response to a comment by the Chairman, PCSO Meaker said she would ensure
that the appropriate action was taken by the police and/or civil enforcement
officers as appropriate. (Action: PCSO Meaker)
2003/5 PARISHIONERS
a) (i) Council Tax/Banding Reviews & Strategic Plan and (ii) Recycling: -
(i) A parishioner spoke of a 2.6% increase in council tax, minimal increase in
state pensions/frozen pensions, and questioned the criteria for banding
reviews. He also expanded on his personal thoughts as regards the current TDC/NDC
Core Strategy Consultation as it related to the Instow area. (Noted)
(ii) He also questioned the accessibility of current recycling methods to the
elderly and infirm. (Noted)
(iii) Cllr Cann said that NDC already had in place a long standing policy
whereby elderly or infirm residents could have their recycling (and general
waste) collected direct from their house; Cllr Thomas said he was aware of one
such arrangement in Instow that had been in place for many years. (Noted)
b) Marine Parade/Marine Court – Rats: -
(i) A parishioner spoke of a large number of rats in and around the area of
Marine Court flats and for which she and her neighbours had summoned the
assistance of NDC’s Environmental Health Department. The Clerk said that as
far as he was aware, this was a problem for landowners/householders to deal
with as NDC no longer employed a rat catcher although it could provide advice
and guidance, (Noted)
(ii) After a discussion IPC RESOLVED to seek guidance from NDC’s Environmental
Health Department and place an article in a forthcoming parish magazine.
(Action: The Clerk)
2003/6 Conversion (and listed building application) of former Care Home to
form 12 apartments at Sand Residential Home, 4-5 Bath Terrace, Marine Parade,
Instow (Reference No 49762/49773): -
(i) Council received a short presentation by Mr Keith BINES (NDC Planning Case
Officer) and Ms Charlotte LUCKETT (Agent’s Planning Consultant) and Cllrs
asked questions as necessary and appropriate. (Noted)
(ii) At the conclusion the Chairman and the Clerk thanked Mr Bines and Ms
Luckett for their valuable contribution. (Noted)
(iii) Cllr Cann (DCC/NDC) said he wished the meeting to note that in
accordance with North Devon District Council’s protocol he was “accompanied”
by a North District Council’s Planning Officer whilst in the presence of a
Planning Consultant. (Noted)
2003/7 REPORT COUNTY COUNCILLOR R CANN
(a) General: -
Cllr Cann spoke of “Tax Bands” (reference item 2003/5 (a) (i) - these are
within the remit of the District Valuer), “North Devon Link Road – Speeds”
(average speeds now less than 60 mph), “TDC/NDC Core Strategy” (he was the
only NDC Cllr not to support it – North Devon will never be the same again),
“A39 – Litter Blitz” (233 litter bags collected on the link road in first 4
days; 25% up on last year), “Battery Recycling” (collection boxes to be placed
throughout North Devon) and “Dry Recycling Tonnage” (proving to be on the
increase and most lucrative). (Noted)
b) Instow Ferry Project: -
Cllr Cann said between 40 and 50 people attended the recent public meeting and
that the concept of reinstating the ferry service was very favourably
received. He added that a small committee had been established and that it was
now hoped a similar process would be adopted in Appledore and that the two
committees would eventually meet up to take the idea further. (Noted)
c) Village Gateway Project: -
Cllr Cann said that both he and the Chairman/Clerk were to attend a meeting
with DCC Highways on Friday 26th March in an endeavour to resolve the impasse
on this long standing road safety initiative. (Noted)
2003/8 REPORT OF DISTRICT COUNCILLOR B MOORES
a) Instow Quay Car Park: -
The Clerk said he had received an email (dd 18.3.10) from Cllr Moores
apologising for his non attendance (sick) but that he wished IPC to know that
a licence for the car park had been secured for the coming season whilst
negotiations continued between IPC and NDC for a suitable arrangement in the
long term. (Noted)
b) Beach Cleaning Agreement 2010/11: -
The Clerk said that Cllr Moores had also reported that the beach cleaning
grant would now be covered for the coming season. The Clerk referred Council
to a recent conversation/email he had had/received from the Leader of NDC that
confirmed this to be the case. (Noted)
2003/9 MINUTES
It was RESOLVED that the February 2010 minutes of Instow Parish Council be
approved and signed. (Noted)
2003/10 MATTERS ARISING FROM THE MINUTES
(a) Item 2102/6 (c) – Instow Ferry Project: -
An update was provided by Cllr Cann (DCC – see also item 2003/7 (b)) following
his public meeting at Instow Parish Hall on Thursday 11th March 2010 i.e. good
turnout of approx 40 people, widespread support and small committee formed to
subsequently meet up with representatives from Appledore to explore the
project further. He added that the principles of the project were that DCC,
with a grant, would in effect provide the boat but the communities of Instow
and Appledore would need to arrange a group of volunteers to run and provide
the service. (Noted)
(b) Item 2102/7 (a) and 2102/9 (a) – Quay Car Park, Instow: -
(i) The Clerk reported he had, by chance, met Cllr Brayley (Leader of NDC) on
Tuesday 2nd March and as a result received favourable comments that IPC would
at least be able to run the car park for the forthcoming season on similar
terms as before whilst negotiations continued in respect of long term
arrangements; he said he had advised Cllr Moores (NDC) of this conversation.
(Noted)
(ii) The Clerk reported receipt of an email (dd 5.3.10) from Cllr Moores (NDC)
advising him that IPC’s Questions and Comments paper had been given to the
appropriate NDC Officer and that a response was being formulated. (Noted)
(iii) The Clerk reported that as NDC had previously said that no beach
cleaning grant would be forthcoming for the coming summer season (as it was
seen as part and parcel of the future car park arrangement/discussions) he had
facilitated an email response (dd 4.3.10) from Cllr Brayley (Leader of NDC) to
the effect that although there was some difficulty in supporting this u-turn
he did feel fairly confident that he could find a solution; Cllr Moores (NDC)
advised (email dd 6.3.10 refers). (Noted)
(iv) The Clerk reported receipt of a letter (dd 4.3.10) from NDC reference
“Marine Car Park, Instow - Summer Let” and in which IPC was offered a new
licence to run from 1.4.10 to 31.3.11 on the same terms and conditions as
before with a revised licence fee of £2049.00 with part payment + VAT i.e.
Business Rates of £1452.00 (No Vat) and £597 Rent (VAT at 17.5% = £104.48) =
Total £2,153.48. NB: - Last year this was £1,735.72; an increase of £417.76.
(Noted)
(v) The Clerk advised IPC he had accepted the offer (5.3.10) and returned the
necessary paperwork - see also item 2003/12 (5) (k). (Noted)
c) Item 2102/9 (b) - Village Gateway Initiative: -
(i) Cllr Cann provided an update on this long standing project; i.e. despite
amendments having been made to the scheme to comply with new DCC Guidance it
was yet again not “supported”; DCC were suggesting that said art feature was
placed on the seafront which rather detracted from the original principle of
this “road safety” initiative on Anstey Way at the entrances, in effect, to
the village. As a result of this Cllr Cann had sought arbitration and it had
now been decided that the DCC Local Services Manager was to liaise with IPC
and try to establish a compromise by the careful choice of materials and some
modification to the design. (Noted)
(iii) The Clerk reported receipt of an email (dd 16.3.10) from DCC Highways
inviting the Chairman, Clerk and Cllr Cann (DCC) to a meeting at the Civic
Centre at 10am on Friday 26th March 2010 to discuss this project. The Chairman
and Clerk declared their availability as did Cllr Cann. (Noted)
(iv) The Clerk reminded IPC that this project had been ongoing now for at
least 15 months and it could only be hoped that the above meeting with DCC
(see item (iii) above) would expedite the matter so that an early solution
could be achieved. IPC RESOLVED to support these sentiments. (Noted)
d) Item 2102/9 (c) - IPC’s QPC Reaccreditation: -
The Clerk provided IPC with a draft press release for its approval; IPC
RESOLVED to support it. (Action: The Clerk)
e) Item 2102/9 (e) – Ransom Strip Projects: -
(i) Cllr Cann provided an update on DCC land that was available in the parish
for a children’s play area i.e. Tarka Trail at rear of Yacht Club. He said he
would get back to IPC in due course with further information. (Action: Cllr
Cann)
(ii) IPC also discussed other possible initiatives. (Noted)
f) Item 2102/9 (e) - Devon Duck Tours (DDT)/Use of Instow Sands: -
(i) The Clerk advised IPC he had spoken to the proprietor of DDT (19.2.10) and
told him that IPC was still undecided as regards permitting him to use his
DUKW on Instow Sands (as leased by IPC from the CE) and required further
information as regards his “risk assessment for using Instow Sands”, his
“strategy” for ensuring there were no complaints from other beach owners
should he inadvertently stray off IPC’s beach area and finally his “plans” for
overnight/not in use storage of the DUKW. The Clerk reported that the
proprietor of DDT had received this most favourably. (Noted)
(ii) The Clerk reported receipt of an email (dd 11.3.10) from the proprietor
of DDT and with which he had attached a full risk assessment document; it was
copied to Cllrs at the meeting. (Noted)
(iii) The Clerk advised IPC that the proprietor of DDT was still considering
all options for the coming year and would like to know what IPC felt about him
possibly using the DUKW as a mobile cinema stopping on Instow beach perhaps
one day per week; a discussion ensued. (Noted)
(iv) The Clerk reported receipt of a further email (dd 12.3.10) from the
proprietor of DDT advising IPC how (a) he would avoid complaints from other
beach owners should he inadvertently stray off IPC’s beach area (he would make
use of a GPS system), (b) his plans for storage of the DUKW when not in use
(possibly on moorings, Yelland etc), (c) his “idea” as regards using the DUKW
as a cinema and (d) his operating schedule for the summer (4 days on and 4
days off) should IPC grant him a licence; he also spoke of reducing noise
(exhaust and cooling fan) when operating; the Clerk elaborated. (Noted)
(v) After a lengthy discussion IPC RESOLVED not to grant the proprietor of DDT
a licence to use those parts of Instow Sands as leased by it from the CE on
the grounds that although Cllrs were impressed by the applicants enthusiasm
and innovativeness they could not establish, beyond all reasonable doubt, that
the DUKW would not present a risk to beach users despite the fact a most
thorough and elaborate risk assessment plan had been prepared and provided to
them. IPC had to establish (as instructed by its insurers) that it was
completely and utterly satisfied that the DUKW’s planned activity did not
present a risk, and this it could not do beyond all reasonable doubt. (Noted)
(vi) The Clerk was asked to convey this message to the proprietor of DDT and
to wish him every success in whatever he might now decid to do with Valiant
(the DUKW).
(Action: The Clerk)
g) Item 2102/9 (f) - Instow 30’ Highway: - .
(i) Cllr Harper reported on his activities with the Land Registry. (Noted)
(ii) The Clerk confirmed he had sent a copy of Cllr Harper’s paper on this
issue to Ian Budge (Solicitor) for his perusal and advice. (Noted)
(iii) The Clerk reported upon a telephone conversation and subsequent
confirmatory email (dd 15.3.10) he had had/received from Ian Budge (Solicitor)
reference this matter; it was copied on to Cllr Harper (15.3.10). (Noted)
(iv) The Clerk then provided a copy for Cllrs at the meeting and read it to
Council; it recommended that IB wrote to the Land Registry to establish
informally if IPC could register title in this land on the evidence available
and if not apply for a Caution against First Registration. IB stated there was
no Land Registry fee for this and what IPC would actually be doing is alerting
the Land Registry to the fact that it has a claim on the land even if IPC’s
claim did not amount to a registerable interest. That way, if anyone else
sought to register title to the land, the Parish Council would be notified by
the Land Registry and would be given an opportunity to object or otherwise to
any application for registration that had been submitted by a third party.
(Noted)
(ii) Cllr Harper then addressed IPC at the conclusion of which Council
RESOLVED to act as recommended by IB i.e. as at (iv) above. (Action: The
Clerk)
(h) Item 2102/9 (h) –Instow Buses and Congestion: -
(i) The Clerk reported receipt of an email (dd 2.3.10) from DCC Local Services
(Assistant Area Engineer) advising IPC that consultation had taken place with
the bus companies as regards their initial proposals for (an additional)
passing points (between Boathouse and the Sand Dunes Car Park entrance) on
Marine Parade and that although no formal response had been received the
initial feedback was positive. Unfortunately, however, DCC were not in a
position to commit any funding for the construction of the scheme during the
next financial year (2010/11) although it would undertake to complete the
formal design, costing and bid for funding during that period. This would
enable DCC to construct the scheme during 2011/2012 should the funding become
available. (Noted)
(ii) IPC RESOLVED to accept DCC’s proposal/strategy but asked Cllr Cann (DCC)
to keep an eye on it to ensure it was expedited asap. (Action: Cllr Cann)
(i) Item 2102/9 (k) – (i) IPC Meeting Dates 2009 and (ii) Carol Singing Event
2010: -
(i) The Clerk reported that the second Thursday in December (9th) was now
available as a booking at the parish hall; after a discussion IPC RESOLVED to
confirm this date as that of the December meeting and to cancel the 16th as
already published; Clerk to amend public records as necessary. (Action: The
Clerk) (ii) The Clerk also confirmed that the necessary booking had been made
for the parish hall for the Carol Singing event (now moved to 12th December)
but there was a slight snag in gaining early access (an overlapping booking)
albeit a compromise was achievable. (Noted)
(j) Item 2101/10 (i) (f) – Draft Guidance for Water Controllers/Bathing Water
Signage: -
(i) The Clerk reported that he did forward IPC’s thoughts (email of 19.2.10
refers) to Defra on the recently received “Draft Guidance for Water
Controllers/Bathing Water Signage” and that he received the following comments
(email dd 23.2.10 refers); “Thank you for sending your comments on the
guidance document – it was very helpful. One or two adjustments to the text
will be made in the light of feedback and we aim to send out the final version
around the beginning of the bathing season. The Environment Agency (EA) has
begun work on the profiles (due for completion March 2011). After that the EA
will be in touch with you (beach controllers) to help prepare the general
description for the sign. Defra will fund one sign at each bathing water
that’s controlled by the Local Authority. You (Clerk) confirmed that IPC is
the controller as defined in the Bathing Water Regulations 2008 for the part
of the beach that you lease; does this definitely coincide with the area where
the EA samples the water quality?” (Noted)
(ii) The Clerk advised IPC he had replied to the effect that as far as he was
aware the EA took its water samples more or less in the vicinity of the beach
“controlled” by IPC. (Noted)
(iii) The Clerk suggested he continued to liaise with the NDCCS who had agreed
to coordinate all beach controllers within its patch so as to ensure standards
and the fullest of cooperation. (Noted)
(iii) IPC RESOLVED to support this recommendation. (Action: The Clerk)
(k) Item 2102/9 (l) - NDC/TDC Core Strategy Plan Document: -
(i) The Clerk reported he had forwarded a letter (dd 28.2.10) to NDC Planning
Policy Team following discussions with the chairman and the debate of IPC at
the February meeting; copy of letter provided to Cllrs at the meeting. (Noted)
(ii) The Clerk reported receipt of a letter (dd 3.3.10) from NDC acknowledging
receipt of letter as at (i) above; copy provided to Cllrs at the meeting. The
Clerk highlighted mention therein of “acknowledgement of letter does not imply
comments will subsequently be accepted” or that “they are duly made”. (Noted)
(iii) The Clerk reported he had emailed ND Planning Policy (10.3.10) to seek
an explanation for these two particular phrases and of the slapdash and
patronising response he received as a consequence; the Clerk elaborated.
(Noted)
(iv) The Clerk reported receipt of an email (dd 17.3.10) from NDC’s
Sustainability Officer, Planning and Development Services acknowledging
receipt of IPC’s letter and offering some form of explanation (albeit
ambiguous) to a number of IPC’s comments; email copied to Cllrs at the
meeting. (Noted)
2003/11 CORRESPONDENCE
(i) Items for discussion/resolution or noting
(a) Letter (dd 18.2.10) from NDC (Licensing Manager) reference “Policy on
Street Collection Permits”: -
(i) The Clerk said this stated that the Executive had resolved to amend the
policy in accordance with a new piece of legislation relevant to the area,
namely the Provision of Service Regulations 2009. In addition the amendment
was also sought to bring the policy closer to the Charities Act 2006 and in
particular to those sections of the Act likely to cover street collections in
the future. In the light of this policy change, the fact that NDC was not
legally obliged to advise parish councils, the fact that few parish councils
ever responded to consultation (or have few valid reasons to object) and time
constraints/substantial increase in the workload, IPC was asked whether it
still wished to be notified in future of street collection permits. (Noted)
(ii) The Clerk said he had provided Cllrs with a copy of the letter with their
agenda papers (11.3.10). (Noted)
(iii) After a discussion IPC RESOLVED to ask NDC Licensing to continue to
advise it of all “Street Collection Permit” applications. (Action: The Clerk)
(b) Letter (dd 22.2.10) and Officer reports from NDC (Licensing) reference
“Pleasure Boat and Boatmen Licensing”: -
(i) The Clerk said this stated that although no licences were currently issued
by NDC, the Council held the responsibility for licensing pleasure boats i.e.
those boats let for hire or used for tourist trips and the boatmen who are in
charge of navigating them. NDC was currently reviewing its pleasure boat and
boatmen licensing procedures and in the light that Instow borders the Taw and
Torridge Estuary NDC wished to draw IPC’s attention to the attached reports
which had been examined by the Council’s Licensing Committee and were likely
to be heard by the Council’s Executive on the 20th April 2010. If IPC wished
to make a comment it should do so by the 15th March 2010. (Noted)
(ii) The Clerk told IPC that a copy of the letter and reports (Licensing
Officer and Licensing Manager/Officer) had been passed to Cllr Harper (4.2.10)
for review on behalf of IPC. (Noted)
(iii) The Clerk advised IPC that in light of the recommendation from Cllr
Harper (dd 10.3.10) he had advised NDC of IPC’s views; the Clerk elaborated by
referring to his email to/from NDC’s email (dd 12.3.10). (Noted)
(iv) IPC RESOLVED to ratify this course of action. (Noted)
(c) Letter (dd 23.2.10) from DCC (Assistant Area Engineer) reference “Highways
Maintenance Surgery – Northam on Friday 12th March 2010”: -
(i) The Clerk said this stated that this was to be held between the hours of
10 am and 12 Noon at The Northam Hall, Fore Street, Northam EX39 1AY and that
all parish councillors could visit at any time between these hours. This would
be an opportunity for Cllrs to meet with highway maintenance and traffic staff
to discuss future programmes of work, ongoing issues or any defects which they
might like to brings to their attention. (Noted)
(ii) The Clerk said a copy of the letter had been forwarded to Cllrs with
their agenda papers (11.3.10). (Noted)
(d) Letter (dd 24.2.10) from NDC (Assistant Director {Legal and Democratic}
and Monitoring Officer) reference “North Devon Council Standards Committee –
Ethical Standards Unit”: -
(i) The Clerk said this referred to a previous letter (dd 13.1.10) and in
doing so thanked those parish councils who had responded to the questionnaire
but expressing regret that it had had little response to NDC’s invitation for
parish council representatives to participate in a focus group which was now
likely to be held sometime towards the middle of March. Any volunteers were
asked to contact the author of the letter or the Democratic Services
Coordinator. (Noted)
(ii) The Clerk said a copy of the letter had been forwarded to Cllrs with
their agenda papers (11.3.10). (Noted)
(e) Email (dd 25.2.10) from DCC (Communications and Corporate Communications
Unit) reference “Exeter Unitary Update”: -
(i) The Clerk said this stated that a High Court Judge had (25.2.10) agreed to
set aside time to hear the case against the governments handling of the
decision to create a unitary authority in Exeter and Norwich; two days had
been set aside for the rolled up hearing that will be heard on 26th and 27th
April 2010. (Noted)
(ii) The Clerk said a copy of the email had been forwarded to Cllrs with their
agenda papers (11.3.10). (Noted)
(iii) The Clerk reported receipt of an email (dd 5.3.10) from DCC (Chief
Executive) reference “Unitary Update”; he said he had copied it to Cllrs with
their agenda papers (11.3.10). (Noted)
(iv) The Clerk then drew IPC’s attention to an article in the DAPC Newsletter
(March/April l2010) reference “Local Government Review in Devon”; he said he
had copied it to Cllrs with their agenda papers (11.3.10). He said it stated
that although theoretically parish and town councils were not directly
affected by the proposal for unitary status in Exeter, the disruption of
change and the ongoing costs were likely to have a knock-on effect on the
rural part of the county. It might be useful therefore if parish and town
councils thought through the priority services and assets for their
communities as if principle authorities needed to make savings and plan to
dispose of assets or reduce services, the local council would need to make
what could be hard decisions to take on additional responsibilities, or not to
do so. DAPC suggested that reviewing any existing parish or town community
plan would be a good way to take stock of priorities and give the local
council a sound base for such decision making.
(Noted)
(v) After a discussion IPC RESOLVED to note that it was currently going
through the process of reviewing its parish plan and that it would take this
suggestion of the DAPC into account at the same time. (Action: IPC)
(f) Letter (dd 26.2.10) from NDC reference “Street Collection Permit: Royal
British Legion Poppy Appeal””: -
(i)The Clerk said this stated that said collection was to take place in the
parish between Sunday 7th to Saturday 13th November 2010 between the hours of
8 am and 8 pm. (Noted)
(ii) The Clerk advised IPC that in view of the fact this application had been
made by a bone fide charity and was a regular collection he had advised NDC
that IPC would have no objection. (Noted)
(iii) IPC RESOLVED to ratify this decision. (Noted)
(g) Email (dd 28.2.10) and attachment from Cllr Harper reference “Instow
Parish Plan – Update Questionnaire Analysis”: -
(i) The Clerk said that a copy of this email and attachment had been forwarded
to Cllrs with their agenda papers (11.3.10). (Noted)
(ii) After a discussion IPC RESOLVED to record all this information into a
suitable format and following further discussion, distil it down to a document
(containing achievable and realistic goals) that could be used as an addendum
to the current parish plan. (Action: Cllr Harper/The Clerk)
(h) Email (dd 25.2.10) from Cllr Mrs Dipper reference “Risks for Kids on the
Web”:
(i) Cllr Mrs Dipper recommended this website (namely www.thinkyouknow.co.uk)
that was promoted by the Avon and Somerset Constabulary and was, in her view,
of immense value to young children; she suggested it be placed as an article
in the parish magazine. (Noted)
(iii) After a discussion IPC RESOLVED to support this recommendation.
(Action: Cllr Mrs Dipper)
(i) Letter (dd 16.3.10) and booklet from Environment Agency reference “Flood
Plain Pack”: -
(i) The Clerk said this provided advice and guidance on “Minimising the Risk
of Flooding” and Self Help Emergency Plans” (SHEP). (Noted)
(ii) The Clerk suggested that Cllr Harper review the contents of the booklet
with a view to updating Instow’s SHEP if necessary and appropriate; IPC
RESOLVED to support this recommendation. (Action: Cllr Harper)
(ii) Taw and Torridge Estuary Forum and associated Matters (Placed in
“Briefing Folder” for information of Cllrs)
(a) Email (dd 18.2.10) and attachment from Ex Chairman of TTEF (via a
parishioner) reference “Taw and Torridge Estuary Plan: Update Consultation
Day”:-
States that this is to take place in Bideford on Monday 8th March 2010; copied
(19.2.10) to Simon Brown (IPC’s TTEF Representative).
(b) Email (dd 9.3.10) from Chairman of AONB reference “Finding Sanctuary –
Drop In Day at ND Yacht Club on 10.3.10 between 10 am and 8 pm”: -
Copied by email to all IPC Cllrs with email addresses.
(iii) Matters to note: (Placed in “Briefing Folder” for information of Cllrs)
a) DAPC Matters (Various): - (i) Email (dd 1.3.10) reference “New Local
Council Seminar – Leamington Spa”; (ii) CCD “Village Green Magazine – Issue
119 (March 2010)” and “Poster – Community Led Planning Drop In Surgery:
Cheriton Bishop on 19.3.10”; (iii) “DAPC Newsletter (March/April 2010”; (iv)
Email (dd 4.3.10) reference “Training – Planning System”; (v) Email (d 4.3.10)
reference “Volunteer Car Scheme – West Devon and Teignbridge”; (vi) Email (dd
10.34.10) reference “DIS 729”; copied to Cllrs with email addresses; (vii)
Email (dd 15.3.10) reference “Questions for LCR Opinion”; (viii) Email (dd
16.3.10) reference “E-Bulletin – 12th March” and (ix) Email (dd 17.3.10)
reference “NALC Networking Lunch Programme 2010”.
b) NDDC Members Services Weekly Information Sheet for w/e 19.2.10. 26.2.10,
5.3.10 and 12.3.10
c) Email (dd 22.2.10) from Nick Harvey MP to a parishioner and Clerk reference
“IPC Meeting 18.2.10 – Offshore Wind Generation etc”.
d) Email (dd 23.2.10) from NDCCS reference “Who’s Who Form - Database”: -
Necessary information provided by Clerk.
e) (i) Minutes of NDC’s Standards Committee Meeting of Wednesday 24th February
2010 at 7 pm and (ii) Agenda of NDC’s Standards Committee Meeting of Wednesday
24th March 2010 at 7 pm and Minutes of NDC’s Standards Committee Meeting of
Wednesday 24th February 2010 at 7 pm
f) Email (dd 25.2.10) from PCSO Meaker reference “Newsletter – February 2010”:
-
Copied (25.2.10) to Cllrs with email addresses.
g) Email (dd 28.2.10) from DCC Footpath Warden reference “Footpath No 7 –
Anstey Way to Tarka Trail passed Atturm”: -
States that a new gate has been fitted (Anstey Way end) and the surface has
been improved by the laying of road planings; Clerk thanked warden for his
input.
h) Email (dd 1.3.10) from a parishioner reference “Instow Parish Statistics”:-
Parishioner advised to contact the Civic Centre.
i) Email (dd 1.3.10) from a parishioner reference “Letters of Support for All
Saints Project - Thanks”.
j) Children’s Hospice South West Spring-Summer Newsletter 2010 and enclosures
including 2 Raffle Ticket Books (x 10 tickets)
k) Email (dd 27.2.10) from a parishioner reference (i) “Atturm Footpath”, (ii)
Faulty Speed Sensor – Anstey Way” and (iii) “Tarka Trail –Tree Felling”: -
(i) Clerk noted thanks for work recently carried out on path’s surface (see
also item (f) above).
(ii) Passed by Clerk to Cllr Cann (DCC) and
(iii) Parishioner advised this was planned work by NDCCS – email copied to
Andy Bell (NDCCS) for his information.
l) Letter (dd 25.2.10) and poster from North Devon Hospice reference “Walk for
Life – Sunday 28th March 2010”: -
Poster placed at post office notice board.
m) North Devon Direct Magazine (Issue 15 – Spring 2010).
n) Clerks and Councils Direct Magazine – Issue 68/March 2010.
o) Miscellaneous Playground Equipment Brochures.
p) (i) Email (dd 7.3.10) from Chairman of AONB reference “Instow Sand Dunes –
Fire Sunday 7th March 2010”: -
Clerk advised police for their information.
(ii) Email (dd 8.3.10) from Chairman of AONB reference “Instow Sand Dunes –
Fire Sunday 7th March 2010 – Update”.
(iii) Email (dd 8.3.10) from PC Hodgson reference “Instow Sand Dunes – Fire
Sunday 7th March 2010 – Police Response”.
q) Letter from NDC/TDC reference “North Devon and Torridge Joint Core
Strategy: Pre-publication Consultation”: -
Acknowledges letter from IPC reference item 2102/10 (i) (j).
r) Mole Valley Farmers Newsletter – March 2010 (No 550).
s) LCR Magazine – The Voice of Local Councils (Spring 2010 Edition).
t) Devon In Touch Monthly News Round-up (March 2010): -
Copy placed at post office for information of parishioners.
u) Email (dd 11.3.10) reference “National Family Week – 31st May – 6th June
2010”.
v) Letter (dd 10.3.10) from North Devon Hospice reference “Nighwalk –
Posters”: -
Poster placed at parish hall and post office.
w) Devon talk Magazine (Spring 2010).
x) Email (dd 9.3.10) from Cllr Mrs Dipper reference (i) “Pothole – New Road,
Instow” and (ii) “Faulty Speed Sign – Anstey Way”: -
Passed to Cllr Cann (DCC) for attention; acknowledged by DCC Highways.
(y) Email (dd 12.3.10) from a parishioner reference “Google Maps: Street
View”: -
Copied to Cllrs with email addresses.
z) RD and Express Magazine – March 2010.
aa) Letter (received 15.3.10) from Energy Saving Trust reference “Join Green
Communities Today”.
bb) Email (dd 16.3.10) from NDC’s Housing Register Officer reference “Devon
Homes Choice Newsletter 17th March 2010”: -
Copy placed at post office for parishioners.
cc) Glasdon Catalogues (various) - Products for Local Councils
2003/12 FINANCE
1. INCOME: -
DCC P3 Footpath Maintenance 2010/11 £400.00
TOTAL: - £400.00
2 EXPENDITURE: -
Mr M Harris Village Handyman £ 245.99@
Mr R Jacob Clerk’s Remuneration £1080.00
Mr R Jacob Clerk’s Expenses £ 461.45
Inland Revenue Re: R Jacob £ 270.00
Mr G May Tractor Garage Rental (Jan – Mar ‘10) £ 112.80*
Two Rivers Wind Ensemble Parish Carol Singing 2009 £ 40.00+
TOTAL: - £2210.24
Key: -
@ Includes £117.99 (£100 labour and £17.99 Paint – VAT recoverable on paint)
for painting x4 bus shelters (as agreed vide 2904/10 (5) (m) (iii)). NB: - 3
bus shelters still to be painted.
* £16.80 VAT recoverable.
+ Original cheque, authorised 12/09, misplaced by recipient – cancelled with
the bank.
3. BANK – STATEMENT OF ACCOUNTS: -
Lloyds Bank Treasurers a/c no. 02348842 as @ 26.2.10 (Statement) = £ 40.40*
Lloyds Bank Business a/c no. 02350065 as @ 11.12.09 (Statement) = £19,031.70+
Key:
* According to Clerk’s records this is 40p (1 cheque to the total value of
£40.00 uncashed)
+ According to Clerk’s records this is £16,899.15
4. RESOLUTION REQUIRED: -
IPC RESOLVED to transfer £2210.00 from Lloyds Bank Business account number
02350065 to Lloyds Bank Treasurers account number 02348842 to cover cheques as
at 2 (b) above. (Action: The Clerk)
5. MISCELLANEOUS: -
(a) Mole Valley Farmers – IPC Account (February 2010): -
The Clerk said this stated that IPC owed nothing; account in balance. (Noted)
(b) Crown Estate (CE) Beach Lease 2010 - 2034 : -
(i) The Clerk confirmed that the Stamp Duty Land Tax Return Form had been
signed by Cllr Crombie and himself and returned to Mr Ian Budge (IB)
(Solicitor). (Noted)
(ii) The Clerk referred to a telephone conversation he had had with IB
(12.3.10) and in which he had been advised that the CE’s Solicitors had made a
couple of amendments to the lease (to correct typographical errors) and that
once it had been received it would need to be signed again by Cllr Crombie and
the Clerk. (Noted)
(c) MOD Beach Lease – 2010 - 2034: -
The Clerk told IPC that it would receive a copy of this from IB as and when
the CE lease was finalised. (Noted)
(d) IPC’s Draft Budget 2010/2011: -
(i) The Clerk reported that now that NDC had confirmed it was to grant IPC a
licence to run the Quay Car Park for the 2010 summer season it ought to
consider adopting its draft budget 2010/2011. (Noted)
(ii) After a discussion IPC RESOLVED to adopt the draft budget as written –
copy attached for information marked as appendix “A”. (Noted)
(e) Handyperson and Beach Cleaner – Terms and Conditions and Salary Scale
2010/2011: -
The Clerk reported that now the budget for the fiscal year 2010/2011 had been
approved he could correspond with the Handyperson and Beach Cleaner and
confirm their terms and conditions and salary scale for the year
2010/2011.(Action: The Clerk)
(f) Donation/Grant to IPC – Local Business: -
(i) The Clerk referred to an email (dd 4.3.09) from Johns of Instow Ltd that
he read to Council and provided Cllrs with a copy for their information.
(Noted)
(ii) The Clerk reminded Cllrs that previous advice from DAPC was that such a
donation was appropriate but that it had to be earmarked for specific
project(s) and that it should not be relied upon from a budgetary point of
view. (Noted)
(iii) A discussion then ensued at the conclusion of which IPC RESOLVED to
accept the offer in principle and the Clerk was asked to convey this message
to Johns of Instow with a view to taking the matter forward asap. (Action: The
Clerk)
(g) Email (dd 29.10.09) and attachments from “Came and Company Parish Council
Insurance - Aviva” reference “Quotation”: -
The Clerk told IPC that both he and Cllrs Crombie/Johns still had to meet up
and discuss this matter and that he would ensure the meeting now took place as
a matter of some urgency in view of the fact IPC’s current insurers would be
seeking renewal very soon. (Action: Cllrs Crombie/Johns & The Clerk)
(h) EDF Energy - “Pricing Structure Changes”: -
The Clerk confirmed that the relevant correspondence had now been received (by
email – 22.2.10) and would be filed for future information. (Noted)
(i) Email (dd 22.2.10) from Treasurer of Instow Parish Hall Committee – IPC’s
Peppercorn Rent 2009/10”: -
The Clerk confirmed that this had been paid by cash (Clerk’s expenses).
(Noted)
(j) Handyperson’s Public Liability Insurance 2010/11: -
The Clerk advised IPC he had received a copy that had been filed for reference
purposes; beach cleaner’s still awaited. (Noted)
(k) HM Revenue and Customs Employers Bulletin (February 10 Issue 34) and
attachments (various): -
The Clerk said this would be filed for future reference. (Noted)
(l) Letter (dd 4.3.10) from NDDC (Estates) reference “Marine Car Park, Instow
– Summer Let”: -
(i) The Clerk said this reminded IPC that its licence for the above was due to
expire on 31.3.10 and that it was able to offer IPC a new licence to run from
1.4.10 to 31.3.11 on the same terms and conditions as before with a revised
licence fee of £2049.00 with part payment + VAT i.e. Business Rates of
£1452.00 (No Vat) and £597 Rent (VAT at 17.5% = £104.48) = Total £2,153.48.
(Noted)
(ii) The Clerk advised IPC that for the previous year this had been £1,735.72;
an increase, therefore, of £417.76. (Noted)
(ii) The Clerk told IPC he had accepted the offer (5.3.10) and returned the
necessary paperwork. (Noted)
(iii) IPC RESOLVED to ratify this decision. (Noted)
(m) Letter (dd 9.3.10) from Audit Commission reference “IPC – Appointment of
External Auditor”: -
The Clerk said this confirmed the appointment of Wayne Rickard as IPC’s
External Auditor for the periods 2009/10 and 2011/12 and attached a list of
its officers that had been appointed to a panel and who would act as IPC’s EA
if in the unlikely event Wayne Rickard was unable to continue with the
appointment. (Noted)
(n) Tractor Tax Disc Application – From 1st April 2010: -
(i) The Clerk advised IPC he had received the relevant paperwork from DVLA
(15.3.10) and by way of the internet (email dd 15.3.10 refers) ordered the tax
disc from 1.4.10. (Noted)
(ii) The Clerk report that the tax disc had now been received (17.3.10) and
had been handed to Cllr Cook. (Noted)
2003/13 PLANNING
a) Removal of condition 3 (holiday occupancy restriction) attached to planning
permission 48412 at Seafield, Sandhills, Instow (Reference No 49658) – see
also item 2002`12 (a): -
(i) The Clerk reported he had spoken to the Planning Dept (19.2.10) and
ascertained that the current chalet owners had been granted a “certificate”
back in the 80’s to use their building for “recreational” purposes for 365
days each year irrespective of who was in residence; it could, in fact, be one
person/family continuously for example. Because the applicant had applied to
demolish Seafield and rebuild it, NDC Planning felt that because of current
planning policy (that had presumably come into force since the 80’s) this
enabled it to make a condition entitling only a maximum of 28 day per annum
rule per person/family. (Noted)
(ii) The Clerk reminded IPC he had forwarded an email (19.2.10) to all Cllrs
with email addresses (Cllrs White/Thomas to advise Cllr Cook) setting out the
information as at (i) above. (Noted)
(iii) The Clerk reported receipt of emails (various) from Cllrs as a
consequence of which he advised NDC Planning (email of 22.2.10 refers) that
IPC was “somewhat split on this application in that most Cllrs felt that the
applicant was being severely disadvantaged (some might say discriminated
against) by going to the trouble (and personal expense) of demolishing his
chalet and rebuilding it to a better specification and in doing so was to lose
his current ability to have “recreational” use of the chalet 365 days of the
year. Whilst Cllrs appreciated that planning laws and regulations do change
from time to time (and there was a genuine need to do so) and must be adhered
to, there should be some flexibility and scope for a more liberal
interpretation on occasions such as this. This applicant, it would seem, was
going to have to suffer the serious and disadvantageous consequences of
improving the environment, neighbourhood and landscape (at great expense to
himself) and yet suffer the upshot of being severely restricted on the
hitherto virtually unhindered use of his property whilst his neighbours
continued to enjoy unrestricted use of their chalets for 365 days of the year.
In summary, IPC recommends that if there is any flexibility in the manner by
which the current planning laws/regulations can be considered then they should
be so; if not then so be it”. (Noted) (iv) IPC RESOLVED to ratify this
decision (i.e. as at (iii) above). (Noted)
b) Conversion of former Care Home to form 12 apartments at sand Residential
Home, 4-5 Bath Terrace, Marine Parade, Instow (Reference No 49762) – see also
item 2002/12 (e) and (f): -
(i) The Clerk reported he had received the papers back from IPC’s PSC (1.3.10)
and that in view of the fact the various recommendations were inconclusive he
had spoken to the NDC’s Planning Case Officer, Mr K Bines, who had agreed to
come to IPC’s meeting of 18.3.10 to answer questions; he said the offer was
accepted – see item 2003/6. (Noted)
(ii) The Clerk further advised IPC that in view of this he had circulated an
email to Cllrs (5.3.10) advising them of the arrangement and asking for any
questions/queries to be passed to him asap so that Mr Bines could be advised
accordingly and thereby be prepared. He said he had reminded Cllrs of a
necessity not to indicate any sign(s) of predetermination (i.e. mind made up
in advance) or predisposition (i.e. a preference or fondness) of the
application during the Planning Officer’s presentation/question session at the
meeting. (Noted)
(iii) The Clerk then referred to an email (dd 26.2.10) from Charlotte Luckett
(Chartered Planning and Development Surveyor – Bideford), who was acting for
the applicant, requesting she attend IPC’s meeting of 18.3.10 and speak to
Council. The Clerk told IPC that in view of impartiality this request had been
agreed to. (Noted)
(iv) The Clerk reminded Cllrs he had forwarded a file of relevant papers,
reference this application (and (c) below), to them with their agenda papers
(11.3.10). (Noted)
(v) A discussion then ensued at the conclusion of which IPC RESOLVED to
recommend APPROVAL of this application (and 49773 below – item (c)) although
it did have reservations as regards the adequacy of 12 parking spaces (i.e.
one per flat). IPC was of the belief that this was insufficient and that flat
owners/occupiers and their visitors would also be using street parking within
the immediate vicinity to the detriment of visitors to the area and local
residents. IPC also hoped that the full quota of affordable units would be
included in the final development (i.e. up to 50%) or that the equivalent
money would be set aside by the owners/developers for such a purpose within
the Instow community. Instow Parish Council also asks that Cllr B Moores
(Instow NDC's Ward Member) call these applications in for final consideration
by NDC's Planning Committee; IPC would also appreciate being kept in the
picture as said applications develops up to an including the Planning decision
stage.
(Action: The Clerk & Cllr Moores)
c) Listed building application for conversion of former Care Home to form 12
apartments at sand Residential Home, 4-5 Bath Terrace, Marine Parade, Instow
(Reference No 49773) - see also item 2002/12 (e) and (f) : -
See item (b) above. (Noted)
d) Copy letter (dd 15.2.10) from NDC Planning to Woodward Smith reference
“Town and Country Planning (General Development Procedure) Order 1995 Article
21 - Discharge of Conditions(s): Approval of detail in respect of discharge of
conditions (3) (Material), (4) (Landscaping) and (6) (surface Water Disposal)
attached to Planning Permission 48329 at Loventor, Kiln Close Lane, Instow: -
(i) The Clerk said this stated that on drawing number B428 08 20B, received by
the Local Planning Authority on 27.1.10, provided they are implemented as
shown, hereby discharge the requirements of conditions (3) (Material), (4)
(Landscaping) and (6) (surface Water Disposal) attached to Planning Permission
48329. It further points out that if this development involves any building or
engineering works it is the applicant’s responsibility to ensure that any
other necessary consent under the Building Regulations are also obtained
before work commences. (Noted)
e) Structural safety works and alterations to chimney at Old Brew House,
Bridge Lane, Instow (Reference No 49780): -
(i) The Clerk reported receipt (dd 20.2.10) of this application and of having
passed it to the Chairman for the attention of IPC’s PSC; for response by
10.3.10. (Noted)
(ii) The Clerk confirmed that an entry had been placed on the Instow website
for the information of parishioners. (Noted)
(iii) The Clerk advised IPC that IPC’s PSC had RESOLVED to recommend approval
of this application (and (g) below - 11.3.10) and that as a result he had told
NDC Planning (12.3.10) with apologies for a late response. (Noted)
(iv) IPC RESOLVED to ratify this decision. (Noted)
f) Listed building application for structural safety works and alterations to
chimney at Old Brew House, Bridge Lane, Instow (Reference No 49832): -
(i) The Clerk report receipt (dd 20.2.10) of this application and of having
passed it to the Chairman for the attention of IPC’s PSC; for response by
10.3.10. (Noted)
(ii) The Clerk confirmed that an entry had been placed on the Instow website
for the information of parishioners. (Noted)
(iii) For decision see item (e) (iii) and (iv) above. (Noted)
g) Letter (received 28.2.10) from NDC reference “Replacement pitched roof to
rear at Clare Cottage, Bridge Lane, Instow (Reference No 49597): -
The Clerk said this stated that NDC Planning had GRANTED planning permission
for this application with conditions as listed. (Noted)
h) Letter (dd 19.2.10) from TDC reference “Installation of cast bronze bell on
the seaward side of the sloping sea wall at Churchfield Car Park, Appledore
(Reference No 1/1235/2009/FUL): -
The Clerk said this stated that this application had been GRANTED. (Noted)
i) (a) Email (dd 3.3.10) from Chairperson of AONB reference “TTEF – Knapp
House Application”: -
The Clerk said this stated that the AONB had been advised that this
application had been WITHDRAWN. (Noted)
(b) The Clerk reported receipt of a letter (dd 3.3.10) from TDC reference
“Knapp House Application i.e. mixed use development comprising marina, hotel,
medical centre, food store, community hall, retail units/café, care
house/dementia unit, offices, up to 450 dwellings, play area, open space and
ancillary infrastructure at land at Knapp House, Churchill Way, Northam,
Bideford, Devon EX39 1NT” stating that this application had been WITHDRAWN.
(Noted)
j) Letter (received 6.3.10) from NDC reference “Erection of boiler house at
The Meadows, Anstey Way, Instow (Reference No 49645): -
The Clerk said this stated that NDC Planning had GRANTED planning permission
for the application with conditions as listed. (Noted)
k) Letter (received 6.3.10) from NDC reference “Extension of time limit for
implementation of planning permission 38931 – Enclosure of first floor balcony
at The Boathouse, Marine Parade, Instow (Reference No 49405): -
The Clerk said this stated that NDC Planning had GRANTED planning permission
for the application with conditions as listed. (Noted)
l) Extension and alterations to dwelling together with rebuilding of partially
collapsed gable wall at Sea View Cottage, Marine Parade, Instow (Reference No
49928): -
(i) The Clerk reported receipt (dd 13.3.10) of this application and of having
passed it to the Chairman for the attention of IPC’s PSC; for response by
1.4.10. (Noted)
(ii) The Clerk confirmed that an entry had been placed on the Instow website
for the information of parishioners. (Noted)
(iii) After a discussion, led by IPC’s PSC, IPC RESOLVED to recommend APPROVAL
of this application. (Action: The Clerk)
m) Listed building application for extension and alterations to dwelling
together with rebuilding of partially collapsed gable wall at Sea View
Cottage, Marine Parade, Instow (Reference No 49972): -
(i) The Clerk reported receipt (dd 13.3.10) of this application and of having
passed it to the Chairman for the attention of IPC’s PSC; for response by
1.4.10. (Noted)
(ii) The Clerk confirmed that an entry had been placed on the Instow website
for the information of parishioners. (Noted)
(iii) For decision see item (l) (iii) above. (Noted)
n) Erection of one agricultural building at Highfield, Orchard Farm, Instow
(Reference No 49881): -
(i) The Clerk reported receipt (dd 15.3.10) of this application and of having
passed it to the Chairman for the attention of IPC’s PSC; for response by
2.4.10. (Noted)
(ii) The Clerk confirmed that an entry had been placed on the Instow website
for the information of parishioners. (Noted)
(iii) After a discussion, led by IPC’s PSC, IPC RESOLVED to recommend APPROVAL
of this application. (Action: The Clerk)
2003/14 ANY OTHER BUSINESS
a) Instow Beach Clean: -
Cllr Harper told IPC there was to be a beach clean commencing at 2 pm on
Saturday 20th March. (Noted)
b) Instow In Bloom Event – September 2010: -
Cllr Harper said there was to be an IIB Event sometime in September and that
it was hoped IPC might participate in some way. (Noted)
c) Doggy Bin – Commodore Slipway: -
Cllr Cook said he had received a complaint from a fisherman who sold his fish
from this slipway in that said doggy bin was in close proximity to the point
of sale. IPC RESOLVED to enquire of NDC Environmental Health Dept to see if
this issue could be amicably resolved. (Action: The Clerk)
There being no other business the meeting was closed.
|
