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Present: - Councillors P Cook, N Crombie, M Green, C Harper, A Johns, F Scott,
S White (Chairman) and Mr R Jacob (Parish Clerk).
2310/1 PRAYER
The Clerk led the Council in prayer.
2310/2 APOLOGIES
Councillors Mrs A Mayoh, R Cann (DCC) and Mrs L Brown (NDDC)
2310/3 POLICE REPORT
(a) General: - In the absence of Constable Johnson there was no report.
(Noted)
(b) Traffic Matters; - Cllr Green said he was concerned at the apparent
disregard by motorists of the 30 mph speed limit in Anstey Way. After
discussion it was RESOLVED to notify Constable Johnson and enquire if some
form of speed enforcement and monitoring could take place. (Action: The Clerk)
2310/4 PARISHIONERS
Marine Parade - Blown Sand: - A parishioner enquired as to what action was
proposed to deal with the blown sand that had settled on the highway/pavement
following the recent bad weather. The Chairman said the matter was in hand (DCC
had notified IPC of its intentions to move it) and would be discussed in more
detail later in the meeting - see item 2310/9 (v). (Noted)
2310/5 REPORT COUNTY COUNCILLOR R CAN
(i) Boathouse Telephone Kiosk: - The Clerk said Cllr Cann wished to inform IPC
that DCC Highways intends to increase the pavement width in the vicinity of
this kiosk (TK), by approximately 1 metre, in the very near future so as to
enable disabled access passed the TK without needing to go into the road (Item
2309/5 (b)). Cllr Cann also wanted IPC to know that it was intended to (Noted)
(ii) Resurface - B3233 between the junctions of Westleigh and Huish Cllr Cann
also wished IPC to note that this was in the pipeline in the very near future.
(Noted)
2310/6 REPORT OF DISTRICT COUNCILLOR Mrs L BROWN
In the absence of Cllr Mrs Brown there was no report. (Noted)
2310/7 MINUTES
It was RESOLVED that the September 2003 minutes of Instow Parish Council be
approved and signed. (Noted)
2310/8 MATTERS ARISING FROM THE MINUTES
(a) Item 2309/8 (d) - Community Alliance: - The Clerk reported that Ian Hobbs
(IH) (DCC) was unable to visit IPC on 16.10.03 and give a talk but was in the
throes of writing to the Chairmen/Vice Chairmen and Clerks of the parishes of
Fremington, Instow, Horwood, Westleigh and Tawstock to invite all to a
presentation (approx 1 hour) at the Civic Centre, Barnstaple at 6.30 pm on
Monday 10th November 2003. The Vice Chairman said he would be unable to
attend; Cllr Scott offered to take his place - IPC RESOLVED to support this.
(Noted)
(b) Item 2309/8 (f) - Toilets - Marine Parade/Sand Dunes & Quay Car Park: - (i)
The Clerk said he had recently received an email from Geoff Barclay (GB) -
NDDC (14.10.03), in response to his of the 21st September 2003, that confirmed
he had spoken to NDDC Cllr Mrs Sue Sewell (Portfolio Holder Environment) and
that she had indicated as follows: - “We (NDDC) would be able to arrange a
meeting but it would be most unlikely that any change could result to the
Instow situation as previously discussed”. The Clerk said he had replied to
the effect that IPC still wanted a “face-to-face” and “on-site” meeting with
NDDC and that its alternative proposal to a Charter toilet on the Quay Car
Park (i.e. x 2 single unit unisex toilets with disabled facilities - Quay Car
Park and Sand Hills/Marine Parade) would make little difference as regards
overall costs. The Clerk said he still awaited a reply to this email. (Noted)
(ii) The Clerk reported receipt of an email (7.10.03) from Cllr Harper
reference the poor state of the current parish toilets; Cllr Harper
elaborated. After discussion it was RESOLVED that Cllr Harper should raise
these issues at the “on site” meeting being arranged as at (i) above. (Action:
Cllr Harper)
(c) Item 2309/8 (k) - Hedge Trimming - Rectory Lane: - (i) The Clerk reported
on his recent enquiries with DCC (Steve McCrory) - i.e. DCC only cuts certain
category roads (main roads) and where road safety is paramount. Otherwise it
is the landowners’ responsibility. After discussion it was unanimously
RESOLVED that IPC would do all it could to “encourage” the cutting of Rectory
Lane by the relevant landowners at a suitable time in 2004 (May/June) so as to
improve the road safety for school children and their families going to and
from Instow school (both on foot and in vehicles) prior to them breaking up
for the summer term The Clerk distributed various guidelines he had received
from Steve McCrory (DCC) (Noted)
(ii)The Clerk said he had received a request from DCC (Steve McCrory) to
identify the landowners/occupiers of land adjacent to B3233 at Welch’s
Lane/B3233 and Rectory Lane/B3233; he said DCC had received complaints as
regards overgrown brambles at these locations that impeded the progress of
pedestrians on abutting footpaths. It was RESOLVED the Clerk should take the
appropriate action and provide DCC with the necessary details. (Action: The
Clerk)
(d) Item 2309/9 (b) - Instow Beach Water Results 2003: - (i) The Clerk
reported receipt of a great deal of information from various agencies
(particularly a letter from NDDC (dd 24.9.03) - Mr Millie; Clerk outlined to
Council) since the last meeting where it was resolved to consider the
formulation of some form of positive publicity at the October meeting of IPC.
The Clerk said all the data confirmed that Instow had passed the EU Mandatory
Standards 2003. Mrs Day (TTEF Chairman), who was present, said that the TTEF
publicises the relevant data on its website (www.ttef.org.uk <http://www.ttef.org.uk>).
After discussion it was RESOLVED to seek guidance from the Environment Agency/NDCCS
(particularly reference use of beach notice boards), send a letter to the
North Devon Journal (subject to the advice provided) and place a poster on the
parish notice boards. (Action: The Clerk)
(ii) The Clerk referred to The Environment Agency’s free phone telephone
number to which “suspect” discharges of effluent into the Taw/Torridge should
be reported - 0800 - 807060. He added the only discharge that should remain is
the “old Yelland outfall pipe” (situated between the jetty’s of the old power
station and oil terminal) in that it is now an intermittent storm overflow
and/or emergency overflow although there should not be any continual discharge
(unless immediately after heavy rain) occurring at this location or anywhere
near it. (Noted)
(e) Item 2309/9 (g) - Code of Practice - Local Councils in Handling
Complaints: -
The Clerk said he had been unable to type up this policy but that he hoped to
have it ready for consideration/approval of IPC at its November/December
meeting. (Noted)
(f) Item 2309/9 (h) - DAPC AGM 2003: - The Clerk reported upon his attendance
at this excellent meeting and spoke to the main issues viz: -
A talk given by the Chief Constable of Devon and Cornwall Constabulary - Maria
Wallis - new cheaper telephone number to Police HQ is 08452 777 444.
DAPC AGM 2004 - Saturday 25th September 2004
IPC’s DAPC Subscription 2004/5 - £124 (£111 in 2003/4)
Minutes of AGM 2002 and Annual Report 2002/3.
Quality Parish Presentation - “An indication of Competence” (Noted)
(g) Item 2309/12 (b) - Braunton Biosphere Talk: - The Clerk said he had spoken
to Andy Bell (15.10.03) and subject to him still being “responsible” for The
Biosphere (NDCCS is currently going through a restructure) would gladly come
and talk to IPC at its January meeting. The Clerk said that Andy Bell was to
contact him and confirm asap. (Noted)
2310/9 CORRESPONDENCE
(i) TTEF Correspondence: -
(a) Email (dd 9.10.03) from the Chairman TTEF together with attachments
reference “Report of meeting of TTEF 6th October 2003”, “Letter from TTEF to
NDCCS concerning Braunton Burrows Biosphere Reserve & Review of NDCCS” and
“Letter from TTEF to Taw Torridge Estuary Jet Skiers and Caesar Thunder Car
Owners”: - The Clerk said the Chairman of the TTEF had sent this direct to
Cllrs Scott, Mayoh, Harper, Crombie, Johns and White (by email) and copied it
to Cllrs Cook, May and Green by post. Mrs R M E Day (Chairman TTEF) spoke to
these papers and answered questions posed by Cllrs. The Chairman thanked Mrs
Day for coming to the meeting. (Noted)
(ii) Other Correspondence: -
(a) Telephone Call (19.9.03) from Cllr May reference allegations of
“inappropriate” use of Huish Road to access Holmacott Tip by Coles
Tractor/Trailers - damage to Hedges etc: - The Clerk said he had contacted DCC
by sending an email (22.9.03, initially to Andy Bowman, and then to Andy Hill
(3.10.03) so that the necessary enquires could be made. He had since been
reliably informed that this was now in the hands of Andy Bowman/Nicola Wilson.
(Noted)
(b) Letter (received 22.9.03) from Devon Playing Fields Association reference
“Subscription Fees 2003/2004”: - The Clerk outlined the purpose of this letter
at the conclusion of which it was RESOLVED to advise writer that IPC had no
playing fields. (Action: The Clerk)
(c) Instow School Newsletters (12.9.03 and 19.9.03) from Headteacher Peter
Kent for information of IPC: - The Clerk said that Peter Kent wished IPC to
note that the school does advise parents of the use of appropriate speed in
Rectory Lane, both to and from the school, as was outlined in both
Newsletters. (Noted)
(d) Email (dd 23.9.03) from Parishioner (David Jeremy) for the attention of
the Chairman concerning “Hedge cutting (Rectory Lane), Speeding in Rectory
Lane, RSPB and “Freddy” the Cock Pheasant”: - The Clerk confirmed he had
copied this to the Chairmen. The Chairman asked the Clerk to read it out for
the information of IPC. (Noted)
(e) Letter from North Devon Community Health Council concerning “Public
Involvement Contacts Database: - The Clerk confirmed he had taken the
necessary action and reminded IPC that CHC’s were about to be abolished (as of
1st December) and that above records would be held by ND PCT subject to the
willingness of relevant bodies; the ND PCT commissions NHS services in North
Devon and has a statutory duty to involve local people in monitoring and
developing “Public Involvement Contact databases”. IPC RESOLVED to support
this. (Noted)
(f) Telephone Call (30.9.03) from Cllr May reference broken down and
apparently abandoned car (facing Bideford) on B3233 Rectory Lane/Marine Parade
opposite Atturm Camp - causing an obstruction:: - The Clerk reported he had
notified Devon & Cornwall Police - Log Number 302/30.9.03. (Noted)
(g) Letter (dd 4.9.03) from DCC reference “Caredirect Devon” including a
number of leaflets and handouts: - The Clerk advised IPC of the principles of
Caredirect and confirmed he had placed the leaflets/handouts at Instow Post
Office. (Noted)
(h) Letter (September 2003) from MORI reference The Standards Board and
Matters Akin with accompanying questionnaire for completion by Clerk and a
“random” Cllr (Cllr Harper): - The Clerk and Cllr Harper confirmed they had
returned their questionnaires. (Noted) (i) Letter (dd 22.9.03) from DCC
reference “Public Access to Countryside: Rights of Way Improvement Plan (ROWIP)
and Consultation Document for Parish Councils: - The Clerk said this
questionnaire needed to be completed by the 28th November 2003. It was
RESOLVED the Clerk should deal. (Action: The Clerk)
(j) Telephone Call (3.10.03) from parishioner concerning Fire at Quay car Park
Toilets: -The Clerk said the parishioner had confirmed that the Fire Service
had been in attendance. He added he had heard nothing since from either NDDC
or the Police but that perhaps PC Johnson could update IPC at the next
meeting. (Noted)
(k) Letter from Devon and Cornwall Police Authority concerning North Devon
Police Liaison Meeting at Ilfracombe on 22nd October 2003: - The Clerk said he
had copied this to Cllr Mrs A Mayoh, for information only, and had placed a
copy of the poster in the Post Office. (Noted)
(l) Letter (dd 9.10.03) from Northern Devon Community Transport Association
Ltd reference “”A Study of the Transport Needs of Young People in the North
Devon District Area: - The Clerk said he had passed this to Cllr Green for
perusal and attention. (End of consultation period 14th November 2003).
(Noted)
(m) P3 Footpaths - Survey 2003/4: - (i) The Clerk said he had liaised with
Andrew Moulton (NDCCS) and awaits a copy of his survey report of Instow’s
footpaths before embarking on his survey (2003/4) together with Mel Harris.
(Noted)
(ii) The Clerk said the P3 Xmas Workshop had been arranged for 10th December
2003 at Chittlehamholt. It was RESOLVED the Clerk would attend with Mel Harris
(Handyman). (Action: The Clerk and Mel Harris)
(n) Letter (dd 10.10.03) from Members Services of NDDC reference “DAPC Ethical
Framework Training - 29th October 2003: - The Clerk said he had copied this to
all Cllrs and that he was to attend. (Action: Cllrs)
(o) Email (dd 8.10.03) from Nadeem Rehman from India requesting to join North
Devon Cricket Club: -The Clerk reported that this was the second email
received from Nadeem, the first (12.7.03) having been passed to David Lea
(Treasurer NDCC) for attention. The Clerk said he had replied to the effect
his details had already been passed to NDCC but that a letter in support, by
him, might be appropriate. The Clerk finalised by saying he had advised David
Lea. (Noted)
(p) Email (dd 10.10.03) from Jon Turner (Community - NDDC) concerning Beach
Management Conference on Friday 8th November 2003 at Civic Centre, Barnstaple:
-It was RESOLVED that Cllr Cook would attend and represent IPC; any agenda
items to the Clerk prior to 1st November. (Action: Cllr Cook)
(q) (i) Letter (September 2003) from SLCC reference Regional One day
Conference on Quality Councils at Gloucestershire County Cricket Ground on
Monday 15th December 2003: - The Clerk said this was for noting by IPC.
(Noted)
(ii) Notes of SLCC AGM and Branch Meeting held at Exminster Village Hall on
19th September 2003: -Noted by IPC. (Noted)
(r) Various items of correspondence from DAPC concerning “Budgeting and
Financial Risk Assessment” Training at Tiverton on 26th November 2003,
“Quality Councils - Clerks AQA Qualification News”, and “Ethical Framework -
Your Chance to Meet the Standards Board” at County Hall, Exeter on 20th
November 2003: - This was noted by IPC. (Noted)
(s) DCC Monthly News Round Up for October 2003 together with pamphlets
concerning “Discover Devon’s Gardens” & “Walking in Devon”: - The Clerk said a
copy of this had been provided for Cllrs and that one had also been placed in
the Post Office together with the pamphlets. (Noted)
(t) Email (7.10.03) from Cllr Harper reference Dogs on Sand Dunes and a
proposal to extend the current “banning of dogs from the beach” order: - Cllr
Harper led Council in a discussion at the conclusion of which it was RESOLVED
he should raise this matter with those Officers/Members of NDDC’s
Environmental Health Department when they visit Instow for the on site toilet
meeting (vide item 2310/8 (b)) and enquire what action was intended as regards
additional signing at or near the sand dunes. (See 2309/9 (w)) (Action: Cllr
Harper)
(u) Email (13.10.03) from Clerk to DCC (Steve McCrory) reference sand on
highway/pavement on Marine Parade due to recent heavy winds: - The Clerk said
Steve McCrory had responded by email (16.10.03) to the effect that DCC was to
bring in a digger to drag the blown sand back from the walls on the seaward
side and to use the parish lengthsmen to tidy up the footpaths at the same
time. The Clerk said he had subsequently been told this would take place not
before the 22nd October when the tides would be more favourable.(see also
2310/4) (Noted)
(v) IPC - Website/Home Page: - The Clerk and Cllr Harper updated IPC on their
progress to date. (Noted)
(w) Letter and enclosures (dd25.9.03) from DCC reference “Rural Transport
Forum Meetings”: - The Clerk confirmed he had passed this to Cllr Green for
information and attention. (Noted)
(x) Annual Remembrance Day Service at Instow Parish Church - Sunday 9th
November 2003: -The Clerk said Council needed to determine who was to attend
and represent IPC; he confirmed that the wreath has been ordered. After
discussion it was RESOLVED that Cllrs Harper and Green would be attending and
that other Cllrs would do all they could to ensure their attendance. (Noted)
(y) Parish Xmas Carol Singing Event - 6.30 pm on Sunday 7th December 2003: -
IPC discussed the organisation of this event that would be situated around the
Village Xmas tree at The Signal Box. It was RESOLVED the mulled wine would be
provided by Cllr Johns, the mince pies by Cllrs and that all Cllrs would
endeavour to be in attendance to assist it its organisation i.e. preparation,
serving of drinks/mince pies, collecting monies and generally hosting the
event. IPC expressed their grateful thanks to ex Cllr Mrs Carol Grant who had
offered her services. (Noted)
(z) Instow Parish Council Meeting - Thursday 11th December 2003/Xmas “Do”: -
The Clerk reminded Cllrs that this meeting was to be held on the 2nd Thursday
of the month and that it would be followed by the Council Xmas “Do” at The
Commodore. Suggestions were made as to invitees and an agreement was reached
as to the funding of the event. The Clerk was asked to liaise with Mr Woolaway.
(Action: The Clerk)
(aa) Miscellaneous correspondence: -There was none. (Noted)
2310/10 FINANCE
The Clerk reported on the financial transactions since the September meeting
of Council: -
1. INCOME: -
Car Park Takings Period ending 18th September 2003 £ 371.40
Ditto Period ending 25th September 2003 £ 218.00
Ditto Period ending 1st October 2003 £ 127.00*
NDDC 50% Precept/Grant 2003/2004 £ 3534.00
DCC Grass Cutting Grant 2003/4 £ 493.00
TOTAL: - £ 4743.40
Key: -
* For information: as of 1.10.03 (end of season) Car Park Takings for Season
2003 was £207.65 up on 2002 season.
2. EXPENDITURE: -
Mr O W Cook Tractor Garage Rental £ 32.00
Mr M Harris Village Handyman £ 120.00*
Blick Alfia Ltd Car Park Machine
Additional Maintenance (3rd Sept)) £ 29.38+
SWEB Energy Car Park Machine £ 7.13 TOTAL: - £ 188.51
Key: -
+ This was a recall visit (no charge) but additional work was done by the
engineer - hence fee of £29.38
*Includes work on footpaths at Venn Cross and Atturm - grass strimming (£40) -
payable from DCC P3 grant 2003/4.
NB: - Grass Cut No 7 to be done before November meeting of IPC.
3. BANK - STATEMENT OF ACCOUNTS: -
*Portman Current a/c number 15783618 at 23.9.03 (Closing Statement) = £ Nil#
Key: -
# Once all outstanding cheques (£52) had been cleared from this account (that
was closed on 17.9.03) there was a balance of £3.51. The Portman Building
Society levied this sum as their account fee for the month of September having
also removed £5 in similar circumstances in August. NB: -This was the reason
IPC moved from The Portman Building Society to Lloyds Bank.
*Lloyds Bank Business Account no. 02350065 as at 29.9.03
(Statement)=£15,561.83
*Lloyds Bank Treasurers Account number 02348842 as at 25.9.03 = £148.91+
Key: -
+Two outstanding cheques (£32 and £111.63 - Total £143.63) - a/c balance
actually £5.28.
4. RESOLUTION REQUIRED: - IPC RESOLVED to transfer £190.00 From Lloyds Bank
Business account number 02350065 to Lloyds Bank Treasurers account number
02348842 to cover cheques as at 2 above. (Action: The Clerk)
5. MISCELLANEOUS: -
(a) Instow Welfare Trust: - (i) The Clerk reported that the meeting of
Trustees (previously arranged for Thursday 9th October 2003) had been
postponed and had still to be re-arranged. He added that the Charity
Commissioners (CC) hadn’t opened Mark Kidson’s email until 1.10.03 and that it
would take them up to 15 working days to send a response. The Clerk said that
once a reply had been received a Trustees meeting would be convened soonest.
(Noted)
(ii) The Clerk said the Chairman of Instow Parish Hall Committee was still
expressing an “interest” in this account and that she was being kept informed
by email. (Noted)
(b) Recreation Ground: - The Clerk provided IPC with an update adding he still
awaited a written response from a “parishioner” solicitor as regards
collection of the peppercorn rent from DCC and the possibility of “squatting”.
(Noted)
(c) Letter and booklet from CCLA Investment Management Ltd (COIF Charity Fund)
- Change to Annual Management Charges/Changes to Scheme Particulars: The Clerk
said this was for the information of IPC and that the letter had been copied
to Mr G Day (IPC’s IA). (Noted)
(d) Completion of Annual Audit for the Year ended 31st March 2003: - The Clerk
confirmed that a response had been received from The Audit Commission (AC)
(20.9.03) concerning the completion of the Annual Audit 2002/3. The Clerk
added that the External Auditor had confirmed, “On the basis of “his/her”
review, in their opinion the information contained in the annual return is in
accordance with the AC’s requirements and no matters have come to their
attention giving cause for concern that relevant legislation and regulatory
requirements have not been met”. The External Auditor added ”There were no
other matters, not affecting their opinion that he/she wished to draw to the
attention of IPC”. The Clerk confirmed he had placed a “Notice of Conclusion
of Audit and Right to Inspect the Annual Return (AR)” Form at the Post Office
(26.9.03), for the information of parishioners to comply with Section 14 of
the Audit Commission Act 1998 and The Accounts and Audit Regulations 2003 (SI
2003/533) and was relevant for the period 29.9.03 -10.10.03. He said that to
date, no requests to examine the Annual Return had been received. (Noted)
(e) Bus Shelter (Atturm - Marine Parade): - The Clerk reported he had spoken
to Jon Turner (NDDC’s Community Officer) since the last meeting of IPC and as
a result completed and returned (2.10.03) a Locality Grant application form
seeking up to £1,700.00 from NDDC for this project. He said the offer of £500
towards this shelter still stood from DCC (Dave Netherway). The Clerk reminded
IPC that the last new stone shelter (Venn Cross) had cost £2,200.00.and that
IPC’s Finance Sub Committee might like to consider the use of current reserves
for this project subject to the final decision from NDDC. It was RESOLVED to
await the decision of NDDC. (Noted)
(f) Beach Cleaning Grant: - The Clerk advised IPC that this had been discussed
at The Barnstaple, Fremington and Instow Area Committee of NDDC on 8.10.03 and
that, subject to ratification, should be paid asap - £1800.00. (Noted)
(g) Instow Parish Council Grants 2003/4: - The Clerk told IPC of a letter he
had received (by email 10.10.03) from Peter Cantle (Secretary Instow Parish
News Magazine) requesting payment of its grant 2003/4. The Clerk reminded IPC
that this grant, together with others, is normally dealt with at the November
meeting and that the writer had been advised accordingly. (Noted)
(h) Internal Audit - July to September 2003: - The Clerk, supported by Cllr
Crombie, said this had been carried out on the 13th October 2003 and all had
been found to be in order. The Clerk said that Cllr Crombie had also checked
the records of closure of the Portman Instant Access a/c number 137-4375752-5
& Portman Current a/c number 15783618 and of the transfer, where applicable,
of the appropriate monies to the Lloyds Bank Business account. (Noted)
(i) IPC Finance Sub Committee Meeting - Budget 2004/5: - The Clerk said a
suitable date needed to be fixed so that a draft budget 2004/5 could be
prepared and presented to the November IPC meeting. After discussion it was
RESOLVED to hold it at 2.30 pm on Thursday 6th November at The Commodore
Hotel. It was unanimously agreed that Mr G Day (IPC’s IA) should be invited to
attend as an observer. (Action: IPC’s Finance Sub Committee)
(j) Budget 2003/2004 against Actual Income/Expenditure April to September
2003: The Clerk circulated this paper and spoke to it. (Noted)
2310/11 PLANNING
(a) Listed Buildings and Tree Preservation Orders - Instow: - The Clerk
reported he had finally received (13.10.03) this information from NDDC’s
Planning Dept (together with identical details from Cllr Harper (less TPO
information) who had also obtained it from NDDC). After debate IPC RESOLVED to
publish this information on it’s website but as a list only. Cllr Harper
expressed a view that photographs should be published alongside the list but
Council RESOLVED that this might infringe on individual/corporate liberties
and breach confidentiality/security. The Clerk said he was still chasing
NDDC’s Planning Dept for more detailed information in connection with the
parish TPOs’ as to date his list did not identity specific trees, merely
locations. It was RESOLVED to await this information before going live on the
internet. (Action: The Clerk)
(b) Letter (dd 17.9.03) from Mr C Dryden (Senior Policy Planner) concerning
“Draft Supplementary Planning Guidance on Provision of Public Open Space,
Sports and Recreation”: - The Clerk reported he had passed this immediately to
the Chairman (24.9.03) for perusal and briefing of IPC. The Chairman outlined
the purpose of the paper at the conclusion of which it was RESOLVED that IPC
was not in a position to comment on the basis it did not have any “open
spaces, sports and recreation facilities”. Clerk to advise NDDC. (Action: The
Clerk)
(c) Approval of details in respect of Erection of 4 No. Dwellings, Garages and
Access (amended plans) at Land at Lane End Road, Instow (Reference No. 35529):
The Clerk reported receipt of this application on 4.10.03 and said he had
passed it immediately to the Vice Chairman for his attention (Chairman on
holiday) and that of IPC’s Planning Officers. After debate, lead by the
Planning Officers, it was RESOLVED that IPC was not in a position to comment
on the basis it had been sent insufficient information. The Clerk was,
therefore, asked to liaise with NDDC’s Planning Department and obtain
additional information. (Action: The Clerk)
(d) Extension to Lounge at The Commodore Hotel, Marine Parade, Instow
(Reference no. 36124): - The Clerk reported he had received this application
on 14.10.03 and had passed it to the Chairman immediately for the attention of
IPC’s Planning Officers. After discussion, lead by the Planning Officers, it
was RESOLVED unanimously to recommend approval. (Action: The Clerk)
***Cllr Scott declared an interest and did not speak***
2310/12 ANY MATTER RAISED AT THE DISCRETION OF THE CHAIRMAN
(i) Parish Hall - Parish Council’s Noticeboard: - Cllr Harper reported that
the Parish Hall Committee had requested that this board be given a “face
lift”. It was RESOLVED the Clerk should liaise with the Parish Handyman and
act as necessary and as soon as possible. (Action: The Clerk)
(ii) Atturm/Anstey Way Footpath - Doggy Bin: - Cllr Harper suggested that a
“doggy bin” be located at this location as the footpath in question was
regularly used by dog walkers who parked their cars in the lay by nearby.
After discussion it was RESOLVED to ask NDDC for such a resource. (Action: The
Clerk)
There being no other business the meeting was closed.
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