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Present: - Councillors P Cook, N Crombie, Mrs T Dipper, M Green, G May, B
Thomas, S White (Chairman) and Mr R Jacob (Parish Clerk).
In Attendance: - Cllr R Cann (DCC), Cllr Moores (NDC) and 5 parishioners.
2812/1 PRAYER
The Clerk led the Council in prayer
2812/2 APOLOGIES
Cllrs A Johns, C Harper (both IPC), Constable T Hodgson and PCSO D Cornish.
2812/3 POLICE REPORT
In the absence of PC Hodgson and PCSO Cornish the Clerk read a report, namely:
-
a) Crime: -
There had been no reported crimes in the parish since the last meeting.
(Noted)
b) Other Matters: -
There had been 6 incident logs created for the same period namely, report of
dangerous driving (x1), flooding (x1), male sleeping in church (x1), smoke
grenade on beach (x1), phone scam (x1) and neighbourhood dispute (x1). (Noted)
c) Crime Prevention: -
PCSO Cornish was continuing to issue vulnerable vehicle forms in the parish
with the intention of alleviating thefts from unattended vehicles. (Noted)
d) Man Sleeping Rough: -
The police believed an elderly gentleman was sleeping rough in the area;
information required so he can be referred to NDC’s “rough sleepers’ refuge”
worker. (Noted)
e) Xmas/New Year Greetings 2008: -
PC Hodgson and PCSO wished IPC and Instow parishioners a Merry Christmas and a
Happy New Year! (Noted)
2812/4 PARISHIONERS
a) Boathouse Bus Shelter: -
A parishioner said this shelter was currently very draughty with three windows
missing; the Clerk said building materials had been purchased (see finance)
the previous day to improve this state of affairs and it was hoped to complete
the job before the Xmas period. (Noted)
b) Carol Singing Event: -
A parishioner said how much she had enjoyed the recent carol singing event and
thanked IPC for arranging it. She added that Instow was fortunate to have such
an excellent parish council. The Chairman thanked the parishioner for her very
kind remarks. (Noted)
c) Bideford Minor Injury Unit: -
A parishioner said he was dismayed it was proposed to cut back the hours at
this essential “local” resource; after a discussion IPC RESOLVED to write to
the Hospital Trust/Primary Car Trust and make its views known and to ensure
the telephone number of the unit was published in the parish magazine.
(Action: The Clerk)
d) Grass Verge/Trees – Morsden, Rectory Lane: -
A parishioner said he was concerned at the way this verge had been “used-
manoeuvred” in the building process at this location; the Clerk told the
parishioner that IPC shared this view and had made this view known to NDC
Planning and was still in liaison with DCC Local Services – see planning vide
2812/11 (a) (Noted)
2812/5 REPORT COUNTY COUNCILLOR R CANN
a) Quay Car Park Charter Toilets: -
Cllr Cann thanked Cllr Moores (NDC) for his support as regards these toilets
at a recent NDC Executive Meeting; he said Cllr Moores would report in more
detail later. (Noted)
b) Instow new School: -
Cllr Cann said he had visited the DCC Education Department at County Hall
earlier in the day and had advised them that when identifying suitable sites
they needed to bear in mind there was a presumption against development in
planning terms on the seaward side of the main Barnstaple to Bideford road and
that he had additionally raised the issue at a full meeting of DCC with the
relevant portfolio holder. (Noted)
c) Recycling Rates: -
Cllr Cann said these were up on 2007 and account for just over 43% of all
rubbish collected. (Noted)
d) Shaw Healthcare: -
Cllr Cann said because of the credit crunch DCC was most likely to go out for
tender again for suitable companies to run its Old People’s Homes and that he,
and his group, personally opposed closures. (Noted)
e) Village Gateway Project: -
Cllr Cann said he had recently met informally with the Chairman of IIB and the
Clerk with the intention of fulfilling this road safety initiative as soon as
possible; the Clerk and Chairman of IIB advised Council of some possibilities
and a discussion ensued. At the conclusion IPC RESOLVED to form a sub
committee to consider all options and to report back to Cllr Cann as a matter
of some urgency; the sub committee consisted of the Chairman/Cllrs Green/Mrs
Dipper.
(Action: The Chairman, Cllrs Green/Mrs Dipper)
2812/6 REPORT OF DISTRICT COUNCILLOR B MOORES
a) General: -
Cllr Moores reported on the “Local Government Review” (Boundary Committee’s
decision now 13th February 2009), “Quay Car Park Charter Toilets” (NDC
Executive has resolved, at its meeting of 9th December, to take the necessary
legal proceedings to have the covenant on the car park removed), “Dog Fouling”
(an Ilfracombe woman has recently been fined £150 for failing to pick up after
her dog) and “Morsden – Planning Issues” (see planning – 2812/11 (a)) (Noted)
2812/7 MINUTES
It was RESOLVED that the November 2008 minutes of Instow Parish Council be
approved and signed. (Noted)
2812/8 MATTERS ARISING FROM THE MINUTES
a) Item 2811/5 (b) - Maintenance of Highways: -
(i) Cllr Cann and the Clerk reported on progress of the proposed site meeting
between a sub committee of IPC and a DCC Local Services manager to discuss
road maintenance (general), flailing of hedges adjacent to grass
verges/footpaths, review of annual grass cutting grant and “other” highway
matters. (Noted)
(ii) The Clerk referred, in particular, to an email (dd 2.12.08) from Rhys
Davies (Chief Assistant Engineer North Area Highway Management) requesting
contact to set up a meeting at a mutually convenient time. The Clerk advised
IPC he had requested (email 2.12.08) that Mr Davies provided three dates of
his availability so that IPC’s Sub committee might fit in as necessary.
(Noted)
(iii) The Clerk then referred to an email (dd 10.12.08) from Rhys Davies (DCC
Highways) advising IPC he was available to meet on the following Monday
(15th), Tuesday (16th) or Friday (18th am only) or the 6th, 7th or 9th January
2009. (Noted)
(iv) Following a discussion it was RESOLVED that the sub committee would
consist of the Chairman, Vice Chairman and Cllr May, together with the Clerk,
and that the Clerk would ascertain the best date/time for all concerned and
arrange the meeting accordingly. (Action: The Clerk)
(v) The Clerk advised IPC he had recently received a complaint from the
management of the Commodore Hotel to the effect that during the summer months
it was often difficult for delivery lorries to access and egress his premises
because of parked cars opposite the entrance. After a discussion IPC RESOLVED
to add this issue to the list as at (i) above. (Noted)
b) Item 2811/8 (c ) – Cllr Code of Conduct/Indemnity (CCOCI) : -
(i) The Clerk advised IPC he had sent an email (dd 26.11.08) to the DAPC
asking for guidance on this matter and an update on the NALC national survey
that was the catalyst for IPC’s concerns in the first instant. (Noted)
(ii) The Clerk then referred to an email (dd 5.12.08) from Lesley Smith
(Secretary DAPC) that stated that the end of the NALC CCOCI process had not as
yet been reached and suggested, if Cllrs felt it appropriate, that a quotation
was requested from the Allianz Cornhill at the time of renewal in 2009. The
Clerk recommended this course of action and IPC RESOLVED to adopt it. (Noted)
(iii) The Clerk added that Lesley Smith had also agreed to circulate this
matter to the DAPC Egroup to establish what depth of feeling there was within
the County and which may well mirror IPC’s concerns; she added that this might
also elicit what action other Councils have taken/intended to take. (Noted)
c) Item 2811/8 (e) – New School Instow: -
(i) The Clerk advised IPC that in view of the fact DCC had not replied to his
letter (dd 29.10.08) he had sent an email (dd 2.12.08) to Vic Ebdon (Head of
Strategic Planning) requesting a response was forwarded to IPC by the 11th
December. (Noted)
(ii) The Clerk reported that after much prompting by further emails he had
received a letter (dd 9.12.08) from Vic Ebdon reference “Instow School” that
he copied to Cllrs at the meeting. The Clerk read it out to the meeting.
(Noted)
(iii) A discussion ensued at the conclusion of which IPC RESOLVED to take no
further action for the time being whilst it considered its options. (Noted)
d) Item 2811/9 (i) (b) (ii) – Proposed Devon Unitary Authority/Community
Boards/Forums - Focus Group: -
(i) The Clerk advised IPC he had been invited to attend a meeting in Exeter on
20th January 2009 and would ensure IPC was informed of any progress. (Noted)
(ii) The Clerk referred to an email (dd 9.12.08) from the DAPC reference
“Boundary Committee – Devon Unitary Council/Review Date 13th February 2009”;
he said this confirmed that the original date of 31st December 2008 had been
moved forward to 13.2.09. (Noted)
e) Item 2811/9 (i) (j) – Freedom of Information of Act Update: -
(i) The Clerk reported receipt of a letter (dd 26.11.08) from The Information
Commissioner’s Office (ICO) together with a pamphlet reference “Freedom of
Information: Fulfilling your Obligations to Disclose Information”; he said the
letter and pamphlet had been copied to Cllrs with their agenda papers
(4.12.08). (Noted)
(ii) The Clerk also reported that as a consequence of this letter he had
downloaded (1.12.08) the “Model Publication Scheme” from the ICO’s website and
copied it on to Cllrs with email addresses; he said a hard copy had also been
provided to all Cllrs with their agenda papers (4.12.08). (Noted)
(iii) The Clerk then said he had spoken to the ICO (1.12.08) and as a result
ascertained it was necessary to also download a further document for
completion by IPC once the model publication scheme had been adopted (by
1.1.09), namely, a “Completed Guide for Information”. He confirmed he had done
so and then copied it to IPC Cllrs with email addresses; he said a hard copy
had also been provided to all Cllrs with their agenda papers (4.12.08).
(Noted)
(iv) The Clerk summarised by saying that IPC was now obliged to adopt this
scheme (by 1.1.09 – the ICO would assume its adoption and does not need to be
notified) and would be in breach of the relevant Act if it did not do so;
there was also an obligation to publish the scheme by website, notice boards
etc. (Noted) (v) After a discussion IPC RESOLVED to adopt the “model
publication scheme” immediately and the Clerk and Cllr Crombie were asked to
complete the “guide for information” as necessary in draft form and bring it
back to the next meeting of IPC for approval. (Action: Cllr Crombie & The
Clerk)
f) Item 2811/9 (i) k) – Proposed Wind Farm - Bickleton: -
(i) The Clerk confirmed he had sent an email (dd 26.11.08) to NDC Planning
requesting that IPC be notified of any specific planning application for this
project as a neighbouring parish; he said the email had been acknowledge by
NDC Planning and passed to relevant officer. (Noted)
(ii) The Clerk referred to an email (dd 10.12.08) from Mr K P Bines (Lead
Planning Officer – Instow area) confirming that if a formal planning
application was received IPC would be consulted and that if any further
pre-application meetings were held he would request that the applicant
included IPC within the community consultation which NDC encouraged every
applicant to undertake when involving a major application. (Noted)
(iii) The Clerk also advised IPC that Mr Bines was seeking to undertake to
build on relations with the parishes that were within his area of
responsibility and that he would be willing to attend IPC to discuss specific
issues and/or a general discussion about the planning process. (Noted)
(iv) After a discussion it was RESOLVED to invite Mr Bines to attend before
the February meeting of IPC (12th) commencing at 7 pm. (Action: The Clerk)
g) Item 2811/9 (i) (n) – Parish Carol Singing Event (7th December): -
(i) The Chairman and Clerk provided IPC with an update i.e. an excellent
turnout of in excess of 100 people with £163.25 collected (£129.28 collected
in 2007). The Chairman thanked all those IPC Cllrs who had assisted; for
costings and donations to charities see finance 2812/10 (1) and (2). (Noted)
2812/9 CORRESPONDENCE
(i) Matters for discussion/resolution or noting
a) Email (dd 29.11.08) from Chairman of TTEF reference “Tug - Anchored on
Instow Beach”: -
(i) The Clerk advised IPC he had ascertained that the tug, named “Cannis”, had
“beached” at Instow, believed temporarily until the next high tide (12th
December), when it was intended to move it up the Taw to Chivenor for the
winter. (Noted)
(ii) The Clerk told IPC of a further email (dd 2.12.08) from the Chairman of
the TTEF reference “Tug Cannis – Information from Ilfracombe Harbourmaster”;
he said he had copied it to Cllrs with email address (2.12.08). (Noted)
(iii) The Clerk advised IPC of a further copy email (dd 2.12.08) from the
Chairman of the TTEF to the Environment Agency and North Devon Council
reference the “Tug Cannis – Bathing Water Directive/Town and Country Planning
Act”. The Clerk outlined the content. (Noted)
(iv) The Clerk referred to an email (dd 3.12.08) he had sent to the Crown
Commissioners reference “Tug Cannis – Mooring Fees”’; the Clerk outlined its
response. (Noted)
(v) The Clerk referred to an email (dd 4.12.08) sent by him to the Ilfracombe
Harbourmaster reference “Mooring Fees - Ilfracombe”; the Clerk outlined the
response. (Noted)
(vi) The Clerk advised IPC of a telephone conversation he had had with Instow
Marine reference “Tug Cannis – Mooring Fee Instow”; the Clerk outlined the
content of that conversation i.e. mooring fee paid up to 11th December.
(Noted)
(vii) The Clerk advised IPC he had updated, by email (4.12.08), the Chairman
of the TTEF and the Ilfracombe Harbourmaster reference (vi) above. (Noted)
(viii) The Clerk then referred to a series of emails (4/5.12.08) between
himself, the Chairman of TTEF and the Crown Estate reference “Ownership of
Foreshore – Taw and Torridge”. The Clerk summarised the outcome. (Noted)
(ix) IPC noted that the tug “Cannis” had left the beach at Instow earlier in
the day and was believed to have moved up river towards Barnstaple. (Noted)
b) Letter (undated – received 8th December 2008) and public notice reference
“Register of Electors 2009”: -
The Clerk advised IPC that the number of parishioners had fallen yet again to
638 (734 in 2002 & 655 in 2008); he confirmed the public notice had been
exhibited at the post office as requested. (Noted)
c) Instow Beach – Dogs: -
The Clerk confirmed he had been in touch with NDC’s Environmental Health
Department (emails of 26.11.08 and 8.12.08) and that a new batch of doggy bins
was being pursued as well as a number of new signs for the beach. It was NDC’s
proposal to remove the current defunct signs which referred to zones and
replace them with a limited number of physically much smaller metal signs
which simply advise that owners must clean up after their dogs, the
image/message being similar to that already used on adhesive signs at other
locations. The Clerk said these would be placed at beach access points, that
is, Commodore slipway, the entry point at the Boathouse and the steps in
between. (Noted)
d) Letter (dd 5.12.08) from NDC reference “Street Collection Permit – Royal
British Legion Poppy Appeal (RBLPA)”: -
(i) The Clerk said this stated that the RBLPA had applied for a street
collection permit to collect in the parish of Instow on Friday 6th and
Saturday 7th November 2009 between the hours of 8 am and 8 pm. (Noted)
(ii) The Clerk advised IPC that in view of the fact this was a collection by a
bone fide charity he had advised NDC that IPC would have no objection. IPC
RESOLVED to ratify this decision. (Noted)
e) Letter (dd 5.12.08) from a parishioner reference (i) “Overgrown
Hedges/Verges and (ii) Lighting between Rectory Lane and Atturm”: -
(i) The Clerk said the hedges referred to were “between Atturm and Bridge
along Marine Parade seaward side” (already dealt with by handyperson following
similar complaint), “Atturm to Rectory Lane along Anstey Way – seaward side)”
(handyperson to deal asap) and “Overgrown grass verge onto pavement on Anstey
Way opposite Valeridge” (handyperson to deal asap). (Noted)
(ii) The Clerk said the parishioner had also requested that street lighting
was increased to include the whole stretch of road from Atturm to Rectory
Lane; the Clerk said he had told Cllr Cann who had advised him that this was
most unlikely due to budget restrictions. (Noted)
(iii) The Clerk confirmed he had spoken to the parishioner concerned (9.12.08)
and advised him of actions taken. (Noted)
(iv) IPC RESOLVED to include this lighting request in its meeting with DCC
Local Services – see item 2812/12 (a) (iii) (iv). (Noted)
(ii) Taw and Torridge Estuary Forum and associated Matters (Placed in
“Briefing Folder” for information of Cllrs)
a) Emails (various) (dd 3.12.08) from Chairman of TTEF reference “Appledore
Quay Wall – Proposed Cladding Progress”
(iii) Matters to note: (Placed in “Briefing Folder” for information of Cllrs)
a) DAPC Matters (Various): - (i) Email (dd 26.11.08) reference “BT Adopt a
Kiosk Scheme”; (ii) Email (dd 26.11.08) reference “Local Silversmiths”; (iii)
Email (dd 27.11.087) reference “DIS Extra 697” – copied on to Cllrs with email
addresses; (iv) Email (dd 2.12.08) reference “Training 2009”; (v) “Village
Green Magazine (No 114)” – also contains information of relevance to “DCC
Travelling in Winter”, “CPRE/MVF’s Best Kept Village in Devon Competition
2009”, “Sport & Play For All Workshop”, “Devon Consortium Annual Voluntary and
Community Sector Assembly” and “Members Forum – The Pride, The Prejudice”;
(vi) Email (dd 4.12.08) reference “Vacancy – Crediton Hamlets PC”; (viii Email
(dd 5.12.08) reference “NALC - Mileage Allowance”; (ix) Email (dd 8.12.08)
reference “NALC Stepping Stone Conference – London”; (x) Email (dd 8.12.08)
reference “DIS Extra 698” – copied to Cllrs with email addresses; (xi) Email (dd
10.12.08) reference “Parish Development Officer”; (xii) Email (dd 10.12.08)
reference “Digital TV Switchover Update” – copied to Cllrs with email address
and copy placed at post office for information of parishioners; (xiii) Email (dd
10.12.08) reference “Green Matters Programme Draft” and (xiv) Email (dd
11.12.08) reference “County Committee Minutes – Website”.
b) NDDC Members Services Weekly Information Sheet for w/e 21.11.08, 28.11.08
and 5.12.08
c) Letter (dd 19.11.08) reference “Venn Lay by – Xmas Tree Sales Request”: -
Clerk advised the writer to contact DCC Local Services at the Civic Centre as
they are the owners of the site
d) Note (received by Chairman 20.11.08) and publicity leaflet reference
“George Fishley’s Dynasty of North Devon Potters”: -
Copy placed at post office for information of parishioners
e) Agenda and associated papers of NDC’s Standards Committee Meeting of
Thursday 4th December 2008 at 2.30 pm
f) Email (dd 24.11.08) from The Local Channel reference “November Edition”
g) Email (dd 26.11.08) from a parishioner reference “Council Tax Revaluation”
h) Email (dd 24.11.08) from Cllr Mrs Dipper reference “Dead Sheep – Bottom
Sand Dunes (Cricket Club – Jetty)”: -
Cllr Moores (NDC) advised and agreed to investigate; Cllr Mrs Dipper told
i) Telephone call (29.11.08) from a parishioner reference “Fly Tipping – New
Road”: -
Cllr Cann (NDC Portfolio Holder for Environment) advised and agreed to deal.
Parishioner subsequently rang again and reported that a “good neighbour” had
moved the rubbish before NDC had visited
j) North Devon Direct Magazine (Winter Edition 2008)
k) DCC “Devontalk” Magazine (Winter 2008)
l) Letter undated – received 4.12.08) from South West Employers reference
“Membership”
m) Pamphlets (various) from “Glasdon – Latest Products for Local Councils”
n) Email (dd 4.12.08) from DCC reference “Devon In Touch Monthly News Round
Up” – December 2008: -
Copy placed at post office for parishioners
o) Mole Valley Farmers Newsletter (December 2008 – No 535)
p) Email (dd 5.12.08) reference “Free Long Term Loan – Upright Piano”: -
Passed by Clerk to Instow Parish Hall Committee Acting Chairman and Instow
School
q) Agenda of NDC’s Standards Committee Meeting of Wednesday 17th December 2008
at 7 pm and associated papers
r) Telephone call from a parishioner reference “Quay Car Park Light – Relit”:
-
Parishioner reported in favourable terms about the replacement light that was
diffused and providing excellent security lighting for the bus stop and car
park
s) Email (dd 9.12.08) from Cllr Cann (DCC) reference “Devon Funding News
2008”: -
Copied to Cllr Harper (IPC’s Grants Cllr)
2812/10 FINANCE
1. INCOME: -
MOD Beach Lease 2008 £150.00*
Parish Carol Singing Event Charitable Collection £ 163.25
TOTAL : - £313.25
Key: -
* Paid by BACS on 29.11.08
2 EXPENDITURE: -
Mr M Harris Village Handyman £ 332.50#
Mr P Cook Xmas Beach Clean/Tractor Service £ 538.88$
O J Williams Oil (Tractor Service) £ 36.43~
Mr R W Jacob Clerk’s Remuneration/Bonus £1,080.00&
Mr R W Jacob Clerk’s Expenses £ 422.62
Mr R Jacob Building Materials/Boathouse Bus Shelter £ 93.17=
Inland Revenue Re: R W Jacob £ 270.00*
Mr G May Tractor Garage Rental £ 112.80+
North Devon Hospice Xmas Carol Singing Donation £ 87.75
RNLI (Appledore) Ditto £ 87.75
Northam Lodge Ditto £ 87.75
Two Rivers Wind Ensemble Ditto – Provision of Music £ 40.00
Instow WI Donation Xmas Carol Singing £ 105.23
TOTAL: - £3,294.88
Key: -
# Includes P3 (£97.50), hedge trim (£15/Atturm – Bridge) and annual bonus
(£100)
$ Includes parts for tractor service (£38.88; £5.79 VAT recoverable) and
annual bonus £100)
~ £5.43 VAT recoverable
& Includes annual bonus (£100)
= Approved vide 2806/10 (5) (g) and £90 DCC Grant cheque banked vide 2807/10 (i)
* Includes Inland Revenue payment on bonus.
+ £11.37 VAT recoverable
3. BANK – STATEMENT OF ACCOUNTS: -
Lloyds Bank Treasurers a/c no. 02348842 as @ 27.11.08 (Statement = £ 2,035.61*
Lloyds Bank Business a/c no. 02350065 as @ 29.9.08 (Statement) = £23,999.75+
Key:
* According to Clerk’s records this is 61p (3 cheques to the total value of
£2035.00 uncashed)
+ According to Clerk’s records this is £20,769.75
4. RESOLUTION REQUIRED: -
IPC RESOLVED to transfer £3,295.00 from Lloyds Bank Business account number
02350065 to Lloyds Bank Treasurers account number 02348842 to cover cheques as
at 2 above. (Action: The Clerk)
5. MISCELLANEOUS: -
(a) Mole Valley Farmers – IPC Account (October 2008): -
The Clerk advised IPC that this confirmed IPC was in balance. (Noted)
(b) Car Park Charges 2009: -
The Clerk told IPC he had advised NDC Car Park’s Manager (email of 26.11.08
refers) of IPC’s decision to leave car park charges 2009 the same as for 2008
and confirmed that the budget for IPC 2009/10 had been set accordingly.
(Noted)
(c) IPC’s Internal Auditor: -
After a discussion regarding the successor to Mr G Day as IPC’s Internal
Auditor it was RESOLVED that the Clerk should formally approach Mary Jane
Scott to enquire whether she might be interested in fulfilling such a role.
(Action: The Clerk)
(d) Parish Council Expenditure 2009/10 – Precept and NDC Grant: -
(i) The Clerk advised IPC that the parish precept figure was most probably
going to be £34 more than requested (£6,300) because IPC’s maximum grant
request (i.e. £2 per head of population) was likely to be £1,276 based on 638
head of population – Source: Electoral Roll 2009. He said this was a shortfall
of 17 parishioners on the current (2008) electoral roll (655). (Noted)
(ii) The Clerk suggested that if this was the case that IPC reduced its grant
request to £1,276 (from £1310) and that this would have the effect of also
reducing the precept back to what was originally requested i.e. £6,300.00.
(Noted)
(iii) The Clerk advised IPC he anticipated receiving a letter from NDDC
(before the January meeting) requiring confirmation from IPC that the
precept/grant figures were (a) acceptable and (b) whether IPC wished to have
its annual subscription to DAPC deducted from IPC’s first precept payment.
(Noted)
(iv) After a discussion IPC RESOLVED to act as at (ii) above as regards the
grant figure and to agree to the DAPC annual subscription being taken from its
first precept payment. (Action: The Clerk)
(e) DCC P3 Footpath Inspection 2008/9/P3 Claim for 2009/10:-
(i) The Clerk reported that appropriate action would be taken by him asap,
that was, check all footpaths with handyperson, complete necessary inspection
forms and forward to DCC P3 Department with a request for P3 grant payment
2009/10. (Action: The Clerk)
(ii) The Clerk reported that he and the parish handyman had attended a P3 Xmas
Workshop at Ashreigney on 28.11.08; issues discussed included “Public Rights
of Way: Advice for Users and Landowners”, “Waymarking Public Rights of Way”,
“Public Rights of Way Condition Criteria” and “Legal Issues”. (Noted)
(f) IPC Grant 2008 – Parish Magazine: -
The Clerk confirmed receipt of an email (dd 28.11.08) from Treasurer of Parish
Magazine thanking IPC for its generous contribution. (Noted)
(g) Letter (dd 26.11.08) from Jigsaw Furniture Project (based at Barnstaple
and provides rehabilitation, training and work experience for marginalised
groups) requesting a “Grant - £500”: -
After a discussion IPC RESOLVED not to provide a grant on the basis the
request did not accord to its policy. (Noted)
(h) Letter (dd Nov/Dec 2008) from HM Revenue and Customs reference “Advance
Warning - Employer Annual Return: Online for 2009-10”: -
The Clerk advised IPC this had been filed for future reference. (Noted)
(i) Verbal thanks (7.12.08) from Treasurer of Instow Parochial Church Council
reference “Thanks to IPC for Burial Ground Grant 2008/9”: -
The Clerk confirmed he had been verbally thanked (7.12.08) by the Treasurer of
the Instow PCC thanking IPC for its generous contribution. (Noted)
(j) Boathouse Bus Shelter Alterations: -
The Clerk told IPC that the materials had now been purchased (see 2 above) and
that the handyperson anticipated getting the work finished before Xmas; the
Clerk reminded IPC that DCC (Cllr Cann) had already provided a £90 grant for
this project (banked July 2008) and that the labour charges should be
approximately £90. (Noted)
2812/11 PLANNING
a) Letter (received 28.11.08) from NDC Planning reference “Erection of Garage
at Morsden, Rectory Lane, Instow (Reference No 47326): -
(i) The Clerk said this stated that NDC Planning had GRANTED permission for
this application with conditions as listed; he said a copy of said letter had
been provided to Cllrs with their agenda papers (4.12.08). (Noted)
(ii) The Clerk advised IPC he had liaised with the Chairman (28.11.08) and
that as a consequence of (i) above had forwarded a letter to NDC Planning (in
accordance with item 2811/11 (h)); he said a copy of the letter had been
provided to Cllrs with their agenda papers (4.12.08). (Noted) (iii) The Clerk
advised IPC he had sent an email (dd 9.12.08) to NDC’s Planning Manager
requesting a response to his letter (as at (ii) above) by the 11th December
and as a result he was told that NDC’s Lead Planning Officer for Instow, Mr K
Bines, was to respond hopefully in time for the meeting of the 11th. (Noted)
(iv)The Clerk then reported receipt of a letter (by email – 11.12.08) from NDC
Planning (Mr K Bines); a copy was provided to Cllrs at the meeting and the
Clerk read it to Council. (Noted) (v) IPC then discussed the implications of
the response from NDC and RESOLVED to ensure that appropriate liaison had been
made between NDC and DCC (as regards the grass verge/trees) and the Clerk was
asked to speak to the DCC Local Services Superintendent. (Action: The Clerk)
b) Letter (received 28.11.08) from NDC Planning reference “Raising of roof to
enable second floor extension to dwelling ay Westwinds, New Road, Instow
(Reference (47415)”: -
The Clerk said this stated that NDC Planning had REFUSED permission for this
application for reasons as listed; the Clerk outlined the reasons. (Noted)
c) Installation of 36 photo-voltaic panels on flat roof (angled at 30 degrees
to the south) on Clubhouse of North Devon Yacht Club (Reference No 47646)”: -
(i) The Clerk reported receipt (29.11.08) of this application and of having
passed it immediately to the Chairman for the attention of IPC’s PSC; for
response by 17th December or an extension to be applied for. (Noted)
(ii) The Clerk confirmed that an entry had been placed on the Instow website
for the information of parishioners. (Noted)
(iii) After a discussion, led by IPC’s PSC, IPC RESOLVED to recommend approval
of this application. (Action: The Clerk)
*** Cllr Green declared an interest and did not speak ***
d) Instow Parish Council – Planning Visits/Code of Conduct: -
(i) The Clerk advised IPC that in view of the fact IPC now had a number of new
Cllrs amongst its midst that he had forwarded a copy of this to Cllrs with
their agenda papers (4.12.08). (Noted)
(ii) After a discussion IPC RESOLVED there was no need for amendment/addition
and Cllrs were urged to follow the code of conduct as written. (Action: IPC
Cllrs)
2812/12 ANY MATTER RAISED AT THE DISCRETION OF THE CHAIRMAN
a) Street Lighting Wiring – Rectory Lane: -
Cllr Thomas said some resident of Rectory Lane considered some of the street
lighting wiring (between the posts) to be too low and in danger of being
touched by high sided vehicles delivering in the area. IPC RESOLVED to have
the appropriate authority informed. (Action: The Clerk)
b) Sand on Pavement – Near Commodore Slipway: -
Cllr Cook said this was now looking unsightly and required being removed; IPC
RESOLVED to inform DCC Local Services. (Action: The Clerk)
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