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Present: - Councillors P Cook, N Crombie, M Green, C Harper, A Johns
(Chairman), S White and Mr R Jacob (Parish Clerk).
In Attendance: Cllr R Cann (DCC), Cllr Mrs L Brown (NDDC) and 4 parishioners.
2509/1 PRAYER
The Clerk led the Council in prayer
2509/2 APOLOGIES
Cllrs G May and F Scott
2509/3 INSTOW PARISH COUNCIL – QUALITY PARISH STATUS
The Chairman, Cllr Johns, said he was delighted to report that Instow Parish
Council had recently been awarded Quality Parish Status and that he wished to
place on record his sincere and grateful thanks to the Clerk for all his hard
work and commitment in putting the application together. He added that the
parish council and parishioners of Instow could feel proud of this
achievement, as IPC was only the second council in North Devon to receive the
award and the 16th in Devon. Other Cllrs echoed the sentiments of the
Chairman; the Clerk said the award was an indication that the Council was
operating in a sound, effective and efficient fashion and that this augured
well for the future. (Noted)
2509/4 POLICE REPORT
In the absence of Constable Benbow, who was sick, there was no report. (Noted)
2509/5 PARISHIONERS
a) Parish Bench – Damaged: - A parishioner reported she had noted some minor
damage to a parish seat along Marine Parade; she identified the seat to the
Clerk. IPC RESOLVED to have the seat repaired by the parish handyperson –
Clerk to contact him. (Action: The Clerk)
b) Instow Recreation Field – Roundhouse Thatching: - A parishioner enquired
when the roundhouse, under construction, was to be fitted with its thatched
roof. The Clerk advised IPC, and the parishioner, that this was to take place
during the weekend of 30th Sept/1st Oct 2005 and that all were welcome to
attend and assist – see item 2509/10 (iii) (ll). (Noted)
c) Sewage Smells – Marine Parade: - A parishioner complained about the strong
smell of sewage throughout Marine Parade and surrounding area. IPC RESOLVED to
notify SWW and the Environment Agency. (Action: The Clerk)
d) IPC – Quality Parish Council Award: - A parishioner congratulated the
Council and the Clerk for recently achieving Quality Parish status – she said
she was proud of the Council’s achievement. The Chairman thanked the
parishioner for her very kind words. (Noted)
2509/6 REPORT COUNTY COUNCILLOR R CANN
a) IPC – Quality Parish Council Status: - Cllr Cann tendered his sincere and
heartfelt congratulations to the parish council and Clerk in achieving Quality
Parish status. He said it was an achievement the council could feel very proud
of. The Chairman thanked Cllr Cann for his very kind words. (Noted)
b) General Matters: - Cllr Cann spoke of information he had recently received
from Cllr Harper reference Ragwort (he provided Cllr Harper with Defra
Guidance on the subject), Flood Prevention Meeting (Anstey Way/Marine Parade
junction near Silver Threads), Highways Issue/Estuary View (Unadopted),
Licensing Applications (The Bar and The Decks – record number of objections),
the provision of a Litter Bin at the Anstey Way Lay By site, Bus to Pilton
Community College, Travel to Work Transport Policy, Barnstaple Traffic/The
Strand, North Devon Showcase (Aller Cross, South Molton) and Junction of
Marine Parade/Anstey Way – New Road Markings. (Noted)
c) Charter Toilets – Quay Car Park: - Cllr Cann said he had liaised with
NDDC’s Chief Executive and expressed his concern at the time this project was
taking to materialise particularly as planning permission had been given; he
reassured IPC he would continue to raise the issue at every opportunity.
(Noted)
d) Devon Fire and Rescue Safety Checks: - Cllr Cann provided IPC with an
overview of this excellent initiative. He proved Cllrs with the contact
details as follows: - Free phone 0800 7311 822, Text Line 078700002476 and
website www.devfire.gov.uk. IPC RESOLVED to publicise these details throughout
the parish and the Clerk was asked to prepare a suitable poster. (Action: The
Clerk)
e) Licensing Applications: - Cllr White asked why NDDC had not liaised direct
with IPC as regards the recent local licensing variation applications. Cllr
Cann said the relevant legislation did not allow for this albeit that both he
and NDDC had some sympathy for IPC’s predicament and recommendation. (Noted)
f) Greensweep: - Cllr White asked why the fortnightly green waste collection
in the vicinity of Rectory Lane and Rectory Close did not always take place.
He said it had apparently been alleged by the collection vehicle driver that
cars had blocked its access although residents, so affected, disputed this.
Cllr Cann said he would look into this complaint and report back. (Action:
Cllr Cann)
g) Charter Toilets – Sand Dunes/Marine Parade: - (i) Cllr Harper asked whether
NDDC had come to any conclusion as regards the disabled toilet being made
available for general use particularly at times of high demand (see item
2506/6 (b)). Cllr Cann said it had been decided this was not a viable option
and that as and when (and if) the Charter toilets on the Quay Car Park were
built the situation of usage would hopefully be rectified. (Noted)
(ii) Cllr Mrs L Brown said that if necessary the flush monitoring system
installed in the toilets could be reviewed to establish, more or less, the
amount of use each toilet was being put to. (Noted)
2509/7 REPORT OF DISTRICT COUNCILLOR Mrs L BROWN
a) General Matters: - Cllr Mrs L Brown spoke of the Planning Application for
Land at Lane End Close (Reference No 39545) – to be discussed at Planning
Committee Meeting of 21st September 2005, Audit Commission Inspection –
Affordable Housing (last inspection in June 2005 NDDC’s Housing Services was
judged to be FAIR with promising prospects for the future), The Strand and
Square Enhancement and Traffic Management Works (public consultation
imminent), and Election – NDDC Forches and Whiddon Valley Ward. (Noted)
b) Charter Toilets – Quay Car Park: - (i) Cllr Mrs L Brown said a report was
to go to The Executive in the autumn outlining the feasibility of the flat
development proposal and that the toilets and alterative parking would be a
consideration. (Noted)
(ii) Cllr White suggested that IPC ought to be part of the NDDC’s group
considering this overall project - IPC RESOLVED to write to NDDC and ask
whether this might be possible. (Action: The Clerk)
c) Instow Bathing Water Tests: - Cllr Harper provided details of an alleged
stream effluent problem in the Little Torrington (LT) area that had been
reported to him by a LT resident and which could be the source of the water
quality test failures on Instow beach. After discussion it was RESOLVED that
the Clerk would speak to the informant and suggest he contact his local MP;
the Clerk to also notify Torridge District Council, The Environment Agency and
Defra despite the fact the informant has been in dialogue with each for quite
some time. (Action: The Clerk)
2509/8 MINUTES
It was RESOLVED that the July 2005 minutes of Instow Parish Council be
approved and signed. (Noted)
2509/9 MATTERS ARISING FROM THE MINUTES
(a) Item 2507/4 (d) (ii) - Village Show 2005/Wishing Tree: - The Clerk
referred to a copy of a comprehensive "wish list" that had been circulated to
Cllrs with their summer recess update memorandum. After a brief discussion it
was RESOLVED to form a Sub Committee, consisting of the Chairman/Vice Chairman
and The Clerk, to review, consider and report back to IPC with a recommended
action plan in due course. (Action: Chairman/Vice Chairman and The Clerk)
(b) Item 2507/4 (e) (ii) – Sewers/Instow: -(i) The Clerk reported that The
Environment Agency was still investigating; the Clerk said he had been in
contact with Phil Siddall (EA) and the Chairman of TTEF. The Clerk also
referred to an email (dd 14.9.05) from Phil Siddall (EA) that he read to
Council. (Noted)
(ii) A parishioner reported that sewage smells could still be smelt throughout
Marine Parade ands that there was a rust coloured "effluent"/oily film on the
beach which concerned her. IPC RESOLVED to notify the EA. (Action: The Clerk)
(c) Item 2507/4 (e) (iii) - Appledore Quay Wall: - (i) The Clerk reported that
the Chairman and him had attended a meeting at Northam Town Council Offices,
Windmill Lane, Northam on 1st September at 6 pm adding that a public meeting
(it was publicised in the local press, and around Appledore) was also held on
Monday 5th September 2005 at the Blue Lights Hall, Appledore, between 10.30 am
and 7.30 pm. (Noted)
(ii)The Chairman and Clerk provided a brief resume of the meeting; the
Chairman said that sample panels, showing optional treatments for the quay
wall, had been on display at the meeting/exhibition, and feedback was
encouraged. The Clerk reminded Cllrs they had been circulated with a copy
letter from the EA together with a resume of the EA’s and Halcrow’s
recommendations with their agenda papers (8.9.05). (Noted)
(iii) The Clerk advised IPC that Holcrow intended to put on a low key
exhibition in the Instow parish hall during the next week or so and that it
would be publicised. IPC RESOLVED to defer its final deliberation/resolution
to the October meeting after Cllrs had had a chance to attend the local
exhibition. (Action: IPC Cllrs)
(d) Item 2507/8 (b) - Sandhills Ransom Strip: - Cllr Cann provided an update
as regards the progress of the feasibility study by Brian Holme (NDDC). He
said that because of recent internal reorganisation within NDDC the study had
been delayed and he suggested the Clerk liaise direct with Brian Holme to
establish a situation report. IPC RESOLVED to adopt this course of action.
(Action: The Clerk)
(e) Item 2507/8 (c) - Parish Emergency Plan Update: - (i) Cllr Harper
confirmed the proforma had been circulated with the Parish Magazine (July) and
that some publicity had appeared in the North Devon Journal (11.8.05). Cllr
Harper said that the return of responses had been slow and that he was
generally disappointed with the result (16% rate of return), adding he was in
the midst of reviewing them and would report back to IPC at the earliest
opportunity having first discussed his findings with IPC’s EPSC. (Action: Cllr
Harper)
(ii) Cllr Harper reported that the £35 cheque, requested by NDDC, to cover the
cost of a lottery licence had eventually not been required – see Finance
Income. (Noted)
(f) Item 2507/8 (d) (iii) and (v) - Instow Beach Cleaning: - (i) The Clerk
referred to a letter (dd 16.8.05) from DCE reference "Dune and Beach Cleaning
by IPC". IPC noted the content of the reply (i.e. DCE accepted that IPC
cleaned the sand dunes and parts of Instow Sands owned by DCE as a "community
spirited initiative" and that it did so "without prejudice"). IPC RESOLVED to
send a copy to IPC’s insurance company – Allianz Cornhill. (Action: The Clerk)
(ii) The Clerk said he had asked the Beach Cleaner to deposit scraped seaweed
to the Cricket Ground end of the beach (and not leave it near the Quay area)
at the request of the Environment Agency as its decomposition could affect
water quality tests that were taken at about that spot. (Noted)
(iii) The Clerk advised IPC that nothing had been received from NDCCS as
regards its recommendation(s) for beach cleaning in future years. IPC RESOLVED
to enquire as to the state of progress by the NDCCS. (Action: The Clerk)
(g) Item 2507/8 (f) - Community Policing - Instow: - The Chairman and Clerk
reported that a very successful meeting had been held with Chief Inspector
Nutt, Inspector Davies and Sergeant Sarsfield at The Commodore Hotel on
Wednesday 31st August. The Chairman/Clerk provided full details of the meeting
i.e. Constable Benbow was to continue to cover Instow (together with his prime
patch of Lankey and Swimbridge) and that C/Insp Nutt was considering using
members of parishes to appoint Neighbourhood Beat Managers in the future and
might use Instow as part of that experiment in due course. (Noted)
(h) Item 2507/8 (g) - Instow Parish Council – Quality Parish Status (QPS)
Application: - (i) The Clerk referred to a letter from DAPC (dd 26.7.05)
confirming that IPC had been awarded QPS; he also referred to subsequent
publicity in the North Devon Journal, North Devon Gazette and Advertiser,
Western Morning News and Instow Website. He reminded Cllrs he had circulated a
copy of the QPS certificate with their summer recess update memorandum
together with a letter of congratulations from Cllr Haywood (Chairman of NDDC).
(Noted)
(ii) The Clerk said that IPC now needed to consider an appropriate format for
an official presentation of the QPS Certificate and where it should be placed.
He suggested that IPC’s Xmas Social might be a suitable forum for the
presentation and that ideas would be needed so as to decide what eminent
person might be invited to present it. After discussion it was RESOLVED to
hang the framed certificate at the parish hall (Cllr Harper to deal) and adopt
the suggestion of the Clerk as regards the venue for presentation; Cllrs were
asked to give some thought as to who might be invited to make the
presentation. (Action: IPC Cllrs)
(i) Item 2507/9 (i) (h) (i) – Instow Beach/Water Quality Tests/Publicity: -
The Clerk referred to a BBC Spotlight TV news report (22.8.05) upon the state
of Instow Beach (i.e. had failed 2 water quality tests for the 2005 season)
and of the various press reports dealt with by Chairman (WMN – 5.9.05) and
Clerk (ND Journal 25.8.05). IPC RESOLVED to take no further action. (Noted)
(j) Item 2507/9 (i) (i) – Vandalism – Venn Cross Bus Shelters: - The Clerk
reported upon the progress of PC Benbow’s enquiries, that is, some of the
damage had been rectified (graffiti painted over) by the family of one of the
culprits albeit that PC Benbow had further enquiries to make. (Noted)
(k) Item 2507/9 (i) (j) – Clean N/hood and Environment Act – Control of Dogs:
- The Clerk said he had nothing further to report from NDDC as of the date of
the meeting. NDDC was still considering the legislation much of which had yet
to come into force. (Noted)
2509/10 CORRESPONDENCE
(i) Matters for discussion/resolution or noting
a) Letter (dd 29.7.05) from NDDC reference "NDDC Monitoring Officer": - The
Clerk said this letter stated that as and from 20th July 2005, Mr D Pratt had
been appointed Monitoring Officer for NDDC – contact by email address
don.pratt@northdevon.gov.uk" or 01271 388251 and that he had copied it to
Cllrs with their summer recess update memorandum for their information.
(Noted)
b) Letter (dd 29.7.05) and enclosures (Notices, Summary Leaflets, Plan etc)
from DCC entitled "DCC Waste Local Plan: Re-Deposit Version (Opportunity to
comment on suggested policies and proposals": - (i) The Clerk confirmed that
notices had been placed on IPC’s notice boards at Venn Cross and John’s Post
Office (12.8.05) and that the plan and associated papers had been handed to
the Chairman/Vice Chairman for perusal and circulation amongst Cllrs prior to
IPC meeting of 15.9.05. He said the deadline for any comments was Monday 26th
September 2005. After a discussion, lead by the Chairman, it was RESOLVED that
the Chairman would respond as he saw fit in liaison with the Vice Chairman and
Clerk. (Action: Chairman/Vice Chairman & Clerk)
(ii) Letter (dd 24.8.05) from DCC reference "DCC Waste Local Plan: Re-Deposit
Version – Objections to the First Deposit Version (Copy of IPC’s Original
Response)": - The Clerk said that when this document was first received by IPC
a resolution had been passed to echo the response of the TTEF; DCC were now
wishing to know if IPC’s comments still stood. The Clerk advised IPC he had
spoken to the Chairman of the TTEF and that as far as she was concerned there
were no reason(s) to amend the original response. IPC RESOLVED to stand by its
original response - Clerk to notify DCC. (Action: The Clerk)
c) Email (dd 5.8.05) from DAPC reference "DAPC New Website – Username and
Password": The Clerk said this notified IPC that the DAPC had launched a new
look website with part of the website being password protected so only DAPC
members could access the information; he said the email had been copied to
Cllrs with their summer recess update memorandum. (Noted)
d) Letter (dd 5.8.05) from Andy Bell (NDCCS) reference "Restriction of
Slipways": The Clerk said this letter stated that within a couple of weeks TDC
would be imposing physical restrictions on the slipways at Bideford Bank End
and Appledore Seagate; action being taken as a result of two members and a
senior officer having witnessed some disarray at Appledore. The Clerk added
that the full details of the physical barriers was provided with a letter
adding that NDCCS was monitoring other launch points so that it could review
them at the end of the season and that any information of relevance should be
sent to Andy Bell. He reminded Cllrs he had copied the letter to them with
their summer recess update memorandum. (Noted)
e) Variation of Premises Licence: Application by NDCI in respect of The Bar,
Marine Parade, Instow and Others: - (a) The Bar – (i) The Clerk said he had
noted, by perusal of NDDC’s Member Services Weekly Information Sheet (dd 12th
August 2005), that NDCI was making an application to vary its licence for The
Bar, Marine Parade, Instow to enable the sale of alcohol between 0930 hrs and
0100 hrs Monday to Sunday inclusive so as to enable the provision of hot food
and drink after 2300 hrs until 0100 hrs Monday to Sunday inclusive. (Noted)
(ii) The Clerk reported receipt of 16 copy letters of objection from
parishioners (plus an 80 signatory petition) (as of 31.8.05) to NDDC Licensing
Department. (Noted)
(iii) The Clerk said he had liaised with Cllrs by memorandum (dd 14.8.05) and
as a result wrote to NDDC Licensing Department (dd 17.8.05) objecting to the
licence variation on the grounds that if granted, daily late night excess
noise (pedestrian and traffic) would unquestionably ensue, the pub was
situated within a close knit residential area where many elderly and
vulnerable residents resided and public order would undoubtedly occur due to
excess alcohol and high spirits emanating from within the premises and
outside. The Clerk said he did point out, however, that Instow Parish Council
had asked him to inform NDDC that if this form of licence variation (until
0100 hrs) was just for "special occasions" then such an arrangement might well
be acceptable adding that IPC was fully appreciative of the fact that Instow
was a very popular and admired tourist area and that businesses had to be
innovative and original in the manner it attracts its customers and provide
them with a high-quality service. IPC RESOLVED to ratify the content and
dispatch of the letter to NDDC, Cllrs having been forwarded a copy by the
Clerk with their agenda papers (8.9.05). (Noted)
*** Cllr Crombie declared an interest and took no part in the discussions
concerning The Bar***
(b) The Decks – (i) The Clerk reported a similar state of affairs as for The
Bar except this application was to remain open until 3 am with the service of
alcohol until 2 am etc. He confirmed that a similar letter (as that for The
Bar) had been sent to NDDC Licensing Dept (dd 25.8.05) following liaison with
Cllrs. IPC RESOLVED to ratify the content and dispatch of the letter to NDDC,
Cllrs having been forwarded a copy by the Clerk with their agenda papers
(8.9.05). (Noted)
(ii) The Clerk reported receipt of 7 copy letters of objection from
parishioners to NDDC plus a copy petition with 86 signatories thereon (as of
31.8.05). (Noted)
(c) Licence Variations: The Boathouse and General: - (i) The Clerk reported
that on 24.8.05 he had ascertained that The Boathouse had applied for a
licence variation until Midnight daily Monday to Sunday but that the period
for consultation had finished as of the 23rd August. He said that as a
consequence he had liaised with the Chairman and Vice Chairman and
subsequently written a general letter to NDDC Licensing (dd 25.8.05)
complaining about the manner in which IPC was being consulted and making
suggestions for improvement i.e. as for planning applications. IPC RESOLVED to
ratify the content and dispatch of the letter to NDDC, Cllrs having been
forwarded a copy by the Clerk with their agenda papers (8.9.05).(Noted)
(ii) The Clerk reported receipt of a telephone acknowledgement to his general
letter (as at (c) above) from Mark Curgenven (Principal Licensing Officer)
stating that the new Licensing Act legislation did not include parish councils
as consultees and offered to provide some familiarisation training to IPC in
the near future. IPC discussed this offer and RESOLVED to invite Mr Curgenven
to the next meeting of IPC – Clerk to arrange. (Action: The Clerk)
(iii) The Clerk reported receipt of letters (dd 5.9.05) from NDDC reference
The Bar and The Decks; they acknowledged IPC’s letters of objection and gave
notice of a forthcoming licensing hearings viz The Bar – 9.30 am on Monday
26th September and The Decks – approx 11am on 26th September; both at Civic
Centre, Barnstaple. IPC then discussed this issue and a RESOLUTION was passed
that IPC should be represented at the hearings by Cllr Scott who had
previously expressed a willingness to attend. (Action: Cllr Scott)
*** The Chairman, Cllr Johns, declared an interest on this item as a whole and
took no part in the discussions that ensued***
f) Letter (dd 16.8.05) from NDDC (Deputy Returning Officer) concerning "Parish
Councillor Details": - The Clerk reported that the necessary details had been
provided; telephone numbers not included. (Noted)
g) Letter (received 20.8.05) from "Local Works" concerning "Campaign of the
Sustainable Communities Bill": - The Clerk said that IPC was requested to
support this campaign and the Bill that "Local Works" was trying to get
through parliament. He said he had passed all the relevant papers to the
Chairman for perusal before the meeting. The Chairman then briefed Council;
Cllrs had been provided with a copy of the letter with their agenda papers
8.9.05. After debate IPC RESOLVED not to support this initiative. (Noted)
h) DAPC AGM 2005: - (i) The Clerk reminded IPC he was to attend this meeting
at Exeter on Saturday 1st October and would report on the content at the
October meeting. (Noted)
(ii) The Clerk said there were vacancies (x2) on the DAPC County Committee for
North Devon Cllrs – there were no nominations from IPC. (Noted)
i) Parish Seats - Marine Parade and Elsewhere: - The Clerk advised IPC of a
telephone conversation he had had with John Netherway (DCC Local Services) on
25.8.05. He reported that IPC needed to be allocated a licence from DCC to
place its parish seats on the highway and that the necessary paperwork had
been received by him and was in hand. (Noted)
j) Letter (dd 26.8.05) from NDDC (Assistant Environmental Health Manager)
reference "NDDC: Oil Spill Contingency Plan Update": - The Clerk confirmed
that the necessary amendment information had been provided and returned to
NDDC (31.8.05). (Noted)
k) Complaints from parishioners (to Vice Chairman and Clerk) reference "Use of
Flood Defence Wall for Benches & Service of Food and Alcohol from The Bar
Public House": - (i) The Clerk said he had spoken to Phil Monk (Environment
Agency – 10.8.05) who confirmed the flood defence wall was the property of the
EA and that his enforcement team would deal w/c 15.8.05. (Noted)
(ii) Email (dd 18.8.05) from EA: - The Clerk said this stated that the matter
had been referred to the EA’s Legal and Estates Dept. (Noted)
(iii) The Clerk referred to a letter (dd 30.8.05) from Mr Coldwell (and a
previous telephone call) of The 1991 Tapeley Life Interest Trust (TLIT)
reference "IPC – Policy towards enhancing the Village". The Clerk reminded
Cllrs he had copied this letter to them with their agenda papers (8.9.05)
together with a copy of an interim reply he had sent to TLIT (dd 1.9.05). A
discussion then ensured at the conclusion of which a RESOLUTION was passed to
unanimously support the original action taken by the Clerk as regards his
liaison with the EA and for the content of his response letter to Mr Coldwell.
(Noted)
(iv) The Clerk then referred to a further letter (dd 22.8.05) received from
Hector Christie (HC) (Tapeley Park) reference "Instow Village – Public
Seating". The Clerk reminded Cllrs he had copied this letter to them with
their agenda papers (8.9.05) together with a copy of an interim reply he had
sent to HC (dd 8.9.05). After a discussion it was RESOLVED to write to Mr
Christie and advise him that IPC took a neutral stance as regards the
placement of the benches on the flood defence wall and that the EA had merely
been advised of complaints received – whatever action they subsequently took
was at their discretion. (Action: The Clerk)
(v) The Clerk reported there was now a sign affixed to the flood defence wall,
opposite The Bar public house, stating the benches had been removed and that
they had been so removed because of action taken by The Clerk to IPC/EA;
persons who objected to their removal were invited to contact the Clerk to IPC
and make their views known. He reported that no person(s) had been in touch
with him as of the date of the meeting. (Noted) ** The Chairman Cllr Johns,
and Cllr Crombie, declared an interest and left the room. The Vice Chairman,
Cllr White, took the chair**
l) Copy letter (dd 30.8.05) from Mr Coldwell of The 1978 Tapeley Park Trust (T.P.C.)
to The Commodore of The North Devon Yacht Club reference "17th August 2005 –
Firework Display": - The Clerk reminded Cllrs he had sent a copy of this
letter to them with their agenda papers (8/9.05). (Noted)
m) IPC Standing Orders – Amendment: - The Clerk referred to an email (dd
26.7.05) from Cllr Harper reference a minor amendment to Standing Orders i.e.
change PROPER OFFICE to PROPER OFFICER on Page 1. He said he had circulated an
amended page 1 to Cllrs with their agenda papers (8.9.05). IPC RESOLVED to
ratify this amendment. (Noted)
n) Death of Bruce Woolaway – The Commodore Hotel, Instow: - The Clerk advised
IPC that following a discussion with the Chairman and Vice Chairman he had
sent a letter of condolence (2.9.05) to Mrs Woolaway and her family and that
he had copied the letter to Cllrs with their agenda papers (8.9.05). (Noted)
o) Letter (dd 9.9.05) from NDDC reference "Street Collection Permit – RBL
Poppy Appeal – 11th/12th November 2005": - After a discussion IPC RESOLVED to
offer no objection to this collection; it was a bone fide charity. (Action:
The Clerk)
p) Email (dd 12.9.05) from Secretary of IIB (Dolores Harper) reference (i)
"Village Message Board" and (ii) "IIB Awards – 2005": - (i) The Clerk read out
a letter (dd 13.9.05) from the Chairman of IIB requesting that IPC note that
IIB was in favour of a communal notice board on the side wall to the garages
in the Quay Car Park (where IIB currently had a notice board). After
discussion IPC RESOLVED to respond by advising the Chairman of IIB that it
supported his proposal although it did not wish to be part of such an
initiative having to spread its messages throughout the parish – currently at
4 sites - and to advise him that permission would undoubtedly have to be
sought from NDDC who owned the garages. (Action: The Clerk)
(ii) The Clerk said that IPC was to note that IIB, for the second year
running, had been awarded a gold in the SW in Bloom Competition 2005. In
addition IIB had retained The Monk Trophy, the judges discretionary prize for
the best use of native flora in the region. The Clerk added that IIB’s
Chairman, Peter Yeo, had also been singled out as being in the forefront as
well as an authority on sustainability and the environment and that finally,
this year, both the pre-school and primary school of Instow had entered the
art competition on the environment and sustainability and primary student,
Jessica Guymer, had won third place in the 7 – 11 year category. IPC passed a
RESOLUTION to congratulate IIB, its Chairman and Jessica Guymer on their
achievements. (Action: The Clerk)
(ii) Taw and Torridge Estuary Forum and associated Matters: - (Placed in
"Briefing Folder" for information of Cllrs)
a) (i) Email (dd 4.8.05) from Chairman of TTEF reference "Instow, Westward Ho!
and Saunton Sands Beach Data"(ii) Email (dd 25.8.05) from Chairman of TTEF
reference "Instow, Westward Ho! and Saunton Sands Beach Data"(iii) Email (dd
1.9..05) from Chairman of TTEF reference "Instow, Westward Ho! and Saunton
Sands Beach Data"
b) Emails and attachments (dd 16.8.05) from Chairman of TTEF to Members of
TTEF and IPC Cllrs reference "TTEF Newsletter Update (15th August), Braunton
Burrows File (Report from John Breed to TTEF 18.7.05), ditto (AONB Partnership
Position Statement -Linda Blanchard) and NDDC Liaison -Letter to Mr Sunderland
NDDC Chief Executive – 24.7.05)
c) Email (dd 30.8.05) from Secretary of TTEF reference "TTEF Minutes – 18th
July 2005
(iii) Matters to note: - (Placed in "Briefing Folder" for information of Cllrs)
a) Letter (dd 26.7.05) from Devon and Cornwall Police Authority reference
"Devon and Cornwall Police Authority" and "Stop and Search Publicity
Material": - Letter and material placed in parishioners’ folder at Post Office
and poster placed on notice board outside of post office.
b) NDDC Members Services Weekly Information Sheet w/c 22.7.05, 29.7.05,
5.8.05, 12.8.05, 19.8.05, 26.8.05, 2.9.05 and 9.9.05.
c) The Playing Field – Devon Playing Fields Association Newsletter (Summer
2005) and associated posters
d) NDDC’s Ilfracombe and Northern Rural Area Committee Agenda for meeting of
Monday 1st August 2005 and minutes of meeting of 18th May and 6th June 2005 –
also minutes of meeting of 1.8.05.
e) NDDC’s Barnstaple, Fremington and Instow Area Committee Agenda for meeting
of Wednesday 3rd August 2005 and minutes of meeting of 18th May and 4th July
2005 – also minutes of meeting of 3.8.05
f) Email (dd 27.7.05) from Lesley Smith (DAPC) reference "NALC/AON First Tier
Awards – Extension of Deadline": - Clerk downloaded further information from
the Internet – Cllrs to note
g) Email (dd 28.7.05) from Lesley Smith (DAPC) reference "Police Briefing –
London Bombings": – Cllrs to note
h) DCC In Touch Monthly News Round Up August 2005 and September 2005
i) Junk Mail (Summer 2005)
j) Letter (dd July 2005 – received 4.8.05) from Citizens Advice Bureau (Devon
Welfare Rights Unit) concerning "Training in Welfare Benefits"
k) Email (dd 1.8.05) from Cllr Harper reference "Damaged Litter Bins – The
Quay Area": - NDDC’s Environmental Health Department notified and matter
resolved
l) Letter (dd 27.7.05) and attachment (Annual Report) from The Crown Estate
reference "Crown Estate’s Annual Report and Accounts and Corporate
Responsibility Report for the Year Ending 31st March 2005"
m) Email (dd 12.8.05) and attachment from DCC’s Minerals Policy Officer
reference "DCC – Minerals and Waste Development Framework": - Cllrs to note
n) Letter (dd 12.8.05) from NDDC reference "Holding Meetings on Licensed
Premises": - See also item 2506/9 (e) - Cllrs to note.
o) Email (dd 12.8.05) from DAPC reference "Holberton PC - Clerk Vacancy"
p) Devon Rural Transport Partnership Summer Newsletter 2005: - Cllr Green (IPC
Transport) particularly to note.
q) Note from DCC Local Services Manager (received 15.8.05) reference "Road
Closure Order – 17th to 19th August; 20 metres of Rectory Lane, Instow": - In
view of the late notice, Clerk advised Cllrs Cook and White who agreed to
"spread the word" in the vicinity asap.
r) Letter (undated – received 15.8.05) from Torridge Handyperson Scheme": -
Copy of letter and poster/leaflets placed at John’s Post Office for
information of parishioners. Copy to Cllr Scott for possible inclusion in
Parish Magazine
s) Email (dd 14.8.05) from Cllr Harper to Clerk (copied to Cllrs Cann and
Brown) concerning "Road Signs": - Cllrs to note.
t) Email (dd 16.8.05) from DAPC reference "Allotments: - Not relevant to IPC
u) Email (dd 15.8.05) from DAPC reference "Clerk Vacancy – Fremington
v) Email (dd 17.8.05) from DAPC reference "Rented Accommodation – Plymouth,
South Devon or East Cornwall"
w) Letter (dd 9.8.05) from Nick Harvey MP reference "Summer Mobile Surgery
2005": - Poster placed on IPC’s Notice board at Post Office
x) Letter/poster from RNID concerning "RNID’s BUPA Great South Run Team – 9th
October", "River Ramble – River Thames 16th October" and "RNID Challenges of a
Lifetime"
y) NDDC Agenda and associated papers for meeting of Thursday 1st September
2005
z) Copy email (dd 18.8.05) from Cllr Harper to Cllrs Cann reference "Ragwort":
- Refers to article in ND Journal dated 11.8.05 (copy of article attached)
aa) Email (dd 23.8.05) concerning ownership of The Rectory, Quay Lane, Instow:
- Enquirer referred to Church Warden
bb) Email (dd 23.8.05) from Clerk to Andy Bell (NDCCS) reference "Rubbish -
Tarka Trail near Lime Kiln"
cc) Email (dd 17.8.05) from Clerk to Chairman of IIB reference "Untidy IIB
Flower Bed at Venn Cross"
dd) Email (dd 17.8.05) from Clerk to NDDC Environmental Health Department
reference "Rubbish – Dunes car Park near Cricket Club"
ee) DCC "Working for Devon" Magazine: - Copy placed at Post Office for
parishioners
ff) Devon Talk Magazine (Autumn 2005): - Copy placed at Post Office for
parishioners
gg) Letter (dd 23.8.05) from The Local Channel reference "Website"
hh) Children’s Hospice SW News Magazine (Autumn 2005)"
ii) Teignbridge District Council – "Play Seminar (27th September 2005)"
jj) Email (dd 31.8.05) from Cllr Harper reference "Waste Bin – Anstey Way
Lay-by Site": - Request passed by email (31.8.05) to Cllr Cann by Clerk.
kk) Complaint from parishioner regarding "Rubbish at entrance to Sand Dunes
Car Park – Trade Waste": - Passed to NDDC’s Environmental Health Department
for attention.
ll) Email (dd 2.9.05) from Chairman of IIB reference "Thatching
Course/Workshop at Instow "Recreation Ground" on 30.9.05/1.10.05: – All
welcome. Email copied to Cllrs with email addresses to spread the word (Cllrs
Cook and May to particularly note)
mm) 21st North Devon Hospice Birthday Edition and enclosures
nn) CCD Village Green (and Enclosures): - Contains CCD Review 2004-2005, and
information of relevance to "Working Together – CCD Annual Conference" at
Filleigh – 19th October 2005, "Planning for Success not Survival" – South
Brent on 20th September 2005 and "Seed Gathering Sunday" – 9th October 2995.
Copy placed at Post Office for parishioners.
oo) Telephone call (dd 7.9.05) from a parishioner enquiring as to ownership of
Estuary View – footpaths in need of repair: - Clerk sent email to DCC local
Services to establish ownership – parishioner informed of result.
pp) Email (dd 5.9.05) from NALC reference "NALC Annual Conference"
qq) Telephone call (6.9.05) from Atturm reference "Rubbish in Car Park
adjacent to Beach Slipway": - Advised to contact DCE and/or NDDC Environmental
Health Dept.
rr) DAPC Newsletter (Sept/Oct) 2004
ss) Clerks and Councils Direct (Issue 41 – September 2005)
tt) Letter (dd 5.9.05) from DCC reference "Improving Devon’s Environment:
Rights of Way Improvement Plan 2005": - Copy of ROWIP enclosed for information
of Cllrs.
uu) Email (dd 9.9.05) from DCC reference "Parish Unique Winter Traditions?": -
Any information from Cllrs required by the end of September.
vv) Email (dd 12.9.05) from DAPC reference "VYS Youth News": - Copy placed at
parish hall.
ww) Email (dd 8.9.05) from DAPC reference "Moretonhampstead Computer Courses"
xx) Complaint (14.9.05) from parishioner to Clerk reference "Rubbish dumped on
Tarka Trail nr Signal Box": - Passed by Clerk to Andy Bell (NDCCS) – see also
item 2507 (iii) (l)
yy) N. Devon Healthcare & Primary Care NHS Trusts – Annual Reports+/Accounts
2004/2005
2509/11 FINANCE
1. INCOME: -
Car Park Takings Period ending 27th July 2005 £400.50
Ditto Period ending 3rd August 2005 £603.30
Ditto Period ending 10th August 2005 £856.90
Ditto Period ending 17th August 2005 £866.20
Ditto Period ending 24th August 2005 £823.60
Ditto Period ending 31st August 2005 £648.90
Ditto Period ending 7th September 2005 £522.15
Ditto Period ending 14th September 2005 £155.60
NDDC Lottery Licence Application (Contra Entry) £ 35.00*
TOTAL: - £4,912.15
Key: -
* Licence not required for IPC’s Emergency Planning Questionnaire – cheque as
issued (see 2507/10 (2) returned by NDDC; contra entry made in IPC’s Financial
Ledger i.e. returned cheque shown as income to balance the expenditure column.
NB: - Car Park Takings £316.14 down on 2004 (as at 14.9.05)
2 (a) EXPENDURE: -
Mr O W Cook Tractor Garage Rental (Aug) £ 32.00
Mr M Harris Village Handyman £ 447.22#
Mr M Harris Grass Cutting (No 5) £ 170.00
Mr P Cook Beach Cleaning £ 483.99
Mr P Cook Tractor Fuel £ 19.24
Inland Revenue Per Mr P Cook £ 36.01
NDDC Car Park Licence 2005 £ 1,459.53+
Design ‘n’ Print Printing Emergency Planning Proforma £ 50.00
BT Tel Account per 01271 372408 £ 71.98*
Parish Hall Committee Nominal Rental Fee 2005 £ 1.00
SWH Signs Division Beach Signs (x3) £ 88.13
Cwll & Devon Media Ltd Advert Grass Cutting/Mooring Tender £ 77.55
TOTAL: - £2,936.65
Key: -
# Includes repair to Venn Cross bus shelter notice board and refit, make new
IPC notice board for John’s Post Office and fit, strim Anstey Way/Atturm
footpath (see item 2507/14 (d)), and fix new seat on Marine Parade and beach
warning signs on post along Marine Parade.
+ £1390.03 in 2004 (an increase of £69.50)
* Service (Package Fees/Line Rental and Phone Book entry) charge £34.86,
£10.72 Vat and £26.40 cost of calls.
2 (b) EXPENDITURE: -
Mr O W Cook Tractor Garage Rental (Sept) £ 32.00
Mr M Harris Village Handyman £ 376.00 #
Mr M Harris Grass Cutting (No 6) £ 170.00
Mr P Cook Beach/Dune Cleaning £ 470.49
Mr P Cook Tractor Fuel £ 20.80
Mr R Jacob Clerk’s Remuneration £ 741.00
Mr R Jacob Clerk’s Expenses £ 452.38+
Mr R Jacob Quality Council Application O/Time £ 187.20
Inland Revenue Re: Mr P Cook & Mr R Jacob £ 296.31*
Audit Commission Audit Fees 2005 £ 141.00
TOTAL: - £2,887.18
Key: -
# Includes parish seat (£18) and DCC P3 (£22) activities
+ Includes £97.78 QP Council Expenses and £20.80 DCC P3 Expenses
* £34.51 P Cook and £261.80 R Jacob
3. BANK – STATEMENT OF ACCOUNTS: -
Lloyds Bank Treasurers a/c no. 02350065 as @ 25.8.05 (Statement = £ 84.84*
Lloyds Bank Business a/c no. 02348842 as @ 30.6.05 (Statement = £18,919.20+
Key:
* According to Clerk’s records - £1.84 (4 cheques to the total value of £83.00
uncashed)
+ According to Clerks records - £21,305.53 as at 14.9.05
4. RESOLUTION REQUIRED: -
(a) The Clerk reported that it had been agreed to transfer £2935.00 from
Lloyds Bank Business account number 02350065 to Lloyds Bank Treasurers account
number 02348842 to cover cheques as at 2 (a) above when he met informally with
the Chairman/Vice Chairman (cheque signatories) on the 12th August 2005. IPC
RESOLVED to ratify this decision. (Noted)
(b) IPC RESOLVED to transfer £2,890.00 from Lloyds Bank Business account
number 02350065 to Lloyds Bank Treasurers account number 02348842 to cover
cheques as at 2 (b) above. (Action: The Clerk)
5. MISCELLANEOUS: -
(a) Beach Grant 2005: - (i) The Clerk reported that nothing officially had
been heard of this grant application although he had noted, by perusal of NDDC
meeting papers, that IPC’s application did not fit the appropriate grant
criteria but there was a recommendation it be considered by NDDC Executive. It
was RESOLVED the Clerk should chase this grant up though Cllr Cann. (Action:
The Clerk)
(ii) Landfill Tax Credit Scheme (see item 2507/8 (d) (iii:) – The Clerk
reported he had downloaded information of relevance to this scheme from the
Internet i.e. Sweet-UK and Entrust and suggested that IPC’s Finance Sub
Committee consider its worthiness at its forthcoming Budget Meeting (Oct/Nov
2005). IPC RESOLVED to adopt this recommendation. (Action: The Clerk)
(b) Audit Commission - Annual Return for the Year ended 31st March 2005: - (i)
The Clerk reported that no parishioners had requested to view the Council’s
financial records/audit papers ("Inspection Days" Monday to Friday (9 am to 5
pm) for period 20.6.05 to 25.7.05). (Noted)
(ii) The Clerk further reported receipt of a letter (dd 8.8.05) from the Audit
Commission together with the Certified Annual Return for the financial year
ending 31st March 2005. He said the External Auditors Certificate and Opinion
(Section 3) stated, "on the basis of our review, in our opinion the
information contained in the annual return is in accordance with the Audit
Commissioner’s requirements and no matters have come to our attention giving
cause for concern that relevant legislation and regulatory requirements have
not been met". The Clerk also reported that no other matters, not affecting
the opinion of the Audit Commission, had been drawn to the attention of
Council and that he had copied all correspondence to Mr G Day (IPC’s IA) and
thanked him for his work and support in performing the internal audit process.
(Noted)
(iii) The Clerk confirmed that the "Notice of Conclusion of Audit and Right to
Inspect the Annual Return" form had been displayed on IPC’s notice board at
Johns’ Post Office on Friday 12th August for a 14 day period ending on
26.8.05. The Clerk said that no parishioners had contacted him as a result of
this notice. (Noted) (c) Instow Allotment & Recreation Field Account/Instow
Welfare Account (Allotments): - (i) The Clerk updated Council on the progress
of Cllr Harper’s request at the last meeting; see item 2507/10 (5) (c) (ii).
The Clerk advised IPC that The Charity Commission had confirmed (letter of
12.9.05 refers) that The Instow Allotment Charity had been registered with
them under charitable number 230996 but had been wound up and removed from the
register on 29th February 1996. He said he had advised Cllr Harper of this
fact. (Noted)
(ii) Cllr Harper said he had checked IPC’s minute books for the period in
question but had been unable to come up with any tangible evidence that might
resolve his issue. He recommended that no further action be taken – IPC
RESOLVED unanimously to adopt this course of action. (Noted)
(iii) The Clerk advised IPC of the legal obligations placed on them as a
result of The Smallholdings and Allotment Act 1908 Section 23. IPC RESOLVED to
note this enactment for the future in the event a formal request by
parishioners was made for the provision of allotments. (Noted)
(iv) Cllr White suggested that the provision of allotments at the new Instow
School site might be beneficial both to the students attending and the
community at large. IPC RESOLVED to support this suggestion and the Clerk was
asked to advise NDDC (see ransom strip strategy- item 2509/9 (i) (d)) (Action:
The Clerk)
(d) Lloyds Bank Business Account – Tax on Interest/Inland Revenue: - The Clerk
advised IPC he had liaised with Lloyds TSB and hopefully resolved the double
payment of tax relief refunds. He said he would report confirmation in due
course, hopefully by the next meeting. (Noted)
(e) IPC – Chairman’s Chain of Office: - (i) The Clerk reported he had made
further enquiries and Hill’s Jewellers of Joy Street, Barnstaple would charge
less than £100 to engrave and fit four badges and provide an estimation of
value. IPC RESOLVED to adopt this course of action. (Action: The Clerk)
f) Grass Cutting Contract 2006-2008: - (i) The Clerk provided IPC with the
details of those contractors who had applied for this contract; it was
RESOLVED the tenders should initially be considered by IPC’s FSC at its
forthcoming Budget Meeting (Oct/Nov). . (Action: The Clerk)
(ii) The Clerk advised IPC that the relevant advertisement had appeared in the
North Devon Journal on 18.8.05. (Noted)
g) Moorings Tender 2006 – 2009: - (i) The Clerk provided IPC with details of
the tender applicant; it was RESOLVED the tender should initially be
considered by IPC’s FSC at its forthcoming Budget Meeting (Oct/Nov). (Action:
The Clerk)
(ii) The Clerk advised IPC that the relevant advertisement had appeared in the
North Devon Journal on 18.8.05. (Noted)
h) Letter and attachments (to Chairman of IPC & Clerk) from Society of Local
Council Clerks reference "Clerk’s Membership": -The Clerk briefed IPC as to
content – IPC RESOLVED to take no further action. (Noted)
i) Letter (dd 1.8.05) from BemroseBooth concerning "Notice of Increase to
Standard Delivery Charges": - The Clerk said this letter referred to the
increase in delivery charges (as and from 1.8.05) but only affected IPC as
regards the delivery of car park tickets which were only ordered approx every
two years. (Noted)
j) DCC Grass Cutting Grant: - The Clerk reported he had sent an invoice (by
email – 24.8.05) to DCC in the sum of £561; cheque awaited. (Noted)
k) Charity Commission (CC) Annual Information Update 2005 Return: - The Clerk
reported receipt (20.8.05) and of having completed it as necessary/returned it
to the CC. (Noted)
l) Instow Church Room - "Owned" by IPC? - (i) The Clerk advised IPC of an
email (dd 30.7.05) from Cllr Harper concerning this matter that had come to
light when Cllr Harper was researching IPC’s archived records; he said he had
copied it to the Chairman and Vice Chairman at the time. (Noted)
(ii) Cllr Harper elaborated on his findings. (Noted)
(iii) The Clerk advised IPC he had spoken to John Edwards (JE) (Church Warden)
and copied him on the relevant email (15.8.05); he added that JE had agreed to
investigate with the Instow PCC and report back. (Noted)
(iv) The Clerk reported receipt of a response from JE (dd 30.8.05) enclosing a
copy letter (dd 25.5.1971 - from The Clerk to IPC to Hon Secretary Instow PC)
stating that "at annual parish meeting of 13.3.1970 it was resolved, that
subject to it being legally possible, the parish council relinquish all
interests in the vestry room in favour of the Instow Church Council and
Wardens; 24 voted in favour of this, no one voted against and the remainder
abstained" The Clerk said he had updated Cllr Harper and the Chairman/Vice
Chairman. (Noted)
(v) Cllr Harper said he had been unable to find any other relevant information
in the minutes and it now had to be assumed that the Instow PCC owned the
premises in question. The Clerk confirmed he was unaware of any deeds for the
property being in the possession of IPC. After debate it was RESOLVED to take
no further action on this matter other than to note it within the minutes as
to do otherwise could involve a great deal of legal expenses. (Noted)
m) Letter (dd 1.9.05) from Metric Parking reference "Relocation to New
Premises Near Swindon": - The Clerk confirmed he had made a note of the
relevant details for his records. (Noted)
n) Parish Tractor - Maintenance and Replacement: - (i) The Clerk advised IPC
it would be necessary for the beach cleaner to carry out approx 5 hours of
labour (Cost £25) to clean down and generally tidy up the tractor before
putting it away for the winter. IPC RESOLVED to approve this. (Noted)
(ii) The Clerk also said it was the view of the beach cleaner and himself that
IPC should start the process of looking for a replacement tractor for the 2006
season. IPC RESOLVED to approve the process and it was agreed that the Clerk
together with Cllrs Cook and May should refer their research/recommendations
to IPC’s FSC at its forthcoming Budget 2006/7 meeting. (Action: Cllrs Cook/May
and The Clerk)
2509/12 PLANNING
a) Letter from NDDC (received 30.7.05) reference "Extension to Coastguard
Building at The North Devon Yacht Club, Instow (Reference No 40258): - The
Clerk said this letter stated that NDDC had GRANTED this application with
conditions as listed. (Noted)
b) Erection of agricultural building on land off Orchard Farm, Instow
(Reference No 40665): - (i) The Clerk reported receipt (3.8.05) of this
application and of having passed it to the Vice Chairman for the attention of
IPC’s PSC – for response by 19.8.05. (Noted)
(ii) The Clerk further reported that IPC’s PSC had unanimously resolved to
recommend approval of this application and that he had advised NDDC on the
17.8.05. (Noted)
(iii) IPC RESOLVED to ratify this decision. (Noted)
c) Extension to form owners accommodation (renewal of unimplemented planning
permission 28720) at Armada House, Marine Parade, Instow (Reference No 40070):
- The Clerk reported receipt of a letter (6.8.05) from NDDC stating it had
GRANTED permission for this application with conditions as listed. (Noted)
d) Erection of dwelling (additional drawings) at land at Lane End Close,
Instow (Reference 39545): - (i) The Clerk notified IPC of a letter (dd
8.8.05), received from NDDC, advising that this planning application was due
to be considered by the NDDC Planning Committee at their meeting of Wednesday
17th August 2005 at 2 pm and that Cllr White had attended and represented IPC.
Cllr White provided an update; i.e. the application had been adjourned.
(Noted)
(ii) The Clerk then referred to a further letter (dd 12.9.05) from NDDC
stating that this planning application was now due to be considered by NDDC’s
Planning Committee at their meeting of Wednesday 21st September 2005 at 2 pm
at the Civic Centre. (Noted)
(iii) After debate it was RESOLVED to advise NDDC Planning that IPC was
concerned about the anticipated disturbance to residents due to the 24-hour a
day usage of the BT building at the cul-de-sac end of the road by virtue of
the placement of the proposed traffic calming measures. (Action: The Clerk)
(iv) No IPC Cllr was available to attend the meeting and represent IPC.
(Noted)
e) Letter from NDDC (received 13.8.05) reference "Alteration to dwelling at
Two Bar View, Marine Parade, Instow (Reference No 40446): - The Clerk said
this letter stated that NDDC had GRANTED this application with conditions as
listed. (Noted)
f) Letter from NDDC (received 13.8.05) reference "Erection of replacement
conservatory at Flat 3, Instow House, Marine Parade, Instow (Reference No
40398): - The Clerk said this letter stated that NDDC had REFUSED this
application for reasons as listed and that he had copied it to Cllrs with the
agenda papers.(Noted)
g) Extension and alteration to dwelling together with conversion of garage to
form additional living accommodation at Offshore, Marine Parade, Instow
(Reference No 40759): - (i) The Clerk reported receipt (19.8.05) of this
application and of having passed it to the Vice Chairman for the attention of
IPC’s PSC – for response by 7.9.05. (Noted)
(ii) The Clerk reported that IPC’s PSC had unanimously resolved to recommend
approval of this application and he had advised NDDC Planning on the 2nd
September 2005. (Noted)
(iii) IPC RESOLVED to ratify the decision. (Noted)
h) Letter from NDDC (received 20.8.05) reference "Demolition of existing and
erection of new extension to dwelling at Westaway, Anstey Way, Instow
(Reference No 40468): - The Clerk said that this letter stated that NDDC had
GRANTED this application with conditions as listed. (Noted)
i) Letter (dd 22.8.05) from NDDC Planning Dept reference "Outline application
for erection of 7 dwellings together with construction of improved access at
Mollands Garage, Quay Lane, Instow (Reference No 38787): - The Clerk said this
letter stated that this application had been WITHDRAWN and would no longer be
considered by the Local Planning Authority. (Noted)
*** Cllr Cook declared an interest and did not speak***
j) Letter (dd 22.8.05) from NDDC Planning Dept reference "Conservation area
application for demolition of non-listed buildings in connection with erection
of 7 dwellings together with construction of improved access at Mollands
Garage, Quay Lane, Instow (Reference No 38830): - The Clerk said this letter
stated that this application had been WITHDRAWN and would no longer be
considered by the Local Planning Authority. (Noted)
*** Cllr Cook declared an interest and did not speak***
k) The Quay Public House – Removal of Railings/Preservation – Conservation
Area Issue? (Item 2507/4 (a)): - The Clerk advised IPC he had liaised with
NDDC Planning; The Bar was not a listed building and the removal of the
railings was only a conservation area issue if they were more than I metre in
height - NDDC Planning believe they were most probably not. He added that NDDC
Planning were still investigating but anticipate NFA. (Noted)
*** Cllrs Johns and Crombie declared an interest and did not speak***
l) Letter from, NDDC reference "18/84 Procedure – Circular 18/84 Application
Notification by the MOD in respect of Replacement of Fuel Tanks and
Interceptors at Atturm (Instow) Sandhills, Instow (Reference No 40556): - The
Clerk said this letter stated that NDDC had resolved to INDICATE APPROVAL to
this application subject to conditions as listed. (Noted)
*** Cllr White declared and interest and did not speak***
2509/13 ANY MATTER RAISED AT THE DISCRETION OF THE CHAIRMAN
a) Cllr Harper – Chairman of Parish Hall Committee: - The Chairman, Cllr
Johns, congratulated Cllr Harper on being appointed Chairman of the Instow
Parish Hall Committee. (Noted)
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