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Present: - Councillors Cllrs P Cook, N Crombie, C Harper, M Green, A Johns
(Chairman), G May, Cllr Ms A Mayoh, M F Scott, S White and Mr R Jacob (Parish
Clerk).
In Attendance: - 3 parishioners.
2612/1 PRAYER
The Clerk led the Council in prayer
2612/2 APOLOGIES
Cllrs Cann, Mrs L Brown and PCSO Tony Charles.
2612/3 POLICE REPORT
a) Crime: -
In the absence of PCSO Charles, the Clerk read from a report that had been
sent to him by PCSO Charles. It stated that two crimes had been reported in
the parish since the last meeting, namely, two offences of criminal damage to
a motor vehicle and bus shelter (see item 2612/9 (i) (i)) respectively.
(Noted)
b) Neighbourhood Policing: - The Clerk provided Cllrs with a copy of two paper
cuttings from the Western Morning News (29.11.06) and Telegraph (4.12.06)
concerning “Government Funding Cut Backs in PCSOs” i.e. a cut back nationally
from 24,000 to 16,000. IPC discussed the implications to Instow and RESOLVED
to write to the Chief Inspector at Barnstaple Police Station to seek
clarification of a former pledge (see item 2610/3 (b)) that two regular police
officers would be covering the parish (with Fremington and Sticklepath)
following the retirement of PC Benbow supported by PCSO Charles and probably
two other PCSOs’ being made available by the relevant additional government
funding. Cllrs were of a mind that Instow currently received relatively little
cover, particularly from a traffic management/enforcement and high visibility
patrolling (to counteract the fear of crime) point of view, and that this
needed to drastically improve if the parish was to receive “value for money”
from the Constabulary. (Action: The Clerk)
2612/4 PARISHIONERS
Instow In Bloom (IIB): - Peter Yeo (Chairman of IIB) reported that IIB had
been selected to represent the South West in next year’s Britain in Bloom
Competition. He also spoke of the Community Show 2007 coupled with a Village
Garden Trail that would also feature as part of the North Devon Festival. The
Chairman, Cllr Johns, congratulated IIB on being selected to take part in the
Britain In Bloom competition 2007. (Noted)
2612/5 REPORT COUNTY COUNCILLOR R CANN
General: - In the absence of Cllr Cann the Clerk read out a report that had
been provided by Cllr Cann. It referred to issues of relevance to Devon and
Somerset Fire and Rescue Fire Authority (amalgamation now sanctioned), NDDC –
Ward Member Fund (considering as per DCC; up to £6,000), Renewable Energy 4
Devon (free independent advice and support – helpline 0800 512 012 or
energy@re4d.org), Litter Bin Sponsorship (businesses being given the
opportunity to advertise), NDDC Stand By Service (Direct Labour Unit Out of
Hours calls that require action), Oil Contingency Planning (see item 2612/8
(h)), Revenue Support Grant DCC (no change to the amount of formula grant
anticipated i.e. an increase of 4%), NDDC – Tree for Cans Scheme (scheme run
by Alupro who have pledged 125 trees for use in community woodland project &
14 to be sent to Africa), Visit to Civic Centre by Instow Primary School
Children (25th January 2007 – objective to learn about the work of a local
council), Alleged Unauthorised Signage Issues (see item 2612/8 (a)), Charter
Toilets – Quay Car Park (a meeting will be arranged with parish representative
in the near future); Boathouse to Charter Toilets (Lane End) Pinch Point –
Poor Visibility (see item 2612/8 (b)), Slee’s Corner – Markings (see item
2612/8 (c), Rumble Strips – Village Gateway Feature (see item 2612/8 (d)) and
Proposed Removal of Emergency Telephones – A361 North Devon Link/A39 Atlantic
Highway (see item 2612/9 (i) (k)) (Noted)
2612/6 REPORT OF DISTRICT COUNCILLOR Mrs L BROWN
In the absence of Cllr Mrs L Brown there was no report. (Noted)
2612/7 MINUTES
It was RESOLVED that the November 2006 minutes of Instow Parish Council be
approved and signed. (Noted)
2612/8 MATTERS ARISING FROM THE MINUTES
a) Item 2611/4 (a) - Alleged Unauthorised Signs: -
Cllr Cann, in a written report, provided IPC with an update of action
taken/being contemplated by DCC/NDDC adding that matters were ongoing. (Noted)
*** Cllr Johns declared a pecuniary interest, left the room and did not speak
– the Chair was taken by Cllr White (Vice Chairman) ***
b) Item 2611/4 (c) - Pinch Point Passing Bay Boathouse to Charter Toilets/Sand
Hills: -
Cllr Cann, in a written report, agreed to include this issue on an agenda for
a DCC LSG site meeting to be arranged by him in January 2007. It was RESOLVED
that the Chairman and Vice Chairman would represent IPC together with other
Cllrs as available on the day in question (Noted)
c) Item 2611l/5 (b) – Slee’s Corner/Road Markings: -
Cllr Cann, in a written report, agreed to include this issue on the agenda for
a DCC LSG site meeting to be arranged by him in January 2007. (Noted)
d) Item 2611/8 (b) and 2610/8 (a) (i) – Traffic Congestion/Speeding –Instow: -
(i) Cllr Cann, in a written report, advised IPC that the placement of proposed
“speed bumps” in the vicinity of the Signal Box (Marine Parade) would cost
£2,400 a pair with signing costing an additional £450. (Noted)
(ii) Cllr Cann further reported that reactive (speeding) signs would cost
£4,800; therefore, £9.600 for each end of the village. (Noted)
(iii) Cllr Cann also advised that Gateway Enhancement Features vary
considerably in cost; enhanced lining would ballpark £700 per gateway but if
features to the side, such as road like fencing, stone walls etc it might cost
£1000 upwards. (Noted)
(iv) After discussion IPC RESOLVED to defer any decision on these issues until
the DCC LSG site meeting as at item 2612/8 (b) above. (Noted)
e) Item 2611/8 (b) - Charter Toilets/Quay Car Park: -
Cllr Cann, in a written report, said a meeting would be arranged with parish
representation in the near future. (Noted)
f) Item 2611/8 (c) - Sandhills Ransom Strip/Questionnaire: -
(i) IPC’s Ransom Strip Cllrs, led by Cllr Johns (Chairman), provided IPC with
a briefing as to their united views following their meeting of 27.11.06. Cllr
Johns said that IPC’s sub committee felt that everyone in the parish needed to
have access to the “proposed/successful” project(s) and that any project(s)
needed to have a long term benefit to the parish as a whole. He added that
from the ideas put forward on the questionnaires nothing stood out on its’ own
merit but that there were many projects that the sub committee felt IPC should
support. (Noted)
(ii) Cllr Harper then referred to a synopsis report, prepared by him, and
agreed to by all members of the sub committee following their meeting of the
27th November – it had been copied to Cllrs with their agenda papers (7.12.06)
and to Cllrs Cann (DCC/NDDC) and Brown (NDDC) and Brian Holme (NDDC). Cllr
Harper was complimented by the Chairman and IPC for the excellent manner in
which he had put the report together that was both lucid and unambiguous.
(Noted)
(iii) After discussion IPC RESOLVED unanimously to support the findings of the
sub group, as outlined in Cllr Harper’s report. (Noted)
(iv) The Clerk advised IPC that a full Ransom Strip Steering Group Committee
Meeting was to take place at the Civic Centre on Friday 5th January 2007 at
3pm and that as of the date of the meeting all IPC members were available.
(Noted)
*** Cllr Crombie declared a personal interest (School Governor) as regards
Instow School ***
g) Item 2611/8 (f)- Instow Water Quality Tests 2006/Publicity: -
(i) The Clerk told IPC of the excellent publicity in the North Devon Journal
(23.11.06) of relevance to Instow and its successful water quality results for
the 2006 summer season; a copy had been provided to Cllrs with their agenda
papers (7.1.2.06). (Noted)
(ii) The Clerk similarly advised IPC of an excellent article in the Western
Morning News (1.12.06); a copy had been provided to Cllrs with their agenda
papers. (Noted)
(iii) IPC then discussed a possible Blue Flag application for 2007 at the
conclusion of which it was RESOLVED not to do so on the grounds that any
application, apart from unquestionably being costly, would involve other types
of criteria (other than water quality), many of which would be outside of the
remit of IPC. (Noted)
*** Cllrs Johns and Cook declared a pecuniary interest in this issue (i.e.
(iii)) and did not speak***
h) Item 2611/12 (c) – Chemical and/or Oil Spillage: -
(i) Cllr Cann, in a written report and email (20.11.06) to the Clerk set out
in succinct terms the implications (including financial) and responsibilities
of an oil spill onto Instow sands as far as IPC was concerned; the Clerk
reminded Cllrs he had copied Cllr Cann’s email to them with their agenda
papers. (Noted)
(ii) After discussion it was (a) RESOLVED to take advice from the Allianz
Cornhill Insurance Company (IPC’s insurers) to ascertain whether IPC was
covered for such an eventuality (b) confer with other parish/town councils in
the locality (and DAPC) to ascertain what action they have taken and then (c)
in the light of responses received discuss IPC’s liability and consider an
appropriate course of action that would include updating IPC’s Beach Risk
Assessment policy. (Action: The Clerk)
i) Item 2611/12 (d) – Moored Tanker/Oil Jetty: -
(i) The Clerk advised IPC of his liaison with the Chairman of TTEF and the
response received. (Noted)
(ii) The Clerk then referred to an email (dd 20.11.06) from the Chairman of
the TTEF reference “Update of Shipping in the Estuary”; it had been copied to
Cllrs with their agenda papers (7.12.06). (Noted)
(iii) The Clerk referred to a further email (dd 9.12.06) from the Chairman of
the TTEF reference “Updating for Shipping Website”; this had similarly been
copied to Cllrs. It referred to a website, namely “www.boat-trips.org” that
sets out the movement of all shipping in the Taw/Torridge estuary within the
remit of the Bideford Harbourmaster. (Noted)
2612/9 CORRESPONDENCE
(i) Matters for discussion/resolution or noting
a) Letter from DCC (dd 16.11.06) reference “Launch of My Devon Customer
Service Centre”: - The Clerk said this letter stated that this service
commenced on 26.9.06 and that in future all calls for Barnstaple Local
Services Group (Highways) should be directed to 0845 155 1004. He confirmed
this had been noted by him and that the letter had been copied to Cllrs for
their information with their agenda papers (7.12.06). (Noted)
b) Note in NDDC’s Members Services Weekly Information Sheet (dd 24.11.06)
reference “Application for the Grant of a Premise Licence by Mr R J Dennis in
respect of The Wayfarer Inn, Lane End Road, Instow”: - (i) The Clerk advised
IPC that this application was to enable the sale of alcohol on and off the
premises between 1000hrs and 0000hrs Monday to Sunday and for persons resident
on the premises for 24 hours a day, to enable late night refreshment between
2300hrs and 0000hrs Monday to Sunday, to enable live music between 1800hrs and
2330hrs Friday to Saturday and on Bank Holiday Mondays and Bank Holiday
Sundays, to enable all of the above from the end of permitted hours on New
Year’s Eve to the start of permitted hours on New Year’s Day; the closing date
for any representation was 20th December 2006. The Clerk reminded Cllrs he had
copied the details of this application to them with their agenda papers
(7.12.06). (Noted)
(ii) After a discussion it was RESOLVED to make no representation. (Noted) c)
(i) Letter (dd 27.11.06) from Department of Trade and Industry (Dti) reference
“Future of Post Office Network”: - The Clerk advised IPC that this letter was
in response to one sent by the Clerk (see item 2611/9 (i) (b)) and that a copy
had been provided to Cllrs with their agenda papers (7.12.06) together with a
copy of the letter sent by the Clerk. (Noted)
(ii) Letter (dd 30.11.06) and note/pamphlet from Nick Harvey MP reference
“Rural Post Offices”: - The Clerk said letter and note/pamphlet had been
copied to Cllrs with their agenda papers (7.12.06). (Noted)
d) Arctic Emblem – Presentation to Parishioner (Mr Harold John Short): -
The Clerk reported receipt of a letter (dd 26.11.06) from Mr Short thanking
IPC for its letter of congratulations; he reminded Cllrs he had copied said
letter to them with their agenda papers (7.12.06) together with a copy of the
original letter of congratulations sent by the Clerk. (Noted)
e) (i) Letter (dd December 2006) from NDDC (Deputy Returning Officer)
reference “Register of Electors 2006/7 together with copy of Register of
Electors 2007 (in force from 1.12.06)”: - The Clerk pointed out to IPC that
Instow’s registered electors had reduced from 671 to 659 (a reduction of 12
electors on the current year 2005/6) and that this would result in a reduction
of £24 on the grant application to NDDC for 2007/8 based on £2 per head of
population as per electoral roll (see item 2611/10 (5) (c)). The Clerk
confirmed that the necessary public notice had been placed on the post office
notice board and that a copy of the letter was circulated to them with their
agenda papers (7.12.06). (Noted)
(ii) Letter (dd 1.12.06) from NDDC (Deputy Returning Officer) reference
“Register of Electors 2006/7” and “List of Properties that have failed to
return their Electoral Registration Forms”: -
The Clerk confirmed that a copy of the letter/list had been provided to Cllrs
with their agenda papers (7.12.06) and that if any Cllr could assist in
providing relevant information they might like to consider contacting NDDC.
(Noted)
f) Copy letter (dd 1.12.06) from The 1991 Tapeley Life Interest Trust to DCC
Highways reference “Instow Marine Parade – Inadequate Servicing of Surface
Water Drainage in Highways”: -
The Clerk reminded Cllrs he had copied this letter to them for information
with their agenda papers (7.12.06). (Noted) g) Copy of North Devon Local Plan
1995 – 2011 entitled “Developing and Protecting our Area”:-
The Clerk suggested this be circulated amongst Cllrs for perusal and
subsequent return to Clerk for retention/future reference. (Noted)
h) Copy letter (dd 5.12.06) from parishioner to DCC Environment Director
Reference “Erection of 3’ High Retaining Wall/Adjoining Road (Rectory Lane)”:
-
The Clerk said this letter stated that the writer was to erect this wall to
improve the aesthetic look of the frontage of his property and to prevent soil
from coming down on the road. (Noted)
i) Damage to Boathouse Bus Shelter: -
(i) The Clerk reported he had noticed, on a visit to this shelter (30.11.06),
that one plastic window had been forced out completely and the other partly
damaged by having been forced from the inside; the window beading was
recovered from the beach immediately outside. The Clerk added he had contacted
the handyman who carried out a full repair (1.12.06). (Noted)
(ii) The Clerk reported receipt of an email (30.11.06) from a parishioner
reporting said damage; he said the parishioner had been thanked for the
information and told of the action taken. (Noted)
(iii) The Clerk reported that PCSO Charles had been notified by email
(1.12.06) and that the incident was now the subject of crime number
CB/06/5987; enquiries being made by PCSO Charles. (Noted)
(j) Email (dd 6.12.06) from DCC Local Services reference “IPC - Street
Furniture”: -
(i) The Clerk said this requested confirmation that IPC had no interest in the
single table with attached seating immediately outside of the Bar Public House
on Marine Parade, Instow. (Noted)
(ii) The Clerk then referred to a reply email (dd 7.12.06) sent by him to DCC
Local Services confirming that said seat did not belong to IPC. (Noted)
(iii) The Clerk also referred to an email (dd 6.12.06) sent by him to DCC
Local Services reference “IPC Seat Inventory (November 2006)” together with an
up to date list of IPC’s street furniture (November 2006) and which were in
situ with DCC’s permission. (Noted)
k) Letter from DCC (Head of Highway Management) reference “A361 North Devon
Link and A39 North Atlantic Highway: Removal of Emergency Telephones”: -
The Clerk said this stated that DCC was minded to terminate the contract with
BT and remove the emergency telephones from this route and provided the
reason(s) for doing so; a copy of the letter was provided to Cllrs. After
discussion it was RESOLVED to take no further action albeit that IPC
questioned the efficacy of DCC’s decision. (Noted)
l) Email (dd 13.12.06) from parishioner reference “Parking on Marine Parade –
Inconsiderate Use of Parking Bays”: -
The Clerk outlined the content of the email and suggested that an entry be
placed in the parish magazine asking parishioners to abide by the parking
regulations and thereby allow general access to the various businesses in the
vicinity by all motorists without them having to contravene traffic laws by
parking on the pavement etc. IPC RESOLVED to adopt this recommendation.
(Action: Cllr Scott)
*** Cllr Johns declared a pecuniary interest, left the room and did not speak
– the Chair was taken by Cllr White (Vice Chairman) ***
(ii) Taw and Torridge Estuary Forum and associated Matters (Placed in
“Briefing Folder” for information of Cllrs)
a) Email (dd 2.12.06) from Chairman of TTEF to members of TTEF reference “TTEF
Newsletter Update – 1st December 2006”: - Contains information of relevance to
“TTEF Newsletter Update – 1st December 2006”, “Revised Braunton Burrows
Contact List”, “Appledore Fish Dock – TTEF Response to TDC Planning
Application 2191/2206/FUL” and “EU Marine Strategy Directive – UK Stakeholder
Update (November)”. (Noted)
b) Email (dd 2.12.06) from Chairman of TTEF to IPC Cllrs etc reference “TTEF
Newsletter Update – 1st December 2006”: - Ditto a) above. (Noted)
(iii) Matters to note: (Placed in “Briefing Folder” for information of Cllrs)
a) DAPC Matters (Various): - (i) Email (dd 21.11.06) reference “Draft Advert
for Town Clerk – Newton Abbot”; (ii) Letter (dd 30.11.06) from CCD reference
“Women on the Up (WUP)” – copy placed in folder at post office; (iii) Letter
reference ”Booking for Training Events”; (iv) Paper entitled “Local Government
White Paper Technical Workshop”; (v) Flow Chart entitled “Section 137 Flow
Chart for Parish Councils”; (vi) “Village Green Magazine (Issue No 106 –
December 2006” together with miscellaneous correspondence (training etc) –
copy placed at post office/parish hall for parishioners; (vii) (a) Email (dd
6.12.06) reference “Lyons Inquiry – Eddington Report on Transport, Barker
Report on Planning and Leitch Review on Skills” & (b) Email (dd 13.12.06)and
Report reference “Lyon Enquiry into Local Government” – any response by IPC
must be made by 19th January 2007 and copied to DAPC; (viii) Email (dd
7.12.06) reference “Burial Fees” ; (ix) Email (dd 13.12.06) reference “The
Well Being Power”; (x) Email (dd 12.1.206) reference “NALC Conference 2007”
and (xi) Email (dd 12.12.06) reference “NHF Rural Brochure – The Future of
Rural Housing and Regeneration Conference 2007”.
b) (i) Agenda of NDDC’s Standards Committee Meeting of Wednesday 29th November
2006 at 7 pm and associated papers, (ii) Minutes of NDDC’s Standards Committee
Meeting of Wednesday 29th November 2006 & (iii) Agenda and associated
correspondence for Standards Committee meeting of Wednesday 20th December 2006
at 7 pm.
c) NDDC’s Members Services Weekly Information Sheets for w/c 17.11.06,
24.11.06, 1.12.06 and 8.12.06
d) Minutes of NDDC Barnstaple, Fremington and Instow Area Committee Meeting of
Wednesday 8th November 2006 at 7 pm
e) Email (dd 17.11.06) from Cllr Cann reference “Revised Service 315 Timetable
– Barnstaple to Exeter”: - Copy placed at post office by Clerk for information
of parishioners.
f) Email (dd 20.11.06) from Brian Johnson reference “Parish Notice Boards”
g) Email (dd 20.11.06) from Cllr Cann reference “Charter Toilets/Lane End”: –
Confirms that graffiti has been removed and that male motif replacement is in
hand – copied to Cllr Harper (vide item reference number 2611/12 (b)).
h) South West Coast Path News (Autumn 2006 – Issue 14)
i) Devon Rural Transport Partnership Autumn Newsletter 2006
j) North Devon Direct (Issue 3 – Winter 2006)
k) Email (dd 30.11.06) from WebAnywhere reference “Low Cost Web Sites”
l) Devon In Touch Monthly News Round-Up (December 2006): - Copy to
parishioners folder at Post Office.
m) Letter (dd 5.12.06) from DCC reference “Devon County Minerals and Waste
Development Framework” together with “Devon Minerals Update”: - States that
further information can be found on website www.devon.gov.uk – concerns the
preparation of a new Minerals Core Strategy.
n) Email (dd 9.12.06) from Cllr Harper reference “Vandalism to Wayfarer Sign
near Charter Toilets”: - Licensee of Wayfarer told by Cllr Harper.
n) Email (dd 8.12.06) from IIB reference “Britain in Bloom 2007, Ransom Strip
Questionnaire and Garden Trail 2007”: - Cllrs to note – see also item (o)
below.
o) Email (dd 11.1.206) from IIB reference “Village Trail 2007 – Parking
Arrangements”: - Suitable advice given by the Clerk.
p) Copy email (dd 9.12.06) from Cllr Cann to DCC Local Services reference
“Yelland Lights and Slee’s Corner”: - IPC to note.
q) Email (dd 13.12.06) and Newsletter from The Local Column – Issue 23
(December 2006)
r) DCC – “Community Emergency Planning (All you need to know to produce a plan
for your Parish)”: - IPC already has an emergency plan - for information only.
2612/10 FINANCE
1. INCOME: -
MOD (Atturm) Beach Grant 2006/7 £ 50.00*
Parish Carol Singing Event Charitable Collection £ 138.87
TOTAL: - £ 188.37
Key: -
* Paid by Bacs 12.12.06
2 EXPENDITURE: -
Mr. M Harris Village Handyman £ 225.50 #
Mr P Cook Beach Cleaning/Tractor Service etc £ 291.86~
Brian Thorne “Specialist” Oil – Tractor Service £ 38.31=
Mr R W Jacob Clerk’s Remuneration/Bonus £ 936.00&
Mr R W Jacob Clerk’s Expenses £ 424.35@
Inland Revenue Re: R W Jacob £ 264.00$
The Crown Estates Beach Lease 2005 £ 5.00
Mr G May Tractor Garage Rental £ 112.80* North Devon Hospice Xmas Carol
Singing Donation £ 59.72 Children’s’ Hospice (SW) Ditto £ 59.72
RNLI (Appledore) Ditto £ 59.72
Northam Lodge Ditto £ 59.72
Two Rivers Wind Ensemble Ditto – Provision of Music £ 35.00
Instow WI Donation Xmas Carol Singing £ 94.24
Metric Group Service of Car Park Machine (April 2006) £ 120.61
TOTAL: - £2856.55
Key: -
# Includes £50 bonus payment (see item 2611/10 (5) (b) (xii) (b)), £26 P3
activity and £45.50 repairs to Boathouse bus shelter.
~ Includes £210 for Xmas beach clean and tractor service (as per agreement),
£31.86 parts for service (with receipts - £4.74 VAT recoverable), and £50
bonus payment (see item 2611/10 (5) (b) (xii) (b)).
= Includes £5.71 VAT that is recoverable.
& Includes £200 bonus payment (see item 2611/10 (5) (b) (xii) (a))
@ Includes £20 P3 activity and £46.40 DAPC activity.
$ Includes Inland Revenue payment on bonus
* £16.80 VAT recoverable
3. BANK – STATEMENT OF ACCOUNTS: -
Lloyds Bank Treasurers a/c no. 02350065 as @ 27.11.06 (Statement = £ 500.26*
Lloyds Bank Business a/c no. 02348842 as @ 3.10.06 (Statement) = £20,923.09+
Key:
* According to Clerk’s records – 26p (1 cheque to the value of £500 uncashed)
+ According to Clerks records - £20,934.96 as at date of meeting.
4. RESOLUTION REQUIRED: -
IPC RESOLVED to transfer £2857.00 from Lloyds Bank Business account number
02350065 to Lloyds Bank Treasurers account number 02348842 to cover cheques as
at 2 above. (Action: The Clerk)
5. MISCELLANEOUS: -
(a) IPC Beach Lease - Crown Commissioners (CC): -
The Clerk confirmed he had written to the CC (20.11.06) with a view to
“opening discussions” with them as regards the lease post 2009; he added he
had received emails (dd 29.11.06 and 13.12.06) confirming receipt of his
letter that was currently receiving attention. (Noted)
(b) IPC – Risk Assessment/Car Park: -
The Clerk advised IPC he had asked the question of NDDC (Car Parks Manager) as
to whether IPC was covered by NDDC’s insurance when leasing the car park and
was awaiting a response. (Noted)
(c) Tractor Service 2006/7: -
(i) The Clerk reported that the service had been completed; see payment to Mr
P Cook/Mr B Thorne as at 2 above. (Noted)
(ii) The Clerk updated IPC on the progress of his negotiations with Major
Slack OC – 11 ATT Squadron RM (Instow) (Atturm) (27.10.06) reference the
tractor scrape refurbishment; all in hand for January 2007. (Noted)
(d) Letter (dd 7.11.06) from NDDC reference “Parish Council Expenditure
2007/2008”: -
(i) The Clerk reported he had received a letter (dd 11.12.06) from NDDC
setting out a statement of IPC’s proposed Parish Council Tax for 2007/8 i.e.
Precept of £6,024 – Band D Council Tax required to produce £6,024 = £14.37
(Estimated based on year 2006/7 properties). He added that NDDC required
confirmation from IPC that these figures are (a) acceptable and (b) whether
IPC wished to have subscription to DAPC deducted from IPC’s first precept
payment? (Noted)
(ii) The Clerk added that the parish precept figure was £24 more than
requested because IPC’s maximum grant request (i.e. £2 per head of population)
was only £1,318 based on 659 head of population – Source: - Electoral Roll
2007 – see item 2612/9 (i) (e).. This, he said, was a shortfall of 12
parishioners on the current (2006) electoral roll (671). (Noted)
(iii) The Clerk recommended that IPC reduce its grant request to £1,318 (from
£1342) that would have the effect of also reducing the precept back to what
was originally requested i.e. £6,000.00. After a discussion IPC RESOLVED to
adopt the advice of the Clerk and agreed to have the subscription to DAPC
taken from the first precept payment. (Action: The Clerk)
(e) DCC P3 Footpath Inspection 2005/P3 Claim for 2007:-
(i) The Clerk reported that a full footpath inspection had been completed on
the 13th December 2006 (by the Clerk) and that the necessary paperwork would
be returned to DCC soonest, that is, footpath status reports and P3
expenditure claim for 2007/8.
(Action: The Clerk)
(ii) The Clerk reported that he and the parish handyman had attended a P3 Xmas
Workshop at Merton on 29th November; he provided a report to Council. (Noted)
(f) Email (dd 4.9.06) from DAPC reference “Vat – Car Park Charges”: -
The Clerk updated IPC as to progress i.e. outcome of Isle of Wight Council’s
appeal against judgement of High Court Tribunal in favour of HMR and C was
still awaited; hearing earmarked for 27th – 30th November 2006. (Noted)
(g) Email (dd 12.1.06) from DAPC reference “Charitable Donations”: -
(i) The Clerk outlined the substance of the email and suggested that IPC
consider drawing up a policy for the future if only in general terms. He
suggested that IPC only considered providing donations to locally based
charities and with whom all parishioners could relate. (Noted)
(ii) After a discussion IPC RESOLVED to adopt the recommendation of the Clerk
and to adopt this as Council policy. (Noted) (h) Email (dd 20.11.06) from DAPC
reference “Free Travel Scheme”: -
The Clerk outlined the substance of the email and advised IPC that Cllr Cann
had told him this would have no bearing on IPC whatsoever and that IPC would
not be expected to make up any shortfall on this initiative. . (Noted)
(i) Letter (dd November/December 2006) from HM Revenue and Customs reference
“Employer Annual Return Online 2007-8”: -
The Clerk confirmed this had been noted and filed. (Noted)
(j) Email (dd 6.12.06) from Charity Commissioner’s reference “Charity
Commission News” – Instow Recreation Ground”: -
The Clerk said the email had been copied on to Cllrs Johns, White, Crombie and
Green (IPC’s Cheque Signatories and named Trustees) and Mr G Day (IPC’s
Internal Auditor). (Noted)
(k) Beach Cleaner – Hourly Rate (see item 2611/10 (5) (b) (viii) (c)): -
The Clerk pointed out to IPC, as a means of putting the record straight, that
it had not been necessary to formulate an hourly rate for the beach cleaner
2007 as he was now a self employed contractor and that payment for his
services would be in accordance with his terms of agreement as per item
2611/10 (5) (b) (viii) (b). (Noted)
2612/11 PLANNING
a) Letter from NDDC reference “Listed building application for alterations &
repairs to dwelling at the Anchorage, Marine Parade, Instow (Reference No
43039): - The Clerk reported that this stated that NDDC Planning had GRANTED
planning permission for this application with conditions as listed. (Noted)
b) Copy Appeal Decision from The Planning Inspectorate reference “Land at
Sandhills, Instow” (Reference APP/X1118/A/06/2016612): - The Clerk reported
that this stated that the appeal had been dismissed for reasons as stated; he
provided a copy letter to Cllrs for their information. (Noted)
2612/12 ANY MATTER RAISED AT THE DISCRETION OF THE CHAIRMAN
There being no other business the meeting was closed.
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