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Present: - Councillors P Cook, N Crombie, M Green, A Johns (Chairman), G May,
Ms A Mayoh, F Scott and Mr R Jacob (Parish Clerk)
In Attendance: - Cllr R Cann (DCC), Cllr Mrs L Brown (NDDC) and 3
parishioners.
2601/1 PRAYER
The Clerk led the Council in prayer.
2601/2 APOLOGIES
Cllrs C Harper and S White.
2601/3 POLICE REPORT
a) Crime: - Constable Benbow reported that 3 offences of criminal damage to
motor vehicles had been reported since the last meeting (4x4 vehicles parked
along Marine Parade) and that the telephone kiosk near The Quay had been
broken into. (Noted)
b) Illegal Parking – Boathouse: - Constable Benbow reported upon his
observations as regards this problem and made a number of suggestions that, in
his view, might alleviate it. Cllr Cann said he would liaise with DCC Local
Services to see what it might suggest and IPC RESOLVED to give the matter
consideration and discuss it in more detail at a later meeting. (Action: IPC
and Cllr Cann)
2601/4 PARISHIONERS
a) Planning Matter/Sandpipers (Reference No 39451): - The Clerk read out a
letter that had been handed in to the meeting by a parishioner, who was
present, and had requested the Clerk to read it on her behalf. IPC RESOLVED to
note the letter and take the contents into consideration when considering said
planning application later in the meeting - see item 2601/11 (e). (Noted)
*** Cllrs Johns, Crombie and Mayoh declared an interest, left the room and did
not speak***
b) TTEF Matters: - Mrs Rose Day (Chairman of the Taw and Torridge Estuary
Forum) spoke to a report she had previously tabled. She spoke of the TTEF
Annual Subscription, Dredging at Appledore Shipyard, Mussel Harvesting, Water
Quality, Moored Houseboats, TDC Lifeguards, Bideford Harbour Master’s Report,
North Devon Yacht Club, Atturm/Work at Zeta Berth, Braunton Burrows UNESCO
International Biosphere Reserve, Grants, Fast Leisure Craft, Jet Skis/Appeal
Court Decision, North Devon AONB, AONB Boundary Review, Appledore Quay Wall –
Planning Response, District Council Liaison, Meeting with Chief Executive TDC
and Dates of TTEF’s Meetings 2006/7. (Noted)
2601/5 REPORT COUNTY COUNCILLOR R CANN
a) General Matters: - Cllr Cann reported upon Litter Bin – Anstey Way (now
installed), Water Across Anstey Way (gully work/drain completed), Ransom Strip
Project (Meeting on 1st February), Highways Maintenance in Winter - DCC
Leaflet, Procedure for Clearing Public Footpaths (P3, Wardens etc), Holmacott
Tip - Planning Conditions (complaints reference burning on site), Refuse
Collection Rounds (new arrangements), Acquisition of RCV’s (Wheelie Bin
initiative can now be extended), Fly Tipping (fines etc), Recycling (a
successful year for recycling), South Molton Recycling, Loading Bay –
Boathouse (Hours of Operation 9 am to 6 pm – see item 2601/3 (b) above)), New
Advertising Signs (The Bar) in Parish (Enforcement Officer NDDC Planning has
sent a letter requesting they be moved), Condition of Highway near Huish
Junction (DCC Local Services aware and works order placed – see also item
2512/5), New Instow School Site and Condition of Footpath - Marine Parade (an
MA bid for funding has been made for the next financial year – not known if it
will be successful; will most probably not be brick but reinstatement of
tarmac – see also item 2601/9 (i) (h)). (Noted)
b) Footpath - Marine Parade: - Cllr Scott said he was extremely concerned at
the poor state of the surface of this footpath, throughout its length, and was
anxious that a person might trip and fall and seriously injure themselves. IPC
RESOLVED to support this observation and Cllr Cann was asked to convey these
genuine concerns to DCC Local Services. Cllr Cann said there had been a cut
back on funding for this sort of project but he would do all he could to have
the issue resolved to the satisfaction of IPC. (Action: Cllr Cann)
2601/6 REPORT OF DISTRICT COUNCILLOR Mrs L BROWN
a) General Matters: - Cllr Mrs L Brown reported upon NDDC’s Achievements 2005
(Various), Car Park’s Smartcard and NDDC’s Improvement Plan. (Noted)
b) Charter Toilets – Quay Car Park: - (i) Cllr Mrs L Brown said that at the
last NDDC Executive Briefing it was agreed that a briefing paper would be
prepared setting out the background to and the implications of the choices
facing the Council on the use of the car park for: - (a) Toilets and (b)
Development in line with the existing planning permission. She said that the
portfolio holder (Cllr Cann) and Ward member (herself) were both in favour of
the toilets but when it goes to the Executive for final decision executive
members will need to understand all the implications including, for example,
capital receipts foregone and the planning history, alternative sites for
toilets etc. (Noted)
(ii) Cllr Cann said he would vigorously pursue the placement of the toilets on
the car park site. (Noted)
2601/7 MINUTES
It was RESOLVED that the January 2006 minutes of Instow Parish Council be
approved and signed. (Noted)
2601/8 MATTERS ARISING FROM THE MINUTES
a) Item 2512/8 (a) – Sandhills Ransom Strip: - Cllr Cann and the Clerk updated
IPC as to progress since the last meeting i.e. a meeting has being arranged of
the Steering Group Committee (viz Cllrs Johns (Chairman), White (Vice
Chairman), Mayoh and Scott together with representatives of NDDC etc) on
Wednesday 1st February 2006 at the Civic Centre at 2.30 pm. (Noted)
b) Item 2512/8 (b) – Instow Beach Cleaning: - (i) IPC discussed a Beach
Cleaning Strategy 2006 in light of Andy Bell’s email (dd 6.12.05); this email
had been re-copied to Cllrs with their agenda papers (12.1.06). After
discussion it was RESOLVED to operate the beach clean as in former years
(until NDCCS came back to IPC with more tangible recommendations) but that
every effort should be made to collect as much flotsam and jetsam and general
rubbish from the beach/dunes and have it removed by NDDC as had previously
been agreed; Clerk to liaise with beach cleaner and Cllr Cann and facilitate.
(Action: The Clerk)
(ii) IPC then discussed the re-appointment of Mr P Cook as beach cleaner 2006;
it was RESOLVED, at the conclusion that he should be re-employed in the usual
capacity and the Clerk was asked to liaise with him as regards hours, working
practices etc. (Action: The Clerk)
*** Cllr Cook declared an interest on these subject (i.e. items (b) (i) and
(ii) immediately above, left the room and did not speak***
(iii) The Clerk updated IPC on his correspondence (various) with SWW (28.11.05
and 17.12.05) reference IPC’s concern about the “Water Quality at Instow
2005”. He referred to 2 letters received from SWW (dated 16.12.05 and
30.12.05) that he read out in full; Cllrs had been provided with copies of
these letters with their agenda papers. The Clerk also updated IPC on progress
since the receipt of these letters referring in particular to a “suspect”
outlet on the beach between the rear of the former Power Station and Jetty;
further enquiries by the Environment Agency were, he said, still on-going
(Noted)
(iv) The Clerk also referred to two copy letters (sent to IPC by Nick Harvey
MP) from The Environment Agency (dd 13.12.05) and SWW (dd 5.12.05); Cllrs had
been provided with copies of these letters with their agenda papers. (Noted)
c) Item 2512/8 (d) – Instow/Allotment Provision: - (i) The Clerk updated IPC
on his local enquiries since the last meeting i.e. it was believed there were
approximately 12 allotments on the current site (Anstey Way/All Saints Chapel
site) and that the current owner had no intention of disposing of this
land/using it for any other purpose in the foreseeable future. The Clerk said
he had also been informed there was a possibility that other allotments
existed within the parish (administered by DCE), believed off New Road.
(Noted)
(ii) After discussion, where it was noted that the possible allotments in New
Road had long since gone as a building plot, it was RESOLVED that IPC should
write to DCE to see if it had any suitable land in the vicinity of the parish
it could earmark/already operated as allotments and that an article be placed
in the Parish Magazine to ascertain whether any parishioners similarly had any
land that could be set aside for allotments. (Action: The Clerk)
d) Item 2512/9 (i) (a) – TDC Statement of Community Involvement : - The
Chairman gave a briefing to IPC at the conclusion of which it was RESOLVED to
take no further action. (Noted)
e) Item 2512/9 (i) (d) (ii) – House to House/Street Collections/NDDC Talk: -
The Clerk advised IPC that Mr Phil Fitzsimons (NDDC) would be attending the
next meeting of IPC (Thursday 15th February) at 7 pm to give a presentation on
“House to House/Street Collections”. He added that Mr Fitzsimons would be
grateful if any questions could be passed to him beforehand so that he could
come to the meeting fully prepared. (Action: IPC Cllrs)
2601/9 CORRESPONDENCE
(i) Matters for discussion/resolution or noting: -
a) Letter (dd 14.12.05) from NDDC reference “Street Collection Permit – RBL
Poppy Appeal”: - The Clerk advised IPC that in view of the fact this
collection was for a bone fide charity and was an annual application he had
advised NDDC that he anticipated IPC would not object. IPC RESOLVED to ratify
this decision. (Noted)
b) Letter (dd 15.12.05) from Office of Deputy Prime Minister (ODPM) reference
“Standards of Conduct in English Local Government: The Future” together with
discussion paper: - The Clerk said the discussion paper set out the
government’s vision for a future comprehensive conduct regime for local
authority members and employees and that any queries or comments on the
document should be directed to the ODPM asap; he said the full papers had been
passed to the Chairman for perusal prior to the meeting and that a copy of the
letter had been copied to Cllrs with their agenda papers (12.1.06). After
discussion it was RESOLVED to include the full papers with the Cllr
Correspondence folder (Items 2601/9 (ii) and (iii) inclusive) and that any
comment(s) be brought back to the next meeting for further discussion under
matters arising. (Action: IPC Cllrs)
c) Flood Defence Wall – Benches: - The Clerk referred to an email (dd
20.12.05) from The Environment Agency (EA) stating that any damage caused to
the flood defence wall was only “surface damage” and that the holes that had
been drilled (to affix the benches) had been made good by someone other than
the Agency’s Operations Delivery Team. The Clerk added, however, that the EA
had now issued formal warning letters to DCE and the Manager of The Bar, the
effect of which was that if the benches are moved back in the spring 2006 then
the EA would move straight to a prosecution. (Noted)
d) Letter (dd 5.1.06) from NDDC reference “House to House Collection –
Bideford and District Sea Cadets/3rd to 8th July 2006”: - The Clerk advised
IPC that in view of the fact this collection was for a bone fide charity and
was an annual application he had advised NDDC that he anticipated IPC would
not object. IPC RESOLVED to ratify this decision. (Noted)
e) Letter (dd 5.1.06) from NDDC reference “House to House Collection – Clothes
Aid/2.1.06 to 1.1.07”: - (i) The Clerk advised IPC that he had advised NDDC
that he anticipated IPC would not be in favour of this application on the
grounds it was “open-ended” and there would be concerns about the fear of
crime "caused" by door to door collectors especially amongst elderly
parishioners. (Noted)
(ii) The Clerk referred to a subsequent email (dd 16.1.05) from NDDC which
stated that any collection would consist of collection bags being posted
though letter boxes and if householders wished to contribute they would be
asked to leave the bags on the kerbside 4/5 days later where they would be
collected; there would be no door knocking or intrusion involved. After a
discussion IPC RESOLVED to support this application subject to the procedures
as outlined. (Action: The Clerk)
f) IPC Meeting Dates 2006 (Cllr Attendances: Apologies): - (i) Meetings: - The
Clerk distributed a list of “draft” dates to each Cllr and outlined a problem
as regards the July meeting (20th July 2006) in that the hall had been double
booked for both IPC and the Village Show Committee (VSC). After a discussion
it was RESOLVED that both organisations could work alongside each other,
without complications, and that the date could stand; the VSC were supportive
of this. (Action: The Clerk)
(ii)Cllr Apologies: - The Clerk reminded Cllrs that in light of The Local
Government Act 1972, if a Cllr failed to attend any meeting for 6 calendar
months, and they had not sent acceptable apologies, then they ceased to be a
Cllr. He added that in order to determine “acceptability” it would be helpful,
for the future, if a reason could be sent with any apologies in that this
would give a reassurance to Council that it could formally accept such apology
if the 6-month rule were to be a problem. He said details did not have to be
minuted; he could keep a note of the reason i.e. work commitment, sickness,
holiday etc. After discussion it was RESOLVED that such a procedure would be
adopted as and from April 2006. (Action: IPC Cllrs/Clerk)
g) Letter (dd 13.1.06) from NDDC reference “Street Collection Permit – RNLI
Appledore Guild/5th August 2006 (8 am to 6 pm)”: - The Clerk advised IPC that
in view of the fact this collection was for a bone fide charity and was an
annual application he had advised NDDC that he anticipated IPC would not
object. IPC RESOLVED to ratify this decision. (Noted)
h) Complaint (17.1.06) reference poor standard of pavement along Marine
Parade, Instow from Cllr Scott: - The Clerk said he had spoken to Cllr Cann at
the time this complaint was received - see item 2601/5 (b) (Noted)
i) North Devon Cricket Club (NDCC) – Leader + Grant Application: - Cllr Green
read a letter to IPC that had been sent to Cllr Crombie from the Secretary of
the NDCC as regards seeking support from IPC for a grant application to Leader
+ for a fielding/catching piece of equipment for the juniors of the club.
After a discussion it was RESOLVED to write and support the application.
(Action: The Clerk)
*** Cllrs Crombie, May and Scott declared an interest, left the room and did
not speak***
(ii) Taw and Torridge Estuary Forum and associated Matters (Placed in
“Briefing Folder” for information of Cllrs)
a) Email (x2) (dd 20.12.05) from Chairman of TTEF to TEF Members/IPC Cllrs
reference “TTEF - Update 20th December 2005”: - Contains information in
relation to Fast Leisure Craft Joint Working Party, Appledore Quay Wall, NDCCS
– Draft Interpretation Strategy, Meeting with Chief Executive TDC, Bideford
Harbour Master Report, Dredging at Appledore, Environment Agency CAMS,
Barnstaple Western Bypass, Devon Living Coasts Conference, Devon Maritime
Forum, Draft Maritime Bill Newsletter, Proposed Visit to Met Office, Avian Flu
and date of next TTEF Meeting – 16th January 2006 (Town Hall, Bideford – 7
pm).
(iii) Matters to note: (Placed in “Briefing Folder” for information of Cllrs)
a) Holmacott Tip/Access-Egress by Lorries: - Following information received
from Cllr May (21.12.05), as regards lorries accessing Holmacott Tip by way of
New Road, Instow (in breach of planning), Clerk contacted DCC by email
(21.12.05) and informed appropriate department.
b) DAPC Matters (Various): - (i) Letter (dd 14.12.05) reference “Clean
Neighbourhood and Environment Act 2005”, (ii) Letter (undated) concerning
“DAPC Website, (iii) DAPC Courses (Various), (iv) DAPC Newsletter (Jan/Feb
2006), (v) Email (dd 21.12.05) reference “Community Boost Fund”, (vi) Email (dd
10.1.06) reference “Email Group – Happy New Year”, (vii) Email (dd 11.1.06)
reference “Parish Seats - Belstone”: - Clerk liaised with Clerk at Belstone by
email (11.1.06) and provided information as requested, (viii) Email (dd
12.1.06) reference “Car Parks”: - Clerk provided Lesley Smith with information
as requested and finally (ix) Email (dd 17.1.06) reference “Access and
Awareness Event/Parish Halls”: - Forwarded by Clerk to Mr C Harper (Chairman
of Instow Parish Hall Committee) by email (18.1.06).
c) NDDC Members Services Weekly Information Sheet w/c 16.12.05, 6.1.06 and
13.1.06
d) Letter (dd December 2005) from Environment Agency reference “Newsletter –
Links”: - Copy placed at Post Office for information of parishioners.
e) Clerk and Councils Direct (January 2006 – Issue 43) including “Suppliers
Guide and Yearbook”
f) Defective Bus Timetable Signpost – Venn Cross Bus Shelter: - Following
information received from parish handyperson, Clerk contacted DCC Local
Services by email (6.1.06) requesting repair; subsequently confirmed all in
hand.
g) Instow Adopt a Beach Group (IAABG) Activity: - Clerk received information
to the effect that IAABG were to carry out a beach clean on Sunday 15th
January 2006.
h) Minutes of NDDC Standards Committee for Wednesday 21st December 2005 and
Agenda (and attachments) for Meeting of 18th January 2006.
i) Letter (dd 6.1.06) from DARE reference “Climate Change and Fuel Poverty”: -
Cllrs to peruse and bring back to a forthcoming meeting (February 2006?) if it
is felt appropriate to the parish of Instow.
j) Telephone call from parishioner reference “Tree on grass verge at Anstey
Way/Marine Parade (Signal Box end) blocking view to The Torridge Estuary”: -
Clerk advised parishioner that this was a DCC matter and recommended she take
it up with Cllr Cann (DCC).
k) Email (10.1.06) from DCC – Devon In Touch Monthly News Round Up (January
2006).
i) Agenda for NDDC Meeting of 18th January 2006 and attachments.
j) Letter (dd 10.1.06) from Devon and Cornwall Police Authority reference,
particularly “Police Authority Liaison Meeting – Barnstaple Sector: Monday
30th January 2006”: - Poster placed at Post Office and correspondence copied
to Cllr Ms A Mayoh (IPC’s Police Liaison Cllr).
k) Letter (dd 6.1.06) from Queens Theatre reference “Little Women” Production:
- Poster placed at Parish Hall as requested.
l) Clerk noted large pothole on Marine Parade, Instow (opposite Commodore)”: -
DCC Local Services Manager advised.
m) Correspondence from Community Council of Devon reference “Devon Community
Activist Network Research” and “Parish Regeneration Project”: - Cllrs to
peruse and bring back to a forthcoming meeting (February 2006?) if it is felt
appropriate to the parish of Instow.
n) Glasdon catalogues (various)
o) Atlantic Coast Express Magazine (No 65 – Winter 2005)
2601/10 FINANCE
1. INCOME: -
DBA (MOD – Atturm) Beach Grant 2005/6 £ 50.00* Lloyds Bank (Business a /c)
Interest October 2005 £ 33.43
Ditto Tax Refund £ 7.58+
Ditto Ditto November 2005 £ 39.19
Ditto Ditto December 2005 £ 37.94
TOTAL: - £ 168.14
Key: -
*Payment by BACS on 22.12.05 to Treasurers a/c
+ Taken in error by bank on 10.8.05; error pointed out to bank at the time.
2. EXPENDITURE: -
Mr M Harris Village Handyman £171.00#
Mr P Cook Xmas Beach Clean etc £ 95.95+
Mr P Cook Tractor Fuel/Parts £ 78.56~
Mr M Palmer Pressure Clean Tractor £ 20.00@
EDF Energy Car Park Machine £ 6.42*
The Inf. Commission Data Protection Registration Fee 2006 £ 35.00
TOTAL: - £406.93
Key: -
# Includes £18.00 - P3 activity (Atturm Footpath drainage), £18.00 -
assistance to Mr P Cook in clearing out tractor garage at Mollands Garage and
£15.00 - repair Venn Cross Bus Shelter (Slates – old damage).
+ Includes an additional 8 hours beach clean activity (8 hours only approved
vide 2511/10 (5) (e)) due to excess flotsam/jetsam on beach and 3 hours to
clean out tractor garage and transport tractor accessories to Barton Farm,
Instow. IPC RESOLVED to approve.
~ Includes fuel for old tractor (£20), fuel for new tractor (£16), inner tube
for old tractor as a consequence of a puncture (£16.45) and oil/oil filter for
old tractor following “accident” during beach clean (£26.11).
@ Retrospective approval required from IPC – steam clean old tractor.
* Clerk has taken this up with EDF Energy. Quarterly electricity payment only
went up to £18.34 in 2005 having been £7.13 for about 4 years prior to that –
Clerk briefed IPC as to EDF Energy’s response (email).
3. BANK – STATEMENT OF ACCOUNTS: -
Lloyds Bank Treasurers a/c no. 02348842 as @ 28.12.05 (Statement = £ 5,377.10+
Lloyds Bank Business a/c no. 02350065 as @ 22.12.05 (Statement = £ 14,924.12*
Key: -
+ According to Clerk’s Records this is £3.85 (2 cheques to the value of
£5,373.25 not cleared)
* Concurs with Clerk’s Records as at date of meeting.
4. RESOLUTION REQUIRED: -
IPC RESOLVED to transfer £405.00 from Lloyds Bank Business account number
02350065 to Lloyds Bank Treasurers account number 02348842 to cover cheques as
at 2 above. (Action: The Clerk)
5. MISCELLANEOUS: -
(a) IPC – Chairman’s Chain of Office: - The Clerk reported that the chain’s
recent valuation of £495.00 (inc Vat) had been passed to the Alliance Cornhill
Insurance Company who had returned an amended policy and schedule. (Noted)
(b) Replacement Tractor/Garaging etc: - (i) The Clerk advised IPC that the
replacement tractor had been bought on 23rd December 2005 and was now
temporarily “garaged” at Barton Farm, Instow. He said the garage rental
“arrangement” at Mollands Garage had been terminated (the new tractor was too
big for the garage) and that IPC was now required to discuss the offer of
permanent “garaging” at Barton Farm. (Noted)
(ii) After discussion, IPC RESOLVED, in principle, to “garage” its replacement
tractor at Barton Farm, Instow. The Clerk then read to Council a suggested
“agreement” that had been drawn up following discussion with the owner of the
farm and the Clerk. IPC RESOLVED to adopt the “agreement” as written and the
Clerk was instructed to sign it on behalf of Council. (Action: The Clerk)
(iii) IPC RESOLVED to pay the sum of £32 per month garage rental at Barton
Farm, on a quarterly basis, on the understanding that no VAT was applicable
albeit the Clerk was asked to take guidance on this issue asap. (Action: The
Clerk)
(iv) IPC RESOLVED to write and thank Mr O Cook for services rendered hitherto
at Mollands Garage. (Action: The Clerk)
(v) The Clerk confirmed that the necessary paperwork had been forwarded to
DVLA as regards change of ownership of IPC’s original tractor and that a
replacement log book, for the replacement tractor, had been received. (Noted)
(vi) The Clerk also confirmed that an insurance cover note/certificate had
been obtained from the Allianz Cornhill (AC) Insurance Company. (Noted)
(vii) The Clerk told IPC there was still a need to advise the AC of change of
garaging arrangements. (Action: The Clerk)
(viii) The Clerk advised IPC he had written to DVLA reference a vehicle
licence exemption for the replacement tractor and that a reply was awaited.
(Noted)
*** Cllrs May, Mayoh and Cook declared an interest on this issue i.e. items
(b) (i) to (iv) inclusive above, left the room and did not speak***
(c) DCC P3 Footpath Programme: - The Clerk reported receipt of a letter (dd
16.12.05) from the DCC’s Parish Paths Liaison Officer confirming receipt of
IPC’s P3 Finance Form 2006 and to outline the action(s) DCC proposed to take
as regards Footpath No 9; the Clerk explained. (Noted)
(d) Xmas Carol Singing Event 2005 – Charitable Donations: - The Clerk reported
receipt of three letters of thanks from North Devon Hospice, Children’s
Hospice SW and RNLI Appledore concerning donations of £73.22 to each. (Noted)
(e) Parish Precept 2006/2007: - (i) The Clerk reported he had received a
letter (dd 22.12.05) from NDDC setting out a “Statement of IPC’s Proposed
Parish Council Tax for 2006/7” i.e. Precept of £5,886 (Band D Council Tax
required to produce £5,886 = £13.93 - estimate based on year 2005/6
properties). The Clerk said NDDC required confirmation from IPC that these
figures were (a) acceptable and (b) whether IPC wished to have the annual
subscription to DAPC deducted from IPC’s first precept payment (Noted)
(ii) The Clerk told IPC that the parish precept figure (as at (e) (i) above)
was £86 more than originally requested because IPC’s maximum grant request
(i.e. £2 per head of population) was only £1,342 based on a 671 head of
population. This, he said, was because there was a shortfall of 43
parishioners on the current electoral roll (2005/6) when compared to the
previous one (2004/5 i.e. 714). (Noted)
(iii) The Clerk suggested that IPC reduce its original grant request to £1,342
(from £1418); this he said would have the effect of bringing the precept (as
at (e) (i) above) back to what had originally been requested i.e. £5,800.00
(Band D payment of £13.72). After discussion IPC RESOLVED to adopt this
recommendation and the Clerk was asked to liaise with NDDC. (Action: The
Clerk)
(f) Letter (dd 21.12.05) and attachments from NDDC concerning “Grants from
NDDC2005/2006”: - (i) The Clerk advised IPC he would retain this and use it to
request the beach cleaning grant 2006 at an appropriate time during the
financial year 2006/7; he said he would advise NDDC. (Noted)
(ii) The Clerk said this grant was open to other organisations and if Cllrs
were aware of any specific ones they should refer them to NDDC asap. (Action:
IPC Cllrs)
(g) Internal Audit – October to December 2005: - The Clerk reported that Cllr
Crombie had carried out this internal audit on 12th January 2006 and found all
to be in order. Cllr Crombie confirmed this to be the case. (Noted)
(h) Bank Reconciliation – 1st October 2005 to 31st December 2005: - The Clerk
circulated a copy of this to Cllrs at the meeting; he said the figures had
been checked and confirmed by Cllr Crombie (12th January 2006). Cllr Crombie
confirmed this to be the case. (Noted)
(i) Email (dd 9.1.06) from DAPC reference “Clerk Salary Scales 2006 – NALC”: -
The Clerk said he had filed this for reference purposes. (Noted)
j) Instow Allotment and Recreation Field a/c – Portman Building Society: - The
Clerk reported receipt of a statement (dd 10.1.06) from the Portman Building
Society confirming that the sum of £155.10 had been added to this account as
interest for the year 2005. IPC RESOLVED to have this sum drawn as a cheque
made payable to the “Instow Parish Hall Committee” as for previous years.
(Action: The Clerk)
2601/11 PLANNING
a) Extension and alterations to dwelling at 5 Chichester Close, Instow
(Reference No 41070): - The Clerk reported receipt of a letter from NDDC
Planning stating that NDDC had GRANTED planning permission for this
application with conditions as listed; he reminded Cllrs he had forwarded a
copy of this letter to them with their agenda papers (12.1.06). (Noted)
b) Change of Use from Residential Care Home to Private Dwelling at Redlands
House, New Road, Instow (Reference No 41474): - (i) The Clerk reported receipt
(22.12.05) of this application and of having immediately passed it to the Vice
Chairman for the attention of IPC’s PSC; for response by 5.1.06. (Noted)
(ii) The Clerk said that IPC’s PSC had resolved to recommend APPROVAL of this
application and that he had notified NDDC on 4.1.06. (Noted)
(iii) IPC RESOLVED to ratify this decision. (Noted)
c) Complaints received reference proliferation of new signs advertising The
Bar Public House, Marine Parade, Instow: - (i) The Clerk advised IPC that
signs had been positioned by The Quay (i.e. DCE private car park - x 2), Tarka
Trail (near Zeta Berth), the main road from Bideford to Instow and on Marine
Parade close to entrance to Sand Hills Car Park. (Noted)
(ii) The Clerk told IPC he had spoken to Cllr Cann (who had received similar
complaints) and that Cllr Cann had already liaised with NDDC Planning
(Enforcement) – see also item 2601/5 (a). (Noted)
(iii) The Clerk said he had suggested to parishioners who had complained that
they speak to Cllr Cann or NDDC Planning Enforcement direct. (Noted)
d) Letter (received 7.1.06) from NDDC reference “Conversion of games room to
form 1 unit of holiday accommodation at Worlington House, New Road, Instow
(Reference No 41249): - The Clerk said this letter stated that NDDC had
GRANTED this application with conditions as listed. (Noted)
e) Formation of terrace (amendment to planning permission 39451) at
Sandpipers, Anstey Way, Instow (Reference No 41488): - (i) The Clerk reported
receipt (14.1.06) of this application and of having passed it to the Chairman
(15.1.06) for the attention of IPC’s PSC; for response by 2.2.06 or an
extension to be applied for. (Noted)
(ii) The Clerk report receipt of a copy letter (dd 16.1.06) from a parishioner
to NDDC Planning objecting to this application – The Clerk read it to Council.
(Noted)
(iii) The Clerk also re-read the letter referred to as at item 2601/4 (a).
(Noted)
(iv) After discussion, led by Council’s Planning Sub Committee, IPC
unanimously RESOLVED to recommend refusal of this application on the grounds
it infringed on the privacy of adjoining properties and was not in accordance
with the original plans.
(Action: The Clerk)
*** Cllrs Johns, Crombie and Mayoh declared an interest, left the room and did
not speak***
f) Email (dd 18.1.06) from Chairman of TTEF reference “Proposed re-cladding of
Appledore Quay Wall (TDC Application no 1/2327/2005/FUL): - The Clerk pointed
out to Cllrs that a copy of the TTEF’s response to this application was
contained with the papers as circulated to them vide item 2601/4 (b). (Noted)
g)Erection of a Dwelling at Land at Lane End Close, Instow (Reference No
39545): - The Clerk reported that he understood this application to have been
granted by NDDC’s Planning Committee some three months or so ago although
nothing had been received officially from NDDC. Cllr Mrs L Brown said she
would make enquiries and report back at the next meeting. (Action: Cllr Mrs L
Brown)
2601/12 ANY MATTER RAISED AT THE DISCRETION OF THE CHAIRMAN
a) DCC Highways Issues: - (i) The Chairman suggested to fellow Cllrs that any
highway issues should be raised at the beginning of each meeting when Cllr
Cann was speaking/taking questions and before he left. IPC RESOLVED to support
this suggestion. (Noted)
b) NDDC Issues: - The Clerk said the same really applied to any NDDC issues
which could be raised when either Cllr Cann (NDDC Portfolio Holder
(Environment) and Executive Member) and Cllr Mrs L Brown (Ward Member) were
speaking/taking questions. IPC RESOLVED to support this suggestion. (Noted)
c) Willow Fencing – Sand Dunes: - Cllr May said he was concerned at the great
danger being caused by broken willow fencing posts being left in the dunes
(partly exposed/covered by sand) and which might cause serious injury to beach
users. IPC wholeheartedly agreed and RESOLVED to bring this to the attention
of Andy Bell (NDDCS). (Action: The Clerk)
d) Sewage Pipe/Venn Cross Footpath (Anstey Way to Tarka Trail): - Cllr May
said that orange (rusty?) coloured water was continually seeping from this
pipe/manhole cover and that he felt the authorities should be notified. IPC
RESOLVED to support this view. (Action: The Clerk)
e) Mini Motor Bikes – Instow Second Beach: - Cllr Ms Mayoh said that a
parishioner had told her that mini motorbike riders were using this area. In
view of the fact the area in question was private land IPC RESOLVED to notify
the parishioner who might like to consider notifying the owners themselves.
The Clerk said he would notify Andy Bell (NDCCS) for information. (Action: The
Clerk)
f) Main Instow to Bideford Road (Near Tapely Park): - Cllr Cook said it was a
shame it had been necessary to dig up this part of the highway almost
immediately after it had been reinstated to a good state of repair. Cllr Cann
said that as far as he was aware the job in question was an emergency and
could not be avoided. (Noted)
There being no other business the meeting was closed. |
