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Present: - Councillors P Cook, N Crombie, M Green, C Harper, G May (part), B
Moores (Also NDDC), S White (Vice Chairman) and Mr R Jacob (Parish Clerk). In
the absence of Cllr Johns (Chairman), Cllr White (Vice Chairman) chaired the
meeting.
In Attendance: Cllr Cann (DCC) and 4 parishioners
2803/1 PRAYER
The Clerk led the Council in prayer.
2803/2 APOLOGIES
Cllr Johns (Chairman), PC Hodgson and PCSO Cornish.
2803/3 POLICE REPORT
a) General: - In the absence of the police there was no report. (Noted)
b) Police Surgeries: -
The Clerk told IPC he was aware that PCSO Cornish was in the throes of putting
together a plan for police surgeries in Instow and that he was considering it
taking place on the fourth Thursday of each month in the parish hall between
the hours of 6pm and 7pm. He added that PCSO Cornish had enquired whether
Cllrs might like to join him on this venture and make it a partnership
initiative. A discussion ensued at the conclusion of which IPC RESOLVED to
suggest to PCSO Cornish that such police surgeries take place on the third
Thursday of each month and that it precede the parish council meeting; the
Clerk was asked to get back to PCSO Cornish and discuss this alternative
option. (Action: The Clerk)
2803/4 PARISHIONERS
a) Planning Application – Marsden, Rectory Lane, Instow (Reference No 46220) –
see item 2803/11 (b): -
A parishioner spoke of this planning application in that if granted there
would be, in his opinion and that of his wife, implications as regards loss of
privacy and light to an adjoining property because of its close proximity.
(Noted)
2803/5 REPORT COUNTY COUNCILLOR R CANN
Cllr Cann spoke of “Link Road Litter Cleaning” (£6,000 being spent by NDDC on
this initiative – 336 bags of rubbish collected to date), “Highways Issues –
Recent Storms” (Thanks of IPC passed on to relevant DCC Officers), “Weight
Restriction – Holmacott” (recent meeting with Police, Westleigh PC and DCC),
“Solar Power Lighting – Venn Cross Bus Shelter” (see item 2803/8 (b)), “Motor
Homes – Instow Seafront” (DCC Highways have been asked to investigate
banning), “Civic Amenity Provision – Food/Putrescible Waste Collection NDDC
Residents” (Waste Drop Off Point – Recycling Centre) and “Civil Parking
Enforcement” (Transfer of powers from Police to Local Authority). (Noted)
2803/6 REPORT OF DISTRICT COUNCILLOR B MOORES
a) General: -
Cllr Moores spoke of “NDDC Capital Programme 2008/9” (Instow’s Quay Car Park
Toilets included as well as Instow/Appledore DUKW), “Decks Planning
Application Appeal” (dismissed by Planning Inspector – see item 2803/11 (e)),
“Ransom Strip – Instow” (liaising with Cllr Cann etc – see item 2803/9 (i)
(e)) and “Instow Beach Cleaning” (NDDCS have offered to give a talk to IPC).
(Noted)
b) Instow – Traffic Management Issues: -
Cllr Moores said he wished to place on record that he had been taken back by
the number of people who had signed the recent petition to retain two-way
traffic along Marie Marine (including the bus service) and that he wished
Council to know that this issue had not been a personal crusade of his but
that he had been acting, in good faith, on behalf of a number of parishioners
who had approached him about the matter. He added that he had put up for IPC
and NDDC in order to serve the parish and that he did not have any personal
interest in the subject whatsoever. The Chairman thanked Cllr Moores for his
candour. (Noted)
2803/7 MINUTES
It was RESOLVED that the February 2008 minutes of Instow Parish Council be
approved and signed. (Noted)
2803/8 MATTERS ARISING FROM THE MINUTES
a) Item 2802/9 (d) – New Charter Toilets/ Quay Car Park
The Clerk provided IPC with an update having recently spoken to Cllr Cann;
subject to the legal issues being resolved the toilets would hopefully be
built in the financial year 2008/9. (Noted)
b) Item 2802/9 (f) – Venn Cross Bus Shelter/Lighting: -
The Clerk updated IPC as to progress; the solar panel and lighting system had
been installed (4.3.08) and was now operational during the hours of darkness.
IPC tabled a vote of thanks to Cllr Cann for the grant that had paid for it.
(Noted)
c) Item 2802/10 (i) (a) – Research: Role and Functions of Parish Councils: -
The Clerk reported receipt of a number of questionnaires for completion by him
and Cllrs; he said he had circulated them to Cllrs by post (27.2.08) and that
they had to be sent back, en bloc, to University of Plymouth (UOP). Cllrs
handed their completed questionnaires to Cllr Moores who agreed to forward
them to UOP.
(Action: Cllr Moores)
d) Item 2802/10 (i) (f) – Instow Pre School (IPS): Car Park Parent Helpers: -
(i) The Clerk advised IPC of his conversation (25.2.08) with the organiser of
Instow Pre School (IPS); he said IPS was a business, was not operational for
the month of August and a car park concession would only be required between
the hours of 9am and 12 Noon Monday – Friday (between May and September).
(Noted)
(ii) The Clerk suggested to IPC that a season ticket at a cost of £40 (half
price) be agreed with two tickets (only one to be used at any one time) being
issued and clearly marked as “IPS” and the hours of use defined clearly
thereon; he added that the organiser of the IPS would be satisfied with this
compromise. (Noted)
(iii) After a discussion IPC RESOLVED to support the recommendation of the
Clerk (as at (ii) above); IPC added, however, that this decision was not to be
seen as a precedent for future and similar applications; each application
would be treated on its merit. (Action: The Clerk)
e) Item 2802/10 (i) j) – IPC’s Self Help Emergency Plan Update: -
Cllr Harper reported upon progress; the Clerk referred to an email (dd 6.3.08)
from Cllr Harper to him reference “Parish Magazine – Update Entry”. A
discussion ensued at the conclusion of which Cllr Harper agreed to continue
with his research with a view to updating the plan. (Action: Cllr Harper)
f) Item 2802/10 (i) (k) – NDDC Consultation: On Site Renewable Technology: -
Cllr Green reported upon his research and advised IPC that in the
circumstances he did not recommend that a response by IPC was necessary; he
spoke to an email (dd 9.3.08) he had previously circulated to Cllrs and the
Clerk. IPC RESOLVED to adopt his recommendation and to take no further action.
(Noted)
2803/9 CORRESPONDENCE
(i) Matters for discussion/resolution or noting
a) Letter (dd 20.2.08) from DCC reference “Listening Events: Review of Local
Government – Boundary Committee for England”: -
(i) The Clerk said this referred to the request of the Department of
Communities and Local Government for the Boundary Committee for England to
conduct an independent review of local government in Devon; DCC was arranging
a series of meetings around the county to take soundings from town and parish
councils on the future of local governance of Devon. (Noted)
(ii) The Clerk said the letter had been copied to Cllrs with their agenda
papers (6.3.08) and there was a meeting at Fremington Church Hall on 26th
March 2008 between 10 am and 12 Noon; the Leader of DCC, Cllr Greenslade,
would be in attendance to listen to views and take questions. (Noted)
(iii) The Clerk added that any Cllrs attending should note they need to
confirm attendance by contacting Sarah Mupinyuri on 01392 383095 or email
sarah.mupinyuri@devon.gov.uk. (Noted)
(iv) The Clerk referred to a letter (dd 26.2.08) from NDDC (Chief Executive)
reference “Review of Local Government – Boundary Committee for England”
together with a Member Briefing Paper (dd 19.2.08) entitled “Local Government
Review”. (Noted)
(v) The Clerk said he had circulated a copy of the letter to Cllrs with their
agenda papers (6.3.08) and the report had been placed with papers as at 2803/9
(iii) (i) (a) & (b) below. (Noted)
(vi) The Clerk referred to an email (dd 7.3.08) from DAPC reference “Boundary
Commission Review of Local Government in Devon”; he said he had provided a
copy for to Cllrs at the meeting. (Noted)
(vii) The Clerk referred to an email (dd 13.3.08) from DAPC entitled “Timely
Tips to Member Councils – March 2008”; copied to Cllrs at the meeting. (Noted)
(viii) The Clerk said there were similar communications as at item 2803/9
(iii) (i) (a) and (b) below). (Noted)
(ix) After a discussion IPC RESOLVED to form a Sub Committee to consider the
implications of this review; Cllr Moores agreed to attend the meeting at
Fremington (as at (ii) above) and report back at the next meeting. The Sub
Committee could then be agreed and meet as necessary. (Action: Cllr Moores)
(b) Instow Parish Council – Amendment to Standing Orders/Parishioner Speaking
Time: -
(i) The Clerk referred to a series of emails that had circulated (period
24.2.08 to 27.2.08) amongst Cllr and others as regards this matter and
recommended that IPC adopt the guidance provided by Lesley Smith (Secretary of
DAPC – email of 27.2.08 refers), namely, amend standing orders 14 (a) to read
“public” instead of “parishioner”. (Noted)
(ii) The Clerk said that IPC might, however, wish to consider an alternative,
namely, qualifying the word “public” in as much that non parishioners could
only speak at the discretion of the Chairman (providing name, address and
reason to speak) and with parishioners being given preference. The Clerk
reported that the relevant standing orders currently said: -
After the first business has been completed, the order of the business, unless
the Council otherwise decides on the grounds of urgency, shall be as follows:
-
a. To hear representations from parishioners and for the Chairman and/or Clerk
to answer questions from parishioners providing that this business shall not
continue more than 15 minutes, unless a majority of members present and voting
shall determine otherwise. (Noted)
(iii) After deliberation IPC RESOLVED to adopt the compromise as suggested by
the Clerk (see (ii) above); it was noted that Standing Orders was due for
review in May 2008 and that the success or otherwise of this amendment to item
14 (a) could be considered at that point. (Noted)
(c) Letter (dd 3.3.08) and attachment (graphs) from Stephen Otter (Chief
Constable Devon and Cornwall Constabulary) reference “Progress: Improving
Policing Service across Devon and Cornwall”: -
The Clerk read this letter to Council; a copy of the letter/attachment was
also provided to Cllrs for their information. (Noted)
(d) Email (dd 6.3.08) from NDCCS reference “Strandline Launch Event –
Fremington Quay 12th March 2008 (3pm to 5 pm)”: -
(i) The Clerk said this event was billed as an opportunity to learn more about
beach strandlines, to discuss beach cleaning and in general raise awareness
about strandlines on North Devon’s beaches. He said NDCCS had been told that
Cllr Cook would attend if available. (Noted)
(ii) Cllr Cook reported he had been unable to attend due to another
commitment. (Noted)
(e) Email (dd 6.3.08) from Cllr Harper to Cllr Moores (NDDC) and copied to
Cllr Cann (NDDC/DCC reference “Ransom Strip”: -
(i) Cllrs Moores said he would be bringing himself up to speed on this issue
by the next meeting and would be liaising with Cllr Cann and appropriate
Officers of NDDC; he said he would be taking into account the result of the
recent “Ransom Strip” parish survey; Cllr Cann reminded the meeting that
whatever initiative was decided upon had to be commensurate to NDDC’s policy
aspirations. (Action: Cllr Moores)
(ii) Cllr Cann reminded IPC he would have £25,000 available in 2008/9 from his
DCC budget for a suitable project. (Noted)
(f) Email (dd 9.3.08) from Churchwarden of Instow Church reference
“Appointment of New Rector for St John’s Church, Instow”: -
The Clerk said this stated that the Rev Geoff Calway of Appledore had been
appointed as the new Rector at St John’s Church, Instow and that he was to be
inducted on Easter Sunday at 6.30 pm. The Clerk added that IPC was invited to
send along a representative. (Noted)
(g) Recent Storms, High Tides and Winds: -
(i) The Clerk advised IPC that following a consultation with the Chairman of
the TTEF he had communicated (emails of 12.3.08 refers) with Cllr Cann (on
behalf of DCC Local Services and South West Highways) and the Environment
Agency to thank them most sincerely for all the hard work and commitment put
in by their staff over the recent period of extremely bad weather. (Noted)
(ii) The Clerk also referred to an email (dd 11.3.08) from the Chairman of the
TTEF reference “Floods at Instow – Report of Various Problems”; the Clerk
advised IPC of the relevant issues (floating dead sheep, damaged
railings/dinghies, storm damage to shed etc) and of the action taken by him.
(Noted)
(iii) The Clerk also referred to an email (dd 12.3.08) from DCC’s Local
Services Superintendent thanking IPC for its very kind words and pointing out
“clearing up” issues in respect of dinghies moored to the railings/lampposts
(told that EA were dealing as regards railings/dinghies and suggested he
contact parish magazine editor to request dinghy owners not fix them to
lampposts along Marine Parade or enforcement action would be taken) and the
action he intended to take reference the seawall and dog bins by Boathouse
flood defence gate. (Noted)
(h) Email (dd 12.3.08) from DAPC reference “Royal Garden Parties – 2008”: -
(i) The Clerk said IPC was requested to forward any nomination to DAPC by 26th
March 2008; a discussion ensued at the conclusion of which a nominee was
agreed upon. (Action: The Clerk)
(ii) Taw and Torridge Estuary Forum and associated Matters (Placed in
“Briefing Folder” for information of Cllrs)
a) Email (dd 9.3.08) from Chairman of TTEF reference “Severe Flood Warning –
Taw and Torridge Estuary/10th March 2008”: -
Email copied to IPC Cllrs; Clerk aware that Environment Agency had been giving
out warnings in the village.
(iii) Matters to note: (Placed in “Briefing Folder” for information of Cllrs)
a) DAPC Matters (Various): - (i) Email (dd 22.2.08) reference “NALC Conference
May 2008”; (ii) Email (dd 25.2.08) reference “RoSPA 2008 – Parish Leaflet”;
(iii) Email (dd 25.2.08) reference “Workshop: Sustainable Funding Projects”;
(iv) Email (dd 27.2.08) reference “Websites: Small Parishes”; (v) Email (dd
28.2.08) reference
“Information Request: Swimming Pools and Wheel Clamping”; (vi) Email (dd
28.2.09) reference “Current Legislation Training”; (vii) Email (dd 3.3.08)
reference “Postwatch”; (viii) Email (dd 3.3.08) reference “Bunting”; (ix)
“Village Green Magazine (March 2008 – No 111” including information reference
“”Devon Consortium” and “”Enterprise Workshop – 16th April 2008” – copies
placed at post office and parish hall for information of parishioners; (x)
Email (dd 5.3.08) reference “Home Working”; (xi) Email (dd 5.3.08) reference
“Cardboard Dog Waste Bags”; (xii) Email (dd 6.3.08) reference “New Cllr
Training Event – Barnstaple 1st April 2008”; (xiii) Email (dd 6.3.08)
reference “DACB Conference and Flyer”; (xiv) Email (dd 11.3.08) reference “LCR
Opinion – Parish Cllr Expenses”; (xv) Letter (received 12.3.08) reference “The
Local Government and Public Involvement in Health Act 2007 – Important
Information” – Noted by Clerk for May 2008 IPC meeting (Election of
Chairman/Vice Chairman) ; Letter (dd 6.3.08) and application form reference
“Calor Gas Village of the Year Competition 2008”; (xvi) Letter (received
12.3.08) reference “21 Century Multi Use of Community Buildings”; (xvii) Note
(received 12.3.08) reference “DAPC AGM – Questionnaire”; (xviii) DAPC
Newsletter – March/April 2008” and (xvix) Email (dd ProHelp Events – April
2008”
b) Agenda for NDDC Extraordinary Meeting of Wednesday 5th March 2008 at 7.00
pm
c) NDDC Members Services Weekly Information Sheet for w/e 22.2.08, 29.2.08 and
7.3.08
d) Glasdon Catalogue: Products for Local Councils & Seating Collection
e) Information received (29.2.08) from handyperson reference a parishioner who
sustained an injury (25.2.08) to her face/ribs when she tripped and fell over
the remains of a post on the pavement at Marine Parade (Opposite Kiln Close
Lane): -
Clerk advised parishioner (via handyperson) to contact DCC and report the
incident; Clerk contacted DCC Local Services Superintendent to report incident
in an endeavour to have the problem sorted soonest
f) Poster and leaflets from AONB and Biosphere Reserve reference “Discovery
Day – Milky Way Adventure Park – Sunday 16th March 2008”: -
Copy placed on parish council notice boards
g) Email (dd 1.3.08) and report from Acting Chairman of Instow Parish Hall
Committee reference “Trouble at Parish Hall – Saturday 29th February 2008”: -
Contact number of PCSO Dan Cornish provided.
h) Email (dd 3.3.08) from Chairman of IIB reference “Low Carbon Lifestyle
Event Notice – Barnstaple Library 15th March 2008”
i)(a) Devon In Touch Special Bulletin (Boundary Commission) – 3rd March 2008
and (b) Devon In Touch Special Bulletin (Boundary Commission – Listening
Events - 7th March 2008 and (c) Devon In Touch Monthly News Round Up March
2008” : -
Copies to post office for information of parishioners
j) North Devon Direct Magazine (Spring 2008)
k) Email (dd 5.3.08) from Branded Mailings reference “Managing Difficult
Behaviour”
l) Clerks and Councils Direct (March 2008 – Issue 56)
m) Mole Valley Farmers Newsletter (March 2008 – Edition 526)
n) Note from Play It Cool reference “Sustainable Energy for Schools and
Community Buildings – Talk Civic Centre, Barnstaple 27th March 2008”: -
Copied to Acting Chairman of Instow Parish Hall Committee for information.
o) Email (dd 7.3.08) from Countryside Alliance reference “Post Officer
Closures – New Community Website”
p) Leaflets (various) from go North Devon (Shopmobility Centre)
q) (i) Minutes of of NDDC’s Standards Committee Meeting of Wednesday 27th
February 2008 at 7 pm and (ii) Agenda for NDDC’s Standards Committee Meeting
of Wednesday 19th March 2008 at 7 pm and Minutes and associated papers of
Meeting of Wednesday 27th February 208 at 7 pm
r) Email (dd 9.3.08) from a parishioner reference “Railing – Instow/Storm
Damage”:-
Clerk provided parishioner will appropriate information
s) Letter (dd 10.2.08 – received 11.3.08) from DCC and Devon NHS Primary Care
Trust reference “Devon Strategic Framework for Health and Social Care”
together with pamphlet and report
t) Devontalk Magazine – Spring 2008
u) Copy of “Rodney Reports” – Newsletter of DCC Cllr Cann
v) Telephone call (13.3.08) reference “Rusty Barrel – Leaking Tar/Oil? on
Beach between Cricket Club and Oil Jetty” –
Clerk contacted Environment Agency Hotline (08708 506 506) and reported
incident.
2803/10 FINANCE
1. INCOME: -
DCC P3 Grant 2008 £300.00
TOTAL : - £300.00
2 EXPENDITURE: -
Mr M Harris Village Handyman £ 249.99#
Mr. M Harris Grass Cut (Easter 2008) £ 210.00
Mr R Jacob Clerk’s Remuneration £ 897.00
Mr R Jacob Clerk’s Expenses £ 322.13
Inland Revenue Re: R Jacob £ 253.00
Mr G May Tractor Garage Rental (Jan – March 2008)) £ 112.80*
SWH Signs Provision/Fitting Post (Solar Lighting) £ 293.75+
Solargen Provision/Fitting Solar Panel/Lighting £1667.33=
Mr B Thorne Tractor Repairs (Various) £ 458.98@ TOTAL: - £4464.98
Key: -
# Includes £31.99 P3 activity and £50 repair of seats x 2 (see 2802/10 (iii)
(t) and (u))
* £16.80 VAT recoverable
+ £43.75 VAT recoverable
= £248.33 VAT recoverable
@ £68.36 VAT recoverable – includes £270.62 parts/travel and labour costs are
£120.
3. BANK – STATEMENT OF ACCOUNTS: -
Lloyds Bank Treasurers a/c no. 02350065 as @ 28.2.08 (Statement) = £ 19.90*
Lloyds Bank Business a/c no. 02348842 as @ 24.12.07 (Statement) = £19,572.09+
Key:
* According to Clerk’s records this is £1.90 (1 cheque uncashed to the value
of £18.00)
+ According to Clerk’s records this is £20,742.42 as at date of meeting.
4. RESOLUTION REQUIRED: -
IPC RESOLVED to transfer £4,465.00 from Lloyds Bank Business account number
02350065 to Lloyds Bank Treasurers account number 02348842 to cover cheques as
at 2 above. (Action: The Clerk)
5. MISCELLANEOUS: -
(a) Mole Valley Farmers – IPC Account (February 2008): -
The Clerk advised IPC that this confirmed IPC was in balance. (Noted)
(b) (i) Tractor Service – Additional Work: -
The Clerk provided IPC with an update; see payment as at 2 above (Thorne).
(Noted)
(ii) Tax Disc Application – 1st April 2008: -
The Clerk confirmed that a reminder had been received (10.3.08) from DVLA and
that the tax disc had been applied for via DVLA website; received 12.3.08 and
handed to IPC’s beach cleaner. (Noted)
(c) Use of Instow Sands – Atturm: -
The Clerk reported to IPC he had not received any further correspondence on
this matter since the last meeting; he anticipated a response by the next
meeting. (Noted)
(d) Beach Cleaning Grant 2008: -
(i) The Clerk advised IPC he had liaised with Cllr Cann who agreed to
establish in what format IPC was to apply for this grant. (Noted)
(ii) The Clerk reported receipt of a letter (dd 11.3.08) from NDDC reference
this grant = £1,800.00. The Clerk advised IPC that this would be dealt with
when accounts for current financial year had been finalised as this was one
part of the administrative trail that has to be completed by him when applying
for the grant. (Noted)
(iii) Cllr Cann said he was disappointed that the grant had not been increased
by inflation as he had recommended; the Clerk said IPC had received £1,800 pa
for at least the last 7 years. (Noted)
(e) TTEF Subscription 2008/9: -
The Clerk reported receipt of an email (dd 27.2.08) from Secretary of TTEF
acknowledging receipt of IPC’s subscription cheque 2008/9. (Noted)
(f) (i) Email (dd 26.2.08) from National Council for Voluntary Organisations (NCVO)
Membership Team reference “Free NCVO Membership – Instow Recreation Ground”: -
The Clerk said this invited IPC to become a NCVO member for free; the Clerk
questioned what benefit this might afford IPC when said account was virtually
dormant. IPC RESOLVED to take no further action. (Noted)
(ii) Email (dd 4.3.08) from Tricycle Media reference “Website – Registered
Charities”: -
The Clerk said this similarly invited IPC to become a Tricycle Media member
who would develop a website free; the Clerk again questioned what benefit this
might afford IPC when said account was virtually dormant. . IPC RESOLVED to
take no further action. (Noted)
(g) Trustee Voices Magazine – March 2208/Instow Recreation Ground: -
The Clerk said this would be filed for future reference and would be available
to the Trustees of the account if they wished to see it. (Noted)
(h) Grass Cut – Pre Easter 2008: -
The Clerk advised IPC he had asked the handyperson to cut the grass prior to
Easter; this, he said, was covered in the budget 2007/8 on the basis a Xmas
cut did not get done. IPC RESOLVED to ratify this decision. (Noted)
(i) Letter (dd 29.2.08) from NDDC (Deputy Returning Officer) reference “Parish
Council Elections 3rd May 2007 – Uncontested Elections”: -
(i) The Clerk said this stated that following a full meeting of NDDC on 20th
February 2008 it had been resolved that (a) those costs incurred by NDDC in
respect of the May 2007 ordinary election of parish councillors from those
parish councils where the election did not result in a ballot be not recovered
and those who have paid the bill be refunded; (b) that a policy for the
recovery of NDDC costs for future such elections be considered by NDDC and (c)
that a meeting be arranged with parish councils to explain the costs incurred
by NDDC even though an election did not result in a ballot. (Noted)
(ii) The Clerk also referred to a credit note received from NDDC (received
1.3.08) for refund of £235.68 that had not been paid; the Clerk suggested NFA.
IPC RESOLVED to ratify this decision. (Noted)
(j) Handyperson’s Public Liability Insurance 2008/9: -
The Clerk confirmed he had received a copy of this for the period 5.3.08 –
5.3.09; limit of liability £5 million and that it had been filed for future
reference. (Noted)
(k) VAT Claim 2007/8: -
The Clerk reported he had submitted a VAT reclaim (13.3.08) for a £832.23.
(Noted)
2803/11 PLANNING
a) (i) Town and Country Planning General Regulations 1992 – Regulation 3:
Change of use of land from agricultural to education purposes, construction of
grass playing pitch with land drainage, access road and turning head.
Construction of temporary path from existing school to proposed playing field
at land to south of B3233, adjacent to Venn, Instow (Reference No ACB/DCC/2566/2007)
AND: -
(ii) Town and Country Planning General Regulations 1992 – Regulation 3: single
storey 5 class primary school at land to south of B3233 adjacent to property
known as Venn, Instow (Reference Number ACB/DCC/2602/2008): -
(i) The Clerk reported receipt of a copy (to Chairman of IPC) letter (dd
22.2.08) from a parishioner to Mr Coldwell (DCE) reference “Planning
Application ACB/DCC/2606/2008: NDDC Folder Planning Reference 46004: Proposed
New School and Playing Field, Lay-By Site, Instow”. (Noted)
(ii) (a) The Clerk reported receipt of an email (dd 28.2.08) from a
parishioner reference “IPC Meeting – March 2008” together with a copy letter (dd
22.2.08 – same as (i) above) from parishioner to Mr Coldwell (DCE) reference
“Planning Application ACB/DCC/2606/2008: NDDC Folder Planning Reference 46004:
Proposed New School and Playing Field, Lay-By Site, Instow”; the Clerk said he
had responded as necessary. (Noted)
(b) The Clerk said that the email and copy letter as at (ii) (a) had been
copied to Cllrs with their agenda papers (6.3.08). (Noted)
(iii) The Clerk reported receipt of an email (dd 29.2.08) from a parishioner
reference “IPC Meeting March 2008”; he said it had been copied to Cllrs with
their agenda papers (6.3.08). (Noted)
(iv) The Clerk reported receipt of an email (dd 1.3.08) from a parishioner and
a copy letter from said parishioner to DCC Chief Executive (dd 1.3.08)
reference “”IPC Meeting March 2008”; he said it had been copied to Cllrs with
their agenda papers (6.3.08). (Noted)
(v) The Clerk reported receipt of a letter (dd 24.2.08) from a resident of
West Yelland reference “Instow School etc” together with copy
letter/attachments (dd 24.2.08) from another resident of West Yelland as
regards to “New Instow School – North Devon Journal Articles”; he said it had
been copied to Cllrs with their agenda papers (6.3.08). The Clerk added he had
spoken to the writer (3.3.08) and confirmed that letters etc were purely for
the information of Council and that no further action was required on behalf
of IPC. (Noted)
(vi) The Clerk reported receipt of an email (dd 4.3.08) from a parishioner
reference “IPS Meeting March 2008”; he said the parishioner had been provided
with an appropriate response and that the email had been copied to Cllrs at
the meeting for their information. (Noted)
(vii) The Clerk reported receipt of an email (dd 5.3.08) from a parishioner
reference “IPC Meeting March 2008”; he said the email had been copied to Cllrs
at the meeting for their information and Cllr Cann (DCC). (Noted)
(viii) The Clerk reported receipt of emails (dd 5.3.08 etc) from a parishioner
to/from DCC reference “Planning Applications for New School at Instow”; he
said the emails had been copied to Cllrs at the meeting for their information.
(Noted)
b) Extension to dwelling at Marsden, Rectory Lane, Instow (Reference No
46220): -
(i) The Clerk reported receipt (3.3.08) of this application and of having
passed it immediately to IPC’s PSC for attention; for response by 20th March
or an extension would need to be applied for. (Noted)
(ii) The Clerk confirmed that the details of the application had been placed
on the Instow website for the information of parishioners. (Noted)
(iii) The Clerk referred to a copy letter (undated) from a parishioner to NDDC
Planning objecting to this application; he read it to Council. (Noted)
(iv) After deliberation IPC RESOLVED unanimously to recommend REFUSAL of this
application on the grounds that the close proximity of a nearby house (Venn
Farm) would create issues of privacy and loss of light. (Action: The Clerk)
c) Erection of detached double garage at Barley Stack Cottage, Huish, Instow
(Reference No 46303): -
(i) The Clerk reported receipt (10.3.08) of this application and of having
passed it immediately to IPC’s PSC for attention; for response by 28th March
or an extension would need to be applied for. (Noted)
(ii) The Clerk confirmed that the details of the application had been placed
on the Instow website for the information of parishioners. (Noted)
(iii) After deliberation IPC RESOLVED to recommend APPROVAL of this
application. (Action: The Clerk)
d) Letter (received 1.3.08) from NDDC reference Extension to dwelling at
Greycott, 1 Lime Grove, Instow (Reference No 45812):-
The Clerk said this stated that NDDC Planning had GRANTED planning permission
for this application with conditions as listed. (Noted)
e) Note from NDDC Planning (received 1.3.08) together with Appeal Decision
reference “Appeal APP/X1118/A/07/2055184/WF: The Decks, Marine Parade, Instow:
-
The Clerk said this stated that this appeal had been DISMISSED by the Planning
Inspectorate for reasons as stated; he reminded Cllrs he had copied this
letter to them with their agenda papers (6.3.08). (Noted)
f) Letter (received 8.3.08) from NDDC reference “Extension to dwelling at 3
Craigwell Villas, Lane End Road, Instow (Reference No 45893)”: -
The Clerk said this stated that NDDC Planning had GRANTED permission for this
application with conditions as listed. (Noted)
g) Email (dd 28.2.08) from NDDC reference “Draft Development Brief for North
Devon College Site”:-
(i) The Clerk said this stated that the consultation dates were for the period
28.2.08 to 10.4.08 and that full details could be found on the NDDC website
vide http://northdevon-consult.limehouse.co.uk/portal/dbndc/dbndc He said he
had copied the email to Cllrs with their agenda papers (6.3.08). (Noted)
h) Copy email (dd 28.2.08) from a parishioner to NDDC reference “Instow
Website – Listed Buildings: Incorrect Information”: -
(i) The Clerk said he had passed this email on to Cllr Harper for necessary
attention (if any), Cllr Harper being the originator of the website page in
question. (Noted)
(ii) Cllr Harper said he had dealt with this issue as necessary and that no
further action was required of IPC. (Noted)
2803/12 ANY MATTER RAISED AT THE DISCRETION OF THE CHAIRMAN
There were no matters raised at the discretion of the Chairman.
There being no other business the meeting was closed.
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