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Present: - Councillors P Cook, N Crombie, M Green, C Harper, A Johns, G May,
Ms A Mayoh, F Scott, S White and Mr R Jacob (Parish Clerk).
In Attendance: Cllr R Cann (DCC) and 3 parishioners.
2605/1 PRAYER
The Clerk led the Council in prayer
2605/2 APOLOGIES
Cllr Mrs L Brown (NDDC)
2605/3 ELECTION OF CHAIRMAN FOR ENSUING YEAR
RESOLVED unanimously that Councillor A Johns, being duly proposed (Cllr White)
and seconded (Cllr Harper), be elected as Chairman of Instow Parish Council
for the ensuing year. Councillor Johns signed the Declaration of Acceptance of
Office, took the chair and thanked Councillors for their support. (Noted)
2605/4 ELECTION OF VICE CHAIRMAN FOR THE ENSUING YEAR
RESOLVED unanimously that Councillor S White, being duly proposed (Cllr
Harper) and seconded (Cllr Green), be elected Vice Chairman for the ensuing
year. Cllr White signed the Declaration of Acceptance of Office and thanked
Councillors for their support. (Noted)
2605/5 POLICE REPORT
(i) Crime Report: - (a) Constable Benbow said the man arrested in Instow on
the day of the last meeting (see item 2604/3 (a)) had admitted the Instow
offence (theft) and had been remanded in custody awaiting sentence. Constable
Benbow paid tribute to the parishioners who had supported the police in this
arrest adding that without their support the man would have undoubtedly not
been arrested. (Noted)
(b) PC Benbow said there had been one incident of “road rage” reported since
the last meeting (a known offender) and a burglary at a chalet in the
Sandhills where a CCTV image of the suspects suggested they might be
youngsters – enquiries were, he said, continuing. (Noted)
(ii) Police Community Support Officer (PCSO): - PC Benbow introduced PCSO Tony
Charles who had recently been appointed. Constable Benbow said there was an
aspiration to have a PCSO in every parish, working with a Neighbourhood Beat
Manager, albeit that Tony Charles was currently responsible for the areas
between the Barnstaple Longbridge and Instow. PCSO Charles explained he had
recently undergone a 3 weeks training period, was currently on a week’s
attachment in an operational sense, and would be returning for a further
period of training before he was fully operational. He provided Cllrs with an
appraisal of his powers and explained that his means of transport would be
either on the bus (free travel) or by pedal cycle. He gave his contact details
as 0845 6567836 (Mobile telephone whilst on duty), 01271 335211 (Neighbourhood
Beat Manager Office answer phone) and email anthony.charles@devonandcornwall.pnn.police.uk.
He summarised his duties as being a “problem solver” of community issues and
that 90% of his time would be spent out on the beat and not in the office
fulfilling administrative duties. (Noted)
(iii) Parking Problems – New Road: - Constable Benbow said he had been unable
to resolve this issue as yet but that he had it in hand. (Action: Constable
Benbow)
(iv) Marine Parade – Buses/Obstructions: - Cllr May asked what action the
police were contemplating reference cars illegally parking along Marine Parade
near the Boathouse bus stop for example, and causing obstruction to the free
flow of buses. He cited a recent example. PC Benbow said he had spoken to the
licensee of the Boathouse public house to seek his cooperation adding both he
and PCSO Charles would pay attention to the area as and when possible. PCSO
Charles said he was unable to issue fixed penalty tickets but would endeavour
to resolve the issue by other means. (Action: PC Benbow/PCSO Charles)
2605/6 PARISHIONERS
Boathouse Bus Shelter – Unclean: - A parishioner complained as to the state of
this bus shelter that seemed to be used as a toilet from time to time. IPC
RESOLVED to have the parish handyperson pay more attention to this issue.
(Action: The Clerk)
2605/7 REPORT COUNTY COUNCILLOR R CANN
a) General: - Cllr Cann spoke of DCC Allowances – Leading Members (he
expressed shock and dismay at increases of up to 27%), Second Homes
Discount/Affordable Housing (Rural Communities), Care Charge Increases, New
DCC Logo (has attracted a storm of criticism), Yelland Virtual
Footpath/Improved Crossing (has been well received by most local people;
working well), Holmacott Landfill Site – Retrospective application for
existing Lighting Scheme (see item 2605/13 (c)), Free Bus Travel for the over
60’s (since its introduction concessionary usage has soared by 50-70%), Instow
School Update, Community Engagement (visits by DCC Cabinet etc to Towns in
Devon as part of council’s ambitious 5 year improvement plan), and Ransom
Strip (see item 2605/10 (a)). (Noted)
b) Charter Toilets – Quay Car Park: - In answer to a question from Cllr White,
Cllr Cann said he had been chasing the Chief Executive and Leader of NDDC for
an answer to this long standing issue and it was still awaited. Cllrs
Cook/Harper asked how long it would take to start to build the toilets once
this issue had been resolved; Cllr Cann said building would start “quite
quickly” and it was hoped to have the toilets in situ by the “end of the
year”. (Noted)
2605/8 REPORT OF DISTRICT COUNCILLOR Mrs L BROWN
In the absence of Cllr Mrs L Brown the Clerk read out a report from her
setting out information of relevance to North Devon Delegation to Quest
Cornouaille (May 2006) (a co-operative venture to understand and enhance
coastal areas), Fire Hazard (fire at Goddard’s Recycling Yard, Old
Bideford/Barnstaple Road, on 12th May – smoke hazard to Instow etc) and Ransom
Strip (see item 2605/10 (a)). (Noted)
2605/9 MINUTES
It was RESOLVED that the April 2006 minutes of Instow Parish Council be
approved and signed. (Noted)
2605/10 MATTERS ARISING FROM THE MINUTES
a) Item 2604/8 (a) – Sandhills Ransom Strip: - (i) Cllr Cann provided an
update to IPC having recently liaised with Brian Holme (BH) (NDDC); he said BH
was “making progress” and that DCC would perhaps help, if required, with
funding of the consultation. (Noted)
(ii) The Clerk referred to an email (dd 17.5.06) from BH together with two
documents namely, “Key areas of comparison with the 1999 Appraisal and the
School Consultation in 2001” and “Instow Parish Consultation”; the email and
relevant papers were copied to Cllrs at the meeting for discussion. Cllr
Harper said the Village Appraisal was in 1998 (not 1999) and the School
Consultation was in 1999 (not 2001). (Noted)
(iii) The Clerk suggested that the Ransom Strip Steering Group (Cllrs Johns,
White, Scott and Harper together with Cllrs Cann and Mrs L Brown) was
reconvened to prepare a draft questionnaire for subsequent approval by IPC and
circulation amongst Instow parishioners. Cllr Cann said he was prepared to
work together with the Clerk to put together a draft questionnaire. After
discussion IPC RESOLVED to support this offer. (Action: Cllr Cann and The
Clerk)
(iv) Cllr Harper asked that he be removed from the Steering Group and be
replaced by Cllr Ms Mayoh whom he had replaced during her recent period of
absence. IPC RESOLVED to support this. (Noted)
b) Item 2604/8 (b) – Instow Beach/Water Quality: - Cllr Harper updated IPC on
his research of local records (Engineers Department – NDDC) as appertaining to
the relevant outlet pipe on the beach between the Oil Jetty and the rear of
the old Power Station – (email of 29.4.06 refers). After discussion IPC
RESOLVED to take no further action. (Noted)
c) Item 2604/8 (c) - Cob House/Picnic Area Tarka Trail: - The Clerk told IPC
that Wings still intended to carry out other work on site in conjunction with
NDCCS i.e. Signage, extend pond and generally clean it up with a possible
opening ceremony taking place in July - IPC to be advised. (Noted)
d) Item 2604/9 (i) (a) - Instow, Westleigh and West Yelland Village Show 2006:
-(i)
The Clerk updated IPC on progress as regards assurances from the Community on
Show Committee that insurance cover was in place for all activities on Instow
sands as leased by it from the Crown Commissioners. He said it appeared that
all activities being insured by the Instow Parish Hall insurance extension
were not on IPC’s beach and that “other” exhibitors were self insured. (Email
of 15.5.06 refers).(Noted)
(ii) After discussion IPC RESOLVED to delegate Cllr Crombie to liaise directly
with the show committee with the intention of being personally reassured that
all activities on IPC’s beach were adequately/suitably insured. (Action: Cllr
Crombie)
e) Item 2604/9 (i) (b) (iii) – Clean Neighbourhood and Environment Act (CNEA)
2006 – Control of Dogs: - The Clerk advised IPC of his liaison with NDDC
Environmental Health Department. He said NDDC’s legal team was considering all
of the CNEA’s varied and complex implications across the NDDC area and were
advising IPC, as a word of caution, that some of the dog control orders may
actually require yet more subsidiary legislation. The Clerk added that NDDC’s
legal team were aware of IPC’s particular interest (i.e. current beach dog
by-laws inoperative/unenforceable?) and would report back as soon as they were
able. Cllr Cann said he had taken a personal interest in this and would
similarly monitor the action being taken by NDDC. (Action: Cllr Cann)
f) Item 2604/9 (i) (e) – Instow Parish Council’s Annual Report 2005/6: - IPC
RESOLVED to approve the Draft Annual Report (copy provided to each Cllr at the
meeting by the Clerk). It was further RESOLVED that a similar circulation
would take place as for 2004/5 i.e. website etc. (Action: The Clerk)
g) Item 2604/9 (i) (g) - Instow Street Lighting/Global Warming: - (i) The
Clerk told IPC of his liaison with DCC’s Climate Change Officer (email of
25.4.06 refers) and confirmed that the parishioner who had raised this issue
in the first instance had been kept in the picture. IPC RESOLVED to take no
further action on the basis there were, for example, health and
safety/financial/fear of crime issues that it needed to consider/had no
control over. (Noted)
(ii) Cllr Cann said there was a “groundswell” of opinion leaning towards
taking more positive action in this regard at DCC level and complimented the
parishioner and IPC for raising it. (Noted)
h) Item 2604/12 (a) – “Illegal” Signage/The Bar: - The Clerk advised IPC of
his enquiries with Cllr Cann and NDDC Planning Department (email of 28.4.06
from NDDC Planning refers). Cllr Cann said he had liaised with DCC Local
Services/NDCCS as regards the signs on the Tarka Trail; the Clerk said he had
been in touch with NDDC Planning as regards the signs near the Quay. Cllr Cann
said he would be monitoring progress and would report back. (Noted)
2605/11 CORRESPONDENCE
(i) Matters for discussion/resolution or noting: -
a) Letter (dd 12.4.06) from ODPM reference “Local Authority By-Laws in
England: A Discussion Paper”: - IPC RESOLVED to circulate this document
amongst Cllrs and bring it back to the June meeting for a discussion if
relevant and felt to be appropriate. The Clerk provided each Cllr with a copy
of the letter with their meeting papers. (Noted)
b) IPC Appointment Review 2006: - Cllrs were provided with a copy of the most
recent IPC Appointments List (June 2005). After a discussion IPC RESOLVED to
update it. (Action: The Clerk)
c) Letter (dd 16.5.06) from parishioner reference “Instow (Instow Quay –
Signal Box stretch particularly) - Traffic Congestion/Speed/Danger to
pedestrians etc”: - The Clerk read the letter in full to Council following
which IPC discussed the implications. IPC RESOLVED to liaise with Cllr Cann (DCC)
to see if he and his DCC Local Services colleagues might have any proactive or
tangible “traffic calming” solutions to this issue. (Action: The Clerk/Cllr
Cann)
d) Email (dd 14.5.06) from Chairman of TTEF reference “Mooring in the
Fairway/Instow Marine”: - The Clerk said this letter invited the Chairman of
IPC to a meeting at the home of the Chairman of TTEF at 10.30 am on Tuesday
13th June. The Clerk explained the background and reason for meeting. After
discussion IPC RESOLVED to support this request and Cllr Johns said he would
do all he could to be there and represent IPC. (Action: Cllr Johns)
e) Email (dd 18.5.06) from NDDC Environmental Health/Environment Agency
reference “Bathing Water Quality – Instow”: - The Clerk said this letter
stated that the water quality tests, completed on 3rd and 7th May, had been
examined and that each sample has been classified as “Excellent”. IPC
expressed much satisfaction at these positive results and hoped they would
continue along the same vein throughout the coming summer season. (Noted)
(ii) Taw and Torridge Estuary Forum and associated Matters: - Placed in
“Briefing Folder” for information of Cllrs.
a) Email (dd 23.4.06) from Chairman of TTEF reference “TTEF – Draft Marine
Bill and Planning Matters”
b) Email (dd 2.5.06) from Chairman of TTEF reference “Marine Bill Sub
Committee and Planning”
c) Email (dd 4.5.06) from Secretary of TTEF reference “TTEF – Minutes April
2006 Meeting”
(iii) Matters to note: - Placed in “Briefing Folder” for information of Cllrs.
a) DAPC Matters and akin (Various): - (i) Email (dd 25.4.06) reference
“Graffiti Walls” - not applicable to Instow; (ii) Emails (dd 27.4.06 and
28.4.06) reference “Computers for Sale”; (iii) Email (dd 28.4.06) reference
“Youth news Local – Issue 1 (2006-7); forwarded to Cllr Harper (Chairman IPHC)
for parish hall; copy placed in folder at post office; (iv) Email (dd 2.5.06)
reference “Local Works and Public Meeting in Totnes – 18th May”; (v) Email (dd
8.5.06) reference “Asbestos Survey”, (vi) Email (dd 8.5.06) reference “Burial
Ground Charges”, (vii) Email (dd 9.5.06) reference “Local Authority Byelaws in
England: A Discussion Paper”, (viii) Email (dd 11.5.06) reference “NALC
Conference 2006 – Speakers”, (ix) Email (dd 12.5.06) reference “Building
Community Trust”, (x) DAPC Newsletter (May/June 2006), (xi) DAPC Courses
(Various), (xii) Email (dd 16.5.06) reference “Clerk Vacancy – Cheriton Bishop
Parish Council” and (xiii) Email (dd 16.5.06) reference “Devon Towns Forum
Event”
b) NDDC Members Services Weekly Information Sheet w/c 21.4.06, 28.4.06, 5.5.06
and 12.5.06
c) Minutes of Ilfracombe and Northern Rural Area Committee Meeting of 18th
April 2006
d) Minutes of Barnstaple, Fremington and Instow Area Committee (NDDC) Meeting
of 12th April 2006: - Confirms award of IPC’s beach cleaning grant of
£1,800.00 – see item 2605/12 (f).
e) Letter (dd 21.4.06) from Chairman of NDDC reference “Visits to Parish
Councils within area of NDDC 2006/7”: - Copied to Chairman as requested.
f) Letter (dd 25.4.06) and proforma from South West Forest reference “Land
between The Moors 2 Project – Parish Analysis for Local Land Management
Framework Process”: - Proforma not completed by Clerk following liaison with
the Chairman – not believed to be of relevance to Instow.
g) Atlantic Coast Express (Bideford and Instow Railway Group) – Magazine No 66
(Spring 2006)
h) Junk Mail (Newsletter of Devon Community Recycling and Community Composting
Networks - Spring 2006)
i) Email (dd 28.4.06) from Clerk to Constable Benbow reference “Flasher
(Indecent Exposure) – Instow Sand Dunes”
j) Clerks and Councils Direct (Issue 45 – May 2006)
k) The Playing Field Association Letter (Spring 2006)
l) Email (dd 2.5.06) from The Local Channel reference “Link Page IPC’s
Website/The Local Channel”: - Cllrs to note; see item 2604/9 (i) (d)
m) Email (dd 26.4.06) from Cllr Harper reference “Lane End Toilets – Minor
Damage and Cleanliness”: - Passed by email to Cllr Cann who agreed to deal
with this through NDDC.
n) Email (dd 28.4.06) from Cllr Harper reference “Litter and Doggy Bins”: -
States that some doggy/litter bins require emptying prior to the bank holiday
weekend. NDDC advised by email and matter attended to that same day.
o) Note from DCC’s Emergency Planning Officer (Welfare) reference “Self Help
Parish Emergency Plans”: - Not applicable to IPC who already has an excellent
self help parish emergency plan.
p) Copy email (dd 3.5.06) from Cllr Harper to Cllr Mrs L Brown reference
“Signage – “Fremington and Sea Front above Instow Sign near Huish Lane”: -
States that several parishioners have enquired of Cllr Harper what could be
done to this “dirty” sign that Cllr Harper has, himself, been unable to clean;
requests refurbishment/replacement.
q) Telephone message (3.5.06) from Clerk to Handyman reference “Damaged Slates
at Venn Cross Bus Shelter (Instow Town side)”: - Handyman to deal asap.
r) Minutes of NDDC’s Standards Committee meeting of 26th April 2006 and Agenda
for meeting of Wednesday 24th May and associated papers.
s) DCC In Touch Monthly News Round Up (May 2006): - Copy placed at post office
for information of parishioners.
t) Email (dd 8.5.06) from Skylight Open Air Cinema reference “Community Open
Air Events”
u) Newsletter etc from Shaw and Sons Ltd reference “Books, Records and
Registers for Local Councils”
v) Telephone call (13.5.06) from NDDC Environmental Health Dept) reference
“Smoke at Appledore (Fire) possibly affecting Instow”: - Not responded to as
Clerk absent – Mr Mann later thanked for the information.
w) Letter (dd 12.5.06) from DCC (Adult and Community Services) reference
“Important News from Devon’s Adult and Community Services Directorate – Steps
towards becoming a fully commissioning organisation”: - Copy placed at post
office for information of parishioners.
x) Email (dd 15.5.06) from parishioner reference “Obstruction of Footpaths (Atturm
towards Barnstaple ({Slip Road} and Atturm toward Bridge) – Branches and
Undergrowth: - Passed by Clerk to handyperson for attention provided necessary
work is minor in nature – otherwise Clerk to contact DCC Local Services.
(y) Devon talk Magazine (Summer 2006)
(z) Letter (dd May 2006) reference “Devon Calor Village of the year 2006”: -
For noting by Cllrs who have already resolved not to support a similar
initiative (Correspondence May 2006)
2605/12 FINANCE
1. INCOME: -
HM Revenue & Customs Vat Refund 2005/6 £1,264.76
NDDC 50% Grant 2006/7 £ 671.00
NDDC 50% Precept 2006/7 £2,764.00*
Car Park Season Tickets No’s 1-8 inclusive £ 640.00 +
Car Park Takings Period ending 17th May 2006 £ 734.50
TOTAL: - £6,074.26
Key: -
* 50% of precept (£5,800.00 – i.e. £2,900.00) less £136 DAPC Subscription
2006/7
+ £80 per season ticket
2. EXPENDURE: -
Mr M Harris Village Handyman £ 104.00
Mr M Harris Grass Cutting (No. 1) £ 190.00
Mr P Cook Beach Cleaning £ 365.00
Mr P Cook Tractor Fuel £ 38.50
BT Parish Telephone (01271 372408) £ 76.16*
Allianz Cornhill plc Public Liability Insurance Premium 2006/7 £ 1,054.33
NDDC Bus Shelter Licence Fee /Marine Car Park £ 14.10+
NDDC Annual Licence Instow Car Park 2006 £ 1,532.20=
Brian Thorne Purchase of Tractor J459OTT £ 8,225.00#
TOTAL: - £11,599.29
Key: -
Cost of calls £27.82, service charge £36.99 (includes £5.50 phone book entry)
and Vat £11.35.
+ £1.17 increase on 2005/6
= An overall increase of £72.67 on season 2005 - £228.20 Vat (non recoverable)
# £1,225.00 Vat – recoverable
3. BANK – STATEMENT OF ACCOUNTS: -
Lloyds Bank Treasurers a/c no. 02348842 as @ 28.4.06 (Statement) = £ 0.94+
Lloyds Bank Business a/c no. 02350065 as @ 3.5.06 (Statement) = £23,676.74*
Key: -
+ Concurs with Clerk’s records.
* According to Clerk’s records this is £24,571.24 as at date of meeting.
4. RESOLUTION REQUIRED: -
IPC RESOLVED to transfer £11,600.00 from Lloyds Bank Business account number
02350065 to Lloyds Bank Treasurers account number 02348842 to cover cheques as
at 2 above. (Action: The Clerk)
5. MISCELLANEOUS: -
(a) Tractor: - (i) Murch Bros – The Clerk told IPC that he had written to
Murch Bros complaining of their examination of tractor H94 TYC (sent 21.4.06)
but that to date no reply had been received. IPC RESOLVED to write again so as
to facilitate a response. (Action: The Clerk)
(ii) Tractor H94 TYC: - The Clerk confirmed that this tractor, and
registration certificate, had been returned to Mr Neil Bragg (19.4.06) and
that DVLA had been notified of change of ownership. (Noted)
(iii) (a) Replacement tractor J4590TT: –– The Clerk said this tractor (cost
£7,000 plus Vat (recoverable)) was received by the beach cleaner for a 10 day
approval period approx 1st May. (Noted)
(b) Approval of purchase of tractor J4590TT – The Clerk told IPC that Peter
Cook (Beach Cleaner) was more than satisfied with this tractor and the
Chairman, Vice Chairman and Clerk recommend approval of purchase. After
discussion it was unanimously RESOLVED to purchase the tractor on the
understanding it came with a 3 month warranty (to include parts and labour).
(Action: The Clerk)
(c) Cover note for J459OTT: - The Clerk said this had been arranged with the
Allianz Cornhill (requested 28.4.06 – cover note received 29.4.06) and that
the full policy papers had been received on 14.5.06. The Clerk said the
current tractor policy was third party fire and theft and recommended that it
should now be fully comprehensive. Cllr Crombie spoke in favour of this
recommendation. After a discussion IPC RESOLVED to have the policy altered to
fully comprehensive and the Clerk was asked to liaise with the AC. (Action:
The Clerk)
(iv) Purchase and storage tank for bulk diesel for tractor: – The Clerk
provided IPC with an update i.e. the smallest double skinned tank available at
the moment was a 1000 litre tank costing £500 plus Vat; alternatively a
brick/block casing could be constricted for the current single skinned tank,
the landowner being content for such a construction to take place. After a
discussion it was RESOLVED to continue to look for a smaller/cheaper double
skinned tank and also ask the parish handyperson for an estimate to build a
casing for the current tank. (Action: The Clerk)
*** Cllr Cook declared an interest on all issues relating to item 5 (a) above,
left the room and did not speak***
(b) Reclaiming of Vat 2005/6: - The Clerk reported that IPC’s claim for
£1264.76 had been met in full by HM Revenue and Customs; BACS Remittance
Advice note received 26.4.06. (see Income above) (Noted)
(c) Letter (undated – received 31st March 2006) from Audit Commission (AC)
together with Annual Return for the Year ended 31st March 2006 and associated
papers: - The Clerk confirmed he had met up with Mr G Day (IPC’s IA) and that
he had completed the audit adding that the following action was now necessary:
-
(i) Annual Return 2005/6 (General): – The Clerk said Mr Day had confirmed that
nothing had arisen in the course of his examination of the parish records
which he considered should be brought to the attention of Council. (Noted)
(ii) Audited Receipts and Payments Account 2005/6: - The Clerk told Cllrs that
Mr G Day had advised IPC to ratify the original Draft Receipts and Payments
Account 2005/6 (as prepared by the Clerk and circulated at the Annual Parish
Meeting in April 2006) but to do so in a slightly amended format that did not
affect the overall expenditure/income and cash carried forward figures. The
Clerk circulated a copy to Cllrs and explained the minor amendments. After a
discussion IPC RESOLVED to adopt the accounts as amended. (Noted)
(iii) Adoption of Annual Return 2005/6: - (a) The Clerk said Mr G Day
confirmed he had completed all the relevant sections and advised Councillors
that, if they saw fit, should adopt the Return at this meeting (May 2006) with
the details (in green spaces) at the foot of page 2 being completed and signed
by the Chairperson/Clerk (Responsible Financial Officer) and similarly at the
foot of page 3 (Chair and Clerk). The Clerk added, however, that before
signing at the foot of page 3 that Mr G Day advised that Council should
carefully consider the answers he had provisionally entered to the 8 questions
posed on that page. A discussion then ensued with the Clerk running through
the document in detail at the conclusion of which IPC unanimously RESOLVED to
adopt the annual return and complete the form as advised; the Chairman and
Clerk signed in the appropriate places. (Noted) (b) The Clerk said that now
the form had been completed/signed as necessary, he would return the paperwork
to Mr G Day for submission, by him, to the District Auditor. (Action: The
Clerk)
(iv) Reserves – The Clerk said that Mr G Day had also stated that, as for the
year 2004/5, IPC was left with cash at the bank at the year-end of more than
twice the annual precept and that he would again have to explain to the
District Auditor why this had occurred and whether the Council had earmarked
part of the surplus cash for specific purposes. The Clerk said Mr Day would be
advising the Auditor that Council had purchased a tractor which had reduced
its reserves considerably. The Clerk added, however, that Mr G Day would like
to know if any further capital costs were anticipated. After discussion it was
RESOLVED to confirm to Mr G Day that IPC was most certainly considering a
contribution to the New Instow School and its facilities in due course. The
Clerk said he would advise Mr Day.(Action: The Clerk)
(v) District Auditor/Public Notices – (i) The Clerk said Mr Day would be
copying him in on his letter to the District Auditor at which time the
sequence/format of public notices would be discussed and actioned as
necessary. (Action: The Clerk)
(d) Renewal of Allianz Cornhill (AC) Public Liability Insurance 2006/7: -
Cllrs Crombie and Scott gave a report on their thoughts regarding renewal.
After discussion it was RESOLVED to renew as set out by the AC but to ensure
that beach “cover” was included as it was not specifically referred to in the
paperwork. It was further RESOLVED to continue to include cover for the
Clerk’s Computer/printer (albeit covered on his own household insurance)
bearing in mind council had an interest in the hard drive/data contained
thereon. (Action: The Clerk) (e) Letter (dd 26.4.06) from NDDC reference “DAPC
Subscription 2006/2007”: - The Clerk said this confirmed that £136 had been
deducted from IPC’s first precept payment (from NDDC - made April 2006) and
this in turn had been paid direct to DAPC. (Noted)
(f) NDDC Beach Grant 2006/7: - (i) The Clerk advised receipt of a letter and
enclosures (dd 28.4.06) from NDDC confirming that IPC had been awarded
£1,800.00 beach grant and requesting that a “Funding Agreement” (FA) be
completed and returned within 2 months. The Clerk confirmed that a signed FA
was returned to NDDC on 2.5.06. (Noted)
(ii) The Clerk suggested that this grant was requested at the end of September
2006 when the bulk of the beach cleaning activity would have been completed
and the necessary evidence of expenditure could be provided to NDDC. IPC
RESOLVED to adopt this recommendation. (Action: The Clerk)
(g) Bottle Bank Licence – NDDC 2006: - After discussion IPC RESOLVED to leave
this licence “open and operative” despite the fact the bottle bank had
recently been destroyed by fire and there was no apparent intention to replace
it. (Noted)
(h) Letter (dd April/May 2006) from HM Revenue and Customs reference “Budget
Pack 2006” together with HM Revenue and Customs Employers Bulletin (April 06 –
Issue 23): - The Clerk said this had been filed by him for future reference.
(Noted)
(i) Letter (dd 2.5.06) from DCC P3 reference “Parish Paths Partnership Scheme
2006”: - (i) The Clerk said this advised IPC that arrangements had been made
for a BACS payment to be sent to IPC in the sum of £335. (Noted)
(ii) The Clerk further advised IPC that as IPC had already received this grant
(March 2006) he had emailed DCC P3 and advised it of this fact – it had
responded to the effect that the letter had been sent with the knowledge the
monies had already been paid but it had to be forwarded to satisfy a paper
trail; the system was to change in 2007! (Noted)
(j) Email (dd 11.5.06) from Inland Revenue reference “Lump Sum on Retirement”
- See Items 2604/10 (5) ( m)): - The Clerk advised IPC that its scheme had to
be “approved” by HM Revenue and Customs Pension Scheme Office and be done so
before 30th June 2006. IPC RESOLVED to have the Clerk register the scheme as
set out. (Action: The Clerk)
(k) Letter (dd 12.5.06) from Victim Support Devon reference “Grant Request”: -
The Clerk appraised IPC of the content of the letter. IPC RESOLVED to take no
further action. (Noted)
2605/13 PLANNING
a) Erection of a Dwelling at Land at Lane End Close, Instow (Reference No
39545): - Cllr Mrs L Brown had nothing further to report on the progress of
this application – see items 2602/11 (f) and 2603/11 (a). (Noted)
b) Extension to Dwelling at Sea Breeze, 3 Kiln Close Lane, Instow (Reference
No 42076): - (i) The Clerk said this had been received by him (22.4.06) and
passed immediately to the Vice Chairman for the attention of IPC’s PSC; for
response by 11th May 2006 or an extension to be applied for. (Noted)
(ii) The Clerk confirmed it had been placed on the Instow Website for the
information of parishioners. (Noted)
(iii) The Clerk reported that IPC’s PSC had recommended approval of this
application but had concerns about privacy of adjoining properties and
possible loss of light. He said he had notified NDDC’s Planning Dept on
2.5.06. (Noted)
(iv) IPC RESOLVED to ratify this decision. (Noted)
*** Cllr Johns declared an interest and did not speak***
c) County Matter Planning Application: North Devon District; Retrospective
application for the existing lighting scheme at Holmacott Landfill Site and
Transfer Station, Holmacott, Instow (Reference No ACB:02/42116/2006): - (i)
The Clerk said this had been received by him (28.4.06) and passed immediately
to the Vice Chairman for the attention of IPC’s PSC; for official response by
15th May 2006 although he added an extension has been applied for until 19th
May. (Noted)
(ii) The Clerk confirmed it had been placed on Instow Website for the
information of parishioners. (Noted)
(iii) The Clerk said he had received an email (dd 2.5.06) and letter (4.5.06)
from an interested party referring to this application. He said it had been
acknowledged and the person advised to forward a similar letter to DCC direct;
the letter had been copied to IPC’s PSC for its attention. (Noted)
(iv) The Clerk reported receipt of two further copy letters (by email – dd 4th
May and 11th May) to DCC from interested parties; he read them to Cllrs.
(Noted)
(v) After debate IPC RESOLVED to recommend approval of this application but to
recommend that said security lights be triggered by movement sensors (so as
not to be lit continuously during the hours of darkness and be so
intrusive/cause unnecessary light pollution) and to provide some form of
screening of the site, by trees for example. IPC was of a belief this was a
previous planning condition that had yet to be complied with. (Action: Then
Clerk)
d) Instow Women’s Institute – Planning Application for Notice board: - (i) The
Clerk reported receipt of a letter (dd 28.4.06) from the Secretary of Instow
WI requesting that IPC act as an applicant for a planning consent to erect a
notice board, for WI matters, to the end wall of the garage block at Marine
Court Car Park, in order to reduce the application fee by 50% (Cost £75). He
added that this process was suggested to the WI by NDDC Planning. (Noted)
(ii) The Clerk said the letter had been acknowledged by telephone (2.5.06),
the writer having been advised that the matter would be discussed by IPC on
18.5.06. (Noted)
(iii) IPC discussed the issue and unanimously RESOLVED to agree to the request
as set out. (Action: The Clerk)
e) Demolition of existing and erection of new conservatory at Flat 3, Instow
House, Marine Parade, Instow (Reference No 42085): - i) The Clerk said this
had been received by him (14.5.06) and passed immediately to Vice Chairman for
the attention of IPC’s PSC; for official response by 25th May 2006. (Noted)
(ii) The Clerk confirmed it had been placed on the Instow Website for the
information of parishioners. (Noted)
(iii) After discussion, lead by IPC’s PSC, IPC RESOLVED to recommend approval
of the application. (Action: The Clerk)
f) Erection of double garage at Coastline, Millards Hill Instow (Reference No
42164): - i) The Clerk said this had been received by him (14.5.06) and passed
immediately to Vice Chairman for the attention of IPC’s PSC; for official
response by 29th May 2006. (Noted) (ii) The Clerk confirmed it had been placed
on the Instow Website for the information of parishioners. (Noted)
(iii) After discussion, lead by IPC’s PSC, IPC RESOLVED to recommend approval
of the application. (Action: The Clerk) g) Letter (dd 8.5.06) from Barnstaple
Town Council reference “Planning School – 17th June 2006/The Castle Centre”: -
The Clerk said this letter invited IPC Cllrs/Clerk to attend at a cost of £10
per person. He said the deadline for attendance was 30th June. (Noted) h)
Letter (dd 8.5.06) from Torridge District Council reference “TDC Core Strategy
– Regulation 25 Consultation”: - The Clerk said this letter stated that TDC
had embarked on the process of replacing its Local Plan with a Local
Development Framework, the core strategy being a key document within the new
framework which would outline the council’s approach to development during the
next plan period. As an adjoining parish, IPC was invited to comment on a list
of issues which had been derived from previous consultation responses. The
Clerk provided each Cllr with a copy of the letter to enable discussion. He
said any response(s) had to be at TDC by the 30th June 2006. IPC RESOLVED to
consider the letter and bring it back to the June meeting. (Noted)
i) Letter (received 15.5.06) from NDDC Planning reference “Increasing size of
two windows at Flat 8, Estuary View, West Yelland (Reference No 41859): - The
Clerk said this letter stated that NDDC Planning had GRANTED permission for
this application with conditions as listed. (Noted)
j) Email (dd 9.5.06) from Cllr Harper reference “Instow Plan – NDDC Local
Plan”: - The Clerk said this provided a website address where the plan could
be found i.e. www.northdecon.gov.uk/chap14.pdf. He provided a copy to all
Cllrs with their meeting papers. (Noted)
k) IPC – Planning Code of Conduct: - The Chairman reminded Cllrs of IPC’s
agreed “Planning Code of Conduct” which set out the manner in which IPC’s
Planning Officers should operate. Cllrs were provided with a copy at the
meeting by the Clerk. He stressed the point that neighbouring properties
should be visited and their views noted. (Noted)
2605/14 ANY MATTER RAISED AT THE DISCRETION OF THE CHAIRMAN
a) Rectory Lane/Close – Weeds: - Cllr White suggested that DCC Local Services
be asked to deal with this annual issue. IPC RESOLVED to have the Clerk liaise
with DCC Local Services asap. (Action: The Clerk)
b) Instow School – Gorse Hill Road/Potholes: - Cllr May reported a number of
potholes on the road and beyond. IPC RESOLVED to have the Clerk liaise with
DCC Local Services asap. (Action: The Clerk)
c) Sand Dunes – Flagpole: - Cllr Cook expressed concern at the possible danger
this flagpole presented the public as it appeared to be leaning at an acute
angle. The Clerk pointed out that DCE had already been advised of this concern
(see 2510/12 (b). IPC RESOLVED to tell DCE again. (Action: The Clerk)
d) Sand Dunes – Chestnut Fencing: - Cllr May expressed concern at the possible
danger this “damaged” fencing presented the public. The Clerk pointed out that
the NDCCS had already been advised of this concern (see 2602/8 (h) and 2601/12
(c)). IPC RESOLVED to tell NDCCS again. (Action: The Clerk)
There being no other business the meeting was closed.
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