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The meeting was preceded (at 7pm) by a talk on “Affordable Rural Housing” by
Colin Savage (Rural Housing Enabler – Rural Housing Project (RHP) Exmoor,
North Devon and West Somerset). Mr Savage explained that the RHP was an
independent organisation that worked to meet the gap in housing supply, by
identifying the level of need for affordable housing and where this need was
identified, progressing to ensure that new housing was provided. He said the
project achieved this by working with local communities, initially through
parish councils. The housing needs of Instow, which he said were a priority in
the NDC’s area, were discussed. The Chairman thanked Mr Savage for his
valuable time.
Present: - Councillors, P Cook, N Crombie, Mrs T Dipper, M Green (Vice
Chairman), C Harper, A Johns, G May, B Thomas, S White (Chairman) and Mr R
Jacob (Parish Clerk).
In Attendance: - Cllr R Cann (DCC), Cllr B Moores (NDC) and approximately 42
parishioners.
2910/1 PRAYER
The Clerk led the Council in prayer.
2910/2 APOLOGIES
There were no apologies.
2910/3 POLICE REPORT
a) Introduction: -
PCSO Jessica Meaker introduced herself as the successor to PCSO Dan Cornish
who had been transferred to Barnstaple Town Centre. The Chairman welcomed her
to the meeting. (Noted)
b) Crime: -
PCSO Meaker said 4 crimes had been reported in the parish since the last
meeting, namely, an offence of criminal damage (refuse bin), an offence of
theft from a motor vehicle (fishing equipment), an offence of theft (boating
equipment) and an offence of non crime domestic incident. (Noted)
c) Traffic Matters: -
PCSO Meaker said that both her and her colleagues continued to use the speed
gun in the area and that this invaluable road safety initiative was on-going.
(Noted)
e) Neighbourhood Watch: -
PCSO Meaker said there was now a NW coordinator, Helena Sutton, based within
the Barnstaple Beat Office and that she would soon be making contact with
street coordinators to provide further information and endeavour to enhance
relationships and support. (Noted)
2910/4 PARISHIONERS
a) Miscellaneous Matters: -
A parishioner spoke of: -
• James May Batteries: – he noted they had been quickly removed; the Clerk
advised him they were not the subject of crime and had been collected by the
NDCCS. (Noted)
• New Speed Warning Signs: - he welcomed the current signs but asked whether
another could be installed at Venn Cross; it was agreed this was a matter for
DCC to consider. (Action: Cllr Cann)
• Instow Energy Saving and Carbon Footprint: - he suggested that favourable
planning consideration should be given to parishioners who implemented energy
saving measures, solar panels should be installed in parish halls and all
unnecessary street lighting should be switched off at say midnight. It was
agreed that these were matters for DCC/NDC to consider.
(Action: Cllrs Cann (DCC) and Moores (NDC))
• Instow Car Park “Seizure”: - he said this was scandalous and against all
common sense and fairness. (Noted)
• Tarka Trail (Old Power Station) – Emergency Access: - he said the new wooden
gate was incorrectly positioned and favoured the snack bar trailer and not
emergency vehicles who had recently had problems attending a fire on the Tarka
Trail. He asked why the snack bar had not been mentioned in the recent
planning application. It was agreed that these were matters for DCC/NDC to
consider. (Action: Cllrs Cann (DCC) and Moores (NDC))
b) TTEF Matters: -
(i) TTEF – IPC’s Representative: -
Mrs Rose Day (IPC’s current TTEF Representative) said she had recently been
elected as the Chairman of the North Devon Coast Areas of Outstanding Natural
Beauty Partnership and on the grounds of impartiality she would have to
reluctantly step down as IPC’s representative on the TTEF. She said she had
thoroughly enjoyed her 22 years association with IPC, as a parish councillor
(and past Chairman) and representative of IPC on the TTEF, and would continue
to promote the interests of Instow in her new role. The Chairman thanked Mrs
Day for all she had done for Instow Parish Council and wished her well in her
new role that was richly deserved. Councillors and members of the public
present supported this view by a round of applause. (Noted)
(ii) TTEF – General: -
Mrs Day spoke of the “Revision of Shoreline Management Plan”, “Devon Maritime
Forum”, North Devon Coast Areas of Outstanding Natural Beauty” and “Update of
the Taw Torridge Estuary Management Plan”. She provided Councillors with a
paper covering brief details of each issue and other correspondence as
relevant. (Noted)
c) Slipway – Opposite Commodore Hotel: -
A parishioner asked when the lockable bollard was to be fitted at this
location – the Clerk said it was now in the hands of the NDCCS (following
consultation with DCE and IPC) and that they were currently in negotiations
with the Environment Agency. (Noted)
2910/5 REPORT COUNTY COUNCILLOR R CANN
(a) General: -
Cllr Cann spoke of “Devon County Homes” (all homes to be the subject of
externalisation achieved through a tender process; he is to seek assurances
regarding the safeguarding of the future of Oakwell Home which provides a
vital service for the local community), “Traffic Queuing - Westleigh Junction”
(a site meeting has been arranged with Highways Officers on the 14th
November), “Extension of Instow 30 mph Limit” (work is to commence on 5th
November), “A39 Westleigh Junction” (ongoing pressure on DCC), “Energy Saving
– Devon Street Lighting” (almost 9,000 street lights will be affected over
next 6 months in a phased and strategic manner; potential saving of £450,000
and 4,000 tonnes of Co2 pa) and “Payment of £11,000 by NDC to Celebrities to
attend Devon Games to Inspire”. (Noted)
b) Dog Fouling – Instow Beach: -
(i) Cllr Cann said the Clean Neighbourhoods and Environment Act 2005 would
become law in North Devon on 1.11.09. This would succeed the previous order
made under the Dogs (Fouling of Land) Act 1996. Ticket fines would rise from
£50 to £75 (£65 for prompt payment) but, regrettably, the legislation still
allowed for land owners being able to give dog owners permission to use their
land for the purpose of fouling. This, he said, would not, therefore, help the
current anomaly issues as regards varying ownership of the beach at Instow,
nor the sand dunes, albeit that IPC and the Crown Estate were supporting the
enforcement of dog fouling legislation on “their” parts of the sands by
District Council appointed dog wardens. Cllr Cann added that despite local
enquires and a land registry search the ownerships of land above the mean tide
line was at best unclear and that considerable effort has been put into the
informal resolution of concerns with local land owners but in important cases
without success. He added that Instow was visited regularly by the dog wardens
although they could not provide a permanent or protracted presence. Cllr Cann
finalised by saying any remaining signage would now be removed and as
previously promised 3 or 4 metal signs would be erected on lamp posts adjacent
to the main seafront area with the content being the same as that depicted on
the current adhesive signs. (Noted)
(ii) After a discussion IPC RESOLVED, in conjunction with NDC, to engage in
suitable publicity subsequent to 1.11.09 and to post an appropriate message on
the Instow website/parish magazine setting out, as succinctly as possible, the
“Dog Fouling” implications and constraints on Instow Sands for the information
of parishioners and visitors alike. (Action: Cllr Cann and The Clerk)
c) New Instow School: -
Cllr Cann said this was still “up in the air” but that he would continue to
lobby at DCC whenever possible. (Noted)
d) Anstey Way – Pedestrian Island”: -
Cllr Johns said he was still concerned that the road markings in the vicinity
of these islands were unclear in that he had witnessed incidents of overtaking
in their vicinity that might well have resulted in serious accidents. Cllr
Cann agreed to liaise with the Local Services Department in this regard.
(Action: Cllr Cann)
2910/6 REPORT OF DISTRICT COUNCILLOR B MOORES
Quay Car Park, Instow: -
(i) Cllr Moores advised IPC that NDC was considering direct management of this
car park in 2010; he said there was no suggestion whatsoever that the car park
was to be “taken away”. He said the subject had first come up for discussion
by NDC’s Executive on the 23rd September but that at his instigation it had
been removed from the agenda for consultation with the parish council. Cllr
Moores said it had been recommended that direct management of the car park
would overcome some anomalies in the current car parking system throughout the
area and ensure value for money (VFM). Cllr Moores said that as a resident of
Instow, and its NDC’s Ward Member, he was passionate about Instow and would
fight hard for its cause by engaging in this consultation and mediating on its
behalf. Cllr Moores stated that NDC had to ensure VFM but on current licence
terms and conditions to IPC this was not the case. He said the running costs
of this car park to NDC was somewhere in the region of £9,000 pa and that the
annual licence fees paid by IPC did not reflect these overall costs. He
assured IPC there was no hidden agenda. (Noted)
(ii) A parishioner asked Cllr Moores how the overhead figure of £9,000 was
derived and apart from stating there was somewhere in the region of £3,400
business rates to pay on an annual basis he was unable to specify. (Noted)
(iii) The Clerk pointed out that this VFM argument was not new to him and that
he had particularly, in the current year, negotiated to pay NDC a going rate
only to have the normal inflation licence fee subsequently invoiced. (Noted)
(iv) Cllr Johns asked Cllr Moores for his particular view on the issue – would
he support NDC or IPC? Cllr Moores said he would not be in a position to make
that decision until the consultation process was complete. Cllr Moores was
then pressed by a number of parishioners to make his stance perfectly clear
and unambiguous and he said he would quite naturally support Instow. (Noted)
(v) Cllr Cann said he was totally behind Instow in retaining its ability to
run the Quay Car Park as he recognised the tangible and real benefits that the
revenue accrued provided the parish. He added this was much more than a VFM
issue; it was about the value of communities and their aspirations especially
one like Instow that had the benefit a Quality Parish Council with all that
that entailed. (Noted)
(vi) IPC then discussed the issue and unanimously RESOLVED to write to NDC and
oppose its recommendations and seek the status quo. (Action: The Clerk)
(vii) The Clerk advised IPC that it might be appropriate in the circumstances
to take a vote on the resolution from the parishioners present. IPC RESOLVED
to support this recommendation. (Noted)
(viii) In the vote that followed all parishioners present (approx 42) voted in
favour of supporting IPC’s resolution with none abstaining or voting against.
(Noted)
2910/7 MINUTES
It was RESOLVED that the September 2009 minutes of Instow Parish Council be
approved and signed. (Noted)
2910/8 MATTERS ARISING FROM THE MINUTES
a) Item 2909/5 (iv) - Westleigh Junction: -
(i) The Clerk reported he had written to the Leader of DCC (dd 21.9.09) and
subsequently received a reply (dd 1.10.09); he said copies of both letters had
been provided to Cllrs with their agenda papers (8.10.09). A discussion
ensured. (Noted) b) Item 2909/5 (vi) ((b)) - Marine Parade – Parking
Restrictions: -
(i) The Clerk reported he had obtained copies of the current waiting
restriction orders for Marine Parade from DCC Local Services via Cllr Cann;
the Clerk reminded Cllrs of the current restriction. (Noted)
(ii) The Chairman asked Cllr Cann for some detail of the original complainant
and the nub of his/her request. Cllr Cann said he had received the “complaint”
from a local Cllr who had been approached by one of his neighbours requesting
that the current no waiting restriction be lifted from the Boathouse to the
entrance of the Sand Dunes Car Park. The Clerk told Council this was currently
restricted to 2 hours at any one time (no return in 2 hours) and that it only
operated between July and August. (Noted)
(iii) After a discussion IPC RESOLVED to take no further action on the grounds
the current restrictions were most reasonable in both time (2 hours) and
period (July/August) and should remain as such. (Noted)
c) Item 2909/8 (a) - Village Gateway Initiative: -
Cllr Cann provided IPC with an update; he said DCC were still considering
options that would be acceptable in health and safety terms. (Noted)
d) Item 2909/8 (c) (ii) - Speeding Poster Initiative: -
Cllr Mrs Dipper provided IPC with an update i.e. the poster was to appear in a
forthcoming parish magazine and copies had been placed by the Clerk on all
parish council notice boards (7.10.09). (Noted)
e) Item 2909/8 (d) - IPC’s QPC Reaccreditation: -
The Clerk advised IPC he had taken IPC’s reaccreditation portfolio to County
Hall, Exeter on Wednesday 23rd September and handed it to Lesley Smith
(Secretary of DAPC). He added the result of the accreditation panel was now
awaited. (Noted)
f) Item 2909/8 (e) - Neighbourhood Watch Messaging – Website etc: -
The Clerk advised IPC he had liaised with PCSO Dan Cornish and that it would
appear the local Neighbourhood Policing Team was soon to have their own
website (that could be linked to the Instow website) and in which
“neighbourhood watch” messages would appear. (Noted)
g) Item 2909/8 (f) - All Saints Chapel – Children’s Play Area: -
(i) The Clerk advised IPC that having spoken to the Reverend Calway (9.10.09)
he had ascertained that the Instow PCC was, in principle, in favour of the
project; The Clerk then read a missive (email dd 13.10.09) received from the
Reverend Calway setting out the PCC’s “requirements” (i.e. no lease, raised
beds/planters, Instow pre School in favour, retain grass, no play equipment
higher than 2’ – above that specialist flooring would be necessary). (Noted)
(ii) Following a discussion it was RESOLVED that the Clerk should liaise with
the Reverend Calway and NDC as regards parishioner consultation and to report
back at the next meeting. (Action: The Clerk)
h) Item 2909/9 (h) - Instow Beach – Dogs: -
Cllr Cann provided IPC with an update; see item 2910/5 (b). (Noted)
i) Item 2909/9 (i) (k) – Access Gates – Instow Beach (Boathouse): -
(i) The Clerk reported receipt of a letter (dd 29.9.09) from the Chief
Executive of the 1991 Tapeley Life Interest Trust reference this matter; he
said he had copied the letter to Cllrs with their agenda papers (8.10.09). He
read it to Council. (Noted)
(ii) After a discussion it was RESOLVED to take no further action. (Noted)
j) Item 2909/9 (i) (l) - Defra Bathing Water Regulations 2008: -
(i) The Clerk advised IPC he had liaised with Andy Bell (NDCCS) and that a
proposed strategy was in place to standardise the necessary signage and to
ensure conformity and there not being a multiplicity of unnecessary signs. He
added that on behalf of IPC he had asked that IPC be proactively involved in
this process that would involve, hopefully, all private beach owners in the
vicinity. IPC RESOLVED to support this decision. (Noted)
(ii) The Clerk then confirmed he had advised Defra that IPC accepted it was
the “controller” of those parts of Instow Sands it leased from the CE and
Defra had offered, in return, to include IPC in its final deliberations (there
is a Defra signage working party) as regards recommended signage format.
(Noted)
(iii) Cllr Green elaborated on an email (dd 13.10.09) he had forwarded to the
Clerk and Cllrs reference “Advisory Signs – Instow Beach”. In the light of
items (i) and (ii) above this was noted and Cllr Green was thanked for his
hard work. (Noted)
k) Item 2909/9 (i) (m) - Devon Duck Tours – Use of Instow Sands: -
(i) The Clerk advised IPC he had liaised with the proprietor of DDT and as a
result received an email (dd 21.9.09) setting out his future plans; he said
this email had been circulated to Cllrs with email addresses. (Noted)
(ii) The Clerk reported that as a result of (i) above he had forwarded a
further email (dd 5.10.09) to the proprietor of DDT requesting a response to a
couple of supplementary questions raised by Cllrs, namely, “why had TDC
refused permission for the DUKW to “land” at Appledore Car Park (what does he
intend to do to resolve this)” and “where would it be kept for the winter
months”. (Noted)
(iii) The Clerk reported receipt of an appropriate reply from the proprietor
of DDT in response to (ii) above that had been forwarded to the Cllrs
concerned and copied to the Chairman. (Noted)
(iv) At the request of Council, the proprietor of DDT, Mr Paul White, then
addressed Council at the conclusion of which it was RESOLVED to permit DDT to
use those parts of Instow Sands as leased by it from the CE but subject to
approval by IPC’s insurers, the Allianz Cornhill plc. (Action: The Clerk)
l) Item 2909/9 (i) (n) - Marine Watch (MW) Meeting: -
Cllr Harper provided a verbal report to IPC; he said no official MW group had
been set up as such although the meeting was extremely useful from a crime
intelligence point of view. (Noted)
m) Item 2909/12 - Instow 30’ Highway: -
(i) The Clerk reported he had forwarded a copy of a report (as prepared by
Cllr Harper) to Cllrs with their agenda papers (8.10.09). (Noted)
(ii) The Clerk reminded Cllrs that IPC last discussed this issue at its
February 2009 meeting (reference item 2902/9 (i) (e) (vi) and (vii)) when it
had been resolved to take no further action “on the grounds the land usage was
minimal (even as a bargaining “tool” for a land swop) and that any action(s)
taken to secure it legally in this day and age would be costly and
protracted”. (Noted)
(iii) Cllr Harper then addressed IPC and provided it with a summary of his
very detailed enquiries to date and advised Cllrs he had forwarded a copy of
his full report, with the cooperation of Cllr Cann, to NDC’s solicitor for
comments; a reply was awaited. (Noted)
(iv) A discussion then ensured at the conclusion of which Cllr Harper was
complimented by the Chairman on his detailed and in-depth enquiries into this
subject and for preparing such a lucid and comprehensive report. IPC RESOLVED
to await feedback from NDC’s solicitor. (Noted)
*** Cllr May declared an interest, did not speak and left the room ***
2910/9 CORRESPONDENCE
(i) Matters for discussion/resolution or noting
a) Affordable Rural Housing: -
In the light of the information given to IPC by Mr Colin Savage (Rural Housing
Enabler – Rural Housing Project Exmoor, North Devon and West Somerset) prior
to the meeting IPC RESOLVED to invite Mr Savage, and the organisation he
represented, to engage in a community consultation so as to identify the level
of need for affordable housing within the parish; Clerk to liaise with Mr
Savage and offer him IPC’s cooperation. (Action: The Clerk)
b) Letter (dd 2.10.09) and attachment from NDC (Electoral Registration
Officer) reference “Register of Electors 2009/2010 – Outstanding Registration
Forms”: -
(i) The Clerk said this stated that the usual canvassing for the above was
underway but that a number of properties had not responded. It was hoped,
however, that IPC would be able to provide some relevant information about
those addresses within their parish who had not responded and to do so by
9.10.09 (extended to 16.10.09). (Noted)
(ii) The Clerk said he had forwarded a copy of the letter and attachment to
Cllrs with their agenda papers (8.10.09). (Noted)
(iii) After a discussion IPC RESOLVED to pass the relevant informant gleaned
as a result of the discussion to NDC. (Action: The Clerk)
(iv) At the suggestion of Cllr Mrs Dipper IPC RESOLVED to place an article in
a forthcoming parish magazine advising parishioners it was not only a legal
obligation to complete the form but that not to do so meant that IPC lost out
to the tune of £2 per head of population for those parishioners that did not
respond in its annual grant application from NDC. (Action: The Clerk)
c) Remembrance Day Service 2009 – Instow Church: -
The Clerk reported that this was to take place at 10.55 am on Sunday 8th
November 2009 and that he had ordered IPC’s wreath. IPC then discussed
attendance. (Noted)
d) IPC’s Representative of TTEF – The Future: -
(i) The Clerk advised IPC that in the light Mrs Rose Day (see email of 7.10.09
and item 2910/4 (b)) had been appointed the Chairperson of the AONB she needed
to stand down as IPC’s representative on the TTEF; her successor would,
therefore, need to be identified. (Noted)
(ii) The Clerk then referred to a further email (dd 12.10.09) from Mrs Day
reference “AONB Representation”; he said he had forwarded this on to Cllrs
with email addresses for their information. (Noted)
(iii) After a discussion IPC RESOLVED to defer this matter to the next meeting
so that Cllrs could consider their options (Action: IPC Cllrs)
(iii) At the suggestion of the Chairman IPC RESOLVED to write to Mrs Day and
thank her for her dedication and commitment to IPC and especially her TTEF
role for IPC and wish her well in her new appointment. (Action: The Clerk)
(ii) Taw and Torridge Estuary Forum and associated Matters (Placed in
“Briefing Folder” for information of Cllrs)
a) Email (dd 23.9.09) from Mrs Rose Day (IPC’s TTEF Representative) to IPC
Cllrs etc reference “TTEF Meeting – 20th July 2009/Minutes etc”.
b) Email (dd 23.9.09) from Mrs Rose Day (IPC’s TTEF Representative) to IPC
Cllrs etc reference “TTEF – Devon Marine Forum News/September 2009”.
c) Email (dd 3.10.09) from Mrs Rose Day (IPC’s TTEF Representative) reference
“Low Carbon Communities Challenge Fund”.
d) Email (dd 5.10.09) from Mrs Rose Day (IPC’s TTEF Representative)reference
“RREF – Agenda of Meeting of 19.10.09”.
e)Email (dd 17.9.09) from Environment Agency (EA) reference “Bathing Water
Results – 17th September 2009”.
f) Email (dd 24.9.09) from Environment Agency (EA) reference “Bathing Water
Results – 24th September 2009”.
g)Email (dd 1.10.09) from Environment Agency (EA) reference “Bathing Water
Results – 1st October 2009”.
h) Email (dd 7.10.09) from Mrs Rose Day (IPC’s TTEF Representative) reference
“TTEF Agenda – Monday 19th October 2009”.
(i) Email (dd 8.10.09) Mrs Rose Day (IPC’s TTEF Representative) reference
“TTEF Estuary Management Plan – Update Workshop 17th November 2009”.
(j) Email (dd 12.10.09) from Mrs Rose Day (IPC’s TTEF Representative)
reference “Review of Shoreline Management Plan”: -
Forwarded to Cllrs with email addresses for their information.
(k) Email (dd 15.10.09) from Mrs Rose Day (IPC’s TTEF Representative)
reference “Devon Maritime Forum Newsflash - Meeting of 4.11.09”.
(iii) Matters to note: (Placed in “Briefing Folder” for information of Cllrs)
a) DAPC Matters (Various): - (i) Email (dd 22.9.09) reference “Clerk Vacancy –
Willand”; (ii) Email (dd 24.9.09) reference “NALC Pay Scales – 2009/2010”;
(iii) Email (dd 28.9.09) reference “SW Allotments Forum Meeting at Bristol –
24.11.09”; (iv) Email (dd 28.9.09) reference “Egroup – Museum Contributions”;
(v) Email (dd 29.9.09) reference “E-Bulletin – NALC”; (vi) Email dd 1.10.09)
reference “Community Assets Action Learning Seminar – Ivybridge”; (vii) Letter
(dd 30.9.09) reference “DAPC AGM 2009 – Main Points” and (viii) Email (dd
13.10.09) reference “E-Bulletin – NALC”.
b) NDDC Members Services Weekly Information Sheet for w/e 18.9.09, 25.9.09,
2.10.09 and 9.10.09.
c) (i) Agenda and associated papers of NDC’s Standards Board Meeting of 28th
September 2009 at 7 pm and (ii) Minutes of NDC’s Standards Board Meeting of
28th September 2009.
d) (i) Agenda and associated papers of NDC’s Standards Sub Committee B Meeting
of 28th September 2009 at 2 pm and (ii) Minutes of NDC’s Standards Sub
Committee Meeting of 29th September 2009 at 2 pm.
e) Various emails (dd 22.9.09) from Cllr Mrs Dipper, Cllr Harper (both IPC)
and Cllr Moores (NDC) reference (i) “Possible House Boat on Instow Sands” and
(ii) “DUKW - Obscuring View of Residents: -
Both matters resolved satisfactorily i.e. (i) these were local boats
undergoing emergency repair and (ii) proprietor spoken to and agreed to move.
f) Email (dd 23.9.09) from Clerk to IPC Cllrs reference “Death of Colonel
Pilkington – Former IPC Cllr”: -
Condolence card sent to family by Clerk on behalf of IPC.
g) Email (dd 25.9.09) from a parishioner reference “Tarka Trail Railway –
Batteries”: -
Information passed to Andy Bell (NDCCS) and PCSO Cornish/PC Hodgson. Not
believed to be subject of theft.
h) Letter (dd 28.9.09) from ndh reference “Pre-cast Reinforced Concrete (PRC)
Homes Project – Customer Consultations”.
i) Letter 29.9.09) from Peter Kent (Rtd Headmaster Instow School) reference
“Thanks to IPC”.
j) Letter (received 5.10.09) fr4om SLCC reference “Membership”.
k) Northam Lodge Autumn Newsletter.
l) Pamphlet etc from Wicksteed reference “Playscapes”.
m) Senior Council for Devon September Newsletter (Issue No 4).
n) Mole Valley Farmers Newsletter – October 2009 (No 545).
o) Telephone call (dd 21.9.09) reference “Use of Anstey Way Lay-by – Service
of Food”:-
Advised caller that Lay-by was the property of DCC (to whom he said he had
spoken) but that no doubt IPC would like to be consulted for its views if such
a venture was to be contemplated.
p) Telephone call (dd 21.9.09) from a parishioner reference “Control of Dogs –
Instow Sands”: -
Caller advised to speak to NDC Dog Warden in regard to his specific complaint;
he was advised of the legal implications as at current and for the future.
q) Telephone call (dd 3.10.09) from a parishioner reference “Sea Defence Wall
- Marine Court Flats”: -
Parishioner advised to contact Christie Estates, NDCCS or Environment Agency.
r) Conference Report: “Empowering Communities in Devon”.
s) Devon In Touch Monthly News Round-up (October 2009): -
Copy placed at post office for information of parishioners.
t) Email (dd 7.10.09) from DCC Local Services Department reference “Road
Closure: Barnacott Cross to Coast, Instow – 14th-17th December inclusive
2009”: -
Copied to Cllrs with their agenda papers (8.10.09) and copy placed at post
office for parishioners.
u) Email (dd 10.10.09) from Clerk to DCC’s Local Services Superintendent
reference “Hole in Road –Bottom Worlington Hill”.
v) Email (dd 13.10.09) and photograph from Cllr Harper reference “Car
Illegally Parked – Boathouse Loading Bay Area”: -
Passed to PC Hodgson/PCSO Cornish for suitable attention.
w) LCR Autumn Magazine.
x) Atlantic Coast Express Magazine (No 77 – Summer 2009).
y) Agenda and associated papers for NDC Standards Committee for 7 pm on
Wednesday 21st October 2009.
z) Letter (dd 8.10.09) and poster from DCC reference “SW - Love Food Hate
Waste Campaign: -
Poster placed at parish hall.
2910/10 FINANCE
1. INCOME: -
Car Park Weekly Tickets x2 (No 18 & 19) £ 24.00
Ditto Period ending 22nd September 2009 £1,391.10 Ditto Period ending 3rd
October 2009 £ 421.50#
NDC Beach Cleaning Grant 2009/10 £1,800.00+
NDC 50% Parish Grant 09/10 ` £ 638.00*
NDC 50% Parish Precept 09/10 £3,150.00*
TOTAL : - £7,424.60
Key: -
#Car Park Takings are up on 2009 by £1,821.30 (not including season/weekly
tickets).
+ Paid by BACS.
* Paid by BACS.
2 EXPENDITURE: -
Mr M Harris Village Handyman £160.00
Mr M Harris Grass Cut (No 6) £250.00
EDF Energy Car Park Machine £ 6.83
The British Legion Poppy Wreath £ 16.50
Barnstaple Town Council Planning School (Cllr Training) £ 30.00
TOTAL: - £463.33
3. BANK – STATEMENT OF ACCOUNTS: -
Lloyds Bank Treasurers a/c no. 02348842 as @ 23.9.09 (Statement) = £ 171.85*
Lloyds Bank Business a/c no. 02350065 as @ 24.9.09 (Statement) = £21,066.98+
Key:
* According to Clerk’s records this is £1.55 (2 cheques to the value of
£170.30 uncashed).
+ According to Clerk’s records this is £25,275.63 as at date of meeting.
4. RESOLUTION REQUIRED: -
IPC RESOLVED to transfer £463.00 from Lloyds Bank Business account number
02350065 to Lloyds Bank Treasurers account number 02348842 to cover cheques as
at 2 (b) above. (Action: The Clerk)
5. MISCELLANEOUS: -
(a) Mole Valley Farmers – IPC Account (September 2009): -
The Clerk advised Cllrs that this confirmed IPC was in balance. (Noted)
(b) Crown Estate (CE) Beach Lease 2010+ : -
(i) The Clerk reported he had spoken to Mr Budge (Brewer Harding and Rowe -
BHR) and he had agreed to carry out the necessary “lease” work for IPC at a
nominal cost of £100 plus VAT. (Noted)
(ii) The Clerk advised IPC he had liaised with the members of IPC’s FSC and it
had been agreed to accept this arrangement; Mr Budge had been duly advised.
(Noted)
(iii) IPC RESOLVED to support this decision. (Noted)
(c) Beach Cleaning Grant 2009: -
The Clerk reported receipt of the payment of £1,800.00 (see item 1 above).
(Noted)
(d) DAPC Subscriptions 2010-2011: -
The Clerk reported receipt of a letter (dd 30.9.09) from DAPC stating that at
its AGM (27.9.09) it had been agreed to increase the subscription level for
2010-2011 by 2%. (Noted)
(e) MOD Beach Lease – Post 2010: -
(i) The Clerk advised IPC he had been in touch with the MOD, advised it that
IPC had accepted the Head of Terms as previously received and now awaited a
draft licence for perusal. The Clerk suggested that Mr Budge (Solicitor of BHR)
be asked to review it to ensure accord with the new lease from the CE. IPC
RESOLVED to support this suggestion. (Action: The Clerk)
(f) Power of Well Being – Training”: -
(i) The Clerk advised IPC he was still endeavouring to establish the best date
for Cllr Training (by Lesley Smith DAPC – approx 2 hours) on either the
evenings of Thursday 12th/26th November or Monday 23rd November. (Noted)
(ii) After a discussion it was RESOLVED to hold the POWB training during the
evening of Thursday 26th November at which time all 9 Cllrs could attend. The
Clerk was asked to make the necessary arrangements. (Action: The Clerk)
(g) IPC’s Finance Sub Committee Budget 2010/2011 Meeting: -
The Clerk reported that this meeting was to be held at 7.30pm on Tuesday 27th
October 2009 so that the draft IPC budget 2010/2011 could be formulated for
consideration of IPC at its November meeting. (Noted)
(h) QPC Reaccreditation Payment – NALC Receipt: -
The Clerk confirmed receipt of an invoice receipt confirming the necessary
payment of £57.50. (Noted)
(i) Letter (dd 30.9.09) from Lloyds TSB reference “Improving our Service for
our Customers”: -
The Clerk said this would be filed by him for future reference although it was
available at the meeting for members of IPC’s FSC if they wished to peruse it.
(Noted)
(j) NALC Employment Briefing E13-09 – 2009/2010 National Final Salary Award
for Local Council Clerks”: -
The Clerk reported that he would make this available to IPC’s FSC at the
Budget Meeting of 27.10.09 (see item (g) above). (Noted)
(k) IPC’s Tractor – Maintenance: -
(i) The Clerk reported he had been advised that IPC’s tractor would require
some repair/paint to rust corrosion areas (door bottoms/frames, O/S/R wing and
O/S/R Roof Pillar and Roof) this winter and that one estimate for the work to
date was for £566.00. The Clerk advised IPC he had asked that at least one
other estimate (two if at all possible) be obtained so that IPC’s FSC could
deliberate at its forthcoming budget meeting (see (g) above) and bring a
recommendation to IPC in November. (Noted)
(ii) IPC RESOLVED to adopt this course of action. (Action: IPC’s FSC)
(l) Internal Audit – July to September 2009: -
The Clerk reported that Cllr Crombie had carried out this internal audit on
14.10.09 and found all to be in order. Cllr Crombie confirmed this to be the
case. (Noted)
(m) Bank Reconciliation – 1st July 2009 to 30th September 2009: -
The Clerk circulated a copy of this to Cllrs at the meeting; he said the
figures had been checked and confirmed by Cllr Crombie (14.10.09). Cllr
Crombie confirmed this to be the case. (Noted)
(n) Budget 2009/10 against Actual Income/Expenditure April to September 2009:
-
The Clerk circulated and presented this paper to Council adding it had been
checked by Cllr Crombie on 14.10.09. Cllr Crombie confirmed this to be the
case. (Noted)
(o) Letter (received 8.10.09) and attachments from HM Revenue and Customs
reference “Employers Bulletin Issue 33”: -
The Clerk said this had been filed future reference, (Noted)
(p) Letter (received 10.10.09) and Magazine (Issue 18 – Autumn 2009) received
from O J Williams reference “O J Williams – Marketing”: -
The Clerk reminded IPC that O J Williams supplied the fuel for IPC’s tractor
and that the letter etc had been filed for information. (Noted)
2910/11 PLANNING
a) Letter (dd 29.9.09) from NDC Planning reference “Raising of roof to form
additional living accommodation together with insertion of 3 dormer windows at
Golden Hind, Bridge Lane, Instow (Reference No 48718)): -
The Clerk said this letter stated that this application had been WITHDRAWN and
was no longer being considered by NDC Planning. (Noted)
b) Letter (dd 30.9.09) and Decision Notice from NDC Planning reference
“Erection of Office accommodation to rear, conversion of existing offices to
form 1 flat with new staircase and to the rear a lean-to (amended plans and
description) at The Decks, Marine Parade, Instow (Reference No 48388): -
The Clerk said this letter stated that NDC Planning had APPROVED this
application for reasons as expressed in its letter adding that the letter and
decision notice had been copied to Cllrs with their agenda papers (8.9.09).
(Noted)
c) Letters (dd 23.9.09 and 24.9.09) and contents reference “County Planning
Matter: Operation of mobile concrete batching plant with control office
building at the Waste Transfer Station former Yelland Power Station site, East
Yelland, Barnstaple EX31 3EZ (Reference No JR/DCC/2876/2009)”: -
i) The Clerk reported receipt (3.10.09) of this application and of having
passed it immediately to the Chairman for the attention of IPC’s PSC; for
response by 15th October 2009 or an extension would need to be applied for.
(Noted)
(ii) The Clerk confirmed that details of the application had been placed on
the Instow website for the information of parishioners. (Noted)
(iii) After a discussion IPC RESOLVED to recommend REFUSAL of the application
on the grounds “of the additional traffic this would create (and was already
creating) in and around the Instow area (particularly Anstey Way) and which
would/has unquestionably increased road safety issues for parishioners”. IPC
said it also wished to express its grave concern that this application had had
to be submitted retrospectively especially when one considered the amount of
“supervision” this site should be receiving as a consequence of previous
planning applications and restrictions placed upon it at that time. IPC
concluded that this site had a long standing history of retrospective planning
applications and perhaps it was time for the authorities to make a stand.
(Action: The Clerk)
*** Cllrs Johns and Crombie declared an interest and did not participate in
the discussions ***
d) Demolition of existing and erection of new holiday accommodation at
Southgate, Sandhills, Instow (Reference No 49049): -
i) The Clerk reported receipt (3.10.09) of this application and of having
passed it immediately to the Chairman for the attention of IPC’s PSC; for
response by 22nd October 2009 or an extension would need to be applied for.
(Noted)
(ii) The Clerk confirmed that details of the application had been placed on
the Instow website for the information of parishioners. (Noted)
(iii) After a discussion IPC RESOLVED to recommend APPROVAL of this
application. (Action: The Clerk)
e) Conversion of building to form 1 dwelling at The Coach House, Middle Huish,
Instow (Reference No 49011): -
i) The Clerk reported receipt (7.10.09) of this application and of having
passed it immediately to the Chairman for the attention of IPC’s PSC; for
response by 23rd October 2009 or an extension would need to be applied for.
(Noted)
(ii) The Clerk confirmed that details of the application had been placed on
the Instow website for the information of parishioners. (Noted)
(iii) After a discussion IPC RESOLVED to recommend APPROVAL of this
application. (Action: The Clerk)
*** Cllr Johns declared an interest and did not participate in the discussions
***
f) Letter (received 10.10.09) from NDC Planning reference “Erection of
replacement extension to dwelling at The Old Brew House, Bridge Lane, Instow
(Reference No 48894): -
The Clerk said this stated that NDC Planning had GRANTED planning permission
for this application with conditions as listed. (Noted)
g) Letter (received 10.10.09) from NDC Planning reference “Listed building
application for erection of replacement extension to dwelling and internal
alterations at The Old Brew House, Bridge Lane, Instow (Reference No 48914): -
The Clerk said this stated that NDC Planning had GRANTED planning permission
for this application with conditions as listed. (Noted)
h) Barnstaple Town Council “Planning School”: -
The Clerk reminded IPC that Cllrs Mrs Dipper, Thomas and Green were to attend
this event that was to be held on Saturday 31st October 2009 (9.15am to
4.45pm) at The Castle Centre, 25 Castle Street, Barnstaple; cost £10 per
person – see finance. (Noted)
i) Copy email (dd 29.9.09) from Cllr Cann reference “Former Sands Nursing Home
– Instow”: -
(i) The Clerk said this advised IPC that the vendor had declined to sell this
site to a potential development company although its interest remained.
(Noted)
(ii) The Clerk reminded IPC that Cllr Cann had previously briefed IPC of this
possibility as of item 2907/5 (d). (Noted)
j) Email (dd 15.10.09) from NDC Planning reference “Draft Sustainable Design
and Construction Guide”: -
The Clerk said this stated that this consultation would be in the public
domain for the period 15.10.09 to 26.11.09 and that more information could be
found vide: -
http://northdevon-consult.limehouse.co.uk/portal/sdandc/sdandc (Noted)
2910/12 ANY OTHER BUSINESS
a) Parish Plan Update Consultation: -
Cllr Harper asked whether IPC was still of a mind to consult with the
community with a view to updating the current parish plan. After a discussion
it was RESOLVED that IPC needed to re-engage with NDC’s Community Department
(who had offered to assist with printing etc) and to formulate a suitable
questionnaire to be also circulated as regards the possible children’s play
area at All Saints Chapel. The Clerk was asked to make the necessary
arrangements. (Action: The Clerk)
b) Simon Edney (John’s Shop) – World Duathlon Championships: -
Cllr Harper suggested that a letter of congratulations be sent to Simon Edney
on recently achieving a silver medal in the above championships; IPC RESOLVED
to support this suggestion. (Action: The Clerk)
c) Instow School – IIB Merit Award: -
Cllr Harper suggested that a letter of congratulations be sent to Instow
School to congratulate it on recently being given a merit award by IIB; IPC
RESOLVED to support this suggestion. (Action: The Clerk)
d) Worlington Hill – Pothole: -
Cllr May said this pothole, that had previously been reported, was getting
larger; this was confirmed by Cllr Mrs Dipper. IPC RESOLVED to again advise
DCC’s Local Services Superintendent. (Action: The Clerk)
There being no other business the meeting was closed.
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