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Present: - Councillors P Cook, N Crombie, C Harper, M Green, A Johns
(Chairman), G May, Ms A Mayoh, S White and Mr R Jacob (Parish Clerk).
In Attendance: - Cllr Cann (DCC) and 2 parishioners.
2703/1 PRAYER
The Clerk led the Council in prayer.
2703/2 APOLOGIES
Cllr F Scott
2703/3 POLICE REPORT
a) General: - In the absence of PCSO Charles (Holiday) there was no report.
The Clerk did, however, advise IPC he had sent an agenda to Constable Napier (NBM
Longbridge/Fremington and Instow) specifically inviting him to the meeting but
that he had not been in touch to provide a report or his apologies. (Noted)
b) Burglary/Theft of Motor Vehicle: - The Chairman advised IPC that his house
had been “burgled” during the night of 17/18th March and his motor vehicle
stolen; he was pleased to report that the culprit had been arrested and was
now being dealt with by the police. (Noted)
2703/4 PARISHIONERS
a) Parish and District Election – May 2007: -
(i) A parishioner said he wished to point out that his votes in respect of the
above would only be cast where candidates had made clear their “manifesto”,
where they stood on issues of the moment and actually asked him to consider
their fitness for the purpose. (Noted)
(ii) The Chairman said that as far as he was concerned Instow parish council
was non political, no current councillor represented any particular political
party and that each and every member worked in a corporate manner for the sole
benefit of the parishioners of Instow. (Noted)
(iii) The Clerk advised the parishioner that IPC had recently taken the
initiative to publicise the forthcoming parish elections by producing a flyer
and placing it in the parish magazine and that a report, by the Chairman, was
to appear in a forthcoming parish magazine setting out the achievements of IPC
during its current 4 year tenure and its pledges for the future. (Noted)
b) Parish Footpaths: -
(i) A parishioner said he felt the recent IPC statement that suggested the
parish footpaths were “excellent” was incorrect; he felt “good” was a more
appropriate adjective; he cited examples of recent problems such as paths
being impassable due to either the weather or the presence of livestock. He
then referred to some recent work on the Venn Lane footpath (Footpath No 16)
that was, in his view, long overdue. (Noted)
(ii) The Chairman advised the parishioner that if he had any complaint(s) in
the future he should immediately draw it to the attention of IPC who would do
all it could to rectify the issue. (Noted)
(iii) The Clerk reminded IPC that it only had a limited budget for parish
footpath maintenance from DCC (P3 agreement) and that this only provided for
strimming and general light maintenance that was carried out by the parish
handyman. Beyond that it was the responsibility of the DCC Footpath Warden
with whom he had a close and practical working relationship. (Noted)
(iv) Cllr Cann (DCC) said footpaths should be left as natural to nature as was
possible albeit they should be accessible to walkers of all ilks. (Noted)
c) Instow School – Road Safety: -
(i) A parishioner requested clarification as to liability in the event of an
accident involving walkers using the “footprints” on Rectory Lane (used by
pupils/parents as a virtual bus from the Anstey Way lay-by to the School) – he
said he felt a 20 mph speed limit would be of more use. (Noted)
(ii) Cllr Cann (DCC) reported that the “yellow feet” footprints had been
agreed for use in Devon; they are for walking route guidance to
parents/children and can also highlight a pedestrian hazard to motorists on a
school route. He said they do not imply in any way that a pedestrian has
priority over a motor vehicle and that a pedestrian has as much legal right to
be on a highway as a motor vehicle. (Noted) (iii) Cllr Cann added that it was
proposed to eventually fit reactive lights to supplement this road safety
initiative. (Noted) d) Instow School Plans: -
(i) A parishioner said he commended the endeavours of the recently emerged
Instow Environ Group in drawing attention to the imminent arrival of the,
hitherto secret, plans for a new school on the Hill. He said he would like to
remind the council that we had been here before and nothing seems to have
changed other than a major polarisation of opinion in the face of blind
obstinacy on the part of the Planners. The same points would be raised in
objection, the landowner he understood to be less than impressed by the
proposals and a great deal of money would be requested in order to build a new
District Educational Resource above and beyond the present Instow school. He
added that the outstanding achievements of the Head, Staff and pupils of this
excellent Primary School may well not survive the enlargement clearly
envisaged. He said that in view of the established fact that Instow School was
so known only because of its historical situation and not for catchments means
that there is no prima facie reason for a new school to be, necessarily, in
Instow Parish; he said he would not go into the pros and cons of needs and
locations. He finalised by saying that a copy of his original paper (one was
provided to IPC) and a local petition raised at that time would be updated in
the coming weeks and that suffice to say the extension of ribbon development
and the progressive urbanisation of Instow was a disaster waiting to happen.
(Noted)
(ii) Cllr Cann (DCC) said that in noting what had been said he wished the
parishioner to be reminded that he himself had not been in favour of the
proposed site and that any previous plans or discussions had never been
secret; he had in fact talked to a paper at a previous IPC meeting where a
“footprint” map of the school on the proposed site had been produced. He added
that any forthcoming planning application would be in the public domain for
consultation. (Noted)
**** Cllr Crombie declared an interest and did not speak****
e) Old Rectory Close - Pavement: -
(i) A parishioner said it was sad to see, today, the demise of a 30 year Apple
Tree (in good health but neglected) at 12 Old Rectory Close, cut to the
ground. He said he would miss the Apple Blossom (rare indeed), the birds and
bees so attracted and the fruit, long since disregarded by generations of
unappreciative owners. However, as a result of the work carried out by the
contractor, there is now a 4 inch diameter hole, 3 inches deep in the middle
of the pavement, evidently burnt by the exhaust of the machine which virtually
digested the entire tree; this hole, he said, was a hazard and should be made
good as soon as possible before a pedestrian came to grief. (Noted)
(ii) IPC RESOLVED to report the damaged pavement to DCC Local Services for
suitable attention but noted that the felling of the apple tree was a private
matter.
(Action: The Clerk)
f) Noisy Manhole Cover – Marine Parade: -
A parishioner reported that a manhole cover at this location (bottom of Bridge
Lane) was very noisy when driven over by motor vehicles. IPC RESOLVED to
report this matter to DCC Local Services for attention. (Action: The Clerk)
g) “Dangerous” Water Stop Cock – Marine Parade: -
A parishioner reported that a stop cock (outside Offshore) was sharp and could
be a danger to motorists/pedestrians. IPC RESOLVED to report this matter to
DCC Local Services for attention. (Action: The Clerk)
h) Deposit of Oil – DCE Quay Car Park: -
A parishioner reported there was still quite a large deposit of oil at this
location arising from a recent road traffic accident. It was RESOLVED the
Chairman would liaise with DCE and endeavour to have the issue rectified.
(Action: The Chairman)
2703/5 REPORT COUNTY COUNCILLOR R CANN
a) General: -
Cllr Cann reported on Devon County Council – Audit Commission Report (Three
Star Rating – was Four Stars in 2005; DCC is the only Council in the SW to
have “lost” a star), Barnstaple Library – New Carpet (being replaced after 19
years at a cost of £27,700), Scheme Boosts Income for Families of Children
with Special Needs (a scheme to ensure families on Devon’s Joint Agency
Register are receiving their full financial entitlement; the service is free
and completely confidential and further information can be obtained on 01392
420734), Barnstaple Square Traffic Scheme (a diagram was handed to IPC),
Instow School Rollypig Novelty Composter (a green initiative for the pupils),
Footpath Evidence Forms (see item 2703/8 (a)) and Instow Church Wall (SW
Highways have agreed to remove the fallen wall (stones) to a safe place as a
community initiative). (Noted)
b) Potholes: -
Cllr Harper said he wished to publicly thank Cllr Cann and the Clerk for
getting the potholes in the main road to Bideford near the Huish junction
repaired so quickly. (Noted)
c) Funding Issues: - Cllr Cann said he was hoping to support financially the
purchase of a rib for use by the newly formed local Maritime Reserve and that
he was prepared to support the purchase of an engine blower and chainsaw for
use by Instow Parish Council. He said he had been in liaison with the Clerk
and that an engine blower would make the parish handyman’s street cleaning
duties that much more efficient as would the chainsaw be of immense use to the
beach cleaner/handyman in shifting flotsam/jetsam off the beach. IPC RESOLVED
to support this initiative and the Clerk was asked to provide Cllr Cann with
the necessary details.(Action: The Clerk)
2703/6 REPORT OF DISTRICT COUNCILLOR Mrs L BROWN
In the absence of Cllr Mrs L Brown there was no report. (Noted)
2703/7 MINUTES
It was RESOLVED that the February 2007 minutes of Instow Parish Council be
approved and signed. (Noted)
2703/8 MATTERS ARISING FROM THE MINUTES
a) Item 2702/4 (b) - Right of Way/Tarka Trail – Sandhills Car Park: -
(i) The Clerk advised Cllrs he had received further complaints from
parishioners and that he had told them of the action being taken by IPC.
(Noted)
(ii) Cllr Cann and the Clerk update IPC on progress reference “Rights of Way –
User Evidence Forms” that had been obtained from County Hall, Exeter and that
were now in the possession of Cllr Harper for distribution to interested
parishioners. (Noted)
**** Cllr Johns declared an interest and did not speak****
b) Item 2702/8 (c) – Traffic Management Issues (Various): -
Cllr Cann provided an update as regards plans/costing for the previously
agreed traffic calming measures (i.e. village gateway/speed bumps etc).
(Noted)
c) Item 2702/8 (d) – Quay Car Park/Charter Toilets: -
(i) The Clerk advised IPC of two letters (dd 23.2.07 & 26.2.07) he had
received from NDDC reference “Informal Executive Site Visit to Quay Car Park –
Tuesday 20th March 2007 at 3.30 pm” (was formerly 28th March 2007). He said
details of the letters had been passed immediately to Cllrs by email/telephone
(27.2.07) and had also been copied to Cllrs with their agenda papers (8.3.07).
(Noted)
(ii) After discussion it was RESOLVED that Cllr White (Vice Chairman) and Cllr
Cook would represent IPC and that Cllr Harper would also attend if available
on the day. (Action: Cllrs White, Cook and Harper)
**** Cllr Ms Mayoh declared an interest and did not speak****
d) Item 2702/8 (f) – Chemical and/or Oil Spillage: -
(i) The Clerk referred to an email (dd 21.2.07) from Andrew Millie (AM) (NDDC
Environmental Health Department); this email had been prompted by a previous
email from the Clerk to AM and a telephone conversation that then ensued; the
email in question had been copied to Cllrs with their agenda papers (8.3.07).
(Noted)
(ii) After a discussion it was RESOLVED not to take any particular action as
regards “specific insurance” cover on the basis the risk was slim and this
slim risk did not warrant IPC paying out for “specific” insurance cover that
would unquestionably be extremely expensive. (Noted)
(ii) IPC further RESOLVED to revisit and revise (as necessary) its Risk
Assessment (and Beach) policy with this task to be undertaken by Cllr Crombie
in conjunction with the Clerk. (Action: Cllr Crombie/ Clerk)
e) Item 2702/8 (h) – Elections 2007: -
(i) Cllr Harper reported on the production of election flyers and their
circulation with the parish magazine (March edition). The Clerk said he had
thanked Mr John Edwards for assisting the Council by putting the flyers into
each magazine prior to circulation. (Noted)
(ii) The Chairman and Clerk spoke to a draft report entitled “IPC’s 4 Year
Report 2003 - 2007” and which had been prepared for inclusion in a subsequent
parish magazine; a copy had been sent to Cllrs with their agenda papers
(8.3.07). (Noted)
(iii) After discussion IPC RESOLVED to approve the report. (Action: The Clerk)
(iv) The Clerk reported receipt of a letter (dd 15.2.07) from Don Pratt (NDDC
Assistant Chief Executive (Legal and Democratic)) reference “Local Elections –
3rd May 2007”; he said it referred to the arrangements for the forthcoming
elections. The Clerk reminded Cllrs he had forwarded a copy of the letter to
them with their agenda papers. (Noted)
(v) The Clerk reported receipt of a further letter (dd 23.2.07) from Don Pratt
(Deputy Returning Officer) reference “Parish and District Elections – 3rd May
2007”; he said it referred to the issuing of “Notices of Election” (on the
15th March) along with sets of “Nomination Papers”. He said it also requested
that the number of each required by the parish be passed to NDDC without delay
(done by Clerk – 26.2.07) adding that “Candidate Guide’s” would be issued with
each set of nomination papers although these could also be currently accessed
vide www.nalc.gov.uk/election%20Pack/index.html. The Clerk finalised by saying
that any queries should be addressed to NDDC Electoral Services on 01271
388277. The Clerk reminded Cllrs he had forwarded a copy of the letter to them
with their agenda papers. (Noted)
f) Item 2702/9 (i) (b) (iii) – New Code of Conduct: -
(i) The Clerk referred to an email (dd 23.2.07) and attachment from Cllr
Harper setting out a summary of the proposals for the “New Code of Conduct”
and which he, Cllr Harper, had circulated to all Cllrs for comments. (Noted)
(ii) The Clerk advised IPC that it had been decided by Cllr Harper and him
that no response was appropriate; an explanation was provided. IPC RESOLVED to
support this course of action. (Noted)
2703/9 CORRESPONDENCE
(i) Matters for discussion/resolution or noting
a) Letter (dd 15.2.07) from NDDC reference “Street Collection Permit – RBL
Poppy Appeal on 9th and 10th November 2007”: -
The Clerk said that in view of the fact the collection was bone fide and an
annual request he had advised NDDC that IPC had no objection – IPC RESOLVED to
ratify this decision. (Noted)
b) Letter (dd 15.2.07) from NDDC reference “Street Collection Permit – RNLI
Appledore Guild on 28th July 2007”: -
The Clerk said that in view of the fact the collection was bone fide and an
annual request he had advised NDDC that IPC had no objection – IPC RESOLVED to
ratify this decision. (Noted)
c) Letter (dd 15.2.07) from NDDC reference “Review of the Role of Post
Offices”: -
The Clerk said IPC had already communicated with the Dti as regards its view
on the closure of post offices (November 2006) with a copy letter being sent
to NDDC’s review committee (the authors of this report). He said the relevant
papers had been placed in the miscellaneous folder ((iii) below) for the
information of Cllrs. (Noted)
**** Cllr Johns declared an interest and did not speak****
d) Email (dd 16.2.07) from DCC North Area Highways Management reference “Road
Closure – Holmacott Cross, Instow”: -
The Clerk said this stated that this road would be closed from the 26th to
30th March 2007 to enable DCC to carry out drainage and resurfacing work; he
reminded Cllrs he had provided them with a copy with their agenda papers
(8.3.07) and had placed another at the post office for the information of
parishioners. (Noted)
e) Letter (dd 20.2.07) from DCC reference “DCC Budget 2007/8 – Local
Government White Paper”: -
The Clerk said this set out DCC’s budget plans for 2007/8 and its thoughts on
unitary structures and that a copy of the letter had been copied to Cllrs with
their agenda papers (8.3.07). (Noted)
f) Letter (dd March 2007) reference “Adoption of Education Contributions Code
of Practice”: -
The Clerk said this stated that NDDC had published its Education Contributions
Code of Practice in February 2007 which was now adopted as a Supplementary
Planning Document within the Local Development Framework for North Devon. He
added that it could be viewed on the Council’s website alongside the Adoption
Statement, Sustainability Appraisal and Statement of Representations received
namely:http://www.northdevon.gov.uk/index/lgcl_environment/lgcl_planning/nponlgcl_planning_policy.htm.
He reminded Cllrs he had copied said letter to them with their agenda papers
8.3.07. (Noted)
g) Flood Defence Gate/Boathouse: -
(i) The Clerk advised IPC that during a recent high tide a great deal of
flotsam and jetsam had been washed up on to the road opposite the Boathouse
having been washed around the side of the flood defence gates. He added that
DCC Local Services had requested, as a result, a site visit that he attended
with Cllr Crombie on Wednesday 7th March. He said the problem could be
overcome by fitting a temporary gate/flood boards to the side of the current
flood defence gate and fitting it at times of high tides. (Noted)
(ii) After discussion IPC RESOLVED to contact the manufacturer of the Flood
Defence Gates and enquire whether they could supply a suitable gate that would
serve the purpose as at (i) above noting that before any positive action could
be taken that appropriate liaison would be necessary with, for example, the
Environment Agency. (Action: The Clerk)
h) Letter (dd 9.3.07) from NDDC reference “Road Closure Application –
Community Show, Quay Lane, Instow on Saturday 21st July 2007 (11 am to 5 pm)”:
-
The Clerk said that NDDC was seeking the views of IPC; IPC RESOLVED to offer
no objection to the closure/recommend approval. (Action: The Clerk)
i) Email (dd 14.3.07) from Chairman of Instow Railway (Signal Box) Group
reference “Instow Signal Box/Signal Posts”: -
(i) The Clerk said the Railway Group sought to recruit volunteers to be “Duty
Signalman” (Signal Box re-opening on Good Friday through Easter weekend and
then Sunday afternoons throughout the season) and for IPC to perhaps
fund/complete the repainting of the two signal posts in black/white. (Noted)
(ii) After a discussion IPC RESOLVED to publicise the need for Signalmen by
way of the minutes of the meeting and possibly the Parish Magazine subject to
the agreement of the editor. It further RESOLVED not to provide a grant for
the repainting of the signal posts or repaint them. (Action: The Clerk)
j) Letter (undated – received 15.3.07) from parishioner reference “Rectory
Lane Parking etc”: -
(i) The Clerk said this letter asked IPC to consider the parking problems and
the speed limit/access in Rectory Lane as outlined in the letter that the
Clerk read to Council. The parishioner suggested that the pavement opposite
Venn Close could be removed and parking bays put in its place and recommended
that a 20 mph speed limit be introduced together with a weight limit of
vehicles. After a discussion IPC agreed that this was a DCC matter and that
the letter should be passed to Cllr Cann (DCC) for attention; Clerk to advise
parishioner. (Action: The Clerk)
**** Cllrs White and Cook declared an interest and did not speak****
(ii) The Clerk said the parishioner also complained about the inaccessibility
of the cricket club car park (the barrier was always closed) and that a doggy
bin was required at the cricket club end of Instow beach. The Clerk reminded
IPC that this car park was private and the property of DCE and that a doggy
bin, formerly fitted in said car park near the cricket club, had been removed
by NDDC as they could not gain access to the car park to empty it. IPC
RESOLVED to advise the parishioner of this state of affairs and to suggest
that she contact DCE herself. (Action: The Clerk)
(ii) Taw and Torridge Estuary Forum and associated Matters (Placed in
“Briefing Folder” for information of Cllrs)
Nil
(iii) Matters to note: - Placed in “Briefing Folder” for information of Cllrs)
a) DAPC Matters (Various): - (i) Email (dd 15.2.07) reference “Can Rural Cllrs
Make a Difference”; (ii) Email (dd 16.2.07) reference “CCTV Training Day
Flyer/March 2007”; (iii) Email (dd 19.2.07) reference “Sciencehorizons –
Shaping Your Future”; (iv) Letter (dd 14.2.07) reference “Transforming Public
Services in Devon”; (v) Email (dd 19.2.07) reference “Understanding Government
– Courses”; (vi) Letter (dd February 2007) reference “Royal Garden Party –
19th July 2007” – nomination forwarded by Clerk following appropriate liaison;
(vii) Email (dd 26.2.07) reference “Creation of Allotments”; (viii) Email
(dd27.2.07) reference “Media Inquiry – Speed Watch”; (ix) “DAPC Newsletter
(March/April 2007)”; (x) Email (dd 28.2.07) reference “Quality Council Event –
Well Being/Taunton 15th May 2007” – Clerk advised DAPC of his availability; (xi)
Village Green Magazine (Issue No 107 – March 2007)” – includes “Village Green
Readers Questionnaire”, “Community Empowerment Awards” and “Community Building
Training Programme 2007”; copies to Post Office/Parish Hall for parishioners
and Acting Chairman of Instow Parish Hall Committee; (xii) Email (dd 8.3.07)
reference “Masterclass on Local Government White Paper”; (xiii) Email (dd
8.3.07) and Letter (dd 9.3.07) reference “Making Our Devon Better” – copy of
poster placed at post office/parish hall for information of parishioners;
(xiv) Email (dd 8.3.07) reference “Playing for Real Training”; Email (dd
8.3.07) reference “Third Sector Conference 2007”; (xv) Email (dd 9.3.07)
reference “Town and Parish Council Research” – online survey completed by
Clerk; (xvi) Email (dd 13.3.07) reference “LCR Opinion Piece – What Should the
Minimum Size of a Council Be?”.
b) NDDC’s Members Services Weekly Information Sheets for w/c 16.2.07, 23.2.07,
2.3.07 and 9.3.07
c) (i) Agenda of NDDC Standards Committee for Wednesday 28th February 2007 at
7 pm and associated papers and (ii) Minutes of meeting of 28th February 2007:
- NB: - NDDC’s response to Amended Code of Conduct.
d) Letter (dd 13.2.07) and attachments from Royal Devon and Exeter NHS
Foundation Trust concerning “Developing Better Relationships with Community
Organisations”: - Assortment of papers placed in folder at post office for
information of parishioners.
e) Email (dd 18.2.07) from Cllr Harper reference “Parish Church Wall at Lych
Gate”: - States that wall has fallen down.
f) Email (dd 18.2.07) from Cllr Harper reference “Car Accident at Mini Car
Park near Quay”: - DCC Highways Foreman notified so that necessary repairs to
street furniture might be done.
g) Agenda and associated papers of Ilfracombe and Northern Rural Area
Committee Meeting of Monday 5th March 2007 at 7 pm
h) Letter (dd 22.2.07) and posters/pamphlets from ndh reference “Devon Pound –
Helping to Drive Down Debt in Devon”: - Copy of letter/poster and pamphlet
left at Parish Hall and Post Office for information of parishioners.
i) Email (dd 23.2.07) from Cllr Harper reference “(a) Pot Holes, (b) Dead Seal
on Beach, (c) Slipway Railings (Damaged) and (d) Damage (Window) to Boathouse
Bus Shelter”: - Clerk took action as follows; (a) DCC Local Services told; (b)
NDDC Environmental Health told and dealing; (c) Environment Agency told and
dealing and (d) Parish Handyman told and will repair soonest.
j) Copy email (dd 27.2.07) from Cllr Cann (DCC) to DCC Local Services
reference “Damaged Bollards at Crossing Island – Silver Threads”: - Work to
rectify this situation carried out on 28.2.07.
k) Email (dd 26.2.07) from parishioner reference “Instow Police Officer”: -
Suitable reply sent.
l) Email (dd 4.3.07) from Cllr Harper reference (i) “Wrecked Boats/Commodore
Slipway” and (ii) “Parish Magazine – Election Flyer” : - Clerk took action as
follows; (i) Email sent (4.3.07) to Environment Agency to action – confirmed
receipt and (ii) Thanked Mr J Edwards personally for his assistance to IPC.
m) Devon in Touch Monthly News Round Up (March 2007): - Copy placed at post
office for information parishioners.
n) North Devon Direct Magazine (Issue 4 – Spring 2007)
o) Junk Mail Magazine (Spring 2007)
p) Clerks and Councils Direct (March 2007 – Issue 50)
q) Devon Rural Transport Partnership Newsletter (Winter Newsletter 2007)
r) Letter (dd 6.3.07) from TAG for Sustainability reference “Article for Your
Parish Magazine”: - Refers to information of relevance to this company’s
project to promote the installation of energy efficiency measures and small
renewable energy systems in households throughout North Devon, passed to
Editor of Parish Magazine.
s) Email (dd 7.3.07) from North Devon College (NDC) reference “Request Beach
Clean at Instow”: - NDC is currently working on a Marine Litter Project and a
group from the College would like to come to Instow beach on Wednesday 21st
March to carry out some research. The Clerk, having first checked with the
local Adopt a Beach group, who had no objection, granted permission subject to
the beach clean being between the Commodore and the Boathouse.
t) Emails (dd 12.3.07) {x2} and 13.3.07)) from The Local Column reference
“March 2007 - Newsletter” etc.
u) Letter (dd 8.3.07) from Department of Constitutional Affairs (dca)
reference “Memorial Safety”: - Concerns the manner in which action, in some
cases, has been taken to deal with unstable or dangerous memorials in public
cemeteries. Letter copied on the Instow PCC via Church Warden (Pam Cantle).
Dca advised (by email), as requested, that IPC not responsible for burial
ground in Instow but that Instow PCC is.
v) Received information (14.3.07) from parish handyman reference “Boathouse
Bus Shelter – Damaged Window”: - Handyman replaced window that had been pushed
out of frame undamaged – unrelated to item (i) (d) above.
w) DCC Minerals Pamphlet Update No 3
x) Email (dd 14.3.07) from Cllr Harper to Cllr Cann (DCC) (copied to Clerk)
reference “Pot Holes”: - See (i) (a) above.
y) Letter (dd 12.3.07) from Chairman of NDDC to Chairman of IPC (via Clerk)
reference “Community Stalwarts – Receptions”:- States that Chairman, or a
representative of IPC, is invited to a reception at the Civic Centre at 7.30
pm on Tuesday 10th April 2007. Clerk liaising with Chairman.
2703/10 FINANCE
1. INCOME: -
DCC P3 Grant 2007 £325.00
TOTAL: - £325.00
2 EXPENDITURE: -
Mr. M Harris Village Handyman £ 110.50#
Mr. M Harris Grass Cut (No 7) £ 190.00
Mr R Jacob Clerk’s Remuneration £ 780.00
Mr R Jacob Clerk’s Expenses £ 386.71
Inland Revenue Re: R Jacob £ 220.00
Mr G May Tractor Garage Rental (Jan – March 2007)) £ 112.80*
Lazarus Press Local Election Flyers £ 56.00
DAPC Village Green Subscription 2007/8 £ 20.80
TOTAL: - £1876.81
Key: -
# Includes £6.50 for repair to Boathouse Bus Shelter window (14.3.07)
* £16.80 VAT recoverable
3. BANK – STATEMENT OF ACCOUNTS: -
Lloyds Bank Treasurers a/c no. 02350065 as @ 23.2.07 (Statement = £ 3.57*
Lloyds Bank Business a/c no. 02348842 as @ 15.12.06 (Statement) = £18,199.09+
Key:
* Accords with Clerk’s records.
+ £17,771.09 according to Clerk’s records as of date of meeting.
4. RESOLUTION REQUIRED: -
IPC RESOLVED to transfer £1876.00 from Lloyds Bank Business account number
02350065 to Lloyds Bank Treasurers account number 02348842 to cover cheques as
at 2 above. (Action: The Clerk)
5. MISCELLANEOUS: -
(a) Parish Seat Audit/Maintenance Checks Spring 2007: -
(i) The Clerk advised IPC that this had been completed (7.3.07) with Cllr
Crombie (Health and Safety Cllr) and handyman and provided Cllrs with a copy
of the inspection report that Cllr Crombie confirmed was a true record.
(Noted)
(ii) The Clerk reported that the handyman had estimated it would cost IPC £15
per seat plus materials – total outlay £315.00 (i.e. 21 seats at £15 per
seat). (Noted)
(iii) IPC RESOLVED to accept this estimate. (Action: The Clerk) (b) Bus
Shelter Maintenance Checks Spring 2007: -
(i) The Clerk advised IPC this had been completed (7.3.07) with Cllr Crombie
(Health and Safety Cllr) and handyman and provided Cllrs with a copy of the
inspection report that Cllr Crombie confirmed was a true record. (Noted)
(ii) The Clerk reported that the handyman had estimated it would cost IPC £25
per bus shelter plus materials – total outlay £175.00 (i.e. 7 bus shelters at
£25 per shelter). (Noted)
(iii) IPC RESOLVED to accept this estimate. (Action: The Clerk)
(c) Tractor – Purchase of a Second-hand Scrape (See item 2702/10 (5) (l)): -
(i) The Clerk reported that IPC had taken possession of the second hand
tractor scrape (13.3.07) and it would now be trialled to ensure it was
satisfactory for the purpose prior to purchase. (Noted)
(ii) The Clerk reported that the supplier of the scrape as at (i) above was
still to supply IPC with a quotation to refurbish the current scrape;
hopefully it would be available by the April meeting of IPC. (Noted)
**** Cllr Cook declared an interest and did not speak****
(d) Car Park/Bottle Bank and Bus Shelter Licences 2007/8: -
(i) The Clerk reported he had, on behalf of IPC, asked for the Car Park
Licence to be granted (letter from NDDC 21.2.07 refers) for the period 1.5.07
to 30.9.07 – total cost of £1608.58 (£1369.00 + Vat) – NB: - an increase of
£76.58 on 2006. (Noted)
(ii) The Clerk further advised that a similar offer (and acceptance by him on
behalf of IPC) had been made (letters from NDDC 21.2.07 refers) to grant a
Bottle Bank Licence (no fee) for the Quay car Park irrespective of the fact
there was currently no bottle bank; it could be replaced. (Noted)
(iii) The Clerk further advised that a similar offer (and acceptance by him on
behalf of IPC) had been made (letter NDDC 21.2.07 refers) to grant a Bus
Shelter (Quay Car Park) Licence – cost £13 plus VAT = £15.28. (Noted)
(iv) The Clerk reported that the relevant invoices were still awaited. (Noted)
(iv) IPC RESOLVED to support these (Car Park, Bottle Bank ands Bus Shelter)
decisions of the Clerk. (Noted)
(e) TTEF Subscription 2007/8: -
The Clerk reported receipt of an email (dd 20.2.07) from the Secretary of the
TTEF acknowledging receipt of IPC’s subscription cheque 2007/8. (Noted)
(f) DCC P3 Footpath Programme: -
The Clerk reported receipt of a letter (received 28.2.07) reference the DCC’s
P3 Grant 2007 – see Income (1) above. (Noted)
(g) Beach Cleaning Grant 2007: -
The Clerk advised IPC he had liaised with NDDC and there was to be a new form
of grant for this purpose known as “Community Cllr Grants” and that this was
to be introduced as and from 1st June 2007. The Clerk said he would apply for
the necessary paperwork towards the end of May. (Action: The Clerk)
**** Cllr Cook declared an interest and did not speak****
(h) Letter (dd March 2007) from DAPC reference “Payment of Membership
Subscription 2007/8 “ and “Additional Village Green Magazines 2007/8”: -
The Clerk told IPC he had advised DAPC that IPC wished to pay its annual
subscription 2007/8 (£129), as usual, via NDDC (Precept) and that it required
the usual number (x 4) of additional Village Green Magazines - see expenditure
as at 2 above. (Noted)
(i) Letter (dd March 2007) from Shelter reference “Devon Housing Aid Centre –
Grant Application”: -
(i) The Clerk said that Shelter Devon dealt with enquiries from people with
housing problems and worked towards the prevention and alleviation of housing
problems; it sought a grant from IPC. (Noted)
(ii) IPC RESOLVED not to consider a grant as the application did not accord
with its policy. (Noted)
2703/11 PLANNING
a) Alterations and renovations to dwelling at The Old Rectory, Quay Lane,
Instow (Reference No 43538): -
The Clerk said this stated that NDDC Planning had GRANTED planning permission
for this application with conditions as listed; letter copied to Cllrs with
their agenda papers (8.3.07). (Noted)
b) Letter (dd 19.2.07) from Torridge District Council (TDC) reference
“Proposed re-cladding of the existing quay wall along the Quay and Marine
Parade at The Quay, Appledore (Reference No 1/2327/2005/FUL): -
The Clerk said this stated that TDC had GRANTED planning permission for this
application. (Noted)
c) Letter (dd 20.2.07) from NDDC reference “Notification of works to trees in
a conservation area in respect of removal of cypress tree at The White House,
Lane End Road, Instow (Reference No 43645):-
The Clerk said this stated that NDDC had resolved to RAISE NO OBJECTION to the
proposed works provided such works are carried out in accordance with the
recommendations of BS 3998 – 1989 (Recommendations for tree work). (Noted)
d) Application for consent for work to trees covered by tree preservation
order in respect of 1 limb from bay laurel, crown reduction by 30% on cherry
plum, removal of branch stubs from alder, removal of 2 branches from whitebeam
and removal of various branches from Monterey cypress tree at Bar Beacon,
Anstey Way, Instow (Reference No 43937): -
(i) The Clerk reported receipt (10.3.07) of this application and of having
passed it immediately to the Vice Chairman for the attention of IPC’s PSC; for
response by 29th March or an extension to be applied for. (Noted)
(ii) The Clerk confirmed that the details of the application had been placed
on Instow’s website for the information of parishioners. (Noted)
(iii) After discussion, led by IPC’s PSC, IPC RESOLVED to recommend approval
of this application. (Action: The Clerk)
**** Cllr Green declared an interest, left the room and did not speak****
e) Letter (dd 12.3.07) from NDDC Planning Manager reference “Replacement
Double Glazed Windows to all Flats at Marine Court (Flats 1-15) at Marine
Parade, Instow (Reference No 42373): -
(i) The Clerk said this stated that this application was due to be considered
by the NDDC’s Planning Committee on Wednesday 21st March 2007 at 2 pm in the
Council Chambers, Civic Centre, Barnstaple and that IPC was invited to attend
this meeting and at the discretion of the Chairman address the Planning
Committee. (Noted)
(ii) The Clerk reminded IPC that it had recommended approval of this
application at its meeting of 20th July 2006. (Noted)
(iii) The Clerk further reported receipt (15.3.07) of NDDC’s Planning
Committee Agenda and associated papers for the meeting of 21st March 2007 for
the information of IPC. (Noted)
(iv) After a discussion IPC RESOLVED not to attend the meeting in view of its
previous decision as at (ii) above. (Noted)
**** Cllr Ms Mayoh declared an interest, left the room and did not speak****
f) Letter (dd 6.3.07) from Barnstaple Town Council reference “Planning
School”:-
(i) The Clerk said this invited IPC Cllrs to this event that was to be held at
The Castle Centre, 25 Castle Street, Barnstaple between 9.15 am and 3.30 pm on
Saturday 24th March 2006 – cost £10 per person (to include lunch and
refreshments); copy letter sent to Cllrs with their agenda papers (8.3.07).
(Noted)
(ii) The Clerk reported receipt of a further letter (dd 8.3.07) from
Barnstaple Town Council that set out the draft programme for the Planning
School as at (i) above; it was copied to Cllrs for their perusal. (Noted)
(iii) After a discussion it was RESOLVED that no Cllr would be attending
(Noted)
2703/12 ANY MATTER RAISED AT THE DISCRETION OF THE CHAIRMAN
a) Tree Causing Obstruction – Anstey Way: -
Cllr Crombie said he had been approached by a parishioner enquiring what could
be done about a tree on a grass verge that was obstructing her view of the
estuary. The Clerk said this issue had been brought up on many occasions in
the past and that the parishioner had been advised to contact DCC; IPC
RESOLVED that Cllr Crombie should advise the parishioner of this previous
decision. (Action: Cllr Crombie)
There being no other business the meeting was closed.
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