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Present: - Councillors P Cook, Mrs T Dipper, M Green, A Johns, C Harper, G
May, B Thomas, S White (Chairman) and Mr R Jacob (Parish Clerk).
In Attendance: - Cllr R Cann (DCC), Cllr B Moores (NDC) and 5 parishioners.
2810/1 PRAYER
The Clerk led the Council in prayer
2810/2 APOLOGIES & WELCOME
The Chairman welcomed Cllrs Mrs T Dipper and B Thomas to their first meeting.
The Clerk reported upon the apologies of Cllr N Crombie.
2810/3 POLICE REPORT
a) Crime: -
PCSO Cornish said there had been 6 reported crimes in the parish since the
last meeting, namely, an assault occasioning actual bodily harm (ABH), common
assault and battery (x2), non-crime vulnerable adult, drive/attempt to drive
with excess alcohol and theft of a motor vehicle and trailer. He added that
the offence of ABH was associated with one of the offences of common assault
and had received considerable local publicity with an appeal for witnesses.
(Noted)
b) Other Matters: -
PCSO Cornish said there had also been 8 incident logs created for the same
period namely, neighbourhood dispute, report of an incident that turned out
not to be an incident (x2), neighbourhood dispute/assault, incident with a
cyclist/dog (Tarka Trail), abandoned boat, information and dispute reference
parking. (Noted)
c) Crime Prevention: -
PCSO Cornish said he was still continuing to issue vulnerable vehicle forms
with the intention of alleviating thefts from unattended vehicles. (Noted)
d) Campaigns: -
PCSO Cornish said both he and PC Hodgson had been involved in a “Not in My
Neighbourhood Week” campaign that involved initiatives such as speed traps,
road safety talks, new safe place scheme, reassurance visits and warrants.
(Noted)
e) Warrant: -
PCSO Cornish said a warrant had been carried out recently in the West Yelland
area with items seized; these items and persons were now under investigation.
(Noted)
2810/4 PARISHIONERS
a) Bat Preservation Trust: -
A parishioner said he had recently found a dead bat and as a result had
contacted the Bat Preservation Society (08451 300228). He provided Council
with a resume of the issues he had encountered as a result of his unusual
find. (Noted)
b) Street Lighting: -
A parishioner enquired whether DCC had reconsidered its policy as regards
street lighting at night. Cllr Cann said DCC was currently in the throes of
reviewing its policy and had to consider such issues as accident black spots,
crime/fear of crime for example. (Noted)
c) Quay Lane – Potholes: -
A parishioner complained about the poor state of this road; IPC RESOLVED to
pass this on to DCC Local Services. (Action: The Clerk)
2810/5 REPORT COUNTY COUNCILLOR R CANN
Cllr Cann reported on “Downs Road – Surface Water Flooding Problems” (a
£25,000 funding bid has been submitted), Speed Limit Extension – Bideford
Direction” (now formally advertised – see item 2810/9 (i) (b)), “Village
Gateway Project Design” (there had been a poor response from the parish – Cllr
Cann to liaise with Instow School),”Instow New School Update” (School
Governors have provided 100 slips from parents supporting the lay-by site –
there is to be a meeting at County Hall on the 20th October), “Westleigh
Cricket Club – Rescue Scheme” (a £5,000 bid from ward funds is to be submitted
– will also benefit North Devon Cricket Club), “County Debt” (as of 31st March
2008 - £613.8m; assets (land and building) = £1.433m and cash/short term
investments of £255m – asset base far exceeds the value of the outstanding
debt), “Wind Turbines – Bickleton Farm, Yelland” (Fremington Parish Council
has been consulted as had NDC Planning – information limited at this stage)
and “Charter Toilets – Quay Car Park ” (NDC is considering two options – Land
Tribunal or Executive Decision). (Noted)
2810/6 REPORT OF DISTRICT COUNCILLOR B MOORES
Cllr Moores reported upon “Decrepit Doggy Bin - Tarka Trail” (in hand) and
“Retirement of NDC’s Chief Executive/John Sunderland” (interim arrangements
for replacement in hand – Unitary Authority considerations). (Noted)
2810/7 MINUTES
It was RESOLVED that the September 2008 minutes of Instow Parish Council be
approved and signed. (Noted)
2810/8 MATTERS ARISING FROM THE MINUTES
a) Item 2809/5 (d) (iii) – Loose Boat Trailer/Instow Beach: -
(i) The Clerk advised IPC that as this trailer was on part of Instow sands
“owned” by DCE there was little legally that IPC could do about it. The Clerk
added that this course of action had been confirmed when he and the Chairman
had met up with the Crown Estate Agent on 23.9.08. (Noted)
(ii) Cllr Harper reported that the Receiver of Wrecks (MCA) was now
considering this matter. (Noted)
b) Item 2809/8 (d) – IPC’s Self Help Emergency Plan Update: -
(i) Cllr Harper reported on progress of the updated plan and of his research
as regards insurance cover for parish volunteers other than parish
councillors. (Noted)
(ii) Cllr Harper referred to an article from the Resuscitation Council (UK)
that he had traced on the internet (email of 21.9.08 refers). (Noted)
(iii) The Clerk told IPC he had forwarded (22.9.08 and 7.10.08) this article
to DCC’s Emergency Planning Officer (EPO) who initially appeared most
interested and said she would investigate and report back. (Noted)
(iv) The Clerk reported on a response he had subsequently received from DCC’s
EPO (14.10.08) – she said this article did not appear to cater for third party
participation in an emergency situation and confirmed she was still in liaison
with government to establish a “third party” insurance position. (Noted)
(v) Cllr Harper suggested this third party insurance issue be placed on the
“back burner” until some positive response was received from EPO/Government.
IPC RESOLVED to support this course of action. (Noted)
(vi) Cllr Harper confirmed he would bring an amended plan back before IPC when
completed for ratification. (Action: Cllr Harper)
c) Item 2809/9 (i) (d) – Appledore Shipyard/Dredging: -
(i) The Clerk advised IPC of the current situation (email {dd 13.10.08} from
the Chairman of TTEF refers) – i.e. Natural England (NE) and the Environment
Agency (EA) had met with Appledore Shipyard representatives (on 1st September)
to discuss their concerns that dredging had been occurring without the
necessary consultation with NE and EA. The meeting was generally very positive
and NE and the EA were developing a protocol with the shipyard for future
dredging activities to ensure they avoid a repeat situation occurring. (Noted)
(ii) The Clerk reported receipt of a supplementary email (dd 14.10.08) from
the Chairman of TTEF stating that NE had agreed that some dredging work to
maintain a “level profile” directly in front of the shipyard gates within the
shipyard entrance could occur without further consultation; but only by
redistributing sediment within the shipyard channel area itself. If material
was being dredged out from the shipyard entrance channel and dropped out in
the main channel, as was the case before, then this had not been agreed.
(Noted)
d) Item 2809/9 (i) (g) – Instow Bathing Water Data 2008: -
The Clerk advised IPC of the current situation (email of 13.10.08 from
Chairman of TTEF refers) – i.e. matters are still inconclusive; definitive
results are still awaited at which time it should be known whether a wet
weather waiver has been granted.(Noted)
e) Item 2809/9 (i) (i) – Cllr Code of Conduct/Indemnity: -
(i) The Clerk reported he had contacted the Allianz Cornhill (AC) Insurance
Company to ascertain whether any cover existed as regards breaches of the code
of conduct by Cllrs; the Clerk summarise the reply – email of 10.10.08 refers.
(Noted)
(ii) The Clerk then referred to the remaining information gleaned from the AC
as regards “Public Liability” and “Employers (including volunteers)
Liability”; he confirmed that no cover existed for libel and slander. (Noted)
(iii) After a discussion IPC RESOLVED to have the FSC consider the
implications of (i) and (ii) above when it meets on Monday 27th October 2008 –
see item 2810/10 (5) (g). (Action: IPC’s FSC)
f) Item 2809/9 (i) j) – Instow Beach – Dogs etc: -
(i) The Clerk reported he still awaited information from NDC’s Environmental
Health Department and the Crown Estate (as regards beach ownership/legislation
issues) and that when such information was received he would bring it back to
Council under correspondence for further discussion. (Noted) (ii) The Clerk
summarised the content of an informal meeting both he and the Chairman had had
with the Agent of the Crown Commissioners on 23.9.08 particularly as regards
IPC lease of the beach post 2009. (Noted) (iii) The Clerk reported that the
Dog Warden had advised him (14.10.08) that a fixed penalty ticket had been
issued (13.10.08) to a dog owner for allowing its dog to foul the beach and
not taking appropriate action to remove it. The Clerk said he had
congratulated the dog warden for her diligence and commitment. IPC RESOLVED to
concur with these sentiments. (Noted)
2810/9 CORRESPONDENCE
(i) Matters for discussion/resolution or noting
a) Instow Parish Council Appointments Review: -
(i) The Clerk said he had circulated a copy of IPC’s appointments (as of
17.7.08) to Cllrs with their agenda papers (9.10.08). (Noted)
(ii) After a discussion a number of amendments were made and the Clerk agreed
to circulate an updated copy at the next meeting. (Action: The Clerk)
b) Letter (dd 23.9.08) from DCC reference “Devon County Council (Various
Roads, Instow) (30 mph Speed Limit) Order 2008”: -
(i) The Clerk said this stated the public notice to this proposal would be in
the North Devon Gazette and Advertiser on 1st October 2008 and that the draft
order could be viewed on www.devon.gov.uk/traffic-orders from 1st October
until 22nd October 2008 with any observations to arrive before 22nd October
2008. (Noted)
(ii) The Clerk said he had circulated a copy of the letter to Cllrs with their
agenda papers (9.10.08). (Noted)
(iii) After a discussion IPC RESOLVED to support the proposal. (Noted)
c) Letter (dd 29.9.08) and email (dd 29.9.08) from DCC reference “The County
of Devon (Parish of Instow) (Huish Moor Tip) (Prohibition of Right Turn) Order
2008”: -
(i) The Clerk said this stated the public notice to this proposal would be in
the North Devon Gazette and Advertiser on 8th October 2008 and that the draft
order could be viewed on www.devon.gov.uk/traffic-orders from the 8th October
until 29th October 2008 with any observations to arrive before 29th October
2008. (Noted)
(ii) The Clerk said he had circulated a copy of the letter to Cllrs with their
agenda papers (9.10.08). (Noted)
(iii) After a discussion IPC RESOLVED to support the proposal. (Noted)
d) Email (dd 30.9.08) from DAPC/DCC reference “Revised Bus Route – Barnstaple
to Tavistock/Plymouth”: -
(i) The Clerk said he had circulated a copy of the letter to Cllrs with their
agenda papers (9.10.08) and that it primarily concerned the stopping of a bus
from North Devon to Plymouth (and which passed Derriford Hospital) at
Tavistock without any apparent prior consultation. (Noted)
(ii) After a discussion IPC RESOLVED to respond along the lines that although
it was unaware of any parishioners being inconvenienced by this alteration it
would undoubtedly do so in time to come and that no consultation had been
taken with it over the changes. (Action: The Clerk)
e) Letter (dd 26.9.08) from NDC reference its response to Boundary Committee
entitled “Local Government Review of Devon”: -
(i) The Clerk said the letter (dd 24.9.08) from NDC to the Boundary Committee
(BC) had been copied to Cllrs with their agenda papers (9.10.08) and that an
accompanying report was available to Cllrs at the meeting if required. (Noted)
(ii) The Clerk said he had also received a copy of the DAPC response to the BC
which could be viewed as at item (iii) (a) (iii) below. (Noted)
f) Letter (dd 1.10.08) from DCC reference “Commons Act 2006”:-
(i) The Clerk said he had circulated a copy of the letter to Cllrs with their
agenda papers (9.10.08). (Noted)
(ii) After a discussion IPC RESOLVED to take no further action. (Noted)
g) Email (dd 6.10.08) from IIB (DCC) reference “Japanese Knotweed – Chandlers
Court Marshes”: -
The Clerk advised Cllrs of the situation to date i.e. DCC were in liaison with
IIB as regards its removal although there were some complications over land
ownership and responsibilities. (Noted)
h) Remembrance Day Service 2008 – Instow Church: -
(i) The Clerk reported that this was to take place at 10.55 am on Sunday 9th
November 2008 and that he had already made arrangements for IPC’s wreath.
(Noted)
(ii) After a discussion it was RESOLVED that IPC would be represented by Cllrs
Harper/Mrs Dipper and the Clerk. (Action: Cllrs Harper/Mrs Dipper & The Clerk)
(ii) Taw and Torridge Estuary Forum and associated Matters (Placed in
“Briefing Folder” for information of Cllrs)
a) Email (dd 21.9.08) from Chairman of TTEF reference “ND Fishermen’s
Association – Compliant about Inconsiderate Use of the Estuary”
b) Email (dd 24.9.08) from Chairman of TTEF reference “Instow Foreshore –
Dangerous Boat Anchor”: -
Clerk advised Chairman of TTEF that matter was in hand – see item (iii) (f)
(ii) below.
(iii) Matters to note: (Placed in “Briefing Folder” for information of Cllrs)
a) DAPC Matters (Various): - (i) Email (dd 18.9.08) reference “Environmental
Officer – Recycling Gets Better”; (ii) Email (dd 19.9.08) reference “Clerk
Vacancy – Parkham PC”; (iii) Email (dd 23.9.08) reference “DAPC Response to
Boundary Committee” – copied to Cllrs with email addresses; (iv) Email (dd
30.9.08) reference “New Clerks Training Day”; (v) Email (dd 30.9.08) reference
“Home Grown Community Owned”; (vi) Email (dd 1.10.08) reference “Annual Parish
Meetings”; (vii) Email (dd 1.10.08) reference “DAPC Office Closed”; (viii)
Email (dd 2.10.08) reference “LCR Opinion Article – Empowerment White Paper”;
(ix) Email (dd 9.10.08) reference “Willand Parish Council – Legal Advice”; (x)
Email (dd 14.10.08) reference “DISExtra – NALC’s Direct Information
Service/Issue 694 – 13th October 2008”; (xi) Email (dd 14.10.08) reference
“Digital Switchover Update”; (xii) Email (dd 15.10.08) reference “Survey –
Responding to Petitions” – Clerk responded as necessary and (xiii) Email (dd
15.10.08) reference “Nominations for Chairman Town Mayor”
b) NDDC Members Services Weekly Information Sheet for w/e 19.9.08, 26.9.08,
3.10.08 and 10.10.08
c) Junk Mail – Summer 2008
d) Newsletter (Issue 3 – September 2008) entitled “Town and Parish Standard”
from Standard Board for England
e) Bideford Railway Heritage Centre “Atlantic Coast Express Magazine (No 75 –
Autumn 2008)”
f) Email (dd 20.9.08) from Cllr Harper reference “Beach Clean Instow (20.9.08)
– (i) Loose Stones/Seawall, (ii) Dangerous Yacht Anchor, (iii) Submerged
Dinghy and (iv) Mooring in need of Repair”: -
Clerk advised Cllr Harper that DCC aware of (i) and dealing, (ii) owner of
anchor traced and made it safe (24.9.08), (iii) identity of owner unknown –
not on IPC’s beach and (iv) Instow Marine Services advised
g) Email (dd 24.9.08) from DCC Local Services reference “Painting of Lampposts
– Marine Parade”: -
This matter in hand by Cllr Cann; Cllr Harper advised
h) Email (dd 23.9.08) from NDC (Car Parks Dept) reference “Quay Car Park –
Defective Lamp”: -
Advised that problem has been passed to SCC for a new light to be fitted; NDC
contractors unable to deal
i) Email (dd 1.10.08) from WINGS reference “Open Day – 11th October 2008”: -
Copied to Cllrs with their agenda papers (9.10.08)
j) Minutes of NDC’s Standards Committee of Wednesday 24th September 2008
k) Letter (received 4.10.08) from Office for National Statistics reference
“Quarterly Vacancies – IPC 3rd October 2008”:-
Suitable response sent by Clerk on 6.10.08
l) Mole Valley Farmers Newsletter (October 2008 – No 533)
m) Shaw’s Catalogues reference “Forms, Records and Registers for Local
Councils” and “Reference Books”
m) Email (dd 7.10.08) from DCC reference “Devon In Touch Monthly News Round Up
(October 2008): -
Copy placed at post office for information of parishioners
n) Agenda and associated papers of NDC Meeting of Wednesday 15th October 2008
at 7 pm
o) Emails (dd 9.10.08) from Cllr Harper and parishioner reference “Quay Car
Park – Lighting”: -
Stated the new light was shining into neighbouring houses and requested it be
rectified; Clerk contacted NDC Car Parks Department who agreed to deal as a
matter of some urgency.
p) Email (dd 9.10.08) from a parishioner reference “Dead Bat – Details of Bat
Conservation Trust (08451 300228)”: -
See item 2810/4 (a)
q) Email (dd 9.10.08) from a parishioner reference “Broken Lamp {No 24} –
Marine Parade”: -
SEC Lighting contacted (10.10.08) and matter immediately rectified
r) Copy email (dd 12.10.08) from parishioner to DCC Local Services reference
“Drainage in Anstey Way, Instow”
s) Email (dd 9.10.08) from Cllr Harper reference “Defective Doggy Bins – Nr
Boathouse”: -
Clerk advised NDC Environmental Health Dept who agreed to deal in liaison with
dog wardens
t) Email (dd 15.10.08) and photographs from Cllr Harper reference “Defective
Doggy Bin – Tarka Trail”: -
Being dealt with by Cllrs Cann and Moores
2810/10 FINANCE
1. INCOME: -
Car Park Takings Period ending 24th September 2008 £ 506.00
Ditto Period ending 30th September 2008 £ 51.00*
NDC Parish Precept 08/09 £3,000.00#
NDC Parish Grant 08/09 £ 655.00#
NDC 20% Beach Cleaning Grant 2008/9 £ 360.00+
Instow Marine Services Mooring Fees 2008 £1,000.00
Lloyds TSB Interest – Business Account 7/08 £ 40.50
Ditto Ditto – 8/08 £ 45.08
Ditto Ditto – 9/08 £ 45.80
TOTAL : - £5,703.38
Key: -
* Cleared on 6.10.08 when machine found to have malfunctioned sometime since
24.9.08 (ticket jam); Car Park Takings £1,204.85 down on last year having been
approximately £300 up at the end of July
#Paid by BACS 26.9.08
+ Paid by BACS 3.10.08
2 EXPENDITURE: -
Mr M Harris Village Handyman £ 120.00
Mr M Harris Grass Cutting (No 6) £ 230.00
EDF Energy Car Park Machine £ 6.83
British Legion Poppy Wreath £ 16.50
NDC Car Park Licence Fee £1,689.00
NDC Binding of IPC Minutes 2006/7 & 2007/8 £ 6.60
TOTAL: - £2,068.93
3. BANK – STATEMENT OF ACCOUNTS: -
Lloyds Bank Treasurers a/c no. 02348842 as @ 24.9.08 (Statement) = £ 1.44*
Lloyds Bank Business a/c no. 02350065 as @ 29.9.08 (Statement) = £23,999.75+
Key:
* Accords to Clerk’s records.
+ £24,410.75 according to Clerk’s records as of date of meeting.
4. RESOLUTION REQUIRED: -
IPC RESOLVED to transfer £2,068.00 from Lloyds Bank Business account number
02350065 to Lloyds Bank Treasurers account number 02348842 to cover cheques as
at 2 above. (Action: The Clerk)
5. MISCELLANEOUS: -
(a) Mole Valley Farmers – IPC Account (September 2008): -
The Clerk advised IPC that this confirmed IPC was in balance. (Noted)
(b) Use of Instow Sands – Atturm: -
(i) The Clerk advised IPC that the interim licence (1.6.08 to 31.12.09) had
been signed by him and Cllr Crombie and returned to Defence Estates (DE)
(20.9.08). (Noted)
(ii) The Clerk reported that this licence had been subsequently returned to
him (14.10.08) by DE with a number of small amendments to initial; the Clerk
explained the reasoning and said that once they had been initialled by Cllr
Crombie and him it would be returned. (Action: Cllr Crombie and The Clerk)
(c) Beach Cleaning Grant 2008: -
(i) The Clerk advised IPC he had applied for the remaining 20% (£360) of the
NDC Beach Grant (email and invoice of 24.9.08 refers) and that it had been
paid by BACS 3.10.08 (see item 1 above). (Noted)
(d) Letter (dd 21.7.08) from Nationwide reference “Action Required on Account
No 0015783626: Instow Allotments and Recreation Ground Account”: -
(i) The Clerk advised IPC that this account was now held within a Treasurers
Trust account with the Nationwide (account number 0465/704133146) and stood at
£5,145.75. (Noted)
(ii) IPC RESOLVED to review this account when the annual interest payment was
credited to the account. (Noted)
(e) Instow Recreation Ground (IRG) – Cabinet Office/Office of Third World
Sector Survey”: -
(i) The Clerk told IPC this survey proforma arrived (22.9.08) and had been
duly completed by him and returned (24.9.08). (Noted)
(ii) The Clerk reported receipt of an acknowledgement card (October 2008).
(Noted)
f) Audit Commission - Annual Return for the Year ended 31st March 2008: -
The Clerk confirmed that a “Notice of Conclusion of Audit and Right to Inspect
the Annual Return for the year end 31st March 2008” form had been displayed on
IPC’s notice board at the Post Office for a 14 day period (commencing 19.9.08)
together with a copy of the audit report. He added that as of the date of the
meeting no parishioner(s) had asked to view the financial/audit papers.
(Noted)
g) IPC’s Finance Sub Committee Meeting - Budget 2009/10: -
The Clerk reported that IPC’s FSC was to meet on Monday 27th October 2008 to
discuss IPC’s budget for 2009-10. He added that the draft budget would then,
as usual, be brought before IPC at its next meeting (20th November) for
discussion and amendment/ratification. (Noted)
(h) Internal Audit – July to September 2008: -
The Clerk reported that Cllr Crombie had carried out this internal audit on
10.10.08 and found all to be in order. (Noted)
(i) Bank Reconciliation – 1st July 2008 to 30th September 2008: -
The Clerk circulated a copy of this to Cllrs at the meeting adding that the
figures had been checked and confirmed by Cllr Crombie (10.10.08). (Noted)
(j) Budget 2008/9 against Actual Income/Expenditure April to September 2008: -
The Clerk circulated and spoke to a copy of this report adding it had been
checked by Cllr Crombie on 10.10.08. (Noted)
(k) Email (dd 13.10.08) from Charity Commissioners reference “Changes to
Register of Charities”: -
(i) The Clerk advised IPC that the previous week had seen the launch of the
Commission’s new Register of Charities which could be viewed on
www.charitycommission.gov.uk (Noted)
(ii) He confirmed the email had been forwarded (13.10.08) by him to IPC’s
cheque signatories (trustees of account) and IPC’s IA for their information.
(Noted)
28010/11 PLANNING
a) TDC Planning Application 1/0555/2008/FUL – “Time and Tide Bell” at
Appledore Slipway: -
(i) The Clerk reported he had contacted TDC (email 19.9.08) to enquire the
position as regards this application and was told, by return, that said
application was due to appear before committee on Friday 3rd October and that
as a contributor IPC would be given the opportunity to make a verbal
representation to committee. (Noted)
(ii) The Clerk reported receipt of a letter (dd 24.9.08) from TDC advising IPC
that this application was to be presented at the next TDC Planning Committee
meeting of 3rd October 2008. (Noted)
(iii) The Clerk reported receipt of 2 letters (dd 7.10.08) from TDC stating
that this application had been GRANTED. (Noted)
b) Letter (dd 19.9.08) and Devon Mineral Update No 6 reference “Devon County
Mineral’s Core Strategy”:-
The Clerk advised IPC that this outlined the changes that had occurred since
the County Council consulted on the Issues and Options for the Mineral Core
Strategy at the start of 2008 including government guidance on the content of
core strategies. It also stated that DCC was carrying out an informal
consultation on “Refreshing the Vision and Objectives” seeking views on the
revised vision and objectives for the Mineral Core Strategy and changes to the
scope of the strategy; the consultation paper could be viewed on DCC’s website
and responses are required by 31.10.08. (Noted)
c) Erection of Garage at Morsden, Rectory Lane, Instow (Reference 47326): -
(i) The Clerk reported receipt (22.9.08) of this application and of having
passed it immediately to the Chairman for the attention of IPC’s PSC; for
response by 7th October or an extension to be applied for. (Noted)
(ii) The Clerk confirmed that an entry had been placed on the Instow website
for the information of parishioners. (Noted)
(iii) The Clerk added that in light of a response from IPC’s PSC (6.10.08), he
had applied to NDC’s Planning Department for an extension for this application
until IPC’s Meeting of 16th October (to respond by 17th October). (Noted)
(iv) The Clerk advised IPC he had been contacted by DCC’s Local Services
Superintendent in that the owner/developer of this site had been in contact
with him to request that some trees be cut down/trimmed in Venn lay-by
(outside of Morsden) and he would like to know the views of IPC. (Noted)
(v) The Clerk then referred to an email (dd 15.10.08) from the Chairman of IIB
reference the trees in question; the Clerk read it to Council. (Noted)
(vi) A discussion then ensued, led by IPC’s PSC, at the conclusion of which it
was RESOLVED that IPC recommended REFUSAL of this application on the grounds
that: -
a) “The construction of a garage on this relatively small plot would represent
an over intensification of that site.
b) It may well create privacy and loss of light issues on the property to the
rear.
c) The current “right of access “ across the grass verge to the front of the
property is in direct line to the original garage to the former bungalow; it
would seem, however, that this “right of access” has now been widened
(presumably with the permission of the landowner – DCC?) although IPC still
has doubts that this new widened “access line” will provide ease of access to
the proposed new garage. This action would seem to be contrary to statements
made in the planning application form by the owner/developer as regards access
and parking (see items 5 and 8).
d) IPC is aware that the owner/developer of this property is currently in
liaison with DCC Highways as regards the trees situated on the grass verge
outside of the property. It would appear (contrary to the application form for
this planning application – see item 7) that some pruning (even removal) of
these trees is being requested presumably to improve the view from the new
property and to gain improved access across the grass verge to the proposed
new garage.
IPC is not in favour of any work being carried out on the trees, particularly
their removal, other than necessary pruning under the guidance and supervision
of a tree surgeon. IPC notes that these trees are part of a line of trees
which begin and end to either side of Morsden and as such any major pruning or
removal would seriously affect the overall appearance of the area in
question”. (Action: The Clerk)
d) Demolition of Existing Accommodation and Catering Blocks and Erection of
New Accommodation and Catering Facility and Water Tank at RM (Atturm), Instow
(Reference No 47433): -
(i) The Clerk reported receipt (3.10.08) of this application and of having
passed it immediately to IPC’s PSC for attention; for response by 15th October
or an extension to be applied for. (Noted)
(ii) The Clerk confirmed that an entry had been placed on Instow’s website for
the information of parishioners. (Noted)
(iii) The Clerk reported he had obtained an extension to this application from
NDC Planning until 17.10.08. (Noted)
(iv) After a discussion IPC RESOLVED to recommend APPROVAL of this
application. (Action: The Clerk)
*** Cllr White declared an interest, did not speak and left the room ***
e) Raising of Roof to enable Second Floor Extension to Dwelling at Westwinds,
New Road, Instow (Reference No 47415): -
(i) The Clerk report receipt (3.10.08) of this application and of having
passed it immediately to IPC’s PSC for attention; for response by 16th October
or an extension to be applied for. (Noted)
(ii) The Clerk confirmed that an entry had been placed on Instow’s website for
the information of parishioners. (Noted)
(iii) The Clerk reported he had obtained an extension to this application from
NDC Planning until 17.10.08. (Noted)
(iv) After a discussion IPC RESOLVED to recommend APPROVAL of this
application. (Action: The Clerk)
f) Letter from NDC Planning concerning partial demolition of existing Dwelling
together with alterations and Extension (amended description) at 2 Lane End
Close, Instow (Reference No 46822): -
The Clerk said this stated that NDC Planning had GRANTED permission for this
application with conditions as listed. (Noted)
g) Letter (received 11.10.08) from NDC Planning reference “Outline application
for erection of 7 dwellings together with improved access and visibility works
to Quay Lane at Mollands Garage, Quay lane, Instow (Reference no. 41172”:-
The Clerk said this stated that NDC Planning had GRANTED outline planning
permission for this application with conditions as listed; this permission
shall be read in conjunction with the Section 106 Agreement (dd 7.11.07) (Town
and Country Planning Act 1990) which is applicable to this application in
terms of restrictions, regulations or provisions. The Clerk provided a copy of
the letter/conditions to Cllrs at the meeting for their information. (Noted)
*** Cllr Cook declared an interest and did not speak ***
h) Letter (received 11.10.08) from NDC Planning reference “Conservation area
application for demolition of non-listed buildings in connection with erection
of 7 dwellings together with improved access and visibility works to Quay Lane
at Mollands Garage, Quay lane, Instow (Reference no. 41173”:-
The Clerk said this stated that NDC Planning had GRANTED conservation areas
consent for this application with conditions as listed. The Clerk provided a
copy of the letter to Cllrs at the meeting for their information. (Noted)
*** Cllr Cook declared an interest and did not speak ***
2810/12 ANY MATTER RAISED AT THE DISCRETION OF THE CHAIRMAN
a) Instow Parish Hall (IPH) – Hallmark Status: -
Cllr Harper reported that IPH had been awarded a “Hallmark Status”; IPC
RESOLVED to offer its congratulations to the committee. (Action: The Clerk)
b) Road Signs (Various): -
Cllr Harper said a number of road signs in and around the village needed
repainting; he agreed to provide the Clerk with a list/photographs as
necessary, IPC RESOLVED to pass this to DCC Local Services/NDC as necessary.
(Action: The Clerk)
c) Anstey Way – Untidy Grass Verge rear of Lane End Close: -
Cllr Johns said this area needed tidying up; after a discussion it was
RESOLVED that as said land was undoubtedly privately owned that IPC should
advise DCC Local Services so that it might take appropriate action with the
owner(s).(Action: The Clerk)
d) Worlington Hill - Drains Blocked: -
Cllr May said the drains were blocked at this location causing flooding of the
road surface and the tarmac to lift. IPC RESOLVED to pass this on to DCC’s
Local Services. (Action: The Clerk)
e) Defective Road Sign – Holmacott/Huish T Junction: -
Cllr May said this sign needed repairing; IPC RESOLVED to pass this on to
DCC’s Local Services. (Action: The Clerk)
f) Poor Road Surface – Marine Parade between Atturm and Bridge: -
Cllr White said this road surface needed urgent attention; IPC RESOLVED to
pass this on to DCC Local Services. (Action: The Clerk)
g) Ransom Strip – Allotments at New School: -
Cllr May suggested this ought to be a ransom strip project when the new school
was built. The Clerk reminded Council that this idea had been highlighted at
the time of the parish “ransom strip” consultation exercise. (Noted)
h) New Instow School: -
Cllr Green suggested it was timely to write to DCC and enquire as to the
current situation as regards the new school’s progress now that the Exeter
University study on “Overhead Power Lines” had been completed. IPC RESOLVED to
support this course of action. (Action: The Clerk)
*** Cllrs B Thomas, C Harper, G May, A Johns and Mrs T Dipper declared an
interest and did not take part in the discussions ***
i) Council Meeting Dates 2009: -
The Clerk said he would soon be preparing a list of Council Meeting dates for
2009 for publication and that for personal reasons he wondered whether the
February meeting date of Thursday 19th February 2009 could be changed to the
week before, namely, Thursday 12th February 2009. IPC RESOLVED to support this
course of action. (Action: The Clerk)
There being no other business the meeting was closed.
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