Present: - Councillor B Moores (Chairman)
Councillors M Champion, N Crombie, M. Green, Mrs P. Hackett, A. Johns, B.
Harrison, W Vandersteen and Mr M Isaac (Clerk).
In Attendance: Councillor Biederman (DCC), and 6 parishioners/members of the
public.
PRAYER
Prior to the commencement of the meeting the Clerk led Council in Prayer; it
was stressed
that to participate was purely optional. All persons present remained.
33 OPENING OF THE MEETING
The meeting was declared open by the Clerk.
34 APOLOGIES
Apologies were received from Councillor Renshaw
35 COUNCILLOR DECLARATION OF INTERESTS
There were no declarations of interest announced.
36 POLICE REPORT
In the absence of PCSO Meaker the Clerk read the following crime update from
PSCO Meaker:
Crime Report: -
For the period between 16th May 2013 and 20th June 2013 there had been 4
reported crimes:
Drive or attempt to drive with excess alcohol along Marine Parade, make off
without payment from a public house, theft of 2 chickens from a back yard and
theft of wire and cabling from a landfill site.
37 PARISHIONERS
The Clerk explained that there was 15 minutes set aside for this item with
parishioners being given precedence over members of the public.
The following questions were raised by Parishioners:
Has the Car Park 99 year lease been signed?
It was reported that the lease was still with NDC Solicitors and had not been
signed.
What is the status of the Southgate Chalet grot spot? It was reported that
this had been reported but there was no further information.
Is the dune area between the Atturm slipway and the Cricket Club going to be
cleaned? It was reported that area up to the slipway was cleaned but the area
between the Cricket Club and the other side of the slipway was not currently
cleaned.
Is the hours meter on the tractor going to be fixed? It was reported that this
matter would be discussed later in the agenda.
Can the split salt bags outside the Parish Hall be removed?
Parishioners also notified the following observations:
The graffiti in the charter toilets urinal had been there for a month.
The IPC signs along Marine Parade which had been reported 2 months ago were
still illegible.
The Methodist Chapel had had central heating installed and had been
refurbished downstairs.
The bus shelter at the Boathouse had several slates missing.
The flower tubs in Bridge Lane had been vandalised.
The tracks left by the beach cleaner tractor had come off the strand line and
two bags of rubbish had been collected following the beach clean.
The Chairman stated that the beach cleaner did clean-up to the Cricket Club
and also cleaned the dunes.
It was also asked whether Councillor Johns would be happy to put a leaflet in
his shop bags requesting people to look after the village. Councillor Johns
stated that he would be happy to do that.
38 REPORT COUNTY COUNCILLOR F. BIEDERMAN
Councillor Biederman reported the following:
A hedge notice had been progressed regarding the overgrown footway by the Army
Camp;
Upon completion of the roadworks along Marine Parade the road markings would
be re-instated except for the Keep Clear and hatched markings adjacent to the
pinch points;
The hedge along the Westleigh straight on the riverside needed flailing;
The tidal flaps South Yeo needed the seals replacing and Silver Threads,
Instow had been logged for a drainage scheme but clearance of overgrown
vegetation and culvert would only be addressed when it became a highway issue.
In answer to a question he agreed to find out when Marine Parade would be top
dressed.
He also raised concern regarding the poor workmanship with the Fibredeck used
along the Bickington to Instow main road.
He stated that the locality grants budgets had been cut from £25,000 to
£10,000.
39 REPORT OF DISTRICT COUNCILLOR B MOORES
Councillor Moores updated the Council on the following issues:
Galsworthy House – NDC considered that whilst the wall has deteriorated it is
not in such
a condition to require formal action to be taken.
Property in Lane End Road – NDC considered that the property though unkempt
was not
in a condition to require formal action.
Pump Station – the scaffolding has been taken down and a shell remains the NDC
considered that the condition did not impact on the amenities of the locality
to an extent
that warranted formal action.
The Sands – NDC are looking at the condition of the building to ascertain
whether action
can or cannot be taken.
40 MINUTES
It was RESOLVED that the minutes of the meeting held on 16th May 2013 be
approved as a correct record and signed and signed by the Chairman.
41 MATTERS ARISING FROM THE MINUTES
a) Minute 27 (a) - Dogs on the Beach: -
The Clerk reported that he had met with Andrew Millie (NDC) who had stated
that without the consent of the land owner dogs could not be banned from the
sand dunes. He however stated that if any Member of the Public witnessed a dog
fouling in the Dunes or on the beach and were willing to give details of the
offence and car registration details etc and follow the case through if
necessary to court the ND Council would take action.
He also stated that if there was a persistent offender on a particular day and
time the dog warden would attend if required.
b) Minute 27 (b) - Beach Users Awareness Sign and Leaflet
Councillor Harrison reported that he had obtained costings for three sizes of
signs.
300mm x 200mm £11.00 per sign
300mm x 450mm - £13.00 per sign
400mm x 600mm - £25.00 per sign
RESOLVED that 4 signs be purchased size 300mm x 200mm at a cost of £44.00
approx
c) Minute 27 (c) - Flood Prevention – Boathouse Flood Defence Gates: -
It was noted that the Environment agency had been chased but there had been no
response to date
d) Minute 27 (d) - Lane End/Lane End Road: -
The name change was accepted and that NDC be requested to write and advise all
residents of the name change.
e) Minute 27 (e) - IPC’s Self Help Emergency Plan (SHEP) Update
Consideration of this item was deferred in the absence of Councillor Renshaw.
f) Minute 27 (f) - Dog Bins
The Council noted the locations of the 9 Dog Bins in the Parish.
The Clerk and Councillor Harrison updated Council on the meeting with Andrew
Millie (NDC) and the Dog Warden.
It was noted that the Dog Warden was to meet Councillor Harrison on site to
discuss the location and number of bins in the Parish.
g) Minute 27 (g) Consultation with Christie’s: -
Councillor Moores informed Council that a letter had been sent to Christie
Estate requesting a meeting to discuss a joint approach to beach management
but to date no response had been received.
42 BEACH CLEANING TENDER
The Clerk informed Council that 7 tenders had been received for the Beach
Cleaning Contract and that the Working Group appointed to open the tenders had
recommended that the lowest tender be accepted.
A copy of the tenders received had been previously circulated to Councillors.
The Council stated that it was committed to monitoring the contract on a
weekly rota basis.
It was agreed that Councillor Vandersteen put together a checklist based on
the tender document for all Councillors to use and sign.
RESOLVED that the Beach Cleaning Contract be awarded to the lowest tenderer.
43 CORRESPONDENCE
(i) Matters for discussion/resolution or noting: -
a) The Council considered an e mail from Mr Harper regarding the purchase of
an hour meter for the tractor.
It was agreed that it was not necessary to purchase an hour meter for the
tractor as it was the quality of the job that was paramount.
b) The Council noted the receipt of two phone calls regarding dog fouling on
the beach/dunes.
c) The Council noted an e mail from Mr Harper regarding the repairs to the
roof of the Boathouse Bus Shelter. It was also noted that the roof had been
repaired.
d) The Council considered an e mail from Mr Mellor regarding the switching off
of the street lights at an earlier time and for a longer period.
e) The Council considered an e mail from Councillor Champion regarding the
removal of the abandoned yacht Masquerade, the elderly person signs on Marine
Parade and a blot on the landscape at Elm Terrace.
It was noted that the Masquerade would be removed in the next couple of weeks.
It was agreed to remove the elderly persons signs along Marine Parade.
f) The Bathing water results were noted. It was agreed that Councillor Green
would give an overview of the data at the next meeting.
g) The Council noted the update on Galsworthy House outlined earlier in the
meeting.
i) The Council considered an e mail from the EA requesting information on
visitor numbers.
It was agreed that such information was not readily available and that it
would not help the Parish as Instow was not primarily a bathing beach.
j) The Council noted an e mail from Protect Congleton Civic Society regarding
support for a petition for amendments to the National Planning Policy
Framework.
44 FINANCE
1. INCOME
Car Park Takings Period ending 17th May 2013 £ 234.10
Ditto Period ending 24th May 2013 £ 545.10
Ditto Period ending 31st May 2013 £ 874.80
Ditto Period ending 7th June 2013 £ 1,028.10
Ditto Period ending 17th June 2013 £ 588.55
EON Insurance Adjustment to Policy refund £ 124.96
Bank Interest April/May 2013 Interest £ 1.60
TOTAL : - £ 3,397.21
2. EXPENDITURE: -
Mr. B Keane Village Handyman £ 786.00
Mr P Cook Beach Cleaning £ 450.00
Mr P. Cook Rachet strap for tractor £ 7.80**
Mr D Budd Grass Cut (No 3) £ 320.00
Mr G. May Tractor Garaging April – June 2013 £ 115.20*+
M.Isaac Clerk Expenses £ 160.13
Mole Valley Farmers Tractor repairs £ 62.46*
Shaw and Sons Receipts & Payments Book £ 70.80+
Archant (South West) Advert £ 57.00++
TOTAL: - £ 2,029.39
Key: -
*VAT £10.41,** VAT £1.30,+VAT £11.80,++VAT £9.50,*+VAT £19.20
3. BANK – STATEMENT OF ACCOUNTS: -
Lloyds Bank Treasurers a/c no. 02348842 as @ 30.5.13 (Statement) = £42.93*
Lloyds Bank Business a/c no. 02350065 as @ 20.5.13 (Statement) = £19,398.70 +
Key: -
* According to Clerk’s records this is £1.93 (x1 cheque for £41 (799) uncashed).
+ According to Clerk’s records this is £22,560.21 as at 17 6.13.
NB: - IPC to note that £10,000 was invested (7.1.11) and re-invested (18.1.13
until 18.1.15) to a higher interest account within Lloyds TSB – see IPC
November 2010 and item 5 (e) hereafter)
4. RESOLUTION REQUIRED: -
RESOLVED that £2,030 be transferred from Lloyds Bank Business account number
02350065 to Lloyds Bank Treasurers account number 02348842 to cover cheques as
at 2 above
5. MISCELLANEOUS: -
(a) Future Use of Marine (Quay) Car Park following transfer of 99 year Lease
by NDC to IPC:-
Clerk advised that there was nothing further to report on lease since last
meeting. And that the lease was currently with North Devon Legal Department
(b) Tarka Trail Recreational Field – Lease between IPC and DCC (2012 onwards):
-
Clerk advised that the draft lease was still in progress.
45 PLANNING
a) EXTENSION OF TIME LIMIT FOR IMPLEMENTATION OF PLANNING APPLICATION 41172
FOR OUTLINE APPLICATION FOR ERECTION OF 7 DWELLINGS TOGETHER WITH IMPROVED
ACCESS & VISIBILITY WORKS ON TO QUAY LANE, MOLLANDS GARAGE, QUAY LANE, INSTOW
Noted that the Application was APPROVED.
b) INSTOW CONSERVATION AREA MANAGEMENT PLAN.
The Council considered the draft Instow Conservation Area Management Plan.
It was agreed to submit any comments to the Clerk.
46 MATTERS RAISED AT THE DISCRETION OF THE
CHAIRMAN
a) It was agreed that the Litter Bins along Marine Parade needed repairing.
b) It was reported that there was a dinghy at the bottom of the slipway that
was in a
dangerous condition and needed to be removed.
c) It was reported that the Instow in Bloom frame needed to be removed and
that Atturm had agreed to help with its removal.
There being no other business the meeting was closed at 9.25 p.m.
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