The meeting was preceded at 7 pm by a talk by Jonathon Ponting (Environment
Agency) on the European Bathing Water Regulations (current and future) and the
“negative” effect such regulations are and will continue to have on Instow’s
bathing water beach status.
He explained the impact that new regulations in 2012 and 2015 would have on
Instow’s bathing water quality status and of the manner, by which Instow
could, if it saw fit, seek de-designation. He said that using historical data
it was most unlikely, in his opinion, that Instow’s bathing water quality
would be classified as anything other than “poor” once the 2015 regulations
commenced and that if this status continued for 5 years thereafter Instow
would be de-designated in any event.
He gave an assurance that whatever happened the Environment Agency would
continue to monitor water quality in the area and continue to proactively work
with landowners to minimise the pollution of the Taw and Torridge by ruminant
run-off at times of heavy rainfall.
The Chairman and Clerk thanked Mr Ponting for attending and giving such a
lucid and interesting talk.
Jonathon Ponting provided an information sheet on his presentation that is
attached to the minutes.
Present: - Councillors Mrs T Dipper, M Green (Vice Chairman), C Harper, A
Johns, G May, B Thomas and Mr R Jacob (Parish Clerk). In the absence of the
Chairman, Cllr Green (Vice Chairman) chaired the meeting.
In Attendance: Cllr R Cann (DCC), Cllr B Moores (NDC) and 8 parishioners.
2010/1 PRAYER
The Clerk led the Council in prayer
2010/2 APOLOGIES
Cllrs P Cook, N Crombie, S White (Chairman) and PC Hodgson.
2010/3 COUNCILLOR DECLARATION OF INTEREST
a) Item 2010/5 (d) – Appledore and Instow Ferry; Cllr Johns declared a
pecuniary interest and did not speak. (Noted)
b) Item 2010/6 (b) – Instow Traffic Management Issues; Cllr Johns declared a
pecuniary interest and did not speak. (Noted)
c) Item 2010/12 (j) – Methodist Chapel; Cllr Johns declared a personal
interest and did not speak. (Noted)
2010/4 POLICE REPORT
In the absence of PC Hodgson the Clerk provided the following information from
a report that had been provided by PC Hodgson: -
a) Crime: -
The Clerk said that only one crime had been reported in the parish since the
last meeting, namely, the theft of a boat from the beach. (Noted)
b) Other Matters: -
The Clerk said that in the same period seven other incidents had been reported
in the parish, namely, x 2 “road related”, x 1 “crime related” and x 4
“information to police”. (Noted)
c) Public Safety (Halloween/Trick or Treat) Initiative: -
The Clerk said PC Hodgson had provided a number of fliers and posters
associated with this “anti-social behaviour” initiative that he had left with
Council to circulate as seen fit. It was RESOLVED that copies of each would be
displayed/left at the post office for the information of parishioners. (Noted)
d) Neighbourhood Policing Newsletter (October 2010): -
The Clerk said a number of these had been left by PC Hodgson for suitable
circulation; copies were provided to Cllrs and members of the public present –
one to be left at the post office for parishioners. (Noted)
2010/5 PARISHIONERS
a) Village Gateway Project: -
(i) A parishioner commented that he felt that their “rustic simplicity” won
the day although he believed the eastern gate was in the wrong position/caused
a traffic blind spot, some inappropriate plants had been used and that the
cost of the project was in question. (Noted)
(ii) The Clerk, in response, said that both gateways were, in effect, part of
a traffic management speed reduction initiative and this is why they were
positioned by the 30 mph speed limit signs and at specified locations
authorised by DCC Highways by way of a licence following a lengthy health and
safety audit process. He added that the plants used were specifically chosen
for their slow growing abilities and that if necessary they could be trimmed
on a needs basis. The Clerk finalised by saying the total cost of the project
to date was just over £1,000 and that this was approximately 2/3rds of the
“agreed” DCC grant. (Noted)
(iii) Cllr Cann (DCC) said he felt the Clerk should be congratulated for
personally managing the project and making substantial savings; IPC RESOLVED
to be associated with these comments. (Noted)
b) Hedges, Shrubs and Trees: -
(i) A parishioner said he felt the “enthusiasm” for hedge cutting was not in
keeping with the philosophy of providing more trees, shrubs and hedges to
enhance the countryside. He cited, as an example, what he described as the
“virtual destruction” of the hedgerow adjacent to the footpath from Venn Cross
to the Tarka Trail adjacent to Estuary View. He suggested that to compensate
for this the reinstatement of the fence and hedgerow along the 30’ highway (in
Flucklands Field) should be done by those (still present) who removed it in
the 1960’s. (Noted)
(ii) The Clerk advised IPC that as far as he knew the hedge being referred to
was a privately owned hedge albeit that the footpath adjacent was managed by
DCC as part of its P3 agreement with IPC. He added that the field (Flucklands)
in question was privately owned and that IPC had no jurisdiction over it; he
referred briefly to the legal advice gleaned recently on the 30’ highway.
(Noted)
(c)) Tree Removal at Yelland Power Station – Tarka Trail: -
A parishioner referred to a current planning application for the removal of
trees at this location; he elaborated on his concerns and fears. (Noted)
(d) Appledore & Instow Ferry: -
(i) A parishioner, who was a member of the joint Appledore/Instow Ferry
Committee, advised IPC that the constitution and objectives of the group was
to introduce the service as a community based non-profit generating scheme
with the fare being kept as low as possible. In addition to the revenue from
fares, potential income from sponsorship and grants was being actively
explored and the project would be the subject of a major fund grant
application in the next month or so. If this grant was not forthcoming the
operation of the service would be put out to tender to establish total
operating costs. It was said that a Newsletter had been published to advise
parishioners of progress and that others would follow. (Noted)
(ii) Cllr Cann (DCC) said he was delighted to hear of such positive progress.
(Noted)
(e) Door-to-Door Charitable Collections: -
Two parishioners said they had recently placed out clothing for collection
following a plastic bag having been delivered thought their letter box only
not to have it collected. It was suggested by the Clerk that it might be as
well not to “respond” to such requests as often a fair proportion of the
proceeds for such collections never reached the nominated charity as a result
of their “financial” relationship with a “business” that did the collections
and issues akin for them. (Noted)
(f) The Decks/Instow Arms – Alterations/Planning: -
(i) A parishioner spoke of his disquiet that it seemed as though the current
alterations at these premises, to convert the building into a pub, was
proceeding without planning permission and that if allowed to continue would
create a great deal of public nuisance both to immediate neighbours and the
village as a whole. (Noted)
(ii) Cllr Cann (DCC/NDC) said that NDC Planning was aware of this matter and
that planning permission was necessary albeit that the proprietor could
proceed “at his own risk” with a retrospective planning application being made
later. Cllr Cann said as far as he was aware these premises could continue as
licensed premises but only on the basis of adhering to current hours and
conditions. (Noted)
(iii) Cllr Moores (NDC) said he agreed with Cllr Cann’s version but added that
he was aware that NDC Planning had contacted the proprietor’s agent and that a
planning application, already submitted, had been returned as invalid; it
would, he said, once processed, be forwarded to IPC for comments and a
recommendation. (Noted)
(iv) Cllr Cann suggested that if noise was a nuisance then the parishioner had
redress thought NDC’s Environmental Health Dept. (Noted)
2010/6 REPORT COUNTY COUNCILLOR R CANN
(a) General: -
Cllr Cann spoke of “Devon Children in Care” (overspend projected of £1m
despite cut-backs, average cost of a child in care 2010/11 = £51,000 etc),
“Consultation on School Transport”, and “Poor Condition of Instow Quay” (NDC
aware and reviewing; could be a problem for the ferry project). (Noted)
(b) Instow – Traffic Management Issues” : -
(i) Cllr Cann spoke of a meeting he had held recently with an Officer of DCC
Highways where parking issues and possible solutions, such as the provision of
on street parking for residents and the visitor trade of Instow, was
discussed. He suggested that to progress this matter it might be as well if
IPC formed a Traffic Management Sub Committee (TMSC) that could meet with him
and DCC Highways in the very near future. (Noted)
(ii) After a discussion IPC RESOLVED to form a TMSC consisting of the Chairman
and Vice Chairman together with Cllrs Harper and Thomas. The Clerk was asked
to liaise with those members of the TMSC and Cllr Cann/Officer of DCC Highways
and arrange a suitable time/date/venue to meet. (The Clerk)
2010/7 REPORT OF DISTRICT COUNCILLOR B MOORES
a) Civic Centre – Staff Parking: -
Cllr Moores said, in response to a question by the Chairman at the last
meeting of IPC (see item 2009/7 (c), he had made enquiries of NDC’s Chief
Executive and that although currently no members of Staff or Cllrs paid for
their parking, because this was part and parcel of their conditions of
service, a scheme was currently being worked upon that would necessitate all
Staff/Cllrs paying in due course. (Noted)
b) General: -
Cllr Moores spoke of “Toilets – Quay Car Park” (agenda item later),
“Management of Quay Car Park” (agenda item later), “Ransom Strip Projects
(Children’s Play Area)” (agenda item later), “The Sands” (agenda item later),
“The Decks Restaurant” (investigations are being undertaken with planning and
licensing), “The Methodist Chapel, Instow” (NDC Planning has investigated any
possible conservation issues, they found no contravention; there are some
points of clarification which might constitute a change of use), “Changes to
Small Business Rate Relief” (from 1st October small businesses with a rateable
value of less than £6,000 per year could get their bills reduced by 100%;
meanwhile properties between £6,001 and £12,000 could also see a reduction in
their rates), “Extension to Housing Scheme” (successful project at Granary
Court, Barnstaple {up to 20 properties} has prompted NDC to provide funding to
extend the affordable housing scheme) and “Working Together To Keep Residents
Warm this Winter” (NDC has worked closely with ndh to identify suitable
properties and give guidance on energy switching grants). (Noted)
2010/8 MINUTES
It was RESOLVED that the September 2010 minutes of Instow Parish Council be
approved and signed. (Noted)
2010/9 MATTERS ARISING FROM THE MINUTES
a) Item 2009/9 (a) – Management of Quay Car Park: -
(i) The Clerk confirmed that together with the Chairman and Cllrs Harper and
Mrs Dipper he had met with Officers of NDC at the Car Park on Monday 20th
September where resurfacing options and a new car park machine was discussed.
(Noted)
(ii) The Clerk provided an update of progress since the meeting i.e. an
underground drainage collapse (that had been identified at the site meeting)
could be the cause of sunken parts of the car park particularly near to the
garages; it was being investigated by use of CCTV with full results still
awaited - email from NDC (Property Services) dd 19.10.10 refers. (Noted)
(iii) The Clerk then referred to an email (dd 20.10.10) and attachment from
NDC (Property Services) reference estimated costs to refurbish the car park
namely, £43,663 although NDC had stressed that this figure was approximate and
based on previous jobs and would vary when said job was sent for tender. The
Clerk said he had noted that this estimate did not include the price for a new
car park machine. Cllrs were provided with a copy of the estimate. (Noted)
(iv) After a discussion IPC RESOLVED to arrange a further meeting with NDC to
discuss future strategy. (Action: The Clerk)
(v) The Clerk then referred to a letter (dd 4.10.10) from a parishioner
reference “Quay Car Park – Increasing Erosion of Off-Season Car Parking
Facilities”; the Clerk elaborated on the content and confirmed he had spoken
to the writer and in the first instant advised him to liaise with NDC, the
current owners. He did add, however, that much of the content of the letter
may well be of interest to IPC if and when it took over the freehold of the
car park from NDC. (Noted)
b) Item 2009/9 (b) – Sand on Highway/Near Boathouse Bus Stop: -
(i) The Clerk reported he had liaised with Atturm (12.10.10) on site and
arranged for the sand to be removed from the wall in the vicinity of the
Boathouse Bus Shelter at a time/date suitable to them. Cllrs reported that
work had already commenced. (Noted)
(ii) The Clerk said that Andy Bell (NDCCS) was involved in this process and
present at the time of the meeting. He had verified ,at that meeting, that DCE
were in agreement with this activity. (Noted)
(iii) The Clerk reported he had previously met on site (Friday 8th October)
with Cllrs Cann (DCC) and Moores (NDC) together with Andy Bell (NDCCS) to
discuss options as regards keeping the sand back from the wall once removed as
at (i) above. Andy Bell had referred to his recent research paper on the
historical movement of the dunes and of the options he had previously
recommended to IPC that could be taken reminding those persons present that
the dunes were part of a SSSI and removal of them was not an option. (Noted)
(iv) The Clerk advised IPC it had been agreed at the above meeting (see iii
above) that Andy Bell’s research and options paper should be widely circulated
throughout the parish and amongst interested local organisations (i.e. TTEF,
AONB etc) and that a copy should be placed on the Instow website for the
information of parishioners and interested parties with responses being asked
for by the November meeting of IPC, namely, Thursday 18th November 2010. IPC
RESOLVED to ratify this recommendation which had already been actioned by the
Clerk and Andy Bell. (Noted)
(v) The Clerk confirmed he had also copied it on to IPC Cllrs (12.10.10) with
email addresses and provided a resume of it with their agenda papers
(14.10.10). (Noted)
(v) The Clerk also confirmed he had forwarded a copy to Rose Day (AONB) and a
note to the Editor of the parish magazine for inclusion of this subject and
with particular reference to the website. (Noted)
c) Item 2009/9 (c) - Village Gateway Initiative: -
(i) The Clerk reported that these gates were now in position and complete with
all that was remaining to do was to liaise with DCC Highways as regards
additional road markings (impression of narrowing of the road at the point of
entering the 30 mph speed limit) and presumably being allocated a licence from
DCC for this “street furniture”. There was also a Huish sign to be moved at
the Westleigh end of the village that was slightly obscuring the gateway; DCC,
he said, had been advised. (Noted)
(ii) The Clerk confirmed that an invoice (£1,073.02) had been provided to Cllr
Cann (DCC - see finance later) covering the costs to date and seeking payment
of the grant to cover it. (Noted)
(iii) The Clerk advised IPC that the majority of the work had been done by the
handyman for which he should be thanked. IPC RESOLVED to support this
suggestion. (Action: The Clerk)
(iv) The Clerk advised IPC he was working on obtaining a good picture of a
DUKW so that SW Signs might prepare a transfer to replace the existing ones on
the current Instow signs on Anstey Way; he said they should not be too
expensive; IPC RESOLVED to support this recommendation. (Action: The Clerk)
d) Item 2009/9 (d) – Ransom Strip Projects: -
(i) The Clerk advised IPC that he had attended, with Cllr Mrs Dipper, a site
meeting of the proposed children’s play area (Tarka Trail – Rear of Yacht
Club) on Tuesday 12th October 2010; there were representatives present from
NDC (Cllr Moores, Officers from Community and Park’s Dept), NDCCS and Cllr
Cann (DCC). (Noted)
(ii) The Clerk advised IPC it had been agreed at the meeting that Brian Holme
(NDC Community) would explore the planning requirements (and then liaise with
the Clerk), the Clerk would liaise with the two companies who had already
provided a quotation to establish if their quotes included clearing the site
(if not to establish a price for doing so) and that Cllr Cann would facilitate
a letter from DCC in which it “agreed” it was willing to issue IPC with a
suitable lease to use the site for said purpose. (Noted)
(iii) The Clerk suggested that in the meantime perhaps an article should be
written in the parish magazine as a means of consulting with parishioners on
this project and maybe adjoining properties should be leafleted so as to seek
their views; IPC RESOLVED to support this suggestion. (Action: The Clerk)
e) Item 2009/9 (f) – Revised Bathing Water Directives: -
(i) The Clerk referred to the earlier presentation by Jonathon Ponting (JP)
and an email (dd 6.10.10) that had been received from Defra reference
“De-designation of Bathing Waters”; he said it had been copied to Cllrs with
their agenda papers (14.10.10) for their perusal. (Noted)
(ii) After a discussion IPC RESOLVED to consider the situation and all
implications as outlined by Jonathon Ponting and Defra and to come back to the
next meeting with a view to formulating a strategy, namely consultation,
research etc. (Action: IPC)
(iii) It was further RESOLVED that the Clerk should enquire of JP as to
whether IPC, as a beach controller, still had to put up signs during/after
periods of heavy rainfall (subsequent to the 2012 regulations) and/or whether
it could erect a permanent sign that advised the public not to bathe on Instow
beach because (a) there is a hazard from strong currents at certain states of
the tide and (b) following heavy rainstorms there is a risk of the water
becoming contaminated by agricultural run-off. (Action: The Clerk)
f) Item 2009/9 (g) – Community on Show 16th July 2011: -
(i) The Clerk referred to two responses on this matter (insurance cover) from
the Secretary of the COS Committee (17.9.10) and Treasurer of the Parish Hall
Committee (22.9.10) and advised IPC he had forwarded both to Cllr Crombie for
perusal and consideration. (Noted)
(ii) The Clerk then advised Council that Cllr Crombie felt that the COS
Committee were doing all they could to ensure that all activities to be held
on those parts of Instow beach, as leased by IPC from the CE, were either
covered by the Parish Hall’s insurance or that the providers were, themselves,
covered by their own insurance. (Noted)
(iii) After a discussion IPC RESOLVED to confirm the use of “its” beach to the
COC Committee on the basis as set out at (ii) above; Clerk to advise Secretary
of the COS Committee. (Action: The Clerk)
g) Item 2009/(h) – Empowering Communities Seminar: -
The Clerk confirmed he had attended this event with the Chairman; he provided
a brief résumé of the event. (Noted)
h) Item 2009/9 (i) – New Charter Toilets/Quay Car Park: -
(i) The Clerk confirmed that together with the Chairman and Cllrs Harper and
Mrs Dipper he had met with Officers of NDC at the Car Park on Monday 20th
September where refurbishment of these toilets was discussed. (Noted)
(ii) The Clerk reported receipt of an email (dd 20.10.10) from NDC (Property
Services) reference “Budget Estimate for Toilets”; the Clerk provided Cllrs
with a copy. It was noted that the estimated cost was £9,530 although NDC had
stressed that this figure was approximate and based on previous jobs and would
vary when said job was sent for tender (Noted)
(iii) After a discussion IPC RESOLVED to advise NDC that it was disappointed
at the apparent minuscule level of refurbishment planned bearing in mind that
this project was to compensate IPC for the loss of an agreed Charter Toilet on
the same site and with the knowledge that NDC had already set aside the sum of
£60,000 for said refurbishment. The Clerk was asked to advise NDC of IPC’s
disappointment and to arrange for further discussion on same at any
forthcoming meeting with NDC as regards the Management of the Quay Car Park as
at (a) above. (Noted)
(iv) Cllr Moores (NDC) then inferred that the cost of this project was seen as
part of the ransom strip monies; this was immediately refuted by Cllr Cann and
the Clerk who reminded Cllr Moores of the long standing saga of the charter
toilets and which had no bearing whatsoever on the ransom strip monies. The
Clerk also added that this point had been emphasised at the recent “Ransom
Strip” meeting (13.9.10) at the Civic Centre and read the relevant paragraph
from the minutes of that meeting, (Noted)
i) Item 2009/10 (i) (n) – Instow WI/Tree Planting: -
(i) The Clerk advised IPC that following liaison with IIB, the PCC and DCC it
had been agreed that this tree could be planted on the Heron Grass Verge (Anstey
Way) and that matters were in hand to do so in liaison with the Chairman of
IIB, the Secretary of the Instow WI and the Clerk/Handyman. The Clerk said DCC
would be adding this tree to the current licence of IIB for other “plantings”
and “street furniture” within the village. (Noted)
(ii) IPC RESOLVED to confirm it was content with this arrangement. (Noted)
(iii) The Clerk then advised IPC that he had received a letter (21.10.10) from
Instow Pre School stating they had been awarded some trees for planting as
part of a national tree planting scheme and wanted to know whereabouts in the
village this might take place. (Noted)
(iv) The Clerk further advised IPC that the writer was also concerned at an
overgrown rose bush at one of the Venn Cross Bus Shelters and asked whether it
might be trimmed. (Noted)
(v) After a discussion IPC RESOLVED to refer the writer to IIB who were also
the “owners” of said rose bush; the Clerk was asked to advise the writer and
Chairman of IIB. (Action: The Clerk)
j) Item 2009/10 (i) (o) – Venn Cross Bus Shelters: -
(i) The Clerk reported he had made contact (22.9.10) with the original builder
of this shelter (Instow Town side of Anstey Way at Venn Cross) and he had
agreed to provide a price for, in effect, “turning it around”. (Noted)
(ii) The Clerk reported he had received (21.10.10) a response from said
builder who had said the job was really not that practical (very thick wall to
cut though, new lintel, health and safety implications whilst work proceeding
etc) and that it could well cost in the region of £1,000+. (Noted)
(iii) After a discussion IPC RESOLVED to take no further action on the grounds
it could not justify the expense to act on a complaint of one parishioner and
especially during a time of financial constraint; Clerk to advise parishioner.
(Action: The Clerk)
2010/10 CORRESPONDENCE
(i) Matters for discussion/resolution or noting
a) Letter (dd 17.9.10) from NDC reference “Town and Parish Cllrs Visit to
Brynsworthy Environment Centre – Friday 15th October 2010 between 2 pm and
4.30 pm”: -
(i) The Clerk said this letter was forwarded to Cllrs with email addresses;
Cllr Cook was informed personally. (Noted)
(ii) The Clerk said he had subsequently told NDC (email dd 7.10.10) that Cllrs
Harper, Crombie and Green together with the Clerk would be attending. (Noted)
(iii) Cllrs who attended, together with the Clerk, then provided a briefing to
IPC as regards their visit; it was said that the facilities at the Centre were
excellent and that there was obviously room for further expansion. Cllr Moores
was asked to convey IPC’s gratitude to NDC for the invitation and hospitality
shown.(Action: Cllr Moores)
b) Email (dd 2.10.10) from Simon Brown (IPC’s TTEF Representative) reference
“TTEF Special Meeting – Taw and Torridge Estuary Plan”: -
(i) The Clerk said he had provided a copy of the email to Cllrs with their
agenda papers (14.10.10). (Noted)
(ii) IPC RESOLVED to thank Simon Brown for his input and to advise him that
IPC wished to be associated with all his comments on the TT Estuary Plan as
set out in his email. (Action: The Clerk)
c) (i) Emails (dd 5.10.10 and 6.10.10)) from Andy Bell (NDCCS) and NDC
reference “Severn Sands (SS) Media Notice”: -
(i) The Clerk said this stated that “attempts were to be made to tow the
derelict SS from its current position on the banks of the River Taw near The
Tarka Inn to Instow Jetty on Thursday 7th October 2010; the operation might
take two tides to complete. Once the vessel arrives at the jetty she will be
ballasted down and an anchor deployed to ensure she doesn’t migrate anywhere
else. DRS Demolition of St Austell has been appointed as the contractor for
the de-pollution and dismantling of the vessel. It is anticipated that the
whole operation will take approx 8 weeks, weather and tidal conditions
allowing”. (Noted)
(ii) The Clerk then reported receipt of another email (dd 8.10.10) from Andy
Bell (NDCCS) reference “Severn Sands – Latest Update”; he said it stated that
the SS was now situated at Yelland Jetty (site of the old power station) due
to a last minute legal challenge from an adjacent land owner (to the Instow
Jetty); it was to remain at this location where decontamination and
dismantling work would be undertaken; he said the email had been copied to
Cllrs with email addresses (8.10.10). (Noted)
(iii) The Clerk then reported receipt of a further email (dd 11.10.10) from
the Environment Agency (Sean McKay) reference “Severn Sands – Latest Update”;
he said it stated that he was the EA Officer for the area and he would be
working closely with DRS, the contractors dismantling the vessel, to ensure
that the operation was carried out, as much as possible, without an impact on
the environment and within the legislation; any queries please contact him.
(Noted)
d) Letter (dd 28.9.10) and attachments from DCC (Minerals and Waste Planning)
reference “DCC: Minerals Core Strategy”: -
(i) The Clerk said this letter stated that DCC, as the Minerals Planning
Authority for Devon, had a responsibility to prepare a Minerals Core Strategy
that would provide the framework for mineral working and restoration in Devon
over the next 20 years; the enclosed publication set out the principles for
the draft strategy and for which DCC sought feedback (by the 5th December
2010). (Noted)
(ii) The Clerk provided a copy of the letter, publication and feedback form to
Cllrs at the meeting; other copies were to be left at the parish hall and post
office for the information and attention of parishioners. (Noted)
e) Email (dd 18.10.10) from DCC reference “Waste Core Strategy Bulletin”: -
(i) The Clerk said this stated that DCC had recently started work on the Waste
Core Strategy and this bulletin was intended to keep IPC up to date with
progress made, highlight the key issues which may arise and advise of upcoming
consultations; the email and bulletin were copied to Cllrs at the meeting for
their information. (Noted)
f) Email (dd 20.10.10) from DCC (Emergency Planning) reference “Emergency
Telephone Directory – Parish Final Version”: -
(i) The Clerk said he had passed this to Cllr Harper so that IPC’s Self Help
Emergency Plan could be updated on the website and on its hard copy; this he
said had already been done by Cllr Harper (20.10.10). (Noted)
g) Email (dd 21.10.10) from DALC reference “NALC: Spending Review Summary”:-
The Clerk provided a copy of the email to Cllrs at the meeting for their
information; a discussion ensued. (Noted)
h) Email (dd 21.10.10) and attachment from DALC reference “Council Tax
Freeze”:-
The Clerk provided a copy of the email to Cllrs at the meeting for their
information; a discussion ensued. (Noted)
i) Remembrance Day Service 2010 – Instow Church: -
(i) The Clerk reported that this was to take place at 10.55 am on Sunday 14th
November 2010 and that he has already ordered IPC’s wreath that had been
delivered to the post office. (Noted)
(ii) A discussion then ensued at the conclusion of which it was RESOLVED that
Cllr Mrs Dipper would collect the wreath and take it to the church and that as
many Cllrs as possible would endeavour to attend. (Action: Cllr Mrs Dipper/IPC
Cllrs)
(ii) Taw and Torridge Estuary Forum and associated Matters (Placed in
“Briefing Folder” for information of Cllrs)
a) Email (dd 19.9.10) from TTEF reference “Taw Torridge Estuary Management
Plan and next Meeting of TTEF/Agenda”.
b) Email (dd 2.10.10) from Secretary of TTEF reference “Next Meeting of TTEF –
Monday 18th October 2010.
c) Email (dd 17.9.10) from Environment Agency reference “Instow, Westward Ho!
and Saunton Bathing Water Results 16th September 2010”: -
Confirms that Instow failed two imperative and one guideline standard test;
copied to Cllrs with email addresses
d) Email (dd 23.9.10) from Environment Agency reference “Instow, Westward Ho!
and Saunton Bathing Water Results 23rd September 2010”: -
Confirms that Instow failed one guideline standard test
e) Email (dd 1.10.10) from Environment Agency reference “Instow, Westward Ho!
and Saunton Bathing Water Data Report for the 2010 Season”: -
Confirms that Instow failed no more imperative or guideline standard tests but
throughout the relevant period has failed to meet the requisite standard
overall
(iii) Matters to note: (Placed in “Briefing Folder” for information of Cllrs)
a) DAPC (Now DALC) Matters (Various): - (i) Email (dd 21.9.10) reference “DALC
AGM”; (ii) Letter (dd 15.9.10) reference “SLCC Course/Data Information &
Dealing with the Press – Plymouth 25th October 2010”; (iii) Email (dd 22.9.10)
reference “Future of the Standards Framework”; (iv) Email (dd 24.9.10)
reference “Community Led Planning Devon”; (v) Email (dd 28.9.10) reference
“LCR Opinion Question”; (vi) Email (dd 28.9.10) reference “Blachere
Illuminations for Devon CALC”; (vii) Email (dd 28.9.10) reference “E-Bulletin
– 24th September 2010”; (viii) Email (dd 29.9.10) reference “LCR Opinion
Question”; (ix) Email (dd 1.10.10) reference “POWB Training”; (x) “CCD Members
Forum Agenda – 4th October 2010”; (xi) Email (dd 5.10.10) reference “Parish
Polls – 2009/10” – not relevant to IPC; (xii) Email (dd 5.10.10) reference
“Transforming Community Services”; (xiii) Email (dd 6.10.10) reference “Policy
Consultation – Local Authority Publicity” – copied to Cllrs with email
addresses; (xiv) Email (dd 8.10.10) reference “NALC Events Bulletin”; (xv)
Letter (dd October 2010) from SLCC reference “Membership – Clerk” – copy also
to Chairman; (xvi) Email (dd 12.10.10) reference “2011 Census”; (xvii) Emails
(dd 12.10.10 and 14.10.10) reference “Enquiry for Egroup: Precept/Grants”;
(xviii) Email (dd 14.10.10) reference “Free IT Clinic – Cullompton”; (xvix)
Email (dd 14.10.10) reference “Egroup: Insurance Quotes”; (xx) Email (dd
19.10.10) reference “Evidence from Parish and Town Councils – The Big Society”
– survey completed by Clerk and (xxi) Email (dd 21.10.10) reference
“Consultation on Revised Draft Energy NPS”.
b) NDDC Members Services Weekly Information Sheet for w/e 17.9.10, 24.9.10,
1.10.10, 8.10.10 and 15.10.10: -
Copied to Cllrs with email addresses
c) Emails (dd 21.9.10, 5.10.10, 12.10.10 and 19.10.10) and attachment from NDC
Housing reference “Devon Home Choice Newsletter”: -
Copies placed at post office by Cllr Mrs Dipper for the information of
parishioners
d) Email (dd 17.9.10) from Cllr Moores (NDC) to Cllr Harper (copied to Clerk)
reference “Charter Toilets Repair – Instow”.
e) Telephone call (dd 20.9.10) from a resident of Jersey reference “History of
Instow /Greystones and 3 The Quay – Grandmother Sylvia Pollard -Lowsley”
f) Minutes of NDC Standards Committee Meeting of Wednesday 22nd September
2010”
g) Letter and poster from ND Hospice reference “Death Awareness”
h) Letter (dd 24.9.10) from My Play reference “Time to Look After Your
Playgrounds”
i) Email (dd 28.9.10) from Instow Parish Hall reference “IPH Website - Usage”
j) Email (dd 29.9.10) from Directory of Social Change reference “DSC e-news
October 2010 Issue 86”
k) Email (dd 2.10.10) from Instow Parish Hall reference “Keys Review”: -
Suitable reply forwarded by Clerk
l) (i) Emails various (dd 26.9.10 etc) from Cllr Harper to Cllr Moores (copied
to Clerk) and visa versa reference “Quay Car Park Toilets – Graffiti” and
“Defective Rubbish Bin – The Quay/Marine Parade”: -
Actioned as necessary
(ii) Email (dd 19.10.10) from Cllr Moores to NDC (copied to Clerk) reference
“Waste Bin – Quay/Marine Parade”.
m) Email (dd 6.10.120 from Cllr Moores reference “Posts – Grass Verge/Lyndale
Terrace” : -
Clerk visited area and met Cllr Moores (6.10.10); posts do not appear to be
official DCC posts – Cllr Moores to speak to informant; subsequently liaised
with Cllr Cann (DCC) – new posts to be fitted.
n) Letter (dd 8.10.10) from ndh reference “Parish Magazine Details”: -
Passed by email (dd 11.10.10) to Editor of Parish magazine for attention
o) Email (dd 5.10.10) from a parishioner reference “DUKW Picture/Village
Gateways and Playground”.
(p) Email (dd 12.10.10) from DCC reference “Devon In Touch Monthly News Round
Up (October 2010)”
Copy to folder at post office for the information of parishioners
(q) (i) Agenda and associated papers for NDC Standards Committee Meeting of
Wednesday 20th October 2010 at 7 pm and (ii) Report to Standards Committee
Meeting of 20th October 2010 entitled “The Future Delivery of the Standards
Regime”
r) Senior Council for Devon: Everyone’s Tomorrow Magazine (Issue 8 – October
2010)
s) Telephone call (18.10.10) from Cllr May reference “Suspect Burst Water Main
– Rectory Lane to Anstey Way”: -
DCC Highways Supt and SWW immediately notified; attention promised by both –
Cllr May advised.
t) Emails (various – 18.10.10) between Clerk and Andy Bell (NDCCS) reference
“Padlock Key – Boathouse Flood Defence Gates”
u) Leaflet from Devon Strategic Partnership entitled “Think Before You Do
Anything”.
2010/11 FINANCE
1. INCOME: -
Ditto Period ending 20th September 2010 £ 708.10
Ditto Period ending 30th September 2010 £ 575.00#
NDC Beach Cleaning Grant 2010 £1,800.00+
NDC 50% Parish Grant 10/11 £ 632.00+
NDC 50% Parish Precept 10/11 £3,900.00+
TOTAL : - £7,615.10
Key: -
#Car Park Takings are up on 2009 by £122.40 (£600 approx up at the end of
August) not including season/weekly tickets
+ Paid by BACS 1.10.10
2 (a) EXPENDITURE: -
Mr M Harris Village Handyman £ 170.00
Mr M Harris Village Gateway “Activity” £ 257.50 Mr M Harris Grass Cut (No 6) £
275.00
DALC Empowering Communities Seminar £ 35.25+
EDF Energy Car Park Machine £ 65.19
The British Legion Poppy Wreath £ 16.50#
SW Highways Ltd Village Gateway Signs, posts etc. £ 505.25”
R Jacob Purchase of plants, compost/Village Gateway £ 86.33&
TOTAL: - £1,411.02
Key: -
+ £5.25 VAT recoverable
# For attention Karen Holland (860503) per Post Office
“ £75.25 VAT recoverable
& £12.86 VAT recoverable
3. BANK – STATEMENT OF ACCOUNTS: -
Lloyds Bank Treasurers a/c no. 02348842 as @ 23.9.10 (Statement) = £ 0.92*
Lloyds Bank Business a/c no. 02350065 as @ 4.10.10 (Statement) = £26,129.53+
Key: -
* Accords to Clerk’s records.
+ According to Clerk’s records this is £26,704.53 as of date of meeting.
4. RESOLUTION REQUIRED: -
(b) IPC RESOLVED to transfer £1,411.00 from Lloyds Bank Business account
number 02350065 to Lloyds Bank Treasurers account number 02348842 to cover
cheques as at 2 above. (Action: The Clerk)
5. MISCELLANEOUS: -
(a) Mole Valley Farmers – IPC Account September 2010): -
The Clerk said this stated that IPC owed nothing; account in balance. (Noted)
(b) MOD Beach Lease – 2010 - 2034: -
The Clerk advised IPC that Mr Budge had now provided IPC with a copy; it had
been filed for future reference. (Noted)
(c) Beach Cleaning Grant 2010-2011: -
(i) The Clerk referred to an email (dd 17.8.10) from the Leader of NDC (Cllr
Brailey) stating he had been advised by Cllr Moores that IPC “had some
concerns” over the beach grant. The Clerk said he had told NDC’s Leader that
this was not the case but merely that no confirmation had been received
subsequent to the alleged decision by NDC’s Executive in August (other than in
the press) to grant it. (Noted)
(ii) The Clerk referred to a letter (dd 29.9.10) from NDC (Community and
Leisure) reference “Beach Grant 2010”; he said it stated that this year’s
beach grant (£1,800.00) was to be a “one-off” grant and funds should be with
IPC shortly; the Clerk said payment was subsequently paid by BACS; see item 1
above. (Noted)
(d) IPC’s Finance Sub Committee Budget 2010/2011 Meeting: -
The Clerk reminded IPC that its FSC, namely, Cllrs White (Chairman), Crombie
and Johns (Cllr Mrs Dipper’s subsequent apologies had been noted) were to meet
at The Commodore Hotel on Wednesday 27th October 2010 (6.30 pm) so that the
draft IPC budget 2011/2012 could be formulated for consideration of IPC at its
November meeting; he said relevant papers for delegates would follow in due
course. (Noted)
(e) IPC’s Tractor – Additional Maintenance: -
(i) The Clerk reported he has been advised by the beach cleaner that in
addition to the normal annual service, IPC’s tractor would require some
repair/paint to rust corrosion areas (wheels) this winter and that it was
estimated the labour would cost £100 plus materials (paint etc). It had also
been suggested, by the beach cleaner, that stick-on signs should be affixed to
the tractor (both sides) indicating it belongs to IPC (Cost £35). (Noted)
(ii) After a discussion IPC RESOLVED to defer this matter to IPC Finance Sub
Committee Meeting of 27th October. (Action: The Clerk)
(f) Internal Audit – July to September 2010: -
The Clerk reported that Cllr Crombie had carried out this internal audit on
15.10.10 and found all to be in order. (Noted)
(g) Bank Reconciliation – 1st July 2010 to 30th September 2010: -
The Clerk circulated a copy of this to Cllrs at the meeting; he said the
figures had been checked and confirmed by Cllr Crombie (1510.10). (Noted)
(h) Budget 2010/11 against Actual Income/Expenditure April to September 2010:
-
(i) The Clerk circulated a copy and presented this paper; he said the details
had been checked by Cllr Crombie on 15.10.10; a discussion ensued. (Noted)
(i) Email (dd 24.9.10) from Chairman of Bideford and Instow Railway Group
reference “Grant”: -
The Clerk said he had advised the writer that IPC was not in a position to
provide a grant but that Cllr Cann (DCC) might look upon such a request in
favourable terms; Cllr Cann had been made aware. (Noted)
(j) Village Gateway – Costs To Date: -
The Clerk advised IPC that the total cost to date of this road safety/speed
reduction initiative amounted to £1073.02 and that an invoice, in that amount,
had been passed to Cllr Cann (DCC) to arrange payment asap. (Noted)
2010/12 PLANNING
a) Email (dd 17.7.10) and attachment from NDC (Planning Dept) to Cllr Moores (NDC)
reference “Listed building consent for internal alterations at The Old Brew
House, Bridge Lane, Instow (Reference No 50492): -
(i) The Clerk advised IPC that he had noted this application had been GRANTED
by perusal of the weekly omnibus report received from NDC Planning on 8th
October (by email). (Noted)
(ii) The Clerk reported receipt (16.10.10) of a letter from NDC Planning
confirming it had GRANTED planning permission for this application with
conditions as listed. (Noted)
(iii) Cllr Moores (NDC) said this decision had been taken following a site
meeting he had held with NDC’s Conservation and Planning Case Officers.
(Noted)
b) Variation of condition 2 (approved plans) attached to planning permission
46822 to allow amended design for partial demolition of existing dwelling
together with alterations and extensions at 2 Lane End Close, Instow
(Reference No 50792):-
The Clerk reported receipt of a letter (2.10.10) from NDC Planning advising
IPC that it had GRANTED planning permission for this application with
conditions as listed. (Noted)
c) Alteration and change of use of gallery to form additional living
accommodation at Alongside, Marine Parade, Instow (Reference No 50699): -
The Clerk reported receipt of a letter (2.10.10) from NDC Planning advising
IPC that it had GRANTED planning permission for this application with
conditions as listed. (Noted)
d) Extension to dwelling at 5 Chichester Close, Instow (Reference No 50903): -
(i) The Clerk advised IPC that following the last meeting of IPC he had
forwarded an email (dd 17.9.10) to NDC Planning stating: -
“In IPC’s view, it is premature, at this stage, to make a recommendation on
this application with a further application of relevance to the same site,
currently being considered at appeal. It is felt there could be issues of
over-intensification of the site together with privacy and visual impact
issues on the amenities of an adjoining property. Instow Parish Council has
asked Cllrs Moores and Cann to make a representation to NDC Planning on its
behalf”. (Noted)
(ii) The Clerk told IPC that both Cllrs Cann and Moores had confirmed they had
liaised with NDC Planning on IPC’s behalf. (Noted)
(iii) The Clerk then reported receipt (16.10.10) of a letter from NDC Planning
reference this application; it stated that NDC Planning had GRANTED planning
permission for this application with conditions as listed. (Noted)
(iv) The Clerk provided Cllrs with a copy of the letter at the meeting for
their information; a discussion ensued. (Noted)
e) Erection of balconies and timber cladding to south and west elevations at 3
Chichester Close, Instow (Reference No 50987): -
(i) The Clerk reported receipt (dd 24.9.10) of this application and of having
passed it immediately to the Chairman for the attention of IPC’s PSC; for
response by 12.10.10 or an extension to be applied for. (Noted)
(ii) The Clerk confirmed that an entry had been placed on the Instow website
for the information of parishioners. (Noted)
(iii) The Clerk then said that in the light that IPC’s PSC had been unable to
respond on time he had advised NDC Planning and requested a short extension
that was granted – email (dd 15.10.10 refers). (Noted)
(iv) The Clerk advised IPC that IPC’s PSC subsequently RESOLVED to recommend
APPROVAL of this application but to add the following: -
“It was noted there was already a balcony in existence that the householder
said he had already received permission for (Reference No 50279 – IPC July
2010); it appeared to IPC's PSC that the householder wished to move the
current balcony and erect timber cladding to the south and west elevations.
IPC’s PSC questions why this wasn’t a retrospective planning application in
the circumstances as all of the proposed work appeared to have already been
done” (Noted)
(v) The Clerk confirmed that NDC Planning had been duly advised by email (dd
15.10.10). (Noted)
(vi) IPC RESOLVED to ratify this decision. (Noted)
f) Letter (dd 21.9.10) from DCC reference “Town and Country Planning General
Regulations 1992 – Regulation 3/Security fencing scheme at Instow Primary
School, Instow EX39 4LU (Reference ACB/DCC/3127/2010): -
(i) The Clerk reported receipt (dd 2.10.10) of this application and of having
passed it immediately to the Chairman for the attention of IPC’s PSC; for
response by 13.10.10 or an extension to be applied for. (Noted)
(ii) The Clerk confirmed that an entry had been placed on the Instow website
for the information of parishioners. (Noted)
(iii) The Clerk then said that in the light that IPC’s PSC had been unable to
respond on time he had advised DCC Planning and requested a short extension
that was granted – email (dd 15.10.10 refers). (Noted)
(iv) The Clerk to advise IPC that IPC’s PSC RESOLVED to recommend APPROVAL of
this application.
(v) The Clerk confirmed that DCC Planning had been duly advised by email (dd
15.10.10). (Noted)
(vi) IPC RESOLVED to ratify this decision. (Noted)
g) Retrospective application for erection of porch and erection of
conservatory at 2 Chichester Close, Instow (Reference No 51005): -
(i) The Clerk reported receipt (dd 2.10.10) of this application and of having
passed it immediately to the Chairman for the attention of IPC’s PSC; for
response by 13.10.10 or an extension to be applied for. (Noted)
(ii) The Clerk confirmed that an entry had been placed on the Instow website
for the information of parishioners. (Noted)
(iii) The Clerk then said that in the light that IPC’s PSC had been unable to
respond on time he had advised NDC Planning and requested a short extension
that was granted – email (dd 15.10.10 refers). (Noted)
(iv) The Clerk advised IPC that IPC’s PSC subsequently RESOLVED to recommend
APPROVAL of this application but to add the following: -
“It was noted that the proposed work had not been done and IPC’s PSC questions
why this was, therefore, a retrospective planning application in the
circumstances as none of the proposed work applied for appeared to have been
done? There was a minority view that some privacy issues could emanate from
the erection of the conservatory but it was ascertained that the adjacent
neighbour had no objection along such lines”. (Noted)
(v) The Clerk confirmed that NDC Planning had been duly advised by email (dd
15.10.10). (Noted)
(vi) IPC RESOLVED to ratify this decision. (Noted)
h) Copy email (dd 27.9.10) from NDC Planning to Cllr Moores (NDC) reference
“The Sands, Marine Parade, Instow - 5 and 7 Bath Terrace”: -
(i) The Clerk advised IPC that this email stated: -
“As Cllr Moores will be aware the above site is subject to a planning
application for 12 flats. This is subject to ongoing discussions regarding the
provision of affordable housing. Notwithstanding the current application
potential developers are still in discussion regarding alternative schemes.
One proposition is to provide 4 open market flats on the site and for the 2
affordables’ to be bought at Estuary View. As you will appreciate Estuary View
is within Fremington Parish (just).I would be grateful for any comments you
may wish to make regarding this possible arrangement in order that we can
formulate our informal view in respect of this”. (Noted)
(ii) The Clerk advised IPC that Cllr Moores had told NDC Planning that Estuary
View was in the parish of Instow and not Fremington. (Noted)
(iii) After a discussion IPC RESOLVED to await further developments before
commenting. (Noted)
i) Letter (dd 1.10.10) and attachment from NDC Planning reference “Parish
Council Forum –Meeting of 12th October 2010”: -
(i) The Clerk confirmed that this correspondence had been copied to Cllr Mrs
Dipper who was to attend with the Clerk. (Noted)
(ii) The Clerk and Cllr Mrs Dipper then provided a brief report of the forum;
they referred to the items discussed, namely: -
• Affordable Housing: - IPC to consider “clustering” with adjoining parish(s)?
Copy of relevant statistics provided to Cllrs at the meeting for their
consideration. IPC RESOLVED not to opt for “clustering” but to remain
parochial. (Action: The Clerk)
• Effective Consultation Responses: - A copy of the handout was provided to
Cllrs at the meeting; after a discussion IPC RESOLVED to support the provision
of a check-list being provided with planning applications.
(Action: The Clerk)
• Core Strategy Update: - It was affirmed that the Regional Spatial Strategy
had been scrapped by current government so NDC/TDC are re-consult on
number/location of new houses required in early 2011 (Spring?). It was said
that the emphasis would be placed on the Biosphere Reserve and other areas of
importance”. (Noted)
• Enforcement Update: - The Clerk reported that Cllr Moores (NDC Instow)
received a quarterly report; IPC RESOLVED to request the receipt of such a
report for the information of Cllrs. (Action: The Clerk)
• Next Parish Council Forum: - April 2011 – date to be fixed; the Clerk and
Cllr Mrs Dipper encouraged other Cllrs to attend. (Noted)
j) Email (dd 7.10.10) from a parishioner reference “Methodist Church –
Instow”: -
(i) The Clerk advised IPC of the crux of the email and confirmed he had passed
it (email of 7.10.10) to Cllr Moores (NDC – Instow) with a request he make
enquiries of NDC Planning. (Noted)
(ii) Cllr Moores provided a progress report; see item 2010/7 (b). (Noted)
k) Email (dd 6.10.10) from Cllr Cann to a Parishioner reference “The Decks –
Conversion from a Restaurant to a Gastro Pub”: -
(i) The Clerk advised IPC that the parishioner had reported to Cllr Cann that
work was proceeding as above but that he could find no record of a planning
application; the Clerk elaborated. (Noted)
(ii) The Clerk said that Cllr Cann had advised parishioner he would check with
NDC Planning Enforcement to establish the position. (Noted)
(iii) The Clerk told IPC he had requested (email dd 8.10.10) that Cllr Cann
also liaise with NDC Licensing as regards possible changes to the current
licence and conditions of use. (Noted)
(iv) The Clerk reported receipt of an email (dd 15.10.10) from a parishioner
(see item (i) above) reference “Instow - The Decks”; the Clerk elaborated on
content and confirmed he had acknowledged receipt to the parishioner and
provided him with a sitrep as far as IPC was concerned. (Noted) (iv) Cllr Cann
and Moores both provided a report; see items 2010/5 (f) (ii) and 2010/5 (f)
(iii). (Noted)
l) Email (dd 8.10.10) from NDC Planning reference “NDC: Affordable Housing
Code of Conduct”: -
(i) The Clerk said this stated that this was now in the public domain for
consultation for the period 8.10.10 to 19.11.10 inclusive; he said he had
copied it to Cllrs with email addresses for their perusal. (Noted)
m) Letter (dd 11.10.10) from NDC Planning reference “Outline Application for
erection of dwelling and formation of access and parking at garden of 5
Chichester Close, Instow (Reference No 49716) – APPEAL HEARING (Reference No A
PP/X1118/A/10/2130095/NWF)”: -
(i) The Clerk said this stated that this appeal was to be heard (for one day)
at the Civic Centre (Torridge Room), Barnstaple at 10 am on 2nd November 2010.
(Noted)
n) Letter (received 16.10.10) from NDC Planning reference “Amended Decision:
Erection of one agricultural workers dwelling with detached double garage and
one agricultural building at Highfield Farm, Instow (Reference No 48439”): -
(i) The Clerk said this stated that NDC Planning had REFUSED permission for
this application for reasons as listed. The Clerk added that he could find no
record of any previous decision that it has been necessary to amend. (Noted)
(ii) The Clerk provided Cllrs with a copy of the letter at the meeting for
their information. (Noted)
2010/13 ANY MATTER RAISED AT THE DISCRETION OF THE CHAIRMAN
Instow In Bloom Flier Update: -
Cllr Harper said that IIB were in the throes of updating their current flier
and would like to know if IPC had any constructive comments to make as regards
additions or amendments; some copies were distributed. (Action: IPC Cllrs)
There being no other business the meeting was closed.
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