Present: - Councillor Moores (Chairman)
Councillors Crombie, Green, Mrs Hackett, Harrison, Renshaw, Vandersteen.
Mr M Isaac (Clerk).
In Attendance: Councillor Biederman (DCC), and 6 parishioners/members of the
public.
PRAYER
Prior to the commencement of the meeting the Clerk led Council in Prayer; it
was stressed
that to participate was purely optional. All persons present remained.
92 OPENING OF THE MEETING
The meeting was declared open by the Clerk.
93 APOLOGIES
Apologies were received from Councillors Champion and Johns.
94 COUNCILLOR DECLARATION OF INTERESTS
There were no declarations of interest announced.
95 POLICE REPORT
In the absence of PCSO Meaker the Clerk read the following crime update from
PSCO Lansdell:
Crime Report: -
For the period between 17th October and 20th November there had been no
recorded crimes.
The following incidents had occurred:
o Highway Disruption (Mud on road, B3233) 2 x reports (same incident)
o Hit and Run Road traffic collision Vehicle vs. vehicle Marine Parade
o Anti-Social Behaviour neighbourhood dispute
o Highway Disruption (road flooded, B3233)
o Vehicle Causing obstruction
o Suspected drunk driver 2 x reports (same incident)
o Vehicle Parked dangerously (marine parade)
o Antisocial behaviour vehicle playing loud music.
o Report of abuse towards Dog
o Obstruction to health care visitor / concern for welfare
96 PARISHIONERS
The Clerk explained that there was 15 minutes set aside for this item with
parishioners being given precedence over members of the public.
The Parish Hall Notice Board
A Parishioner stated that a name plate with Instow Parish Council on had not
yet been placed on top of the Notice Board by the Parish Hall. It was reported
that quotes were being sought for the provision of two new Notice Boards; one
outside the Parish Hall and the other by the car park.
Events
A Parishioner reported that two special events were occurring in 2014;
Ceremony to mark 100 years since the start of the first World War in
Mid-August and the 70th D Day Celebrations on 6th June and a further event in
September 2014 at which the Marines would attend and a special film shown.
It was stated that the War Memorial was in good condition. Tidying up work was
required with weeding etc and chippings placed around the Memorial and a grant
of £100 was requested towards the provision of the chippings.
July Minutes
A Parishioner stated that the July minutes stated that the Beach Cleaner had
collected bags of rubbish from the beach but that this was incorrect and she
had collected them.
Open Letter from Christie Estates
A Parishioner asked why an open letter from Christie Estates had not been
published by the Parish Council. The Chairman stated that the Parish Council
had only been copied into the letter and the letter was not addressed to the
Council.
97 REPORT COUNTY COUNCILLOR F. BIEDERMAN
Councillor Biederman reported the following:
The overtaking lining approaching the bollards on Anstey Way was being
investigated.
The white lining of Marine Parade had commenced but work had stopped but no
reason had been given.
The resurfacing of Marine Pared had been signed off by DCC but the outstanding
issues had been raised.
The broken bollard on Anstey Way had been logged as a safety defect.
The Main Road would be pressure washed to remove excess bitumen when the
temperature rose to 10 degrees.
It was reported that the paving blocks across the road outside Marine Court
were very uneven.
He also reported that there was a highway safety awareness training course on
Friday 6th December at the Civic Centre and that DCC were promoting Fostering
98 REPORT OF DISTRICT COUNCILLOR B MOORES
Councillor Moores updated the Council on the following issues:
He reported that he, Councillor Biederman and the Parish Clerk had met with
Denise
Daniels from DCC and walked around the Village highlighting the highway issues
raised.
He stated that the following issues had been raised:
The surface dressing issues had been identified
The drainage issues at the Marine Parade/Anstey Way junction
Agreement for the provision of a bus shelter on Anstey Way
Identified the hedges/verges that needed to be included in a schedule of works
Agreement to work with DCC regarding sand clearance/build up by the Boathouse.
He also stated that the Street lighting problem along Marine Parade was being
actioned.
99 TAPELEY ESTATE
The Chairman welcomed Hector Christie to the meeting.
He stated that unfortunately communications between the Parish Council and the
Estate
had broken down. The Estate had a large land holding in the Parish and there
were a
number of issues of concern to the Council that needed to be addressed. He
further stated
that the Council wished to set up a working group of Councillors and
representatives of
the Estate to discuss the issues.
Mr Christie stated he was willing to look at the issues of concern. The trust
had appointed
Smith Gore of Taunton to assist in looking at issues of the Estate with the
current agent
focusing on other Estate issues.
It was agreed that the Council would document the issues of concern and send
them to
Mr Christie to raise with Smith Gore.
100 MINUTES
It was RESOLVED that the minutes of the meeting held on 17th October 2013 be
approved as a correct record and signed and signed by the Chairman.
101 MATTERS ARISING FROM THE MINUTES
a) Minute 84(a) - Litter Bins
The Clerk reported that he and the Chairman had a meeting with NDC Officers.
It had been agreed that the litter bins along Marine Parade needed replacing
and that one
of the two bins near the signal box should be relocated to the entrance to the
Sandhills car
park.
A contribution towards the new litter bins from the Parish Council was
requested.
A quote from Glasdon for 4 new bins at £2,198.95 + vat was circulated.
It was agreed that the proposed litter bins from Glasdon were suitable and
that a
contribution be made towards the cost.
b) Minute 88(a) Adoption of Kiosk
It was agreed not to pursue the adoption of the kiosk.
c) Minute 88(d) Palings on the Sand Dunes
It was agreed to leave the existing fencing in place until spring and then
undertake a review and tell the Beach Cleaner not to scrape the strandline in
front of the dunes but to hand pick it for plastics only.
d) Minute 91(b) Dog Bins
Information regarding size and type of Dog Bins were circulated to all
Councillors. The Clerk advised that £1,100 had been earmarked from the TAP
Fund to purchase bins. On-going costs with Fremington PC Contractor would be
£1.20 per bin to empty and each bin would be emptied twice a week giving an
annual cost to empty 3 bins of £375.
It was agreed that the new bins should be green and as large as practicable
(in consultation with NDC) and that a contract to empty them be agreed with
the Fremington PC Contractor.
102 CAROL SERVICE
It was noted that the Carol Service would be held on Sunday 8th December 2013.
It was agreed that the proceeds of the evening would be split between North
Devon Hospice, RNLI (Appledore Branch) and Northam Lodge.
103 TRACTOR SERVICE
It was agreed to obtain quotes for the annual tractor service.
104 SNOW WARDENS
It was agreed see if there was a procedure for Snow Wardens.
The Clerk was asked to ascertain if one existed.
105 CORRESPONDENCE
(i) Matters for discussion/resolution or noting: -
a) The Council noted an E mail from the EA outlining the Bathing Water Results
for the South West.
Councillor Green stated that he had attended a seminar in Bathing Water
Seminar in Ilfracombe. There was to be a new EU Directive that stated that if
a pollution incident was predicted and signs erected to that effect water
sample results would be disgarded.
b) The Council noted a letter from AON Insurance regarding snow clearance,
salting and gritting.
106 FINANCE
The Council agreed/noted the following payments/receipts:
1. INCOME: -
Car Park Takings Period ending 18th October 2013 £ 660.60
Ditto Period ending 1st November 2013 £ 420.75
Ditto Period ending 15th November 2013 £ 219.00
TOTAL : - £ 1,300.35
2. EXPENDITURE: -
Mr B Keane Village Handyman £ 207.00
Mr P. Cook Beach Cleaning £ 225.00
Mr D. Budd Grass Cutting £ 160.00
North Devon Council Clerk Salary Payment + Payroll Admin (September) £ 656.69*
North Devon Council Printing Charges (October) £ 8.62
BT Telephone Bill £ 109.54
SSE Contracting Light replacement – Car Park £ 68.39+
K. Holland Remembrance Wreath £ 17.00
Parish Online Annual Fee £ 12.00
M. Isaac Clerk Expenses (October) £ 53.27
TOTAL: - £ 1,517.51
Key: -
*£1.29 VAT
+£11.40 VAT
3. BANK – STATEMENT OF ACCOUNTS: -
Lloyds Bank Treasurers a/c no. 02348842 as @ 1.11.13 (Statement) = £117.69*
Lloyds Bank Business a/c no. 02350065 as @ 1.10.13 (Statement) = £29,804.11 +
Key: -
* According to Clerk’s records this is £117.69 Uncashed cheque 840 £115.20.
+ According to Clerk’s records this is £29,737.46 as at 21.11.13.
NB: - IPC to note that £10,000 was invested (7.1.11) and re-invested (18.1.13
until 18.1.15) to a higher interest account within Lloyds TSB – see IPC
November 2010 and item 5 (e) hereafter)
4. RESOLUTION REQUIRED: -
IPC to RESOLVED that £1,518 be transferred from Lloyds Bank Business account
number 02350065 to Lloyds Bank Treasurers account number 02348842 to cover
cheques as at 2 above
5. MISCELLANEOUS: -
(a) Future Use of Marine (Quay) Car Park following transfer of 99 year Lease
by NDC to IPC:-
A report will be going to NDC Executive on 3rd December 2013 to amend NDC
Capital Programme to allocate £60,000 to the Parish Council.
(b) Tarka Trail Recreational Field – Lease between IPC and DCC (2012 onwards):
-
It was noted that obtaining the required evidence to support a claim to the
Land Registry was proving difficult (there are no title deeds) and the
Solicitor was writing to DCC explaining the problems and seeking a way
forward.
107 PLANNING
There were no planning applications to be considered.
108 MATTERS RAISED AT THE DISCRETION OF THE
CHAIRMAN
The following issues were raised:
(a) It was noted that the Finance Sub Committee had met and a budget for
2014/15 drafted.
(b) Councillor Harrison agreed to explore possible sites for a children’s play
area.
(c) It was agreed that Councillor Green would circulate a draft letter and
list of issues to be sent to Tapeley Estate.
(d) It was noted that there was a large hole and gaps in the Sea Wall by the
Cricket Club. It was agreed to include this in the list of issues to raise
with Tapeley Estate
There being no other business the meeting was closed at 9.15 p.m.
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