Present: - Councillor Moores (Chairman)
Councillors Crombie, Champion, Green, Mrs Hackett, Harrison, Johns, Renshaw
and Vandersteen.
Mr M Isaac (Clerk).
In Attendance: Councillor Biederman (DCC), and 6 parishioners/members of the
public.
PRAYER
Prior to the commencement of the meeting the Clerk led Council in Prayer; it
was stressed
that to participate was purely optional. All persons present remained.
123 OPENING OF THE MEETING
The meeting was declared open by the Clerk.
124 APOLOGIES
There were no apologies received
125 COUNCILLOR DECLARATION OF INTERESTS
There were no declarations of interest announced.
126 POLICE REPORT
In the absence of PCSO Meaker the Clerk read the following crime update :
Crime Report: -
For the period between 15th December 2013 and 15th January 2014 there had been
no crimes recorded and one complaint received regarding dogs.
127 PARISHIONERS
The Clerk explained that there was 15 minutes set aside for this item with
parishioners being given precedence over members of the public.
The following issues were raised by Parishioners:
The Parish Councillors were thanked for their work during the recent bad
weather. It was reiterated that the Environment Agency was responsible for the
railings.
Councillor Biederman reported that the wall would be repaired by DCC within
the next two weeks. There was no evidence that the wall had been damaged by a
boat allegedly tied to the lamppost.
It was agreed that the Environment Agency, the Commodore and Geoff May be
thanked for their efforts and help during the bad weather.
Paul Mills informed the Council that the action group had placed an advert for
volunteers in the Parish News and invited people to attend a coffee morning on
8th February at 10.00 am. He stated that a leaflet drop would take place a
week before and the group were looking for a name. The first project of the
group would be to help put the benches back in situ along Marine Parade. It
was also hoped to do a beach clean before Easter.
128 REPORT COUNTY COUNCILLOR F. BIEDERMAN
Councillor Biederman reported the following:
That there was a DCC online public consultation regarding Public Transport and
that the mobile library service consultation had ended and the service would
be reduced in North Devon.
129 REPORT OF DISTRICT COUNCILLOR B MOORES
Councillor Moores thanked all those involved in the clean up after the recent
bad weather;
Councillor Biederman, the Environment Agency, the Commodore, Geoff May, the
Action
Group and Parish Councillors.
It was agreed to set up a Multi-Agency Group to look at the future management
of the
beach, drainage and flooding issues.
Councillor Moores stated that he was looking to arrange a meeting with NDC
Planning Officers and the agents to discuss the progression of the development
of the Sands property.
130 MINUTES
It was RESOLVED that the minutes of the meeting held on 12th December 2013 be
approved as a correct record and signed and signed by the Chairman.
131 MATTERS ARISING FROM THE MINUTES
a) Minute 117(a) Notice Boards
The Council noted information research by Councillor Harrison:
It was agreed to accept a quote of £900 approximately subject to final
costing’s received from M Turner for 2 teak notice boards with toughened
glass/perspex and header boards
b) Minute 117 (b) Litter Bins
The Clerk reported the reply from NDC regarding the provision of new litter
bins.
It was noted that NDC were not insured for the replacement of the two litter
bins
severely damaged by the recent bad weather.
NDC were looking to the Parish Council to fund the replacement two litter
bins.
It was agreed that Councillor Moores would seek their replacement by NDC with
NDC.
c) Minute 117 (c) Dog Bins
It was agreed to order 3 HGN 35 Red Dog Bins with Earth Anchors, the cost to
be met from the NDC/DCC TAP Fund.
132 BE PREPARED, NEWSLETTER FROM NORTHDEVON
ANDTORRIDGE DISTRICT COUNCIL’S
The Council noted the Be Prepared newsletter from North Devon and Torridge
District Council’s.
It was agreed that the Emergency Plan be amended to include Flood action
planning with
nominated named people to undertake tasks.
It was agreed that members of the Action Group assist Councillor Renshaw with
the Emergency action plan.
133 BENCHES ALONG MARINE PARADE
It was noted that his item had been discussed earlier in the meeting.
134 CORRESPONDENCE
(i) Matters for discussion/resolution or noting: -
a) The Council considered an E mail from Mrs Cantle regarding the Carol
Service 2014.
It was agreed to hold the Carol Service on 14th December 2014
b) The Council noted an invitation from Western Power Distribution to attend a
stakeholder workshop on WPD’s Business Plan 2015 -2023.
c) The Council noted an invitation from DCC to attend an event regarding DCC‘s
accommodation Strategy for older people in Devon.
Councillor Moores agreed to attend.
d) The Council noted an invitation from NDVA North Devon Veterans Association
to attend the 2014 Armed Forces event on Saturday 28th June at Kingsley
School, Bideford.
e) The Council noted an e mail from NDC regarding web pages developed by NDC
for Parish Councils.
f) The Council noted an E mail from DCC regarding Instow Beach.
g) The Council noted an E mail regarding the Devon Local Flood Risk Management
Strategy Consultation.
h) The Council noted a letter from Devon Countryside Access Forum regarding
Recruitment of Forum Members.
i) Tractor Service Quotes
The Clerk advised that he had received two quotes for the Tractor Service.
P Cook £160
B.Thorne £ 300 Interim Service £500 Full service
It was agreed that the quote from P. Cook be accepted.
j) The Council noted a letter from Parochial Church Council requesting a grant
to resurface footpaths at the churchyard.
It was agreed that the grant application be considered at the March Council
meeting.
k) Tapeley Estate. Meeting with Mr Christie and Smiths Gore It was agreed that
Councillors Moores, Green and Champion meet with representatives from Smiths
Gore
135 FINANCE
The Council agreed/noted the following payments/receipts:
1. INCOME: -
Car Park Takings Period ending 30th December 2013 £ 593.35
Christmas Carol Collection £ 140.08
MOD Atturm £ 283.00
TOTAL : - £ 1016.43
2. EXPENDITURE: -
Mr B Keane Village Handyman £ 180.00
Mr P. Cook Beach Cleaning £ 112.50
Mr D Budd Grass Cut £ 160.00
North Devon Council Clerk Salary Payment + Payroll Admin (October) £ 626.69*
North Devon Council Printing ( November /December) £ 17.37
Johns of Instow Christmas Community Event Refreshments £ 94.88
Information Commission Registration Renewal £ 35.00
Mr G May Tractor Storage £ 115.20+
EDF Energy Electricity Supply £ 58.49
Crown Estate Foreshore Lease £ 750.00
M. Isaac Clerk Expenses (December) £ 61.02
North Devon Hospice Donation from Xmas Carol Collection £ 80.00
Appledore Lifeboat Donation from Xmas Carol Collection £ 80.00
Northam Lodge Donation from Xmas Carol Collection £ 80.00
TOTAL: - £ 2,451.15
Key: -
*£1.29 VAT
+£19.20 VAT
3. BANK – STATEMENT OF ACCOUNTS: -
Lloyds Bank Treasurers a/c no. 02348842 as @ 29.11.13 (Statement) = £19.82*
Lloyds Bank Business a/c no. 02350065 as @ 31.12.13 (Statement) = £28,644.81 +
Key: -
* According to Clerk’s records this is £19.82 uncashed cheque , 850 £17.00.
+ According to Clerk’s records this is £28,644.81 as at 31.12.13.
NB: - IPC to note that £10,000 was invested (7.1.11) and re-invested (18.1.13
until 18.1.15) to a higher interest account within Lloyds TSB – see IPC
November 2010 and item 5 (e) hereafter)
4. RESOLUTION REQUIRED: -
RESOLVED that £2,452 be transferred from Lloyds Bank Business account number
02350065 to Lloyds Bank Treasurers account number 02348842 to cover cheques as
at 2 above
5. GRANTS 2014/15
RESOLVED that the following Annual Grants be paid:
Instow Parish Hall Committee £ 333.00
Instow PCC Burial Ground £ 666.00
Instow, Westleigh and West Yelland Parish News £ 417.00
Instow Web Site £ 84.00
All Saints Community Centre £ 150.00
6. MISCELLANEOUS: -
(a) Future Use of Marine (Quay) Car Park following transfer of 99 year Lease
by NDC to IPC:-
Council noted that a report would be going to NDC Executive in February.
(b) Tarka Trail Recreational Field – Lease between IPC and DCC (2012 onwards)
Following the last meeting the Solicitor has recommended that the Council seek
possessory title to the land.
RESOLVED that in accordance with advice of the Solicitor the Council authorise
the Solicitor to seek possessory title of the land.
136 PLANNING
a) LOCAL PLAN
The Council noted the draft part 3 of the Local Plan in respect of Instow.
b) CLOUD HILL, WORLINGTON
It was agreed that the following response be adopted:
The Parish Council recommends REFUSAL to the above application as it is
considered that the proposed extension would have a detrimental effect on the
amenities of the adjoining property.
An amended design with a lower profiled roof may be considered more
acceptable. It is also noted that the wall of the extension is at the
adjoining property boundary such that the eaves over hang the neighbours
garden.
c) PLANNING APPLICATION FOR DEVELOPMENT OF A YACHT MARINA AND ASSOCIATED
FACILITIES AT KNAPP HOUSE, NORTHAM
APPLICATION NO. 1/0984/2013/OUTM
It was agreed that the following response be adopted:
Issues of Concern
Instow Parish Council responded to the February 2012 Planning Application
identifying certain "issues of concern". We now wish to raise a further
important issue relating to Instow beach, and to draw your attention to a
comprehensive report on the Taw Torridge Estuary that does not appear to have
been taken into account in the Planning Application.
Instow Beach
We wish to point out that Instow beach is a designated Bathing Water under the
European Bathing Water Directive. In accordance with the legislation, water
samples are taken regularly throughout the bathing season by the Environment
Agency, and the bacterial content is measured so as to provide an assurance
that the water quality meets the standards required by the legislation to
ensure the safety of people using the beach for bathing and paddling. Tighter
standards are being introduced under the terms of the New Bathing Water
Directive 2006. Furthermore, as the Bathing Water Controller, Instow Parish
Council has a duty to do all in its power to ensure that the water quality is
not compromised.
We note that the proposed development at Knapp House is only about one mile
upstream from Instow beach, and we wish to know what studies have been
undertaken to assess the possibility of contamination of the water at Instow
beach, and what these studies have shown. We are aware from previous
investigations that water quality is sensitive to sewage entering the river,
particularly on an ebb tide, and we are concerned about sewage discharges from
yachts using the Marina, given that it is common practice for yachts to be
fitted with toilets that discharge directly into the sea/river.
The Taw Torridge Estuary
We note that the Marina Study submitted with the Planning Application states,
under the heading Impacts on Physical Estuarine Processes: "Little information
is thought to be available on the physical dynamics of the Appledore reaches
of the Torridge estuary, although no intensive literature search has been
undertaken". In the light of this comment, we wish to draw your attention to
the report entitled The Taw-Torridge Estuaries: Geomorphology and Management
by Professor J Pethick dated February 2007, which was commissioned by the
UNESCO Biosphere Reserve for North Devon. This report, which can readily be
found on the internet, presents a study of the Taw-Torridge estuary and its
adjacent coast. Its aim is to provide a detailed explanation of the components
and function of this complex geomorphological system upon which future
management decisions may be based, and it is surely relevant to the Planning
Application under consideration.
d) ERECTION OF ONE WIND TURBINE (HEIGHT 79M, HEIGHT TO HUB 55M, BLADE DIAMETER
48M) TOGETHER WITH ACCOMPANYING ACCESS TRACK, WIDENING OF EXISTING FARM
ENTRANCE, CRANE HARDSTANDING, ELECTRICAL SWITCHGEAR HOUSE WITH ASSOCIATED
UNDERGROUND CABLING & TEMPORARY CONSTRUCTION COMPOUND AT LOWER LITCHARDON FARM
(GRID REF 251089,129240) NEWTON TRACEY BARNSTAPLE
GRID REF: 251089; 129240
It was agreed that no response be made.
137 MATTERS RAISED AT THE DISCRETION OF THE
CHAIRMAN
The following issue was raised:
It was agreed that a meeting of the Finance Sub Committee be held at 7.00 p.m
prior to the
next Council meeting in February to set the budget 2014/15.
There being no other business the meeting was closed at 9.20 p.m.
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