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Present: - Councillors N Crombie, M Green, A Johns, Ms A Mayoh, F Scott, S
White (Chairman) and Mr R Jacob (Parish Clerk).
2312/1 PRAYER
The Clerk led the Council in prayer.
2312/2 APOLOGIES
Councillors Mrs L Brown (NDDC), P Cook & C Harper.
2312/3 POLICE REPORT
(a) Crime: - Constable Johnson reported that since the last meeting there had
been 2 offences of theft of diesel from a storage tank at the Holmacott
Landfill site. He also reported that his enquiries concerning the recent and
minor criminal damage to the Venn Cross bus shelters was progressing well and
that he hoped to report further to Council at the next meeting. (Noted)
(b) Traffic Issues ((i) Boathouse Loading bay & (ii) new road layout at
junction Marine Parade/Anstey Way) – (i) Constable Johnson said he had spoken
to John Beardsley (DCC Highways) about the Boathouse Loading Bay (as a
consequence of 2311/9 (w)) and that he would come back to IPC in due course
with recommendations. (ii) He said he had also spoken to DCC Highways about
the new junction layout at Anstey Way/Marine Parade with particular regard to
its approach from the Bideford direction; he had been reassured it would be
appropriately sign posted and “narrowed” so as to reduce speed. (Noted)
2312/4 PARISHIONERS
(a) Wheelie Bins – Instow: - A parishioner expressed concern about the
“impending” provision of wheelie bins by NDDC and outlined her anxiety as to
how they might be stored and moved especially by the elderly. She cited
problems that had been experienced by friends at Braunton. Cllr Cann said NDDC
did have plans to extend this initiative to Instow in due course but that he
was prepared to listen to any parishioner(s) who anticipated/experienced
problems and then do all he could to overcome them. After discussion it was
RESOLVED that the Clerk should write to Braunton Parish Council and ascertain
what problems had been experienced in their area. (Action: The Clerk)
(b) Instow Welfare Trust: - A parishioner expressed her concern at the manner
in which the Trustees of The Instow Welfare Trust had arbitrarily resolved to
close said trust fund and transfer its assets to The Devon Community
Foundation. She added it had been discourteous of them not to open up a
dialogue with the parishioners of Instow and that there were concerns that
potential beneficiaries might lose out. The Clerk reminded the parishioner
that he had kept her continuously appraised since IPC had been advised, on
learned advice from its Independent Auditor, it was incorrect to give the
annual interest on said account to the Instow Parish Hall Committee (since
confirmed in written guidance from The Charities Commissioners). He added he
had also advised the parishioner she could directly approach the Trustees of
the Welfare Trust when they were re-constituted in August 2003. The Clerk
finalised by saying the Trustees had placed statutory notices throughout the
village and that “concerned” parishioners should follow the guidance thereon
and if necessary correspond with the Charities Commissioners. (Noted)
2312/5 REPORT COUNTY COUNCILLOR R CANN
(a) General Report: - Cllr Cann spoke of the new junction layout at Anstey
Way/Marine Drive (he said this “pedestrian crossing” scheme had generally been
welcomed), Community Alliance (Lovacott, Newton Tracey and Westleigh Parish
Councils have agreed to form a rural village’s alliance), Sand on Seafront (he
had made a site visit with Joe Deasy (DCC) to discuss the problems and that
more attention would be paid in the future to clearing sand, particularly from
the footway), Westleigh Junction A39 (the new signs, to encourage continuous
flows of traffic on and off the A39, were in place), Unofficial use of The
Tarka Trail – Vicinity of entrance to Tapeley Park (DCC to fence off these
openings on public safety grounds), and Power Station Proposed Footpath (land
has been dedicated for a footpath from the main road down to the Tarka Trail
along the length of the existing road to the former Power Station – DCC
appeared unwilling to include the creation of this footpath in their future
programme) – After discussion IPC RESOLVED to write to DCC to express support
for such a footpath on the grounds it would link up with the Coastal footpath
that runs to/from Instow and that the current road, because of heavy traffic
and deposits thereon, made it unsafe for pedestrians. The Clerk was asked to
write to Joe Deasy (DCC) (Action: The Clerk)
(b) Power Station – Heavy Lorries Access/Egress: - Cllr Ms A Mayoh said she
had received complaints about the widespread use of this site by heavy lorries
all coming to and from the Instow direction. She said rubble was falling off
these vehicles onto the roadway and that mud was being left on the highway
thus making it unsafe for other motorists. Cllr Cann agreed it was illegal for
the exportation of waste, of whatever nature, from the Power Station site and
that if evidence (e.g. registration numbers, photos) of such exportation were
available he would like to be informed as soon as possible. He said he would
liaise with DCC in any event. (Noted)
2312/6 REPORT OF DISTRICT COUNCILLOR Mrs L BROWN
In the absence of Cllr Mrs L Brown there was no report. (Noted)
231/7 MINUTES
It was RESOLVED that the November 2003 minutes of Instow Parish Council be
approved and signed. (Noted)
2312/8 MATTERS ARISING FROM THE MINUTES
(a) Item 2311/8 (b) - Toilets – Marine Parade/Sand Dunes & Quay Car Park: -
The Clerk reported he had emailed (21.11.03) IPC’s resolution of 20.11.03
(i.e. await draft plans of the two mini loos from NDDC before responding
further – however, would prefer 2 unisex cubicles in each as opposed to only
one) to Geoff Barclay (EH) and as of 11.12.03 was still awaiting a response
despite re-sending the email (25.11.03) and posting a copy (1.12.03). Cllr
Cann said he would chase a response up by the next meeting. (Action: Cllr Cann)
(b) Item 2311/8 (i) – Doggy Bin Atturm/Anstey Way: - (i) The Clerk reported he
had emailed (21.11.03) IPC’s resolution (i.e. place removed bin from sand
dunes car park to Atturm/Anstey Way footpath) to Martin Coles (EH). The Clerk
further reported he received an answer phone message (1432 hours 2.12.03) from
Martin Coles to the effect that the removed “doggy” bin from the Sand Dunes
Car Park had been placed by the gap in the Marine Parade wall and that there
was no money in the budget for the current financial year to fund the
servicing of a new bin. IPC RESOLVED to ask NDDC for a doggy bin at the Atturm/Anstey
Way footpath in the financial year 2004/5. (Action: The Clerk)
(c) IPC – Training Needs: - The Clerk reported he had provisionally arranged
for a Planning Officer to attend IPC in February and a Planning Enforcement
Officer later in the year. The Clerk suggested that he sought the attendance
of NDDC’s Monitoring Officer for the March meeting for a training session on
“Code of Conduct/Declaration of Interest” The Clerk then referred to a letter
(dd. 5.12.03) from NDDC reference “Code of Conduct and Declaration of
Interests” and which he copied to Cllrs for perusal at the meeting. After a
discussion it was RESOLVED to adopt the Clerk’s suggestion. (Action: The
Clerk)
(d) Beach - Sand/Wall (Marine Drive): - (i) The Clerk reported he had emailed
IPC’s resolution (i.e. DCC’s strategy for the removal of the built up sand
against the seawall) to Cllr Cann (24.11.03) and that as a result had received
a reply from him (dd 3.12.03). The Clerk read it to Council and Cllr Cann
reaffirmed the content. (ii) The Clerk also referred to an email (dd 5.12.03)
and telephone call (10.12.03) he had received/had with John Beardsley (DCC) as
regards the same matter. He said John Beardsley had advised him that a digger
was on order to remove some of the sand but that a date for the start of the
work had not been finalised. . (Noted)
2312/9 CORRESPONDENCE
(i) TTEF Correspondence (For information only): -
(a) Email (d 23.11.03) from Chairman TTEF reference (i) “Post of Biosphere
Coordinator/Countryside Service Manager, Consultations (namely (i) ND Area of
Outstanding Natural Beauty Draft Strategy & Action Plan, (ii) NDDC: Devon Area
of Outstanding Natural Beauty Draft Strategy & Action Plan and (iii) North
Devon Local Plan (1995 – 2011): Revised Deposit: Revised Urban Capacity Study,
Sustainability Appraisal and Schedule of Revisions”), (ii) Attendance at
Meetings, Conferences (namely (i) Environment Agency: Environmental Network
Conference, (ii) NDDC Review of North Devon Biodiversity Action Plan and (iii)
NDDC – Beach Owners/Managers’ Meeting) (iii) New Forum members and Next Forum
Meeting (19.1.04): - The Clerk reminded Cllrs he had copied this to them for
their information with their agenda papers (1.12.03). (Noted)
(b) Copy email (dd 23.11.03) from Andy Bell (see (i) (a) (i) above) to
Chairman TTEF reference his role as “UNESCO Biosphere Reserve (Braunton)
Co-ordinator and Countryside Service Manager” and the advertised post of “AONB
Manager” etc: - The Clerk said he had copied this to Cllrs with their agenda
papers (1.12.03). (Noted)
(c) Email (dd 11.12.03) from Chairman TTEF concerning “Response to AONB Plan –
Draft Letter”: - The Clerk provided each Cllr with a copy for their
consideration. After discussion it was RESOLVED that IPC wished to be
associated with the tenor of this letter – the Clerk was asked to take the
appropriate action. (Deadline Date: 12.12.03). (Action: The Clerk)
(ii) Other Correspondence: - (For discussion and resolution)
There was none. (Noted)
(iii) Other Correspondence (For information only)
(a) Letters (dd 24.11.03) from NDDC reference the death of Mr (K) Barry Morgan
(Former Assistant Chief Executive of NDDC) together with the details of his
funeral: - Noted by IPC. (Noted) (b) Email (dd 21.11.03) from Nadeem Rehman of
India requesting to join North Devon Cricket Club (NDCC): - The Clerk reported
this was the third such email he had now received from Nadeem, on both
occasions of which he had replied to the effect that IPC had no connection
whatsoever with NDCC but that he had passed his details to the Club Treasurer,
David Lea. The Clerk said he had reminded Nadeem of this again and suggested
he write directly to the club. (Noted)
(c) Letter (dd 24.11.03) from Robert Crabb (Sports & Recreation Manager NDDC)
reference “Future Beach Lifeguard Provision”: - The Clerk outlined the letter
(IPC to “risk assess” its liability as regards the parts of Instow beach
leased by them from the Crown Estates). The Clerk provided Cllrs with a copy
together with a plan of Instow beach. The Clerk said Mr Crabb had offered to
come along to the IPC Meeting of 15.1.04 to address Council (before the
meeting in chief) and answer any questions. It was RESOLVED to accept Mr
Crabb’s offer. (Action: The Clerk)
(d) Letter (received 28.11.03), together with leaflets, from Environment
Agency (EA) reference “Community Flood Archive Project”: -The Clerk reminded
Cllrs he had copied this to them with their agenda papers (1.12.03) and that a
leaflet had been placed in the Post Office for the information of parishioners
.He said the EA is asking local historians, archivists and record keepers if
they have any detailed information on flooding in their local area. The EA is
keen to add local knowledge to its own records of river, tidal and groundwater
flooding and that further information on this project can be obtained by
speaking to Helen Simpson in the Flood Defence team at the Agency’s’ Exminster
office on 01392 316209 or email Helen.simpson@environment-agency.gov.uk
(Noted)
(e) (i) Email request (24.11.03) from Chairman of Instow and Bideford Railway
Group seeking volunteers to man Signal Box on a Sunday: - The Clerk said that
volunteers names should be passed to the group’s Chairman, Mr Lewis Andrews
c/o Planning Department of NDDC. (Noted)
(ii) Verbal request from Mr Rob Dart (Instow and Bideford Railway Group)
requesting that IIB might consider “caring” for the embankment adjacent to The
Signal Box: - The Clerk said he had passed this to Peter Yeo (Chairman of IIB)
by email (27.11.03) and that Mr Dart had been advised. (Noted)
(iii) Email (dd 7.1.2.03) from Felton Vowler (Bideford and Instow Railway
Group) concerning Award for Signal Box, Instow: - The Clerk provided Cllrs
with a copy for their information. See (iv) below. (Noted)
(iv) Email (dd8.12.03) from David Hudson reference “(iii) above and write up
in Railways Illustrated – The Clerk provided a copy to Cllrs who requested
that the Clerk write to the Group and congratulate them. (Action: The Clerk)
(f) Letter (dd 3.12.03) from NDDC reference “Application for the grant of an
outdoor public entertainment licence – The Old Show Ground, Westleigh
Straight, Instow, Bideford” – applicant Hector Christie and Ian Godfrey: - The
Clerk appraised Council of this application which had been forwarded to IPC
for information only; the site of the event is within the parish of Westleigh.
(Noted)
(g) Letter (dd 3.12.03) from DCC reference “Interactive Speed Warning Signs in
North Devon”: - The Clerk explain the tenor of the letter and completed the
questionnaire attached as advised by Cllrs. (Action: The Clerk)
(h) DCC Monthly News Round Up (December 2003): - The Clerk provided Cllrs with
a copy; he said he had also placed a copy in the Post Office for the
information of parishioners. (Noted)
(i) Note from DCC reference “The Provisional Local Government Funding
Settlement 2004/5: - The Clerk provided Cllrs with a copy for perusal and
consideration; he said he had also placed a copy in the Post Office for the
information of parishioners. (Noted)
(j) Letter (dd December 2003) reference “Register of Electors 2003/4” together
with Public Notice: - The Clerk confirmed he had taken possession of the
register and placed the public notices at the post office. (Noted)
(k) Letter (received 6.12.03) from DAPC reference “County Committee Vacancies
in North Devon”: - The Clerk advised IPC that Mr J Constantine of Berrynarbor
Parish Council was now on the County Committee. (Noted)
(l) Village Green Magazine (Issue 94 – December 2004): - The Clerk said this
contained flyers on “CCD” (placed at post office), devonplay” (passed to
Carole Grant), “South West Forum News” (November 2003) (placed at post
office), “CCD Training Courses for “Writing Effective Newsletters and
Community/Parish Magazines”, “Parish Plans”, “Clerk’s AQA Qualification” and
“Trainers - Training of Clerks” (Noted by IPC), Petition for “The National
Village Halls Forum” (passed to Chairman of Instow Parish Hall Committee),
letter & flyer entitled “Devon’s Environmental Challenge” (passed to Chairman
(TTEF)), and ”Village of the Year 2004/Best Kept Village Competition 2004”
(passed to Chairman IIB). (Noted)
(m) Letter (dd 12.12.03) from Nick Harvey MP reference “Annual List of
Surgeries 2004”: - The Clerk said he had placed laminated copies at the Post
Office and Parish Hall; he provided paper copies to each Cllrs. (Noted)
(n) Letter from Defra (dd 5,12,03) concerning “Equine Issues”: - The Clerk
said this referred to the Government’s focus on equine issues, horse
passports, medicines and database, off-road access for equestrians, ragwort
and Defra’s new horse website. He said he had copied it to Cllr May and placed
a copy at the Post Office. (Noted)
(o) DCC Parish Paths Partnership (PP3) Christmas Workshop, High Bullen Hotel,
Chittlehamholt (10.12.03): - The Clerk confirmed he had attended with Melvyn
Harris and provided a brief overview of the event. (Noted)
(p) Instow Parish Council -Website Domain & Broadband: - The Clerk spoke of
IPC having its own registered website domain (i.e. “www.Instowparishcouncil.gov.uk”)
and enquired if it was worthwhile him finding out more as regards annual cost
for example. He also suggested that it might be worthwhile if the parish
telephone line (01271 372408) was connected to “Broadband” as he had, more and
more of late, to make use of the Internet to download documents/send emails.
IPC RESOLVED to have the Clerk obtain more information on this and report back
in due course. (Action: The Clerk)
(q) Email (dd 11.12.03) from parishioner reference “(i) Fly Tipping, (ii)
Parish Toilets,(iii) SWW Ground Pollution from New Sewage Pipe (Footpath Venn
Cross to Tarka Trail), (iv)Instow School, (v) Highwaymen/Westleigh Link Road
Junction and (vi) Anstey Way/Silver Threads Crossing: -The Clerk read the
email to Cllrs who noted the comments reference (i), (ii), (iv), (v) and (vi)
and RESOLVED to pass on the information reference (iii) to the Environment
Agency – Clerk to deal as appropriate and update the parishioner on the action
taken. (Action: The Clerk)
(r) Miscellaneous correspondence: - The Clerk said he had received the South
West Coast Path News (Winter 2003 Issue 10) and RSPB Media Release (both
placed in Post Office). (Noted)
2312/10 FINANCE
The Clerk reported on the financial transactions since the November meeting: -
1. INCOME: -
MOD (Atturm) Beach Grant 2003/4 £ 50.00+
Parish Carol Singing Charitable Collection £ 114.00
TOTAL: - £ 164.00
Key: -+ Paid direct into IPC Lloyds Bank Business a/c no. 02350065 on 4.12.03
by BACS (according to MOD – not confirmed as of 11.12.03 – no up to date
statement received.)
2. EXPENDITURE: -
Mr O W Cook Tractor Garage Rental £ 32.00
Mr M Harris Village Handyman £ 390.14#
The Crown Estates Beach Lease 2004 £ 75.00
Devon County Training P’Ship Registration Fee-Clerk’s AQA Cert. £ 55.00
Mr P Cook Tractor Service 2003 (Labour/Parts) £ 203.70+
Mr R W Jacob Clerk’s Remuneration £ 643.50
Mr R W Jacob Clerk’s Expenses £ 347.97
Inland Revenue Re: P Cook & R W Jacob £ 182.67
North Devon Hospice Xmas Carol Singing Donation £ 57.00
Children’s’ Hospice (SW) Ditto £ 57.00
Appledore Band Xmas Carol Singing £ 30.00
TOTAL: - £2073.98
Key: - # Includes Xmas tree labour erection/lights/bulbs (£20 labour and
£39.67 lights/bulbs), maintenance of parish seats (as agreed vide 2212/10 (5)
(k) - £212.00 plus £20.47 for wood stain and brushes) and P3 Grant activity
(repair two gates – F/Ps’ nos. 5 & 16 - £18).
+Made up of £156.33 labour and £47.37 parts (with receipts)
NB: - Final Grass Cut (No. 7) still to be done – part December/part January
2004.
3. BANK – STATEMENT OF ACCOUNTS: -
Lloyds Bank Business a/c no. 02350065 as at 4.12.03 (according to Clerk’s
Records – no recent statement to hand) = £16,905.83+
Lloyds Bank Treasurers a/c no. 02348842 as at 27.11.03
(Statement) = £ 664.43=
Key: - + Includes £50 from MOD as at 1 above.
= Actual balance is £6.43 according to Clerk’s records – cheques to the total
value of £658 not cleared as of 27.11.03.
RESOLUTION REQUIRED: -
IPC RESOLVED to transfer £2075.00 From Lloyds Bank Business account number
02350065 to Lloyds Bank Treasurers account number 02348842 to cover cheques as
at 2 above. (Action: The Clerk)
5. MISCELLANEOUS: -
(a) Instow Welfare Trust: - The Clerk confirmed he had taken the necessary
steps to close The Welfare Trust (on 21.11.03) and that he had taken
possession of a cheque to the total value of £2,994.44 (included £63.10
additional interest since account’s balance last checked - £2,931.34 on
11.11.03). The Clerk further notified IPC he had forwarded the cheque,
together with a photocopy of the final page of the passbook, to Mark Kidson
(Trustee) for onward transmission to the “Devon Community Foundation” as soon
as the expiration of the “statutory” notices the Trustees have displayed
throughout the parish and provided there are no relevant objections as a
result of the public “consultation”. The Clerk said he would retain the
original passbook for audit purposes. (Noted)
(b) Recreation Ground: - The Clerk informed IPC he had sent an Invoice, for
the payment of £25 (£1 peppercorn rent per annum for 25 years – duration of
the lease), to the NDCCS (on behalf of DCC) and that he now awaited payment.
(Noted)
(c) IPC Finance Sub Committee Meeting – Budget 2004/5: -
(i) IPC’s Financial/Risk Assessment Regulations: - The Clerk notified Cllrs he
had circulated a copy of the amended “Financial Regulations” to them with
their agenda papers (1.12.03) for perusal and that it now required
ratification It was RESOLVED to adopt them and the Chairman/Clerk signed a
copy. (Noted)
(ii) Car Park: - The Clerk advised IPC he had liaised with NDDC and confirmed
the car park lease for 2004 to be from 1st May to end of September. He said
NDDC would assist the Clerk/Handyman with the installation of the “new”
machine in April 2004 once it became available. In answer to a question posed
by Cllr Johns, the Clerk reassured IPC that any work carried out by NDDC on
behalf of IPC would be “official” and that NDDC would be covered by their own
public liability insurance. He added that any electrical work would need to be
carried out by SWEB. (Noted)
(iii) New Stone Bus Shelter – Marine Parade-Atturm: - The Clerk confirmed he
had liaised with John Beardsley (DCC) and Jon Turner (NDDC) and informed them
that IPC was to build said shelter by the end of March 2004.He added that Mr
Beardsley had been told about the “alleged” fence encroachment onto the grass
verge in the vicinity of the current wooden bus shelter and, having
subsequently investigated same, was to take no further action. The Clerk
verified he had also told Mr Shilvock who will require plans in due course.
The Chairman agreed to speak to ex Cllr Kidson. (Action: The Chairman)
(iv) Instow Website – Grant for 2003/4 and 2004/5: - The Clerk advised IPC he
awaited details of the person(s) to whom this grant should be sent. He added
Cllr Harper (IPC’s Webmaster) was dealing but was currently on holiday.
(Noted)
(v) Xmas Charity Nominee 2003/4: - The Clerk updated IPC as to the amount of
collection taken at the carol-singing event of 7.11.03. (See cheques (as at
item 2) for North Devon Hospice & Children’s Hospice (South West). (Noted)
(vi) IPC – Use of Reserves: - The Clerk reminded Cllrs of this. (Noted)
(vii) Draft Budget 2004/5: - The Clerk reminded IPC that the precept for
2004/5 was not strictly the same as for current year (2003/4). Although the
recorded budget for 2003/4 showed it as £5600 it had been “raised”, by
resolution, at the December 2002 meeting to allow for a shortfall in the
applied grants from NDDC (See item 2212/10 (5) (g)). (Noted)
(d) Parish Council Expenditure 2004/2005: - The Clerk confirmed he could now
forward the appropriate return to NDDC in respect of Instow’s “Parish Grant
and Precepted Expenditure 2004/2005” However, the Clerk said he wished to
enquire as to whether IPC wanted to “raise” its budget 2004/5 grant
application (£2 per head of population) now that the most up to date electoral
roll (see item 2312/9 (iii) (j)) indicates that Instow has 718 parishioners
(and not 709 as per previous electoral roll). He said this would involve a
total grant request of £1436 (as opposed to £1418) made up of Burial Ground
(£500), Parish Hall (£400 – maximum payment) and “Parks and Open Spaces”
(£536) – Total £1436. IPC RESOLVED to raise its grant application bid as
advised by the Clerk. (Action: The Clerk)
(e) Email (28.11.03) from Charity Commissioners reference “Charity
Commissioners News –Issue 19” (in respect of both The Welfare and Recreation
Ground Accounts: - The Clerk said he had copied this (by email) to Mr G Day (IPC’s
IA) and the Trustees of The Welfare Trust. (Noted)
(f) Letter (dd 4.12.03) from NDDC reference “Supplier Payment System –
Operative April 2004”: - The Clerk advised IPC of the implications of this
letter – e.g. BACS payments and details of IPC’s Lloyds Business a/c provided.
(Noted)
(g) Xmas 2004 Beach Clean: -The Clerk enquired as to whether IPC wished Peter
Cook to give the beach a general clean-up prior to Xmas, that is, week
commencing Monday 22nd December; he suggested for 6 hours. IPC RESOLVED to
adopt this suggestion of the Clerk. (Action: The Clerk)
2312/11 PLANNING
(a) Letter (dd 19.11.03) from DCC reference “Town and Country Planning General
Regulations – Regulation 3 – Proposed renewal of an expired consent to allow
three temporary mobile classrooms to remain on site for a period of a further
5 years, at Instow Community Primary School, Instow” (Reference no.
NW.02/35/36582/03): - The Clerk reported receipt on 22.11.03 and of having
passed it immediately to the Chairman for the attention of the Planning
Officers/Planning Sub Committee. The Clerk further reported that the
application had been handed back to him by the Chairman (28.11.03) with a
unanimous recommendation to approve; he said DCC had been notified by email
(28.11.03). IPC RESOLVED to ratify this recommendation. (Noted)
(b) Erection of a Pergola at 6 Lane End Close, Instow (Reference no. 36506): -
The Clerk reported receipt on 22.11.03 and of having passed it immediately to
the Chairman for the attention of the Planning Officers/Planning Sub
Committee. The Clerk further reported that the application had been handed
back to him by the Chairman (28.11.03)) with a unanimous recommendation to
approve; he said NDDC’s Planning Dept. had been notified (28.11.03). IPC
RESOLVED to ratify this recommendation. (Noted)
(c) Extension to Dwelling and Erection of Conservatory at Gorse Hill, Instow
(Reference no 36494): - The Clerk reported receipt on 22.11.03 and of having
passed it immediately to the Chairman for the attention of the Planning
Officers/Planning Sub Committee. The Clerk further reported that the
application had been handed back to him by the Chairman (28.11.03) with a
unanimous recommendation to approve; he said NDDC’s Planning Dept. had been
notified (28.11.03). IPC RESOLVED to ratify this recommendation. (Noted)
(d) (i) Erection of Summerhouse at Glebelands, Instow (Reference no. 36469): -
The Clerk reported receipt on 26.11.03 and of immediately having discussed the
application with the Chairman/Planning Officers. The Clerk further reported
that in the light this application was a follow up to planning application
reference 36274 – see (ii) below (Listed Building application for erection of
Summerhouse at Glebelands, Instow – approved at IPC of 20.11.03) that NDDC’s
Planning Dept had been advised (28.11.03) that IPC recommended approval of
this application. IPC RESOLVED to ratify this recommendation. (Noted)
(ii) Listed building application for erection of summerhouse at Glebelands,
Instow (Reference no. 36274): - The Clerk reported receipt of a letter
(received 29.11.03) from NDDC stating it had GRANTED permission for this
application with conditions as filed. (Noted)
(e) Replacement of Existing Low Pitched and Flat Roof with Pitched Roof at 4
Instow House, Kiln Close Lane, Instow (Reference no. 36294): - The Clerk
reported that letter stated that NDDC had GRANTED permission for this
application with conditions as filed. (Noted)
(f) Extension to Dwelling at 10 Lane End Close, Instow (Reference no. 36642):
- The Clerk reported receipt of this application on 1.12.03 and of having
passed it immediately to the Chairman for the attention of IPC’s Planning
Officers/Planning Sub Committee. The Chairman and a Planning Officer then led
IPC in a discussion at the conclusion of which it was unanimously RESOLVED to
recommend approval – Clerk to advise NDDC. (Action: The Clerk)
(g) Extension to Dwelling at 4 Kiln Close Lane, Instow (Reference no. 36334):
- The Clerk reported receipt of a letter (received 6.12.03) from NDDC which
stated it has GRANTED permission for this application with conditions as
listed. (Noted)
(h) Outline application for Erection of Bungalow at All Saints Chapel, Anstey
Way, Instow (Reference no. 36690): - The Clerk reported receipt of this
application on 8.12.03 and of having passed it immediately to the Chairman for
the attention of IPC’s Planning Officers/Planning Sub Committee. After
discussion led by the Chairman and a Planning Officer IPC RESOLVED unanimously
to recommend approval – Clerk to advise NDDC. (Action: The Clerk)
** Cllr Green declared an interest, left the room and did not speak** |
