Present: - Councillors P Cook, N Crombie, A
Johns, M Green (Vice Chairman/Acting Clerk), B Moores, E Renshaw, B Thomas and
S White (Chairman).
In Attendance: Cllr R Cann (DCC), Cllr B Moores (NDC) and 1 parishioner.
2112/1 PRAYER
Cllr B Thomas led Council in Prayer.
2112/2 APOLOGIES
Cllr C Harper and the Clerk
.
2112/3 COUNCILLOR DECLARATION OF INTERESTS
Cllr Moores declared a pecuniary interest in Items 2112/6 and 2112/9 (e) –
Sand Dune Management. (Noted)
2112/4 POLICE REPORT
PCSO Meaker reported as follows: -
a) Crime: -
(i) 2 crimes had been reported in the parish since the last meeting, namely,
criminal damage to a vehicle and burglary and theft. (Noted)
(ii) In answer to a question from Cllr Crombie, PCSO Maker agreed that the
burglary and theft referred to above was at the North Devon Cricket Club; a
discussion ensued. (Noted)
b) Other Matters: -
2 other incidents had been made the subject of an incident log since the last
meeting, namely, Public Safety/Suspicious Circumstances/Insecure
Premises/Vehicle (x1) and Public Safety/Missing person (x1). (Noted)
2112/5 PARISHIONERS
Timing of Parishioner Speaking Time: -
A parishioner enquired why parishioner’s speaking time was at the beginning of
the meeting as she felt it would be better at the end. The Chairman advised
her that a parishioner could speak at any time during the meeting, with his
permission and that in any case, many decisions would have been taken by the
time at which parishioners could speak. (Noted)
2112/6 REPORT COUNTY COUNCILLOR R CANN
(i) General: -
Cllr Cann spoke of “Weeds on Highway” (investigating use of locality budget to
provide funding supervision to enable the probation service to undertake a
week’s weed pulling in Fremington Rural), “Management of Sand” (all members of
the Invest2Save panel have approved the scheme as detailed in the costings;
the budget is available until the end of the financial year - £10,000 has been
made available), “Fremington Quay” (a desk calendar has been produced to mark
the 20th anniversary of this project & some funding has been secured from the
Heritage Lottery Fund, a proportion of which is to be spent on this site - the
remainder on the Tarka Trail), “Westleigh Junction” (work is now complete;
lights were switched on yesterday – exceeded expectation), “Marine Parade”
(this road has been included in the list of potential sites for non principal
road recovery programme and will be assessed for priority against the other
schemes when the budget is set next year) (Noted)
(ii) Road Signs: -
Cllr Cook said he had been asked by a parishioner to enquire why, in this age
of austerity, DCC were erecting new road signs when it appeared that the
current signs were more than adequate. Cllr Cann said he would have to enquire
and report back. (Action: Cllr Cann)
(iii) Quay Car Park – No Parking Signs: -
Cllr Cann was asked why “No Parking” signs had been erected on the boat park
barriers thereby precluding car parking on the only remaining part of the car
park and in total contrast to previous years. Cllr Cann said he was unaware of
the reason and would have to report back. (Action: Cllr Cann)
(iv) Signs Blocking Pavements: -
A discussion then ensued on the blocking of the pavement by advertising signs
in the vicinity of the shops. Cllr Cann said this was illegal although he was
sure it was only a short term problem leading up to the Xmas period. (Noted)
2112/7 REPORT OF DISTRICT COUNCILLOR B MOORES
Cllr Moores spoke of”The Sands” (no new developments), “1-4 Kiln Close Lane –
Application 50588” (No new developments), “Winter Help for the Homeless”
(arrangements in hand for emergency accommodation/food; last year 37
individuals made use of this service), “Get Help to Insulate your Home this
Winter” (contact Energy Saving Trust for advise on 0800 512012/ask about
CosyDevon or visit www.cosydevon.co.uk), “Council Concern over Funding for
Rural Services” (concern over recent government report which shows that local
government budget cuts will hit rural communities hard and disadvantage many
residents), ”Parking Boost for North Devon Shoppers this Christmas” (free
parking in some of North Devon’s car parks will be offered in the run up to
Xmas; charges will be suspended between 2pm and 6pm from Thursday 15th
December to Saturday 17th December and again from Thursday 22nd December to
Saturday 24th December), “Residents asked to Help Clean Up Foul Practices” (NDC
is asking local people to help identify those responsible for dog fouling and
to provide descriptions, names or addresses of culprits so that action can be
taken against them) and “Working Together – Shared Services” (NDC/TDC are
working together and sharing services for the future). (Noted)
2112/8 MINUTES
(i) It was RESOLVED that the November 2011 minutes of Instow Parish Council be
approved and signed. (Noted)
2112/9 MATTERS ARISING FROM THE MINUTES
a) Items 2111/9 (b) – “Instow “Grot Spots” – S 215 Town and Country Planning
Act 1990”:-
(i) Cllr Moores reported as follows: -
(a) Items 8 and 9 (Methodist Chapel and Old Gas Gateway); discussion are
on-going with NDC Planning. (Action: Cllr Moores)
(b) Items 1 and 4 (Chalet opposite Picnic Area (Tarka Trail) and Gate Barrier
at Sand Hills); the planned meeting with DCE was cancelled by its Chief
Executive but it was hoped to have more information to report upon by the next
meeting. (Action: Cllr Moores)
(c) Items 3 (Victorian Lamppost); following liaison with NDC’s Conservation
Officer it had been established that no planning permission was required to
repair this lamppost and local enquires were on-going. (Action: Cllr Moores)
(d) Item 6 and 7 (Guttering on Garages and Broken Wall in Quay Car Park);
these matters had been noted by NDC Car Parks Dept and action was in hand to
have them repaired and for external decoration of the garages. (Noted)
(ii) Cllr Green said the Clerk reported as follows: -
Item 10 (Signal Box Communication Post/Apparatus) i.e. further liaison had
taken place with the Chairman of the BIRG (emails of 25.11.11 refers) who was
seeking a grant(s) to enable the BIRG to get the signals painted (NDCCS has
agreed to provide the paint) at which time it will be necessary to hire in a
cherry picker which can then be used to tidy up the communications
post/apparatus. (Noted)
b) Item 2111/9 (c) – “Management of Quay Car Park/Refurbishment of Toilets”: -
(i) Cllr Cann told IPC that NDC’s Executive was not now to discuss this matter
until its January 2012 meeting adding that the offer had never gone to
Executive at any time since the offer was originally made (it was made when
the Executive was led by Conservative members – it is now led by the Liberal
Democrats/Independents) and that it was quite natural, therefore, for the
current incumbents to consider the offer from its perspective. He added that
he would report further at the next meeting of IPC.
(Action: Cllr Cann)
(ii) Cllrs declared their displeasure at the on-going uncertainty and hoped
that a satisfactory conclusion could be achieved without undue delay. (Noted)
c) Item 2111/9 (d) – “Revised Bathing Water Directives”: -
(i) Cllr Green said the Clerk advised that the matters outstanding were: -
(a) EU Directive Signs – Bathing Water Season 2012: -
Cllr Green said this matter was in hand and that he, together with Cllr Harper
and the Clerk would be drawing up a draft proposal for consideration by IPC at
its Meeting of 19th January 2012 based on the format recommended by Defra/EA.
(Action: Cllrs Green/Harper and The Clerk)
(b) IPC Publication (“Position Statement”) Article: -
(i) Cllr Green said a copy of a draft article (approved by EA and Cllrs
Green/Harper) had been provided to Cllrs with their agenda papers; after a
discussion IPC RESOLVED to support it. (Noted)
(ii) Cllr Green said that the EA had suggested that this document, referred to
by it as a “Position Statement”, could be published in the Parish Magazine if
IPC felt this would be useful; after a discussion IPC RESOLVED to agree to
this although it was undecided when this should take place – for further
discussion.
(Action: IPC)
(iii) Cllr Green said the EA’s current view on producing a “flier” as a
separate piece of work (that they would co-author) was that it would be a
different product from the “Position Statement” and that the EA would be able
to find some funds to help with this process. However, the EA were planning a
lot of media/public focused information about the revised bathing water
directive that would be rolled out over the coming months. Cllr Green added
that the EA felt that this was not quite the time for a pro-active “flier”
type communication; it believed this would be more useful when the EA/IPC had
something new to promote for the area, e.g. after the EA has done some cost
benefit analysis work for Instow bathing water and had undertaken further
engagement with the local community. (Noted)
(iv) Cllr Green said that finally, the EA suggested that if IPC felt the
“Position Statement” was worthy of producing/distributing as a flier then IPC
could do so in a manner that was going to “market” the positives of Instow as
a recreational beach with a number of glossy photographs being included. After
a discussion IPC RESOLVED to adopt this idea with a view to producing a
leaflet by Easter 2012. (Action: IPC)
(ii) Cllr Green said the Clerk reported receipt of an email (dd 21.11.11) from
Defra reference “Bathing Water Directive Results and Projected BWD
Classifications”; it had been copied to Cllrs Green and Harper. (Noted)
d) Item 2111/9 (e) – “Salt/Grit Bins/Community Clusters”: -
(i) Cllr Thomas (now IPC’s Lead Snow Warden) reported that he and Cllrs
Cook/Harper had attended a Snow Warden training day (24.11.11). (Noted)
(ii) Cllr Green said the Clerk reported receipt of a series of emails
(24/25.11.11) from Cllrs Harper, Thomas and Cann (DCC) reference “Snow Warden
Training/Activity” and that it would seem that the following issues required
clarification/explanation/noting: -
(a) How much sand/grit does IPC wish to have delivered?
Cllr Green said the Clerk had advised that 5 tonnes in 25kg bags had been
ordered by Cllr Thomas for delivery to Barton Farm, Instow. (Noted)
(b) Clarification as regards insurance should snow wardens have an accident in
their vehicle or incur injuries or damage property owned by a third party.
(i) Cllr Green said the Clerk advised that this has now more or less been
resolved in an email (dd 29.11.11) from County Hall that had been copied on to
Cllrs Thomas and Harper. (Noted)
(ii) Cllr Green said the Clerk reported that SWs’ should be advised to contact
their own insurance company with regard to their SW activity if they decided
to use their own motor vehicles. IPC RESOLVED to support this recommendation.
(Noted)
(iii) Following discussion it was RESOLVED that the most expedient way of
distributing salt/grit around the village was for Cllr Cook to do so using
IPC’s tractor and then SWs’ and volunteers could spread it as necessary.
(Noted) (iv) After a discussion IPC RESOLVED in principle to the provision and
funding of a suitable box to affix to IPC’s tractor so as to enable the
transhipment of bags of salt/grit around the village; Cllr Cook was asked to
obtain a quote for a box. (Action: Cllr Cook)
(c) Informing Parishioners.
Cllr Thomas agreed to draft an article for the parish magazine to explain the
SW arrangement and offered to respond to queries from parishioners. IPC
RESOLVED to support this recommendation. (Action: Cllr Thomas)
(d) Does IPC wish to buy any sand/grit boxes (each cost £300 including a fill
of salt/grit) and if so where does it wish them to be positioned?
Cllr Green said the Clerk had advised that DCC would need to give permission
for the location(s) of any bins. IPC RESOLVED not to seek to buy any
additional salt/grit bins. (Noted)
(e) Use of Red Diesel
Cllr Green said that the Clerk had advised that no vehicle used must be filled
with red diesel albeit that a further explanation had been given in this
regard (see email (dd 29.11.11) although it appeared somewhat ambiguous. It
was noted that IPC’s tractor does not use red diesel. (Noted)
(f) Should IPC seek other “street” snow wardens by current SW and Cllrs
“knocking on doors” and recruiting them?
IPC RESOLVED not to adopt this course of action. (Noted)
(iii) Cllr Green said that Cllr Harper had advised the Clerk that in view of
the SW initiative IPC’s Self Help Emergency Plan needed updating. IPC RESOLVED
to adopt this course of action. (Action: Cllr Harper)
(iv) Cllr Green said the Clerk reported receipt of an email (dd 7.12.11) from
DCC (Emergency Planning Officer) reference “Emergency Planning Newsletter –
December 2011” and attachment (DCC Leaflet entitled “Travelling in Winter
2011/2012”); it had been copied to Cllrs with email addresses and a copy of
the leaflet had been provided to Cllr Thomas (IPC’s Lead Snow Warden). (Noted)
e) Item 2111/9 (h) – “Sand on the Highway/Marine Parade, Instow”: -
(i) Cllr Green said the Clerk reported receipt of an email (dd 23.11.11) and
attachment from NDCCS reference “Beach Management Proposals – Instow”; this
stated that the attached document brief was regarding the beach and dune
stabilisation at Instow for which DCC had funds available but required that
IPC (together with DCE, NDC and Natural England) agreed with the proposed
work. (Noted)
(ii) Cllr Green added that the Clerk also reported that said email and
attachment had been forwarded by him to all Cllrs with email addresses
(24.11.11) with a view to each advising him of their view so that a democratic
response could be made on behalf of IPC by 29th November. (Noted)
(iii) Cllr Green said the Clerk reported that in view of the fact 7 Cllrs had
got back to him in support of the proposal he emailed Andy Bell (dd 29.11.11)
and advised him accordingly. (Noted)
(iv) Cllr Green said the Clerk further reported receipt of an email (dd
29.11.11) from Cllr Moores (NDC/IPC) stating that he was now in agreement with
the “slightly amended proposal” i.e. “to promote the dunes westward and not
southward thus reducing the build up of sand on the end of the dunes and above
the wall”. (Noted)
(iv) Cllr Green told IPC that the Clerk advised Council he had not been
advised of any amendments by Andy Bell. (Noted)
(v) After a discussion IPC RESOLVED to ratify the decision as at item (iii)
above.
(Noted)
f) Item 2111/10 (i) (a) – “Parish Carol Singing Event - 11th December 2011”: -
A discussion ensued as regards the arrangements for this event i.e. minces
pies, mulled wine, collection etc. (Noted)
2112/10 CORRESPONDENCE
(i) Matters for discussion/resolution or noting: -
a) Letter (dd 22.11.11) from NDC (Licensing) reference “House to House Act
1939: UK Export Trade Ltd – Cancer Recovery Foundation UK”: -
(i) Cllr Green said this stated that an application had been made to collect
in the parish of Instow, one day a month from 1st January 2012 to 15th
November 2012. (Noted)
(ii) Cllr Green said the Clerk advised Council that he had replied to NDC to
the effect that IPC would not be in favour of granting this licence on the
basis it would seem that not all monies collected would go to the registered
charity (Cancer Recovery Foundation UK) in that another organisation (UK
Export Trade Ltd) was doing the collecting for them and would undoubtedly be
taking part of the monies so collected by way of a commercial agreement and
that the day per month was not defined; Cllr Green said NDC had been advised
by email 25.11.11. (Noted)
(iii) After a discussion IPC RESOLVED to ratify this decision. (Noted)
b) Email (dd 29.11.11) from DCC reference “DCC (County Wide) (Disabled Parking
and Control of Waiting) Amendment Order”: -
(i) Cllr Green said this email had been copied (dd 29.11.11) to Cllrs with
email addresses and that it referred to Anstey Way outside of Silver Threads
Rest Home. (Noted)
(ii) After a discussion IPC RESOLVED to offer no objection. (Noted)
c) Letter (dd 1st December 2011) reference “Register of Electors 2011/12”: -
(i) Cllr Green said the Clerk advised IPC that the number of parishioners had
dropped to 625; NB: - 734 in 2002 & 650 in 2010). (Noted)
(ii) Cllr Green said the Clerk confirmed that public notice would be exhibited
locally as requested. (Noted)
(ii) Taw and Torridge Estuary Forum and associated Matters (Placed in
“Briefing Folder” for information of Cllrs)
a) Email (dd 29.11.11) from Cllr Cann (DCC) reference “Biodiversity Offsetting
Pilots”: -
Copied on to Cllrs (30.11.11) with email addresses
b) Email (dd 30.11.11) from Secretary of TTEF reference “Answers to Atlantic
Array”:-
Copied on to Cllrs (30.11.11) with email addresses
c) Email (dd 2.12.11) from Harbourmaster to Secretary of TTEF reference
“Atlantic Array”
(iii) Matters to note: (Placed in “Briefing Folder” for information of Cllrs)
a) DALC etc Matters (Various) : - (i) Email (dd 7.12.11) reference “New Model
Code of Contract of Employment” and (ii)”Village Green Magazine – Issue 126
Winter 2011” and attachments”
b) NDDC Members Services Weekly Information Sheet for w/b 21.11.11, 28.11.11
and 5.12.11)
Copied to Cllrs with email addresses
c) Emails (22.11.11, 29.11.11 and 7.12.11) and attachment from NDC Housing
reference “Devon Home Choice Newsletter”: -
Copies placed at post office by Cllr Johns for the information of parishioners
d) Letter (dd 17.11.11) from North Devon Hospice reference “Promotion
Posters”: -
Posters placed on Quay Car Park notice board.
e) Emails (dd 20.11.11 and 27.11.11) from a parishioner reference “Marion
Jeremy”: -
Both circulated to Cllrs with email addresses; condolence card sent by Clerk
on behalf of IPC.
f) Email (dd 21.11.11) from a parishioner reference “Overgrown Grass Bank,
Anstey Way between Millards Hill and Church Lane”: -
This had previously been reported (October) to DCC’s Local Neighbourhood
Manager (LNM) who agreed to have it dealt with by parish lengthsman; LNM
contacted and agreed to give it priority – parishioner advised.
g) Email (dd 21.11.11) from Local Council Consultant reference “News for Town
and Parish Councils – Localism Bill”.
h) Email (dd 22.11.11) from Cllr Harper reference “IPC’s Emergency Plan –
Advise Provided regarding Roofers”.
i) “Atlantic Coast Express Magazine” – Issue 83 (Winter 2011/12)
j) “North Devon connect” (Winter 2011)
k) Series of emails (bet’ 19.11.11 and 24.11.11) between Clerk and PCSO Meaker
reference “Dune Party Rubbish/Obstruction of Flood Defence Gates”: -
Attention promised to both issues.
l) Copy emails (dd 25.11.11 and 26.11.11) from Cllr Moores (NDC) to Cllr Cann
(DCC) and visa versa reference “Dropped Kerb – Marine Parade”
m) Poster from Victims Support reference “Anti Social Behaviour Victim Support
Service: -
Poster placed at parish hall.
n) Email (dd 27.11.11) from a parishioner reference “Residents Parking”:-
Parishioner advised that proposed scheme was being revamped and that his
details were being passed to DCC who in due course would be calling another
pubic meeting.
o) Email (dd 28.11.11) from a parishioner reference “Lane End Parking –
Unofficial Parking Bays”: -
Parishioner advised that this was being passed to DCC (Neighbourhood Highways
Manager & Cllr Cann for attention as it was a DCC matter; Cllr Cann
forewarned.
p) Devon In Touch Monthly News Round-Up (November 2011): -
Copy to post office for information of parishioners
q) Email (dd 28.11.11) from Cllr Cann (DCC) reference “Devon Community
Directory”: -
Copied to Cllrs with email addresses
r) Email (dd 25.11.11) from DCC (ND Area Highways Management) reference
“Parish Lengthsman (PL)”: -
States the PL is to visit parish on 28/29/11/11 and 14.3.12; writer reminded
of overgrown hedge as at (f) above.
s) Email (dd 29.11.11) from Cllr Cann (NDC) reference “Potential Disruption to
Waste and Recycling Collections – Wednesday 30th November 2011”: -
Copied to Cllrs with email addresses
t) Minutes of NDC Standards Board Meeting of Wednesday 4th December 2011 at 7
pm.
u) Email (dd 30.11.11) reference “The Voice – December 2011/Regional Radio
Update”
v) Copy email (dd 30.11.11) from Cllr Cann (DCC) Reference “Disabled
Access/Road – Pavement Surface Marine Parade, Instow”
w) Email (dd 6.12.11) from a Sign Company reference “Town and Parish Signs”
x) “LCR Magazine – Winter 2011”
2112/11 FINANCE
1. INCOME: -
TOTAL: - £ NIL
2 EXPENDITURE: -
Mr M Harris (Former H/Person) Retirement Gift from IPC £ 100.00@
Mr B Keane Village Handyperson £ 144.00
P Cook Beach Clean/Tractor Service £ 647.98$
Mr R W Jacob Clerk’s Remuneration £1,480.00&
Mr R W Jacob Clerk’s Expenses £ 435.21=
Inland Revenue Re: R W Jacob £ 370.00*
Mr G May Tractor Garage Rental £ 115.20+
TOTAL: - £3,292.39
Key: -
@ Approved as per item 2111/11 (5) (d) (h) (i)
$ This represents £450 Xmas beach cleaning/tractor service, £47.98 parts for
tractor service and £150 overtime payment 2011/12 – approved as per item
2111/11 (5) (d) (h) (iii)
& Includes £150 agreed annual overtime payment - approved as per item 2111/11
(5) (d) (h) (iv)
= Includes £31.50 printing for snow warden initiative
* Includes Inland Revenue payment on salary (i.e. £340) and annual overtime
payment (£30)
+ £19.20 VAT recoverable
3. BANK – STATEMENT OF ACCOUNTS: -
Lloyds Bank Treasurers a/c no. 02348842 as @ 20.10.11 (Statement) = £ 18.25*
Lloyds Bank Business a/c no. 02350065 as @ 16.9.11 (Statement) = £11,431.51+
Key: -
* According to Clerks records this is £1.25 (1 cheque to the value of £17
uncashed)
+ According to Clerk’s records this is £17,409.61 as of 13.10.11
NB: - IPC to note that £10,000 was invested (7.1.11) to a higher interest
account within Lloyds TSB – see IPC November 2010
4. RESOLUTION REQUIRED: -
(a) IPC RESOLVED to transfer £3,292.00 from Lloyds Bank Business account
number 02350065 to Lloyds Bank Treasurers account number 02348842 to cover
cheques as at 2 (b) above. (Action: The Clerk)
5. MISCELLANEOUS: -
(a) Mole Valley Farmers – IPC Account/November 2011: -
Cllr Green said that stated that IPC owed nothing; account in balance. (Noted)
(b) “Marine Car Park, Instow – Alteration to Signage/New Machine”: -
(i) Cllr Green said the Clerk advised he was still chasing this information;
new signs not required until at least 1.4.12. (Noted)
(ii) Cllr Green said the Clerk advised that the new car park machine was still
awaited from Metric. (Noted)
(c) Letter (dd 24.10.11) from Leader of NDC reference “Parish Grants Review
Consultation” : -
(i) Cllr Green said the Clerk confirmed he had written, as instructed, a
letter (dd 20.11.11) to the Leader of NDC objecting to this review; a copy of
the letter was provided to Cllrs with their agenda papers. A discussion ensued
(Noted)
(ii) Cllr Cann said it was hoped to introduce a “de minimus” system that would
be fairer to all regardless of size of population. (Noted)
(d) IPC’s Child Protection Policy: -
Cllr Green said the Clerk confirmed that a copy of this document had been
provided to the new handypersons, Brian Keane, and grass cutting contractor,
Dave Budd. (Noted)
(e) Use of Quay Car Park Post Transfer of Freehold by NDC: -
(i) Cllr Green said this issue had been brought forward from the previous
meeting at the instigation of Cllr Johns. (Noted)
(ii) A discussion then ensued during which Cllr Johns proposed that following
the transfer of ownership, a sub committee should be formed to meet Instow
Marine and to consider the use of the car park in the winter months in the
light of their requirements. It was RESOLVED to defer the matter again to the
January 2012 meeting. (Noted)
(iii) Clerk’s Note: - currently it has been agreed by IPC to open the Quay Car
Park as of 1.4.12 subject to the transfer of the freehold by NDC having been
completed by then. (Noted)
(iv) Clerk’s Note: - currently IPC has resolved to open the car park for a 6
month period (from 1.4.12 – 30.9.12) and to offer the period 1.10.12 to
31.3.13 to Instow Marine to use part of the car park as a boat park at a fee
of at least £1,500; obviously now subject to discussions as at item (i) and
(ii) above. (Noted)
(f) Parish Handypersons and Beach Cleaner Terms of Reference 2012/13: -
(i) Cllr Green said the Clerk advised that these would be served at a suitable
time in the New Year. (Noted)
(ii) Cllr Green said the Clerk confirmed that Brian Keane (Handyperson) was
now responsible for the P3 works (footpaths). (Noted) (g) Draft Budget
2012/2013: -
(i) Cllr Green said the Clerk advised IPC he had added, as was agreed at the
last meeting, £1,200.00 additional income to the Car Park Takings for 2012/13
(making it a total of £15,700.00) and to balance “Income over Expenditure” had
added £6 to “Local Elections” within Expenditure (Now £106); Cllr Green said
the budget now balanced - £31,818 income and £31,818 expenditure. (Noted)
(ii) Cllr Green said a copy of the amended budget had been provided to Cllrs
with their agenda papers. (Noted)
(iii) After a formal discussion IPC RESOLVED to approve the amended budget a
copy of which is attached to these minutes as at appendix “A”. (Noted)
(h) Grass Cutting Contract 2012-2015: -
(i) Cllr Green said the Clerk confirmed that Mr Dave Budd was to cut the grass
verges prior to Xmas (date as yet to be arranged) and that he would liaise
with a representative(s) of IIB at the time as regards its “verge meadows”.
(Noted)
(ii) Cllr Green said the Clerk confirmed receipt of a copy of Mr D Budd’s
public liability insurance that had been filed for future information. (Noted)
(i) Letter (dd 10.10.11) and attachments from DCC P3 Department reference “P3
Xmas Workshop and Annual P3 Survey”: -
Cllr Green said the Clerk advised IPC he would take the necessary action
soonest; survey returns to be completed by 15th February 2012. (Noted)
(j) Email (dd 22.11.10) and attachment from NDC reference “Parish Council
Expenditure 2011/12 (Grants and Precept)”: -
(i) Cllr Green said the Clerk reported that this form had been completed
(18.11.11) and forwarded to NDC Finance - acknowledged by them (20.11.11).
(Noted)
(ii)Clerk’s Note: - £1,300 claimed for Parish Grant and £8,748.00 Parish
Precept. (Noted)
(iii) Cllr Green said the Clerk reported that now the new “Register of
Electors 2011/12” (see correspondence) had been published and stated that
Instow had 625 parishioners, the maximum grant that could be claimed was
£1,250 (i.e. 625 @ £2 per parishioner). (Noted)
(iv) After a discussion IPC RESOLVED IPC to amend its original claim of £1,300
to £1,250; NDC Finance to be advised. (Action: The Clerk)
(k) Letter (dd 21.11.11) from Lloyds Bank (Corporate Markets) reference “A
Change in Trade Reference Numbers”: -
Cllr Green said this was not believed to be relevant to IPC and had been filed
by the Clerk for future information. (Noted)
(l) Email (dd 29.11.11) from Charity Commissioners reference “Charity
Commission News”:-
Cllr Green said this email had been copied on (dd 29.11.11) to IPC’s FSC/Cheque
signatories/Account Trustees/Internal Auditor for their information and would
be filed by the Clerk for future information. (Noted)
(m) Outgoing Handyperson – Mr Mel Harris “Parish Collection”: -
(i) Cllr Green said the Clerk advised IPC that £50.24 had been collected in
the collecting box left at John’s Shop and that this had been converted into a
£50 gift voucher at Screwfix with the odd 24p being placed in a charity box.
(Noted) (ii) Cllr Green advised IPC that the Clerk was to ensure that a letter
of thanks was placed in a forthcoming parish magazine either by him or Mel
Harris. (Noted)
2112/13 PLANNING
a) Letter (received 7.12.11) from NDC Planning reference ”Erection of
replacement log cabin to provide basic toilet and hand washing facility at Top
Garden, Millards Hill, Instow (Reference No 52881): -
Cllr Green said this stated that this application had been GRANTED with
conditions as listed. (Noted)
b) Residential development of 277 dwellings with associated public space,
affordable housing, recreational facilities, landscaping and access following
the demolition of existing buildings and the refurbishment of 2 former
military buildings for community uses at Former Fremington Army camp,
Fremington, Barnstaple (Reference No 53147) : -
(i) Cllr Green reported receipt (dd 30.11.11) of this application and of it
having been posted (30.11.11) to the Chairman for the attention of IPC’s PSC;
for response by 19.12.11 or an extension to be applied for. (Noted)
(ii) Cllr Green confirmed that an entry had been placed on the Instow website
for the information of parishioners. (Noted)
(iii) After a discussion IPC RESOLVED to respond as follows: -
“Instow Parish Council discussed this application at its meeting of Thursday
8th December and whilst there was a general consensus to recommend approval
there were concerns about: -
Increase in traffic along Anstey Way, Instow
Potential use of illegal access to Holmacott Tip by way of New Road, Instow
Traffic congestion brought about by the use of Traffic Lights at the
entrance to the site
Access to the site very narrow and unsuitable for heavy traffic usage”.
(Action: The Clerk)
2112/14 ANY MATTER RAISED AT THE DISCRETION OF THE CHAIRMAN
There being no other business the meeting was closed.
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