Present: - Councillors P Cook, N Crombie, A
Johns, C Harper, B Moores, E Renshaw, B Thomas, S White (Chairman) and the
Clerk
In Attendance: Cllr R Cann (DCC), Cllr B Moores (NDC) and 1 parishioner.
PRAYER
Prior to the commencement of the meeting the Clerk led Council in Prayer; it
was stressed that to participate was purely optional. All persons present
remained.
2202/1 OPENING OF THE MEETING
The meeting was declared open by the Clerk
2202/2 APOLOGIES
Cllr M Green (IPC), PC Preston and PCSO Meaker
2202/3 COUNCILLOR DECLARATION OF INTERESTS
(i) Cllr Cook declared a pecuniary interest on item 2202/5 (ii)) – Cleaning of
the Beach”. (Noted)
(ii) Cllr Moores declared a personal interest on item 2202/12 (f) – “Planning
- 3 Bath Terrace, Instow”. (Noted)
2202/4 POLICE REPORT
In the absence of the police the Clerk read from a report that had been
provided: -
a) Crime: -
(i) 2 crimes had been reported in the parish since the last meeting, namely,
“Common Assault and Battery” (x 1) and “Theft – Non Specific” (x 1). (Noted)
b) Other Matters: -
5 other incidents had been made the subject of an incident log since the last
meeting, namely, “Public Safety/Animal/Wildlife” (x 1), “Public
Safety/Suspicious Circumstances/Insecure Premises” (x 1), “Anti Social
Behaviour/ASB Environmental/Civil Dispute” (x 1), Anti Social Behaviour/ASB
Nuisance/Domestic Related” (x 1) and “Public Safety/Domestic Incident” (x 1).
(Noted)
2202/5 PARISHIONERS
(i) Parishioner Speaking Time: -
(a) A parishioner enquired whether questions could be asked or points made by
parishioners other than at this point in the meeting. (Noted)
(b) The Chairman explained that the Council’s Standing Orders allowed for
parishioners to speak at any time during the meeting at his discretion.
(Noted)
(ii) Beach Cleaning: -
(i) A parishioner enquired why IPC, as a Quality Parish Council, did not
remove waste material from the beach during the summer season; she said the
current strategy did not appear to be a process that provided “value for
money”. She spoke of plastic waste being left in and around the Quay that she
had noted during a beach clean by the local “Adopt a Beach” (ABG) group and of
waste being dragged to the other end of the beach and then being washed back
again on the next tide. (Noted)
(ii) The Clerk explained that in the past the ABG had asked that the beach not
be cleaned between the Quay and the Commodore prior to its visit to ensure
“rubbish”, hopefully identifiable, could be found and that it had not been
practical, primarily for expense reasons, to collect and dispose of all the
waste. (Noted)
(iii) After a discussion it was RESOLVED that the Clerk would confer with
other private beach owners in the area and organisations with an interest,
such as the NDCCS, and report back to the next meeting. (Action: The Clerk)
*** Cllr Cook declared a pecuniary interest and did not speak ***
2202/6 REPORT COUNTY COUNCILLOR R CANN
(i) General: -
Cllr Cann spoke of “Marine Parade – Weeds” (he was endeavouring to identify a
contractor and funds to deal with this long standing issue – see item 2202/10
(i) (h)), “Environment Seminar” (he recently chaired a seminar attended by
more than 60 Cllrs, business leaders and environment experts to address the
environmental issues facing North Devon), “Atlantic Array” (DCC has set up a
Joint Member Steering Group with three members from TDC, NDC and DCC to review
the proposal/impact on the area – he had been appointed to the committee), “
“Westleigh Junction” (favourable comments were still being received), “Tews
Lane Sports Field – Fremington” (NDC, who own this site, has dedicated it in
celebration of the Queen’s Diamond Jubilee – it will now be called “The Queen
Elizabeth II Playing Fields, Tews Lane), “DCC Council Tax – Zero Increase” (he
ran through the additions to the DCC base budget that could well include funds
for limited weed control and £10,000 for his ward”, “Instow Marine Car Park –
IPC) (this has now been formalised by a 99 year lease etc – see item 2202/9
(c)) and “Instow Dunes Management” (this £10,000 DCC scheme was to reduce the
amount of sand building up on the beach and spilling on the highway; a good
example of “Biosphere Thinking - Good for us and good for the Environment).
(Noted)
(ii) Instow Marine Car Park: -
The Chairman thanked Cllr Cann for all he had done in securing this excellent
deal for Instow. (Noted)
2202/7 REPORT OF DISTRICT COUNCILLOR B MOORES
(i) General: -
Cllr Moores spoke of “The Sands Development” (he was continuing to press NDC
Planning to resolve this issue soonest), “1-4 Kiln Close, Lane, Instow” (work
was still in progress), “North Devon Council Tax” ( there would be no increase
in 2012/13 – all other charges, such as car parking, would remain the same)
and “Agents Shortlisted to Develop Barnstaple Key Sites” (namely Queen Street,
Bear Street and Seven Brethren – revitalise shopping, leisure and culture
facilities). (Noted)
(ii) 1-4 Kiln Close, Lane, Instow”: -
The Clerk advised Cllr Moores that IPC had yet to be advised officially by NDC
Planning as to whether this planning application had been granted or not; Cllr
Moores said he would chase this up as he believed a decision had been made.
(Action: Cllr Moores)
2202/8 MINUTES
(i) It was RESOLVED that the January 2012 minutes of Instow Parish Council be
approved and signed. (Noted)
2202/9 MATTERS ARISING FROM THE MINUTES
a) Item 2201/6 (ii) - Residents Parking:-
(i) The Clerk provided an update, namely, an article was to appear in a
forthcoming parish magazine (copy of article provided to Cllrs with their
agenda papers {16.2.12}) and there was to be an exhibition at All Saints
Community Centre between 1pm and 9pm on Friday {Good Friday} 6th April 2012.
(Noted)
(ii) The Clerk confirmed that the booking of All Saints Community Centre had
been dealt with. (Noted)
(iii) Cllr Cann said this scheme would not be implemented without the “will of
the parishioners”. (Noted)
b) Item 2201/9 (c) – “Instow “Grot Spots” – S 215 Town and Country Planning
Act 1990”:-
(i) Cllr Moores reported on: -
(a) Items 8 and 9 (Methodist Chapel and old Gas Gateway): -
(i) He said liaison was still taking place with NDC Planning and DCE, there
being an ongoing issue as regards ownership of the old Gas Gateway – NDC
Planning were pursuing. (Noted)
(ii) He said NDC Planning had now finalised its deliberations on the Methodist
Chapel and that no further action was to be taken; the Clerk said that IPC
still awaited an official communication to this effect. (Action: Cllr Moores)
(b) Items 3 (Victorian Lamppost): -
Cllr Moores said he was still pursuing this matter and would hope to report
progress by the next meeting adding that DCE had agreed for the Ferry group to
refurbish the lamp but that detail in this regard was still sketchy. (Action:
Cllr Moores)
(c) NDH Garages – Venn Close/Rectory Lane: -
(i) The Clerk reported receipt of an email (dd 7.2.12) from Cllr Thomas
reference “Rectory Lane Grot Spot – Venn Close Garages”; Cllr Thomas
elaborated – he said discarded building material and general rubbish had been
dumped to the side of garage No 1 and that he had, as a result, liaised with
neighbours and approached North Devon Homes in order to seek permission to
clean up the site and tidy it with planted wild flowers. (Noted)
(ii) The Clerk reported receipt of an email (dd 14.2.12) from Cllr Harper
together with photographs of site in question. (Noted)
(iii) Cllr Thomas then updated Council and explained that NDH would require
IPC to enter into a licence agreement with them to tidy up the site and plant
flowers albeit there was a current licence in place for Instow in Bloom (IIB).
(Noted)
(iv) Cllrs Thomas and Harper then explained why IIB had let its licence lapse;
a discussion ensued. (Noted)
(v) After the discussion (as at (iv) above) IPC RESOLVED not to seek a licence
from NDH (on the basis it could set a precedence for similar areas in the
parish) but to provide what support it could to assist Cllr Thomas in his
quest. Cllrs White, Harper and Moores offered their services. (Noted)
(vi) The Chairman complimented Cllr Thomas on his public spiritedness and
leadership. (Noted) c) Item 2201/9 (d) – “Management of Quay Car
Park/Refurbishment of Toilets”: -
(i) Cllr Cann provided IPC with an update following the February meeting of
NDC’s Executive. He said NDC’s Executive (later supported by full Council of
NDC) was willing to provide IPC with a 99 year lease (preferred to the
transfer of the freehold that would not protect all required rights of NDC)
together with the transfer of £64K to go towards maintenance of the car park.
He added that part of the agreement was that IPC would contribute £5,000 pa
towards the running costs of the toilets (that NDC would retain the
responsibility for) and half the cost of their refurbishment. (Noted)
(ii) A discussion then ensued at the conclusion of which Cllr Cann was thanked
for his support. (Noted)
(iii) The Clerk told IPC that he had advised NDC that Mr Ian Budge (Solicitor)
was to act on IPC’s behalf. (Noted)
d) Item 2201/9 (e) – “Revised Bathing Water Directives”: -
The Clerk advised that the following matters were still outstanding: -
(a) EU Directive Signs – Bathing Water Season 2012: -
(i) The Clerk told IPC of his liaison with Defra regarding the combination of
both beach signs (obligatory and advisory) and of his subsequent discussions
with Cllrs Green and Harper. (Noted)
(ii) The Clerk then referred to a discussion he had with SW Signs as regards
combining both signs (obligatory and advisory) with the decision being that it
was not practical to do so. IPC RESOLVED to support this view. (Noted)
(iii) The Clerk said that following liaison with Cllrs Harper and Green, he
suggested that the obligatory sign (draft copy provided to Cllrs with their
agenda papers 16.2.12) be approved, ordered and affixed; IPC RESOLVED to
support this view. (Noted) (iv) IPC then discussed the best location for this
sign and it was RESOLVED to affix it to the flood defence gate opposite the
Boathouse.
(Action: The Clerk)
(v) The Clerk said that IPC should note that Defra would be paying for this
sign on the following terms; £390 per bathing water for a sign, and for parish
and town councils there would be a payment of £175.40 for staff time. He added
that Defra were aiming to release the funding before the end of the current
financial year and that payment by cheque had been requested.(Noted)
(vi) The Clerk then referred to an email (dd 13.2.12) from Defra entitled
“Update Guide to Signage at Bathing Waters”; he said this set out a website
address to which was attached the relevant guidance. (Noted)
(vii) The Clerk said that the email (as at (vi) above) and relevant guidance
had been forwarded to Cllrs Harper and Green for their information. (Noted)
(viii) The Clerk also provided a copy of the email (as at (vi) above) and
guidance to Cllrs at the meeting for their information. (Noted)
(b) IPC - Publication of” Marketing Flier - Beach”: -
(i) The Clerk reported he had made contact with a local printer and she had
agreed to construct a draft flier provided she was provided with a form of
words; he said it was believed she would deal with the photographs. (Noted)
(ii) The Clerk said that Cllrs Green and Harper had been contacted by him and
asked to provide a draft article for consideration of IPC. (Noted)
(iii) The Clerk reminded Cllrs he had forwarded a series of email (dd 23.1.12
– 7.2.12 inclusive) to them with their agenda papers (16.2.12) setting out
some “article” suggestions as provided by Cllr Harper with general comments
from Cllr Green. (Noted)
(iv) The Clerk advised that IIB had also been approached for its comments in
view of the fact it had already developed a similar flier; Cllr Harper said at
a recent meeting, IIB were not in favour of such an initiative. (Noted)
(v) The Clerk reported it was believed that Cllr Cann (DCC) might consider
funding this initiative that had originally been suggested by the EA who were
also of a mind to assist in its production and provide some finance. (Noted)
(vi) After a discussion IPC RESOLVED not to proceed with this initiative.
(Noted)
e) Item 2201/9 (f) – “Salt/Grit Bins/Community Clusters”: -
(i) Cllr Thomas (IPC’s Lead Snow Warden) provided IPC with an update on
actions(s) since last meeting. (Noted)
(ii) The Clerk reported receipt of weekly email weather updates from DCC (via
Cllr Thomas) that he had passed on to Cllrs with email addresses (and
“parishioner” snow wardens as necessary) namely, dd 30th January 2012, 6th
February 2012, 9th February 2012 and 15th February 2012. (Noted)
(iii) The Clerk added that action(s) as recommended in the weekly email
weather updates (i.e. check for water run-off from fields etc) had been taken
by Cllr Thomas (IPC’s Lead Snow Warden); Cllr Thomas confirmed this to be the
case and elaborated as necessary. (Noted)
(iv) The Clerk reported receipt of an email (dd 30.1.12) from DCC reference
“Snow Clearance Liability”; he said he had copied it to Cllrs Thomas and
Harper (IPC SW) together with the Chairman and Vice Chairman. (Noted)
(v) The Clerk also copied said email (as at (iv)) to Cllrs with their agenda
papers (16.2.12); a discussion ensued. (Noted)
(vi) Cllr Cook told IPC he was still not in a position to advise Council of
the cost of a box to affix to the tractor; his enquiries were continuing.
(Action: Cllr Cook)
(vii) Cllr Renshaw told IPC he was not in a position to advise Council of his
review/update of IPC’s Self Help Emergency Plan (SHEP). (Action: Cllr Renshaw)
f) Item 2201/9 (g) – “Sand on the Highway/Marine Parade, Instow”: -
(i) IPC noted that DCC had commenced its activity on the NDCCS’s proposal for
Sand Dunes Management that had commenced on Monday 20th February 2012 with
fencing to be carried out during the period 9th/12th March 2012. A discussion
ensued. (Noted)
(ii) The Clerk reported upon the build up of sand (up to wall height) between
the Boathouse Bus Shelter and the Car Park entrance (between wall and rear of
dunes) that would soon blow over onto the highway unless removed. He said he
had told Cllr Cann (DCC). (Noted)
(iii) The Clerk reported that the “damaged” wall (by the Boathouse Bus
Shelter) was to be repaired by DCC starting Tuesday 22nd February 2012; Cllr
Moores said the job had been satisfactorily completed. Cllr Cann (DCC) was
thanked for his help in resolving this relatively long standing issue. (Noted)
g) Item 2201/10 (i) (c) (i) - Diamond Jubilee Mugs/Instow School: -
(i) The Clerk said that Council needed to review and discuss this matter in
the light that Fremington PC may well now be “going it alone” and it would
seem that the School Governors might also be considering a similar venture;
Cllr Moores elaborated.(Noted)
(ii) IPC RESOLVED to establish exactly what the School Governors intended
prior to discussing this issue any further. Cllr Moores to report back at the
next meeting of IPC. (Action: Cllr Moores)
h) Item 2201/10 (i) (c) (ii) - Diamond Jubilee – Devon’s Celebratory Event
27th May 2012: -
(i) IPC discussed its nomination for this event having deferred it for further
deliberation at its last meeting. (Noted)
(ii) IPC RESOLVED to nominate Mrs Pam Cantle as the parish’s nominee; Clerk to
advise nominee and Lord Lieutenant’s Office. (Action: The Clerk)
i) Item 2201/13 (i) - Instow Beach – Dogs: -
(i) The Clerk reported on his liaison with NDC (Environmental Health Officer)
– see email (dd 7.2.12). (Noted)
(ii) The Clerk reported that he had forwarded the email reply from NDC to
Cllrs with email addresses (7.2.12) suggesting that IPC monitors Combe
Martin’s plans to adopt a dog ban before taking any further steps. (Noted)
(iii) After a discussion (during which IPC noted the complexity of those legal
choices available to it), it was RESOLVED to make contact with Combe Martin
Parish Council and follow its progress as regards its intention to seek a dog
ban from its beach. (Action: The Clerk)
(iv) The Clerk reported that the local Adopt a Beach (AAB) group were going to
attend the beach towards the early part of the season to talk to and issue
“Beach Dog Leaflets” to dog owners together with hopeful local publicity. IPC
RESOLVED to note the AAB group’s initiative and wished to place, on record,
its thanks. (Noted)
2202/10 CORRESPONDENCE
(i) Matters for discussion/resolution or noting: -
(a) Letter (dd 17.1.12) from NDC (Licensing) reference “House to House Act
1939: Little Treasures Children’s Trust “: -
(i) The Clerk said this stated that an application had been made for a house
to house licence in Instow for the period 13th February 2012 to 30th November
2012. (Noted)
(ii) The Clerk advised IPC he had told NDC (Licensing – email dd 26.1.12) that
IPC would have no objection to this application on the grounds it was being
made by a bone fide applicant although it would have concerns it was for such
a long and generally unspecific period of time. (Noted)
(iii) IPC RESOLVED to ratify the decision as at (ii) above. (Noted)
(b) (i) Letter (dd 23.1.12) from Barnstaple Town Council reference
“Environment School (ES) -7th April 2012”: -
(i) The Clerk said this stated that an ES had been arranged for Saturday 7th
April 2012 (Castle Centre, Barnstaple); two spaces per Council - £15 per head
that would include refreshments and a buffet lunch. (Noted)
(ii) Letter (dd 3.2.12) from Barnstaple Town Council reference “Environment
School (ES) - 28th April 2012”: -
The Clerk said this stated that the date (as at (i) above) had been changed to
Saturday 28th April 2012; otherwise the details were the same. He added that
the draft programme was to include “Flood Awareness and Emergency Planning”,
“Allotments”, “Renewable Energy/Solar Panels/Energy Audits” and “Street
Furniture/Tidy Up Our Town”. (Noted)
(ii) The Clerk said he had provided a copy of the letter (as at (ii) above)
and an application form to Cllrs with their agenda papers (16.2.12). (Noted)
(iii) No Cllrs were available to attend; Clerk to advise BTC. (Action: The
Clerk)
(c) Invitation (received 25.1.12) from Chairman of DCC to Chairman/Clerk (IPC)
reference “Buffet Reception to Celebrate Contribution made by Parish Councils
in the Life of Devon – County Hall on Friday 24th February 2012 at 6pm”: -
The Clerk said that the invitation had been accepted by the Chairman and Clerk
and that County Hall had been informed. (Noted)
(d) Letter (dd 27.1.12) and attachment (“Feedback Document”) from RWE npower
renewables reference “Atlantic Array Offshore Wind Farm – Public Consultation
Summary Report”: -
(i) The Clerk said this provided an update on the public consultation that was
run between 10th September 2011 and 10th November 2011 regarding the above.
(Noted)
(ii) The Clerk said he had provided a copy of the letter to Cllrs with their
agenda papers (16.2.12) adding that the Chairman and Vice Chairman had been
provided with a copy of the Feedback Document. (Noted)
(iii) The Clerk reported receipt of a copy email (dd 22.2.12) from the
Torridge Harbourmaster reference “Atlantic Array – Navigational Risks”; he
provided copies to Cllrs at the meeting. (Noted)
(iv) A discussion ensued. (Noted)
(e) (A) Email (dd 1.2.12) from DCC/Somerset CC reference “Keep Up to Speed –
Latest News from the Connecting Devon and Somerset Broadband Programme”: -
(i) The Clerk said this provided an update on this programme which was due to
launch with a campaign of activity going live from Monday 6th February 2012.
(Noted)
(ii) The Clerk said he had provided a copy of the email to Cllrs with their
agenda papers (16.2.12). (Noted)
(B) Email (dd 10.2.12) from Cllr Cann reference “Broadband – Devon and
Somerset/Survey”: -
(i) The Clerk said he had copied this to Cllrs with email addresses and also
provided a copy to Cllrs with agenda papers (16.2.12) (Noted)
(ii) A discussion ensued reference items (e) A and B above. (Noted)
(C) Email (dd 23.2.12) from CCD reference “Devon and Somerset PCP (Green
Boxes) – Extended Deadline (27.2.12)”
(i) The Clerk said he was unaware of any previous request but that in any
event said email had been “withdrawn” by the sender almost immediately after
its dispatch. (Noted)
(f) Email (dd 1.2.12) from DCC (Cllr Cann) reference “Countywide Disabled Bay
Traffic Regulation Order”: -
(i) The Clerk said this included locations at Lyndale Terrace, Lime Grove and
Elm Terrace, Instow and that Cllrs had been provided with a copy of the email
(as of relevance to Instow locations) with their agenda papers (16.2.12).
(Noted)
(ii) Cllr Cann provided IPC with an update. (Noted)
(g) Email (dd 6.2.12) from Instow PCC (Pam Cantle) reference “Village Calendar
2012”: -
(i) The Clerk said he had forwarded this to Cllrs with email addresses
(16.2.12). (Noted)
(ii) He said Cllrs should note that the Village Carol Singing Event was to be
held on Sunday 16th December 2012 at 6.30 pm and that the Commodore, IPHC and
Two Rivers Wind Ensemble needed to be advised by him. (Noted)
(h) “Marine Parade - Weeds”: -
(i) The Clerk reported that Cllr Cann (DCC) was prepared to consider funding
the removal of the weeds along Marine Parade but to date he had been unable to
identify a local contractor who was prepared to do it; he said he had
contacted three contractors and all had declined the job. (Noted)
(ii) Cllr Cook then reported that he was aware of one local contractor who was
interested in doing the job and that he would do so for £750 that would
include the disposal of the weeds. (Noted)
(iii) After a discussion IPC RESOLVED to have the Clerk liaise with Cllr Cann
(DCC) in an endeavour to resolve this issue. Cllr Cann was thanked for his
interest and proposed contribution. (Action: Cllr Cann/The Clerk)
(i) Email (dd 18.2.12) from Chairman of Parish Hall Committee reference
“Recommended Diamond Jubilee Reception – Parish Hall/Friday 1st June 2012”: -
The Clerk elaborated on the proposal at the conclusion of which IPC RESOLVED
not to support the event. (Action: The Clerk)
(j) Email (dd 21.2.12) from DCC reference “Devon Minerals Update No 8 –
Consultation”: -
(i) The Clerk said this stated that this was in the public domain for the
period 21.2.12 to 2.4.12 with any comments to DCC. (Noted)
(ii) The Clerk said he had forwarded a copy of the email to Cllrs with email
addresses (21.2.12); a discussion ensued. (Noted)
(k) Copy email (dd 21.2.12) from DCC Highways to Cllr Cann reference “Marine
Parade, Instow”: -
The Clerk said this stated that the full length of this road was currently
being evaluated as a potential surface dressing scheme for 2013/4; Cllr Cann
elaborated. (Noted)
(l) Email (dd 23.2.12) and attachment from NDC/TDC reference “Publication of
Feedback Report for ND and Torridge Pre-Publication Joint Core Strategy”: -
(i) The Clerk provided a copy of this email and Newsletter attachment to Cllrs
at the meeting; he said further information could be found vide
www.northdevon.gov.uk/ldf and www.torridge.gov.uk/ldf (Noted)
(ii) A discussion ensued. (Noted)
(m) Emails (various – 21/22.2.12) from DALC reference “Prayers at Council
Meetings/Freedom to Pray”: -
(i) The Clerk reported that both emails had been forwarded to Cllrs with email
addresses and the format adopted at the beginning of the meeting as regards
“Prayers” had been democratically “agreed” as a result i.e. a Prayer would be
held before the official commencement of the meeting with it being made
abundantly clear to all person present at the time (Cllrs and parishioners)
that to remain was optional. (Noted)
(ii) IPC RESOLVED to ratify this procedure although it noted that Bideford
Town Council was to appeal the decision and that the Governments’ Communities
Secretary was to fast track part of the Localism Bill to permit prayers to
again be said at the commencement of Council meetings. (Noted)
(n) Email (dd 23.2.12) from DCC reference “National Bus Pass Renewal – 2013: -
(i) The Clerk reported receipt of an email (dd 23.2.12) that set out the
process by which bus pass renewals would be handled post 31st March 2013 when
current passes would expire; he provided Cllrs with a copy. (Noted)
(ii) At the Clerk’s suggestion, IPC RESOLVED to pass this to the Editor of the
parish magazine with a request it be published asap. (Action: The Clerk)
(o) Email (dd 23.2.12) from DCC (Footpath Warden) reference Footpath Closure
(No 15 and Part 9) – Cricket Club to Power Station: -
(i) The Clerk said this stated that a section of this footpath was to be
closed for a period of up to 6 months to allow the EA to carry out flood
defence works. He added that it would seem that a small diversion was in
place. (Noted)
(ii) Cllrs were provided with a copy of the email; it was RESOLVED to provide
a copy to the editor of the parish magazine and place a notice/map on parish
notice boards. (Action: The Clerk)
(iii) See also item 2202/10 (iii) (e). (Noted)
(p) Miscellaneous Correspondence (see (ii) and (iii) below): -
After a discussion IPC RESOLVED not to print off miscellaneous correspondence
and place it in a folder for subsequent perusal by Cllrs on the basis the
majority had already been forwarded to Cllrs with email addresses and that in
any event, Cllrs, who received a list of said correspondence at each meeting
could enquire of the Clerk and request further information on a needs basis.
It was felt that this would be a cost saving exercise in the long term.
(Noted)
(ii) Taw and Torridge Estuary Forum and associated Matters (Placed in
“Briefing Folder” for information of Cllrs)
a) Email (dd 26.1.12) from Secretary of TTEF reference “Atlantic Array Public
Consultation Summary”: -
Copied to Cllrs with email addresses (26.1.12) for their information
(iii) Matters to note: (Placed in “Briefing Folder” for information of Cllrs)
a) DALC etc Matters (Various): - (i) Email (dd 26.1.12) reference
“Consultation – Allocation of (Social) Accommodation”; (ii) Email (dd 30.1.12)
reference “Guidance on Using Royal Names and Titles – Queens Diamond Jubilee”;
(iii) Email (dd 6.2.12) reference “Community Council for Devon – Members
Forum” – email and attachments copied to Cllrs with email addresses ; (iv)
Email (dd 31.1.12) reference “Planning System Explained – Seminars”; (v) Email
(dd 6.2.12) reference “New Cllrs Short Course”; (vi) (a) Email (dd 7.2.12)
reference “DALC’s New Website” and (b) Email (dd 20.2.12) reference “DALC
Website – Egroup Messages”– both copied to Cllrs with email addresses; (vii)
Email (dd 7.2.12) reference “Students Research” – Clerk responded as
necessary; (viii) Email (dd 10.2.12) reference “ND Parish Grants Response –
Chulmleigh” – IPC has already dealt with this and (ix) Email (dd 16.2.12)
reference “SLCC Meeting – 2nd March 2012”.
b) NDDC Members Services Weekly Information Sheet for w/b 20.1.12, 30.1.12,
6.2.12, 13.2.12 and 20.2.12
Copied to Cllrs with email addresses
c) Emails (25.1.12, 31.1.12, 7.2.12, 14.2.12 and 21.2.12) and attachment from
NDC Housing reference “Devon Home Choice Newsletter”: -
Copies placed at post office by Cllr Johns for the information of parishioners
d) Devon In Touch Monthly News Round-Up (January and February 2012): -
Copy to post office for information of parishioners
e) Email (dd 23.1.12) from EA reference “South West Coast Path – Instow”: -
(i) States that the EA is going to carry out some work on the seaward facing
side of the embankment between Instow and Yelland that will require that part
of the footpath to be closed for a period of 3 - 4 weeks in February.
(ii) Email forwarded to Cllrs with email addresses (23.1.12) having first
established that the EA were working in partnership with DCC, NDCCS and were
going to advertise this locally and notify a local user group.
(iii) See also item 2202/10 (i) (o).
f) Postcard from DCC reference “Devon Community Directory”
g) Complaint (email – dd 21.1.12) from a parishioner reference “Blocked access
to Disabled Toilets on Marine Car Park”: -
(i) Following local enquires by Cllr Harper, the Clerk passed this complaint
to NDC Car Parks for attention that was promised soonest; parishioner advised.
(ii) Clerk advised (1.2.12) that NDC had placed a “Keep Clear” sign in situ;
parishioner advised and thanked IPC/NDC for prompt attention.
(iii) Email (dd 8.2.12) from same parishioner stating that both her and a
disabled colleague had been trapped between the disabled toilets and Marine
Parade by a motorist who had parked on the “Keep Clear” sign; it had been
necessary for them to move the boat park fencing to escape.
(iv) Parishioner contacted (email dd 9.2.12) and told that her complaint would
be passed to NDC Car Parks.
(v) NDC Car Parks advised (email dd 9.2.12); they have agreed to do whatever
is possible.
h) Emails (dd 23.1.2 and 20.2.12) from Rural Services Network reference
“Weekly News Digest – 23rd January 2012/20th February 2012”: -
Copied to Cllrs with email addresses
i) Email (dd 24.1.12) from a Local Council Consultant reference “Information
for Town/Parish Councils – January 2012”: -
Copied to Cllrs with email addresses (24.1.12)
j) Email (dd 25.1.12) from Arien Signs reference “Signs – Various”.
k) Email (dd 26.1.12) reference “Wind Turbines”: -
Copied to Cllrs with email addresses (26.1.12)
l) “Glasdon Catalogue – Local Councils”
m) Email (dd 26.1.12) and attachment from Devon and Cornwall Police Authority
reference “Authority Matters Newsletter – January 2012”: -
Copied to Cllrs with email addresses (26.1.12)
n) Emails (dd 30.1.12 and 1.2.12) from Regional Manager and Project Assistant
of “Fields in Trust” reference “Queen Elizabeth II Fields Challenge”
o) Email (dd 30.1.12) from “The Voice - Local Radio” reference “Newsletter 5 –
February 2012”
p) Email (dd 7.2.12) from North Devon Hospice reference “Floating Bye Event –
17th June 2012”
q) Email (dd 7.2.12) from NDVS reference “Community Contacts – Publicity: -
Passed to Editor of Parish Magazine
r) Email (dd 9.2.12) from ND Library reference “Local History Talk –
Churches”: -
Passed to Instow PCC for circulation in view of date of lecture – 25th
February 2012”
s) Email (dd 8.2.12) from an enquirer (from Surrey) reference “Research: Norah
Simpson – Artist”: -
Following extensive research by Cllr Harper a wealth of information gleaned
and passed to enquirer; enquirer expressed her grateful thanks.
t) Agenda of NDC Meeting of Wednesday 22nd February 2012 at 7 pm
u) Copy email (dd 14.2.12) to Cllr Cann (DCC) from a parishioner reference
“Blocked Storm Drains on Marine Parade (Outside Mimosa”
v) Email (dd 13.2.12) from Cllr Cann (DCC) reference “Temporary Delays in
Instow, Yelland, Fremington and Bickington – Work by BT”: -
This is to commence w/c 13.2.12 by BT to install fibre optic cable along the
B3233 from Barnstaple to Bideford - could last until July; email copied to
Cllrs with email addresses (13.2.12) and also to Editor of parish magazine.
w) Email (dd 8.2.12) from an enquirer reference “Instow Website –
Accommodation Address): -
Matter resolved with webmaster and enquirer advised.
x) Email (dd 16.2.12) from Devon and Somerset Fire and Rescue reference
“Localism in Action”: -
Copied to Cllrs with email addresses (16.2.12)
y) Agenda for Standards Committee Meeting – Wednesday 29th February 2012 at 7
pm
z) Email (dd 22.2.12) from a Tradesman reference “Building Work”: -
Clerk responded as necessary; advised to contact editor of parish magazine
2202/11 FINANCE
1. INCOME: -
TOTAL: - £ NIL
2 EXPENDITURE: -
Mr B Keane Village Handyperson £390.00*
BT Parish Telephone 01271 372408 £111.30+
TOTAL: - £501.30
Key: -
* Includes £180 handyperson activity, £147 P3 activity and £63 parish seat
activity.
+ £46.63 telephone calls and £64.67 other charges i.e. rental, directory
charge etc - £18.55 VAT recoverable
3. BANK – STATEMENT OF ACCOUNTS: -
Lloyds Bank Treasurers a/c no. 02348842 as @ 6.2.12 (Statement) = £ 68.10*
Lloyds Bank Business a/c no. 02350065 as @ 23.12.11 (Statement) = £12,649.54+
Key: -
* According to Clerk’s records this is £1.10 (1 cheque to value of £67
uncashed)
+ According to Clerk’s records this is £10,694.54 as of date of meeting.
NB: - IPC to note that £10,000 was invested (7.1.11) to a higher interest
account within Lloyds TSB – see IPC November 2010
4. RESOLUTION REQUIRED: -
IPC RESOLVED to transfer £502.00 from Lloyds Bank Business account number
02350065 to Lloyds Bank Treasurers account number 02348842 to cover cheques as
at 2 (b) above. (Action: The Clerk)
5. MISCELLANEOUS: -
(a) Mole Valley Farmers – IPC Account January 2012: -
The Clerk said this confirmed that IPC owed nothing; account in balance.
(Noted)
(b) “Marine Car Park, Instow – New Signs/Machine”: -
(i) The Clerk advised IPC of his liaison with SW Signs and of the cost to
erect a new set of signs that would be fully compliant with off-street parking
legislation etc; he said the cost was £544 plus VAT (includes erection) and
needed to be installed prior to car park opening on 1.4.12. IPC RESOLVED to
agree to this. (Action: The Clerk)
(ii) The Clerk said the new car park machine had been delivered to his address
on 21.2.12 and, like the signs ((i) above), would need to be installed prior
to the car park opening on 1.4.12. (Action: The Clerk)
(c) Use of Marine (Quay) Car Park - Transfer of Freehold (now Lease) by NDC: -
(i) The Clerk said now that NDC had agreed to grant IPC a 99 year lease for
the Marine Car Park (see matters arising – item 2201/9 (c))) it remained for
the following to be noted/actioned: -
(a) IPC had already RESOLVED to open the car park on 1st April 2012 (with a
licence from NDC until such time as the legal niceties as regards the lease
could be finalised) with the charges being £1 for 1 hour, £2 for 3 hours and
£4 for 24 hours (all day); charges to end as usual 30th September 2012. The
Clerk added that Instow Marine’s current “Boat Park” licence ended 31.3.12.
(Noted)
(b) IPC had previously RESOLVED that a season ticket would cost £100 (for 6
months i.e. April – Sept 2012) and a weekly ticket £15. (Noted)
(c) IPC RESOLVED that the Clerk should place an article in a forthcoming
parish magazine setting out the period the car park would be open for payment
(1.4.1to 30.9.12) and of the charges (daily, season and weekly ticket).
(Action: The Clerk)
(d) IPC had already RESOLVED that IPC would set up a Sub Committee to discuss
the way forward for the car park (once the freehold {now lease} was granted)
to initially liaise with Instow Marine and consider the use of the car park in
subsequent winter months in the light of their requirements (and the removal
of boats from the car park prior to 1.4.12). (Noted)
(e) After a discussion it was RESOLVED that said sub committee would consist
of the Chairman, Vice Chairman and Cllrs Thomas, Moores and Renshaw supported
by the Clerk who was to endeavour to arrange a meeting asap.
(Action: The Clerk)
(f) Currently IPC has resolved to offer the period 1.10.12 to 31.3.13 to
Instow Marine to use part of the car park as a boat park at a fee of at least
£1,500. (Noted)
(g) IPC to note that NDC has already been officially advised (9.1.12) to amend
the appropriate off-street parking order so as to enable IPC to operate as at
(a) above. (Noted)
(d) Parish Handyperson’s and Beach Cleaner’s Terms of Reference 2012/13/Public
Liability Insurance (and Grass Cutters Public Liability Insurance): -
(i) The Clerk told IPC that the handyperson’s terms of reference 2012/13 had
now been signed, accepted and filed (23.1.12). (Noted)
(ii) The Clerk reported he was in possession of a copy of Mr B Keane’s
(Handyperson) public liability insurance valid until 30th June 2012. (Noted)
(iii) The Clerk reported receipt of a copy of Mr D Budd’s (Grass Cutter)
public liability insurance for period 22.1.12 to 22.1.13 that had been filed
for future information. (Noted)
(d) Letter (received 3.2.12) from The Office of The Information Commissioner
reference “Data Protection Act 1998 – Confirmation of Renewal 2011-12 (Until
18th February 2013):-
The Clerk said this had been filed for future information. (Noted)
(e) Xmas Carol Singing Charitable Collection 2011 – Letters of Thanks: -
The Clerk confirmed that letters of thanks had been received from North Devon
Hospice (dd 23.1.12), Northam Lodge (9.2.12) and RNLI Appledore Branch (dd
23.1.12); all had been filed. (Noted)
2202/12 PLANNING
a) Letter (dd 18.1.12) from NALC and attachment booklet reference “A Guide to
Neighbourhood Planning”: -
(i) The Clerk said this stated that this guide looked in far greater depth at
the new powers that were becoming available though the introduction of
neighbourhood planning; it provided a step by step approach to getting a plan
up and running. (Noted)
(ii) The Clerk said he had provided a copy of the letter to Cllrs with their
agenda papers as it included a website address for an e-learning planning
course. (Noted)
(iii) IPC RESOLVED to have this booklet held by its PSC. (Noted)
b) Application for a lawful development certificate in respect of proposed
extension and alterations to dwelling, demolition of a garage, creation of car
parking space, erection of shed and erection of boundary fence at Linwood, The
Quay, Instow (Reference No 53338):-
(i) The Clerk advised IPC that following discussions at the January meeting he
contacted NDC Planning (email dd 20.1.12) to enquire why this application had
not been sent to IPC for a recommendation; he said his email had been
acknowledged (20.1.12). (Noted)
(ii) The Clerk then reported receipt of an email (dd 24.1.12) from NDC
Planning that provided an explanation as follows: -
“We receive two sorts of certificate of lawfulness applications - one type
covers existing situations and the other covers proposed situations. The
system of ‘lawful development certificates’ enables local planning
authorities, when the appropriate conditions are satisfied in each case, to
grant a certificate saying that: -
(a) An existing use of land, or some operational development, or some activity
in breach of a planning condition, is lawful; or
(b) A proposed use of buildings or other land, or some operations proposed to
be carried out in, on, over or under land, would be lawful.
We do not consult anyone on either type of application as the decision making
process is based on the question of the lawfulness of the proposal covered by
the application”.
(Noted)
(iii) The Clerk advised IPC that NDC Planning had also forwarded a publication
that provided more information about these types of applications that he had
forwarded to Cllrs (24.1.12) for their information with the email (as at (ii)
above). (Noted)
(v) A discussion ensued. (Noted)
c) (i) Demolition of existing and erection of new garage with first floor
living accommodation and balcony together with cladding of first floor with
painted shiplap boarding at Turnstones, Instow (Reference No 53330): -
(i) The Clerk reminded IPC that following a brief discussion on this
application at the last meeting it was left for its PSC to consider and act as
necessary. (Noted)
(ii) The Clerk advised IPC that its PSC had resolved to recommend APPROVAL of
this application; NDC had been advised (email dd 24.1.12). (Noted)
(iii) IPC RESOLVED to ratify this decision. (Noted)
(ii) Letter (received 18.2.12) from NDC Planning reference “Demolition of
existing and erection of new garage with first floor living accommodation and
balcony together with cladding of first floor with painted shiplap boarding at
Turnstones, Instow (Reference No 53330”): -
The Clerk said this stated that NDC Planning had GRANTED planning permission
for this application with conditions as listed. (Noted)
(d) Listed building application for replacement front door at 2 The Balconies,
Marine Parade, Instow (Reference No 53443): -
(i) The Clerk reported receipt (26.1.12) of this application and of having
passed it immediately to the Chairman for the attention of IPC’s PSC; for
reply by 17.2.12 or an extension to be applied for. (Noted)
(ii) The Clerk confirmed that an entry had been placed on the Instow website
for the information of parishioners. (Noted)
(iii) The Clerk advised IPC that its PSC had resolved to recommend APPROVAL of
this application; NDC had been advised (email dd 15.2.12). (Noted)
(iii) IPC RESOLVED to ratify this decision. (Noted)
(e) Letter (received 11.2.12) from NDC reference “Reserved matters application
for erection of one agricultural worker’s dwelling and detached double garage
(outline planning permission 51842) at Highfield Farm, Instow (Reference No
53307): -
The Clerk said this stated that NDC Planning had GRANTED permission for this
application with conditions as listed; copy to Cllrs with their agenda papers.
(Noted)
(f) Erection of triple garage, extension to dwelling together with landscaping
of front garden at 3 Bath Terrace, Marine Parade, Instow (Reference No 53524):
-
(i) The Clerk reported receipt (17.2.12) of this application and of having
passed it immediately to the Chairman for the attention of IPC’s PSC; for
reply by 6.3.12 or an extension to be applied for. (Noted)
(ii) The Clerk confirmed that an entry had been placed on the Instow website
for the information of parishioners. (Noted)
(iii) After a discussion led by IPC’s PSC, IPC RESOLVED to recommend APPROVAL
of this application. (Action: The Clerk)
*** Cllr Moores declared a personal interest and did not speak ***
2202/13 ANY MATTER RAISED AT THE DISCRETION OF THE CHAIRMAN
IPC’s Diesel Tank: -
Cllr Cook said that this tank was vulnerable to theft and enquired whether it
might be placed “indoors” to increase security. After a discussion it was
RESOLVED that an enquiry ought to be made of IPC’s insurers so as to establish
their position.
(Action: The Clerk)
There being no other business the meeting was closed.
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