Present: - Councillor Moores (Chairman)
Councillors Crombie, Champion, Green, Mrs Hackett, Harrison and Johns.
Mr M Isaac (Clerk).
In Attendance: 2 parishioners/members of the public.
PRAYER
Prior to the commencement of the meeting the Clerk led Council in Prayer; it was stressed
that to participate was purely optional. All persons present remained.
10 OPENING OF THE MEETING
The meeting was declared open by the Clerk.
11 APOLOGIES
Apologies were received from Councillors Renshaw and Vandersteen
12 COUNCILLOR DECLARATION OF INTERESTS
There were no declarations of interest announced.
13 POLICE REPORT
In the absence of PCSO Meaker the Clerk read the following crime update:
Crime Report: -
For the period between 19th March 2014 and 17th April 2014 there had been 3 crimes recorded.
Criminal damage to dwelling
Double glazed panel to front UPVC door had been shattered
Criminal damage to a vehicle.
After a disturbance a grey Volkswagen Passatt parked secure and unattended had bumper paintwork damaged by concrete blocks that have been moved on property from one side of driveway to the other
Theft of ornamental stone lion removed from gate post where it was secured by concrete
14 PARISHIONERS QUESTIONS
The Clerk explained that there was 15 minutes set aside for this item with parishioners being given precedence over members of the public.
There were no issues raised by Parishioners:
15 REPORT COUNTY COUNCILLOR F. BIEDERMAN
There was no report in the absence of Councillor Biederman.
16 REPORT OF DISTRICT COUNCILLOR B MOORES
Councillor Moores reported the following:
Car Park and Toilets – North Devon Council Executive had agreed to transfer the Car Park
and Toilets to the Parish Council on a 99 year lease with £60,000 to invest in the Car Park.
Sands Development – A site meeting had been held with all parties and the Planning Officer
agreed that following a viability study by the applicant to approve consent for 12 flats with a
caveat that if the income generated from the development was in excess of that indicated in
the viability study the applicant would be liable to pay a contribution towards the provision of
affordable housing.
DCC Issues – A site meeting had been held with Councillor Biederman and DCC Officer and
the following highlighted; cracks in the sea wall, ponding along Marine Parade after re-
surfacing, pot holes in Quay Lane and the subsidence of the footpath at the top of Kiln Close
Lane.
17 MINUTES
It was RESOLVED that the minutes of the meeting held on 20th March 2014 be approved as a correct record and signed and signed by the Chairman.
18 MATTERS ARISING FROM THE MINUTES
a) Minute 159 (a) Litter Bins
Councillor Champion reported that he had written to 10 local businesses seeking sponsorship.
3 replies had been received interested in sponsoring a litter bin.
It was noted that NDC had agreed to rplace 2 litter bins and that IPC had obtained TAP
funding for another bin. It was also agreed to check with NDC if planning consent was
required for the plaques on the bins as Instow was in a Conservation area.
It was agreed to again meet with Rex Bassett NDC on site to determine which and how many
bins needed replacing.
Councillor Harrison stated that an additional litter bin was required by the Bus shelter by
Anstey Way.
19 MEETING WITH HECTOR CHRISTIE AND SMITHS GORE
The Council noted the notes of the meeting with Hector Christie and Smiths Gore prepared by James Dennis of Smiths Gore.
It was agreed to take up the offer of another meeting to receive feedback on the action points listed in the notes.
20 CORRESPONDENCE
(i) Matters for discussion/resolution or noting: -
The Council noted 2 documents from DEFRA regarding the 2014 bathing season.
Councillor Green stated that Instow beach had failed the water quality test 5 years out of the
last 6 years and consideration should be given to de-designating the beach as a bathing beach.
He further stated that it would appear that DEFRA may be relaxing the de-designation rules.
It was agreed that Councillor Green contact DEFRA informing them that Instow would wish
to be de-designated and and placed on the list for review. It was also agreed that Councillor
Green seek clarification on the signage required and whether it needed updating.
21 FINANCE
The Council agreed/noted the following payments/receipts:
A. INCOME: -
Car Park Takings Period ending 1st April 2014 £ 1,388.30
Car Park Takings Period ending 14th April 2014 £ 929.80
Annual Season Ticket £ 150.00
Add. Car Park Takings £ 28.00
TOTAL : - £ 2,496.10
B. EXPENDITURE: -
Mr B Keane Village Handyman £ 320.96
North Devon Council Clerk Salary Payment + Payroll Admin £ 744.65+
North Devon Council Printing £ 26.53
Dave Budd Grass Cut £ 340.00
EDF Energy Electricity Car Park Machine £ 57.80
Murch Brothers Tractor Repairs £ 469.88*
DALC Membership Renewal £ 175.20*+
M. Isaac Clerk Expenses £ 45.82
P. Cook Beach Cleaning (April) £ 480.00
TOTAL: - £ 2,660.84
Key: -
*+£22.99VAT
*£78.31VAT
+£ 1.29VAT
C. BANK – STATEMENT OF ACCOUNTS: -
Lloyds Bank Treasurers a/c no. 02348842 as @ 31.3.14 (Statement)= £3,116.38*
Lloyds Bank Business a/c no. 02350065 as @ 31.3.14 (Statement) = £25,585.59 +
Key: -
* According to Clerk’s records this is £142.09
+ According to Clerk’s records this is £25,585.59 as at 31.3.14.
NB: - IPC to note that £10,000 was invested (7.1.11) and re-invested (18.1.13 until 18.1.15) to a higher interest account within Lloyds TSB – see IPC November 2010 and item 5 (e) hereafter)
D. RESOLUTION REQUIRED: -
RESOLVED that £2,660 be transferred from Lloyds Bank Business account number 02350065 to Lloyds Bank Treasurers account number 02348842 to cover cheques as at 2 above
E. MISCELLANEOUS: -
(a) Future Use of Marine (Quay) Car Park following transfer of 99 year Lease by NDC to
IPC:-
Car Park and Toilet transfer has been agreed by NDC Executive.
(b) Tarka Trail Recreational Field – Lease between IPC and DCC (2012 onwards)
The Solicitor has been instructed to progress the application for possessory title of the land.
(c) Handyman
It was agreed that the Handyman monitor the placing of flowers on the benches along Marine Parade and remove them after 1 week, remove out of date signs and remove rubbish from and sweep around the benches.
22 PLANNING
a) 56993 ERECTION OF REPLACEMENT CONSERVATORY, 27 WHITE HOUSE CLOSE, INSTOW
Recommended APPROVAL
b) 57137 EXTENSION TO DWELLING, INSTALLATION OF BALCONIES &
ERECTION OF GARAGE, 3 CHICHESTER CLOSE, INSTOW
Recommended APPROVAL
23 MATTERS RAISED AT THE DISCRETION OF THE CHAIRMAN
The following issue was raised:
A. It was noted that in the Good Beach Guide 2014 Edition that 14 beaches had failed the water quality test and Instow was listed as number 1.
Councillors agreed a Press statement that had been prepared by Councillor Green following media interest.
B. Council noted a report by Councillor Green that he had attended a meeting of the Bideford & District Chamber of Commerce who were proposing a marketing campaign for the Bideford Bay area including
Instow.
C. Councillor Harrison stated that he had been approached by a Parishioner regarding the 3 areas proposed for development in the draft local plan.
The Chairman reported that he had obtained a response from the Planning Department and would pass the information onto the Parishioner concerned.
D. It was noted that the bench by All Saints Community Centre needed to be raised.
E. Councillor Moores outlined the sequence of events regarding the cutting of the tree on Anstey Way raised by a Parishioner at the previous meeting.
F. Councillor Champion declared an interest in the Pump Station.
There being no other business the meeting was closed at 9.05 p.m.
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