Present: - Councillors N Crombie, M Green, C
Harper, A Johns, E Renshaw, B Thomas, B Moores, S White (Chairman) and Mr R
Jacob (Parish Clerk).
In Attendance: Cllr R Cann (DCC), Cllr B Moores (NDC), PCSO Charles and 3
parishioners.
PRAYER Prior to the commencement of the meeting the Clerk led Council in
Prayer; it was stressed that to participate was purely optional. All persons
present remained.
2205/1 OPENING OF THE MEETING
The meeting was declared open by the Clerk
2205/2 APOLOGIES
Cllr P Cook and PC Preston
2205/3 ELECTION OF CHAIRMAN FOR ENSUING YEAR
It was RESOLVED unanimously that Councillor S White, being duly proposed (Cllr
Thomas) and seconded (Cllr Harper), be elected as Chairman of Instow Parish
Council for the ensuing year. Councillor White signed the Declaration of
Acceptance of Office and took the chair. (Noted)
2205/4 ELECTION OF VICE CHAIRMAN FOR THE ENSUING YEAR
It was RESOLVED unanimously that Councillor B Moores, being duly proposed
(Cllr Renshaw) and seconded (Cllr Thomas), be elected Vice Chairman for the
ensuing year. Cllr Green signed the Declaration of Acceptance of Office.
(Noted)
2205/5 POLICE REPORT
PCSO Charles advised Council that since the last meeting: -
a) Crime: -
4 crimes had been reported in the parish namely, criminal damage to a
dwelling/domestic related (x 1), non-crime/domestic incident (x 1,),
arson/barn set fire by unknown means (x1) and complaint re dogs/minor and
non-injury (x 1). (Noted)
b) Other Matters: -
4 incident logs had been created namely, crime related/criminal damage (x1),
pubic safety/suspicious circumstances/insecure premises/vehicle (x1), public
safety/domestic incident (x1) and public safety/animal/wildlife (x2). (Noted)
c) Anti-Social Behaviour – Boathouse Bus Shelter: -
The Clerk said the parish handyperson was regularly having to clean this
shelter due to acts of anti-social behaviour (usually on Thursday nights); he
said that on Thursday/Friday 10th/11th May a black rubbish sack had been
emptied in the shelter and on a parish seat nearby and that some of this
rubbish was dog excrement. He added that to a lesser degree this was also
occurring at one of the Venn Cross Bus Shelters (the sea-side one). PCSO
Charles said that he would advise colleagues who would patrol the area as much
as possible. (Action: PCSO Charles)
d) Dogs Left in Cars: -
In answer to a question from Cllr Johns, PCSO Charles said that as a general
rule of thumb, if dogs left in cars in hot weather were distressed then the
“999” telephone system should be used but if dogs were mildly uncomfortable
then the “110” non-emergency telephone system should be used. (Noted)
2205/6 COUNCILLOR DECLARATION OF INTERESTS
(a) Item 2205/11 (c) – Diamond Jubilee Celebration; Cllr Green declared a
personal interest. (Noted)
(b) Item 2205/14 (n) – Planning Application/3 Bath Terrace, Instow (Reference
No 53963); Cllr Moores declared a personal interest. (Noted)
2205/7 PARISHIONERS
a) Instow School – Diamond Jubilee Celebration: -
(i) The Chairperson of School Governors advised Council that the school was to
hold a Diamond Jubilee Event at 2.45 pm on Friday 1st June 2012 and that Cllrs
were invited to attend. She handed in 4 handwritten invitation letters from
some of the students that were addressed to IPC. She thanked IPC for its
generous donation of £100 towards memorabilia to present to the students.
(Noted)
(ii) The Chairman thanked the Chairperson of Governors for the very kind
invitation and the Clerk was asked to draw up a list of those IPC Cllrs that
were able to attend the event and then let the school know. (Action: The
Clerk)
b) Instow Quay – Untidy; -
A parishioner said that following complaints from holidaymakers as to how
untidy the Quay was it had been tidied up by Mr and Mrs Moores; she thanked
them. (Noted)
c) Complaint – Instow Parish Council: -
(i) A parishioner said she was to lodge a complaint with the NDC’s Standards
Committee as regards IPC; she said it was all a question of value for
money/waste and she would read from her letter; this she did. (Noted)
(ii) The Clerk advised Cllrs that in view of the fact a complaint had been
made, it was not appropriate in his view, for Council, or any Cllr, to make a
response and that in his opinion it was highly probable that said complaint
would be returned to IPC for it to be dealt with under its “Complaints
Procedure”; a copy of IPC’s Complaints Procedure” was handed to the
parishioner who said she would subsequently provide a copy of her letter to
IPC. (Noted)
2205/8 REPORT COUNTY COUNCILLOR R CANN
a) Holmacott Landfill Site: -
Cllr Cann said that alleged non-compliance with planning conditions was being
investigated by DCC following complaints. (Noted)
b) Atlantic Array: -
Cllr Cann said he had recently been part of a Joint Council fact finding
working party that had visited North Wales (near Colwyn Bay and Llandudno) and
looked at the Gwent y Mor project that involved 160 turbines around 112 miles
off the coast; construction work had begun and the project was expected to be
completed in 2014. He said that despite this project being opposed by some
people in Llandudno, who claimed it would destroy the resort’s views out to
sea, local Cllrs and the significant tourist sector, it was subsequently
approved by the government, a decision that was criticised by protestors who
also said wind energy was unreliable. It is claimed some 1,000 jobs could be
created in relation to construction and the supply of components. Cllr Cann
said that despite his visit he still had concerns regarding the visual impact
on the character of North Devon together with the loss of fishing grounds. He
did acknowledge that there could well be some community benefits and that if
the proposed Array was given consent that North Devon must fight for the lions
share of this. (Noted)
c) Devon Waste Core Strategy (Roundswell Site): -
(i) Cllr Cann said that the proposal to consider a strategic waste recovery
facility for North Devon was to be welcomed given the relatively short
lifespan of the current site at Deep Moor. However, there was considerable
public concern regarding the suggested location at Roundswell that would have
a significant adverse visual impact from the A39 which was one of the main
tourist routes serving the North of the County. Cllr Cann said NDC had
suggested to DCC that it incorporate this facility at its (NDC) Brynsworthy
Recycling Centre that had sufficient space for the purpose and suitable access
roads to and from the site. (Noted)
(ii) After a discussion IPC RESOLVED to write to DCC in support of Cllr Cann’s
view that this new and much needed strategic waste recovery facility should be
sited at Brynsworthy and not at Roundswell and for all the valid and
well-argued reasons as expressed by him. (Action: The Clerk)
d) Marine Parade, Instow – Resurfacing: -
Cllr Cann said he was doing all he could to get this much needed project
completed sooner than later and that he would keep Council updated on
progress; the Chairman thanked him for his persistence and commitment. (Noted)
e) Grant Update: -
Cllr Cann said that in addition to the “weed” grant he had recently provided
IPC (see item 2205/13 (5) (d)) he had also been able to provide a small grant
to both the Instow Diamond Jubilee and Fun Day events. The Chairman thanked
him. (Noted)
2205/9 REPORT OF DISTRICT COUNCILLOR B MOORES
Cllr Moores said he had no report as such but that he wished to publicly
support Cllr Cann’s stance as regards the Atlantic Array Wind Farm; he said it
would appear on the face of it that South Wales would get all the benefits and
North Devon many disadvantages, most of all the visual impact on the character
of its coastline. (Noted)
2205/10 MINUTES
It was RESOLVED that the April 2012 minutes of Instow Parish Council be
approved and signed. (Noted)
2205/11 MATTERS ARISING FROM THE MINUTES
a) Item 2204/5 (e) - Beach Cleaning: -
(i) The Clerk reported that on Thursday 26th April he had met up on the beach
with Andy Bell (NDCCS) and Mr P Cook, the beach cleaner, and clarified the
action(s) necessary (or otherwise) by the beach cleaner particularly in front
of the dunes i.e. leave tide strandline in situ (seaweed etc.) but handpick
non-biodegradable refuse and suitably dispose of it. He said Andy Bell had
agreed that the current method of scraping the seaweed/hand-picking of
bio-degradable refuse between the Quay and the Boathouse was appropriate.
(Noted)
(ii) The Clerk advised IPC he had checked with Andy Bell as of the 16th May
2012 and had been assured that he had no issues with the manner in which the
beach was currently being cleaned; Andy Bell, who was present at the meeting,
confirmed this to be the case. (Noted)
(iii) The Clerk also reported he had sought guidance (via Cllr Cann) as
regards “appropriate” disposal of non-biodegradable refuse collected by the
beach cleaner in that there was a “third-party suggestion” (comparing IPC with
the NDCCS who manage the Tarka Trail) that it might be necessary for it (IPC)
to obtain a transfer licence at cost (from the EA) to legally dispose of it.
The Clerk added that the advice from the Head of Works and Recycling – NDC was
as follows: -
“My view is that this arrangement is no different from any other exercise
where community volunteers, or other locally funded arrangements are put in
place to carry out additional litter-picking and the waste collection
authority (NDC) collects the waste arising, as if it had picked it up with its
own staff. The material collected from the beach is classed as municipal waste
which is within NDC's jurisdiction, to collect from at whatever frequency it
deems appropriate. NDC is a registered waste carrier and uses a disposal route
provided by the disposal authority (DCC). As the litter is bagged up and
waiting for collection (by prior arrangement) there is no question of the
parish council being responsible for depositing controlled waste on the ground
without a transfer licence. The situation is different with NDCCS, because
they are collecting waste from an area outside of NDC's jurisdiction, and
using their own vehicle to transport the waste directly to a disposal site,
under their own arrangements”.
The Clerk finalised by saying he had thanked Cllr Cann and his Officer for the
guidance that had been most useful. (Noted)
(iv) The Clerk reported he had received no written letters of complaint as
regards “beach cleaning/beach cleaner” although he did receive a telephone
call (28th April) from one parishioner who confirmed she intended to take no
further action on the basis the beach cleaning situation had, in her view,
improved. (Noted)
(v) The Clerk reported that a contractor, as arranged by NDCCS, was to return
to the beach, hopefully from week commencing 21st May to clear the blown sand
away from the seawall between the rear of the Boathouse Bus Shelter and up to
the small shrubs (approx. 50 metres) in the direction of the Dunes Car Park
and deposit it in front of the dunes. This was to be paid for out of the
remaining monies left over from the Dune Management programme. (Note: - See
previous discussions reference this matter vide item 2204/11 (5) (m)). (Noted)
b) Item 2204/6 (i) – Residents Parking (RP) Consultation: -
Cllr Cann addressed IPC on DCC’s findings/conclusions as regards the recent RP
public consultation adding that once this had been finalised he would like IPC
to set up a Traffic Management Sub Committee to assist DCC in its further
deliberations/future strategy i.e. public meeting etc. He said it was slightly
premature to do so at the moment. Action: Cllr Cann)
c) Item 2204/9 (a) - “Diamond Jubilee Celebration”: -
(i) Cllrs Harper and Moores updated IPC on progress since last meeting, that
was, Commodore Hotel grounds (lawns) no longer available (apart from lower car
park), booking of parish hall, road closure application for Marine Parade (4th
June) and that the event now had its own very energetic organising committee
that was working under the umbrella of the COS Committee. (Noted)
d) Item 2204/9 (c) – “Management of Quay Car Park/Refurbishment of Toilets”: -
The Clerk said he had nothing to report since the last meeting; Cllr Cann
agreed to chase this matter up with NDC. (Action: Cllr Cann)
e) Item 2204/9 (d) – IPC’s Self Help Emergency Plan Update ”: -
Cllr Renshaw updated IPC on current progress; he said he felt it would be
appropriate for him to meet informally with Cllr Harper (the author of the
current plan) and the Clerk to devise an overall update strategy bearing in
mind that much of the current data required reviewing, revising and updating.
IPC RESOLVED to adopt this suggestion.
(Action: Cllrs Harper/Renshaw and The Clerk)
f) Item 2204/9 (e) – “Diamond Jubilee Memorabilia/Instow School”: -
See item 2205/7 (a). (Action: The Clerk)
g) Item 2204/9 (f) – “EA Revised Bathing Water Directives – Beach Operator”: -
(i) The Clerk confirmed he had contacted Defra (email dd 20.4.12 refers)
regarding the status of IPC (and DCE) as “joint” bathing water controllers of
Instow’s beach and had been advised (email dd 24.4.12 refers) that: -
“Where beaches are shared between a local authority and a private owner, we’ve
(Defra) regarded the local authority as the bathing water controller, although
it would have been more accurate to list Instow as shared between the Parish
Council and Christie Estates. I am sorry for the inaccuracy. Christies have
been included in the consultation so they are aware of the issues involved”.
(Noted)
(ii) A discussion ensued. (Noted)
(iii) The Clerk reported receipt of an email (dd 24.4.12) from the EA to which
was attached the presenters’ notes of the recent “EU Bathing Water” seminar
held at Taunton and to which the Clerk was unable to attend; he said he had
copied them to Cllrs Green and Harper (and Chairman) for their information.
(Noted)
(iv) The Clerk reported receipt of an email (dd 25.4.12) from the EA reference
“Bathing Waters – Weekly Data Contacts 2012”; he said it also attached a paper
entitled “Frequently Asked Questions” that the Clerk had copied to all Cllrs
with email addresses. (Noted)
(v) The Clerk reported receipt of an email (dd 30.4.12) from Defra reference
“Bathing Water Newsletter – April 2012”; the Clerk said he had forwarded a
copy to Cllrs with email addresses (dd 30.4.12). (Noted)
(vi) The Clerk reported receipt of an email from the EA (dd 17.5.12) reference
“Bathing Water Weekly Results – 3rd May 2012”; he said Instow had attained a
“Pass Mandatory”. He said he had copied this email to Cllrs with email
addresses. (Noted)
h) Item 2204/10 (i) (a) – “Defibrillator/Purchase of”: -
IPC discussed this initiative at length and whilst considering it had much
merit RESOLVED that on balance it was not a matter it could support on the
basis of being unable to establish a suitable location to store said apparatus
and train “readily available” users. (Noted i) Item 2204/10 (i) (d) – “Armed
Forces Day Celebration 2012”: -
(i) The Clerk reported he had purchased an “Armed Forces Day Flag” and the
Commodore Hotel had agreed to fly it on the relevant day i.e. Saturday 30th
June 2012.
(Noted)
(ii) The Clerk suggested that an article be placed in the parish magazine so
as to advertise the occasion; IPC RESOLVED to support this suggestion.
(Action: The Clerk)
j) Item 2204/10 (i) (g) – “Parish Online/Mapping Initiative”: -
(i) The Clerk reported that Cllr Harper, as requested, had contacted the
relevant company and arranged for IPC to engage, on a trial basis (until 21st
May 2012), with this initiative. (Noted)
(ii) The Clerk reported that the necessary details had been forwarded to Cllrs
with email addresses (dd 23.4.12) in order that each may play a part in its
evaluation. (Noted)
(iii) After a discussion IPC RESOLVED to engage in this initiative on a 12
month basis and the Clerk was asked to make the necessary arrangements.
(Action: The Clerk)
k) Item 2204/10 (i) (h) – “IPC’s Annual Report 2011/12”: -
(i) The Clerk reported he had received no response(s) from Cllrs as regards
the draft “Annual Report 2011/12” that had been circulated at the last
meeting. (Noted)
(ii) The Clerk provided each Cllr with a copy of the recommended Annual Report
for approval. (Noted)
(ii) IPC RESOLVED to adopt it as written; Clerk to circulate copies as
appropriate and as for previous years. (Noted)
2205/12 CORRESPONDENCE
(i) Matters for discussion/resolution or noting: -
a) “Instow Fun Day (IFD) 2012” - (aka “Community on Show Day”): -
(i) The Clerk reported receipt of an email (dd 24.4.12) from the IFD Committee
stating that this event would be held on Sunday 29th July 2012 (to coincide
with Appledore/Instow Regatta) and would be run very much along the same lines
as the former COS Days. (Noted)
(ii) The Clerk advised that he had asked for confirmation of how the
organising committee intended to provide insurance cover for the event (Parish
Hall Committee?) and suggested that an official request be made of IPC to use
those parts of the beach leased by it from the CE. (Noted)
(iii) The Clerk reported receipt of an email (dd 3.5.12 – Secretary of IFD)
stating that said event would commence at 1pm on Sunday 29th July and would be
called `Sunday Fun Day`. There would be the usual Parish Hall exhibits and
beach activities i.e. sandcastle competition, dog show, BBQ, Crepes, also
stands for Help for Heroes and RNLI which the committee were supporting.
(Noted)
(iv) The Clerk advised IPC that he had replied (email dd 4.5.12 refers) to the
effect that IPC would need the written assurance that the parish hall’s
insurance policy covered all events to be held on those parts of the beach
“owned” by it or that those that weren’t, were covered by their own public
liability insurance adding that once this had been received he was sure that
IPC would grant permission. (Noted)
(v) The Clerk then referred to an email (dd 17.5.12) from the Secretary of IFD
who stated that it was “believed” the parish hall’s insurance covered the
beach activities and that she was in the throes of confirming this. (Noted)
(vi) A discussion then ensued at the conclusion of which IPC RESOLVED to
permit the IFD Committee to use those parts of Instow Sands as leased to it by
the CE subject to written assurance regarding insurance; Clerk to contact
Committee.
(Action: The Clerk)
b) Letter (dd 25.4.12) from a parishioner reference “Pumping Station, Anstey
Way, Instow”: -
(i) The Clerk advised that a parishioner wished to bring to the attention of
IPC the dilapidated eyesore that the above structure had become. (Noted)
(ii) The Clerk told IPC that after checking with Cllrs Harper and Moores (to
determine the current state of affairs as regards this “grot spot”) he had
written to the parishioner and told him the matter had already been referred
to NDC Planning by IPC who were liaising with the owners, DCE. The Clerk added
that he had suggested to the parishioner that he liaised with Cllr Moores (NDC
- Instow) who was also IPC’s liaison Cllr with DCE. (Noted)
(iii) Cllr Moores said he was in the throes of chasing NDC Planning to
establish what it
was currently doing in regard to this building. (Action: Cllr Moores)
c) (i) Copy email (dd 2.5.12) from Cllr Cann (DCC) to DCC and (ii) Copy email
(dd 2.5.12) from DCC to Cllr Cann (DCC) reference “Marine Parade, Instow –
Resurfacing Treatment”:-
The Clerk said he had copied these to Cllrs with email addresses (2.5.12); the
matter was covered by Cllr Cann in his report – see item 2205/8 (d). The
Chairman thanked Cllr Cann for his persistence with this matter. (Noted)
d) Email (dd 1.5.12) from SWW reference “Road Closure Order – Kiln Close Lane,
Instow”: -
(i) The Clerk said this stated that this was to take place on 7/8th August
2012 to carry out essential remedial works. (Noted)
(ii) The Clerk advised IPC that he had queried whether this road closure order
was instead of another already advised for this road i.e. 4-6th July 2012 and
was told that the previous order had been cancelled although it might be
planned for a later date. (Noted)
(iii) The Clerk confirmed he had copied the email to Cllrs with email
addresses (dd 3.5.12) and the editor of the parish magazine. (Noted)
e) Email (dd 1.5.12) from Scout Leader of Tawstock Cub Pack reference “Do 1
Thing Scout Community Week – Litter Pick at Instow”: -
(i) The Clerk said this requested that his cubs be allowed to carry out a
litter pick on Instow beach on the evening of Monday 14th May between 6.30pm
and 8pm. They would be equipped with black rubbish sacks and gloves, be
supervised by adults, be in possession of litter pickers and high visibility
jackets and a risk assessment would be completed. (Noted)
(ii) The Clerk confirmed he had advised enquirer that provided cubs were
suitably supervised at all times, their activity did not interfere with other
beach users and they had their own public liability insurance to cover such
activity he was sure that IPC would agree. (Noted)
(iii) The Clerk reported receipt of an email (dd 6.5.12) from enquirer
confirming that the appropriate number of adults to cubs would be present to
enable them to run this activity safely, they would not interfere with other
beach users and that they would be covered by public liability insurance taken
out through the Scout Association. (Noted)
(iv) The Clerk advised IPC he had granted permission for said event and in
doing so thanked the Tawstock Cubs and their leaders for their pubic
spiritedness; IPC RESOLVED to ratify this decision. (Noted)
(v) The Clerk reported receipt of an email (dd 14.5.12) confirming that the
beach clean had been most successful (14 bags of rubbish and two boxes of
glass); a photograph of the Cub troop and their “booty” was attached. He said
he had forwarded this to Cllrs with email address (15.5.12) and confirmed he
had, yet again, thanked the group for their good work and initiative on behalf
of IPC. (Noted)
f) Email (dd 2.5.12) from Cllr Harper reference “Missing Post on Commodore
Slipway/Health and Safety Hazard”: -
(i) The Clerk advised IPC that he had checked with the NDCCS who confirmed
that said post (lockable bollard) was the property of the EA (and presumably
had been stolen) but questioned whether IPC felt it was necessary to replace
it or indeed if DCE had a view. (Noted)
(ii) The Clerk told IPC that he had suggested to the NDCCS that they sought
out DCE’s views and that he would liaise with the EA/IPC. (Noted)
(iii) The Clerk said he had forwarded an email (dd 4.5.12) to the EA seeking
their views and this was followed up by a telephone conversation (15.5.12) in
which the EA said it was more than happy to put the bollard back provided
NDCCS provide them with another; he said NDCCS had been updated (email dd
16.5.12 refers). (Noted)
(v) In a discussion that then ensued IPC RESOLVED to support the replacement
of the lockable bollard (or a more suitable piece of equipment if that were
possible) subject to the NDCCS’s liaison with DCE. (Noted)
g) Emails (various dd 9.5.12 etc.) from Webmaster of Instow and Appledore
Regatta reference (i) “IAAR – 29th July 2012 (Free Car Parking – Instow) and
(ii) “IAAG – Website – Use of Instow’s Coat of Arms”: -
(i) The Clerk elaborated on the content of the emails that were forwarded to
Cllrs with email address (15.5.12).
(ii) Following a discussion IPC RESOLVED to (i) permit free car parking on
Marine (Quay) Car Park on Sunday 29th July 2012 between 1pm and 7pm (to
coincide with Instow’s Fun Day) and (ii) permit the IAAG to use the Instow
Coat of Arms on its website. (Noted)
(iii) It was noted that the Clerk would need to erect a suitable sign in the
car park (29th July) and advise NDC’s Civil Enforcement Department. (Action:
The Clerk)
h) Emails (various – dd 11.5.12) from Chairperson of All Saints Community
Centre reference “Opening of All Saints Community Centre Friday 11th May 2012
– Press Release, Speech details etc.” : -
The Clerk advised Council that it had been represented at this event by Cllrs
Green and Harper, both of whom provided a brief report. (Noted)
i) Emails/Telephone Call (various dd 11.5.12 etc.) and photographs from Cllrs
Harper and Moores reference “Marine Parade – Footpath (between Signal Box and
Quay – Seaward Side) blocked by Metal Fencing/Note from DCE”: -
(i) The Clerk advised that this information was immediately passed to the EA
and Cllr Cann (DCC); the Clerk added that it would appear that DCE were in
dispute with DCC as regards “ownership – right of way” over this footpath.
(Noted)
(ii) The Clerk reported that said fencing and sign (note) were removed during
the morning of 12.5.12 and that he had been advised that the EA were liaising
with DCC (Legal Dept.). (Noted)
j) (i) Email (dd 9.5.12) from DCC reference “Waste Bulletin - Summer 2012” and
(ii) Email (dd 11.5.12) from DCC reference “Devon Waste Plan – Preferred
Strategy, Site Options and Draft Policies”: -
(i) The Clerk advised IPC that the bulletin had been copied to Cllrs with
email addresses (9.5.12) and that it provided further information as regards
the consultation as at (ii) below. (Noted)
(ii) The Clerk said this stated that “DCC’s Waste Plan” was available for
public consultation for the period 10.5.12 (1840) to 3.8.12 (1823) and that
further details could be found vide: -
http://devoncc-consult.limehouse.co.uk/portal/minerals_and_waste_development_framework/waste/waste_plan_consultation_document;
he said he had copied this email to Cllrs with email addresses (11.5.12).
(Noted)
(iii) A discussion then ensued at the conclusion of which IPC RESOLVED to take
no further action. (Noted)
(ii) Taw and Torridge Estuary Forum and Associated Matters (see item 2202/10
(p)):-
NIL
(iii) Matters to note (see item 2202/10 (p)): -
a) DALC etc. Matters (Various): - (i) Email (dd 20.4.12) reference “NALC
People in Action Conference London”; (ii) Email (dd 26.4.12) reference “CCD -
Members Forum” and (iii) Email (dd 10.5.12) reference “DALC New Address
Reminder”.
b) NDC Members Services Weekly Information Sheet for w/b 23.4.12, 30.4.12,
7.5.12 and 14.5.12: -
Copied to Cllrs with email addresses
c) Emails (24.4.12, 1.5.12, 8.5.12 and 15.5.12) and attachment from NDC
Housing reference “Devon Home Choice Newsletter”: -
Copies placed at post office by Cllr Johns for the information of parishioners
d) Emails (various) from Rural Services Network reference “Weekly News Digest
– Bulletin April/May 2012”:-
Copied to Cllrs with email addresses
e) Email (dd 21.4.12) from Cllr Harper reference “Marine Car Park Toilets –
Work Commenced by NDC with Painting”.
f) Devon In Touch Newsletter (April 2012): -
Copies placed at post office by Cllr Johns for the information of parishioners
g) Email (dd 24.4.12) from former parishioner reference “Instow Pumping
Station”: -
Clerk provided information as requested.
h) (i) Email (dd 26.4.12) from NDC reference “Agenda of NDC’s Standards
Committee Meeting of Tuesday 8th May 2012 at 10 am”; (ii) Email (dd 30.4.12)
from NDC reference “Minutes of NDC’s Standards Committee Meeting of 25th April
2012 at 7pm” and (iii) “Agenda of NDC Standards Board Meeting of 23rd May 2012
at 7 pm”: -
Copied to Cllrs with email addresses
(i) Copy email (dd 20.4.12) and photograph from Cllr Harper to Cllr Cann
reference “Request for New Waste Bin – Marine Parade”.
(j) Email (dd 25.4.12) from DCC reference “School Admissions Arrangements”: -
Copied to Cllrs with email addresses
(k) Emails (various) reference “DSC E-News (May 2012)” and “Summer 2012”: -
Copied to Cllrs with email addresses
(l) Email (dd 26.4.12) from Director of Special Projects of The Village
Housing Guild reference “Affordable Housing”: -
Copied to Cllrs with email addresses
(m) Everyone’s Tomorrow Magazine (Issue 14 – April 2012)
Made available at the meeting
(n) Copy email (dd 2.5.12) from Cllr Harper to Cllr Moores (NDC) reference
“Missing Guttering – Marine Car Park Toilets”: -
Cllr Moores dealing
(o) Copy email (dd 27.4.12) from Cllr Green to Cllr Cann (DCC) and (ii) Copy
email (dd 30.4.12) from Cllr Cann (DCC) to Cllr Green reference “Instow
Parking Proposal”
Concerns street traders and use of residents parking permits; would enable
“local resident” traders to park but not to trade – traders licence would be
necessary.
(p) Exeter – Summer in the City Pamphlet (April – September 2012): -
Made available at the meeting
(q) Miscellaneous Advertising Material from “go – north devon): -
Placed at parish hall for information of parishioners
(r) Clerks and Councils Direct Magazine – Issue 81/May 2012
Made available at the meeting
(s) Email (dd 8.5.12) and photograph from Cllr Harper reference “Flattened
Fencing – Dunes”:-
Passed to NDCCS for its information and attention; Cllr Harper advised.
(t) Email (dd 15.5.12) from Coast Communications reference “Connecting Devon
and Somerset Broadband”: -
Copied to Cllrs with email addresses (15.5.12)
(u) Email (dd 15.5.12) from a2i reference “Minutes etc. – Translation into
Alternative Formats e.g. braille etc.”: -
Noted by Clerk for future information
(v) Email (dd 16.5.12) from NDC reference “Agenda for Personal Committee
Meeting – 24th May 2012 at 10am.
2205/13 FINANCE
1. INCOME:
NDC 50% Parish Precept 12/13 £4,374.00*
NDC 50% Parish Grant 12/13 £ 625.00*
Car Park Season Ticket No 9 £ 100.00
Ditto Weekly Tickets (John’s Shop - No’s 1-5) £ 75.00
Car Park Takings Period ending 21.4.12 £ 604.20
Ditto Period ending 5.5.12 £ 374.60
DCC Locality Grant/Weed Clearance £ 750.00+
TOTAL: - £6,902.80
Key: -
* Paid by BACS (on or about 27.4.12)
+ Paid by BACS (on or about 8.5.12)
2 EXPENDITURE: -
Mr B Keane Village Handyperson £ 343.17=
P Cook Beach Cleaning £ 450.00
D Budd Grass Cut (No 2) £ 300.00
BT Parish Telephone (01271 372408) £ 110.73*
AON Limited (Allianz) Public Liability Ins. Premium 12/13 £1,295.94+
Instow School Diamond Jubilee Memorabilia Grant £ 100.00
Instow COS Committee Diamond Jubilee Parish Event Grant £ 75.00
TOTAL: - £2,674.84
Key: -
= £180 Handyperson activity, £120 P3 activity (strimming of 3 footpaths),
£37.94 Bus Shelter activity (Paint etc.) and £5.23 Parish Seat activity
(materials for repair)
* Cost of calls £39.66, cost of Line Rental etc.71.07 - VAT (recoverable) =
£22.15
+ £41.73 more than 2012/12
3. BANK – STATEMENT OF ACCOUNTS: -
Lloyds Bank Treasurers a/c no. 02348842 as @ 30.4.12 (Statement) = £ 194.25*
Lloyds Bank Business a/c no. 02350065 as @ 3.4.12 (Statement) = £8,020.81+
Key: -
* According to Clerk’s records this is £1.50 (3 cheque to the value of £192.75
uncashed (686, 698 and 703))
+ According to Clerk’s records this is £17,157.03 as of date of meeting.
NB: - IPC to note that £10,000 was invested (7.1.11) to a higher interest
account within Lloyds TSB – see IPC November 2010
4. RESOLUTION REQUIRED: -
IPC RESOLVED to transfer £2,675.00 from Lloyds Bank Business account number
02350065 to Lloyds Bank Treasurers account number 02348842 to cover cheques as
at 2 (b) above. (Action: The Clerk)
5. MISCELLANEOUS: -
(a) Mole Valley Farmers – IPC Account April 2012: -
The Clerk said this stated that IPC owed nothing; account in balance. (Noted)
(b) “Marine Car Park, Instow – New Machine”:
The Clerk reported that Cllr Moores had received appropriate training on the
new car park machine (9.5.12) and would hold the two keys to the mechanism
compartment/details of Metric Breakdown Service for use as necessary and as
and when the Clerk was absent. (Noted)
(c) Future Use of Marine (Quay) Car Park following transfer of 99 year Lease
by NDC to IPC:-
(i) The Clerk updated IPC on NDC’s leasing (licence) arrangement; he said he
had nothing to report – see item 2205/11 (d). (Noted)
(ii) The Clerk reported that IPC’s Car Park Sub Committee had met to consider
what IPC’s overall strategy should be (in its view) at 4pm on Thursday 26th
April 2012 and that its draft recommendations to date were: -
(a) Instow Marine (IM)/Boat Park – Future of: -
Officially meet with Peter Short (Instow Marine) to discuss: -
• Winter 2012/13 (i.e. 1.10.12 to 31.3.13) – ½ Boat Park.
• Area used to be agreed but with a view to making best use of the remainder
of the car park for parking and taking into account access to the toilets,
recycling skip and private garages including access to Marine Court flats
garage at the rear.
• Cost for winter ½ Boat Park 2012/13 – at least £750.
• “Contract” of Use” – to ensure car park surface left as found and repaired,
as necessary, at IM’s expense.
• Winter 2013/14 and Beyond – IPC’s ambition should be that there will be no
Boat Park so that all car park can be available for parking and enablement of
re-surfacing during winter of 2013/14.
(b) Car Parking Charges – Winter 2012/13 (i.e. 1.10.12 to 31.3.12): -
• Winter “Season Ticket” - £75
• Winter “Weekly” Ticket - £15
• Otherwise charges to remain the same, that is £1 for 1 hour, £2 for 3 hours
and £4 for all day (24 hours) on the basis that £1 is long enough to enable
shopping, 3 hours is long enough to attend a local establishment for a meal,
for example, and £4 for 24 hours is recognised as good value.
(c) Concessionary Ticket Rate: -
In light of a suggestion made by a local business (i.e. 30 minute
concessionary rate to park and shop – reimburse customer on presentation of
ticket as long as they meet the agreed spending criteria) it is suggested
that: -
• Metric be approached to see if duplicate tickets could be produced so as to
provide “evidence” for shopkeeper. (NB: - The Clerk said he had spoken to
Metric and this could be achieved but at considerable additional cost).
• Ticket supplier is approached to see what it would cost to place adverts on
the rear of the tickets. (NB: - The Clerk said he had spoken to Bemrose Booth
and this could be achieved but at considerable additional cost).
• An agreed view (of the Sub Committee) was that the above would undoubtedly
incur additional cost and there could be issues of taking the ticket (if
issued singly) to the shop and then possibly incurring a parking ticket as a
consequence.
• There was also a universal view (of the Sub Committee) that there would be
no need to establish a ticket for 30 minutes as the £1 ticket would provide
the evidence of use.
• A discussion also ensued on the possible use of the car park machine (there
are two relatively small slots on the front into which a laminated card could
be inserted) for advertising (on agreed payment to IPC) but on a quarterly
basis to allow any number of local business to make use of the offer and to
rule out exclusivity.
(d) Car Park – General: -
The following points were highlighted by the Sub Committee for
noting/consideration:-
• There will be a need at some stage to seek 3 quotes for re-surfacing.
• There will also be a need to review the car park layout (following
resurfacing) to maximise use of car parking spaces and thereby revenue to IPC
• Check whether “Off Street Parking” Order needs amendment.
(iii) The Clerk suggested that IPC’s Car Park Sub Committee met on at least
one further occasion (following discussions with Instow Marine) and then
brought all of its propositions back to IPC, say by the July meeting (if not
before) for discussion and final resolution. IPC RESOLVED to adopt this
recommendation.
(Action: IPC’s Car Park Sub Committee)
(d) Weeds – Marine Parade: -
(i) The Clerk reported that the DCC Locality Grant (£750) had now been
received and banked – see 1 above. (Noted)
(ii) The Clerk reported he had spoken to the contractor who had already
provided IPC with an estimate for the work (£750) and that the date when he
intended to commence the work would be notified asap; the Clerk agreed to
chase. (Action: The Clerk)
(iii) The Clerk reminded IPC that the authorisation for this project was
listed as per item 2203/9 (h). (Noted)
(e) Letter (dd 2.4.12) from Audit Commission (AC) together with Annual Return
for the Year ended 31st March 2012 and associated papers: -
(i) The Clerk confirmed he had delivered all necessary IPC’s financial
paperwork to complete the audit to Mrs Mary Jane Scott (IPC’s IA – 23.4.12).
(Noted)
(ii) The Clerk confirmed he had collected all IPC’s financial paperwork from
Mrs Mary Jane Scott (5.5.12) and was, at that time, handed a letter (dd
4.5.12), together with the completed Annual Return. The Clerk added that the
IA had confirmed she had completed the internal audit/necessary paperwork.
(Noted)
(iii) The Clerk provided a copy of IPC’s IA’s letter to Cllrs at the meeting
together with a copy of the Annual Return Form (partly completed). (Noted)
(iv) The Clerk advised Council that the following action(s) were now
necessary: -
(a) Annual Return 2011/12 (General): -
The Clerk advised IPC that Mrs Mary Jane Scott (IA) had confirmed that nothing
had arisen in the course of her examination of the parish records which she
considered should be brought to the attention of Councillors. (Noted) (b)
Audited Receipts and Payments Account 2011/12:-
(i) The Clerk advised IPC that Mrs Mary Jane Scott (IA) was advising IPC to
ratify the original “Draft Receipts and Payments Account 2011/12” (as prepared
by the Clerk and previously circulated at the Annual Parish Meeting/IPC
Meeting in April 2012) but to do so in a slightly amended format. (Noted)
(ii) The Clerk then spoke to a copy of each (i.e. original “Draft Receipts and
Payments Account 2011/12” and IA’s “approved” copy); The Clerk provided copies
to Cllrs at the meeting and explained the minor differences that did not
affect the overall financial position. (Noted)
(iii) IPC RESOLVED to ratify the recommendations and approved the amended
version; Clerk to place a copy on the car park notice board. (Action: The
Clerk)
(iv) The Clerk also advised IPC that the “Bank Reconciliation January – March
2012” had also been amended by Mrs Mary Jane Scott; the Clerk spoke to a copy
of each (i.e. original “Bank Reconciliation January – March 2012” and IA’s
“approved” copy) – copies were provided to Cllrs and the Clerk to explained
the differences. (Noted)
(v) IPC RESOLVED to approve the amended version. (Noted)
(c) Annual Return (Specific) –
(i) The Clerk advised IPC that Mrs Mary Jane Scott (IA) had confirmed she had
completed all the relevant sections of the return and advised Councillors
that, if they saw fit, they should adopt the Return at this (May) meeting with
the details (in green spaces) at the foot of page 2 being completed and signed
by the Chairperson/Clerk (Responsible Financial Officer) as necessary and
similarly at the foot of page 3. (Noted)
(ii) The Clerk added that before signing at the foot of page 3, however, Mrs
Mary Jane Scott (IA) was advising that Council should carefully consider the
answers she had provisionally entered to the 9 questions on that page and if
altered in any way whatsoever that an explanation be given to her as to
reason(s) for change. (Noted) (iii) The Clerk further advised Council that
after completing/signing pages 2 and 3, Mrs Mary Jane Scott (IA) had asked for
the annual return form to be returned to her for submission to the District
Auditor. (Noted)
(iv) The Clerk then ran through the Annual Return in detail at the conclusion
of which IPC RESOLVED to adopt it as written and to complete the form as
advised; the Chairman and Clerk signed in the appropriate places. (Noted)
(d) District Auditor/Public Notices
The Clerk confirmed that the appropriate “Exercise of Electors’ Rights” form
had been exhibited on the Marine Car Park parish council notice board
(together with a copy of IPC’s Draft Annual Accounts 2012/13) on the 23rd
April 2012 with details of “Inspection Days” (being Monday to Friday {9 am to
5 pm}) for the period 8th May to the 8th June 2012 (i.e. 20 working days). ).
He added that to date he had received no requests. (Noted)
(e) Instow Recreation Ground Charity (No 300872): -
The Clerk said that the annual return required confirmation that any Charity
administered by the Council was being dealt with in a proper manner and that
as the trustees of this account are all Council members, that this annual
return question had been addressed and answered in the affirmative. (Noted)
(f) Instow Parish Hall Charity No 300873: -
The Clerk said that for reasons previously addressed in Mrs Mary Jane Scott’s
letter (dd 15.5.09) it should be recognised that the parish hall was not the
“property” of IPC but it had been included in the Asset Register since IPC is
the parish hall’s Custodian Trustees. (Noted)
(f) Invoice (dd 1.4.12) from NDC reference “Licence Fee for Bus Shelter at
Marine Car Park, Instow for period 1.4.12 to 31.3.13”: -
The Clerk advised IPC that he had told NDC Finance (20.4.12 and 27.4.12) that
IPC had been pledged a 99 year lease by NDC for the Marine Car Park and that
in view of this it did not see it appropriate to pay for a licence for the bus
shelter that was “part of the deal”; he said this had been noted by NDC
Finance. (Noted)
(g) Letter (dd 31.3.12) from AON reference “Local Insurance Renewal 2012/13: -
The Clerk reported that he had met with Cllrs Johns and Crombie on Tuesday 8th
May to discuss this renewal and that following raising a number of issues with
AON (i.e. number of parish seats, monies in car park machine {not covered but
damage to machine was}, cost of diesel, Clerk’s PC/Printer changed, query
index linked figures {Yes - 4.75%}, IPC’s chainsaw/engine blower {covered for
public liability only – not damage}) had established that the amended premium
for the year 2012/13 was £1,295.94 (up £41.73 on 2011/12) - see 2 above.
(Noted)
(h) Letter (dd 30.4.12) from DCC reference “P3 Claim for 2012/13”:- The Clerk
said this acknowledged receipt of IPC’s claim and confirmed payment of £370.00
(see April 2012); to be filed. (Noted)
(i) Letter (dd 18.4.12) from OJ Williams reference “Overdue Amount - £715.50”:
- The Clerk confirmed he had contacted OJ Williams (26.4.12 – day of receipt
of letter) and that account was now cleared; cheque (sent 20.4.12) received
and banked. (Noted)
(j) Letter (dd April 2012) from HM R and C reference “Budget Information
etc.”: - The Clerk said this had been noted and filed by him for information.
(Noted)
(k) Letter (dd 27.4.12) from HM Revenue and Customs reference “Income Tax
2011/2012 – Overpayment of £145.92”: -
(i) The Clerk said this stated that IPC had overpaid tax and national
insurance contributions (NICs) for the year 2011/2012 to the tune of £145.92
and that with interest this amounted to £145.94 (2p). (Noted)
(ii) The Clerk added that IPC was advised that said sum would be carried
forward to the tax year 2012/2013 and that the next payment (from IPC to HMR
and C) should be reduced by the total overpayment; the Clerk said he would
action as necessary. The Clerk said this was the same sum that IPC paid as its
“Employers National Insurance” contribution (for the Clerk) for the tax year
2010/2011 (paid in April 2011) – noted by IPC. (Action: The Clerk)
(l) Instow Twinning Association (ITA) - Grant: -
(i) The Clerk reminded IPC that the ITA made a verbal request for a grant at
the Annual Parish meeting. (Noted)
(ii) After a discussion IPC RESOLVED to advise the ITA that that should it
wish to consider making an application for a small grant for 2013 then IPC
would give it due consideration on the basis that said group would be hosting
its French colleagues in Instow during that year and if they were of a mind to
arrange a local event to which representatives from the Parish might be
invited/involved. IPC added that it had to ensure that any grants given did
provide value for the “parish at large” and not just for specific groups and
to note that IPC did not possess a large pot of money for grant giving but it
would consider deserving cases that fitted the above criteria.
(Action: The Clerk)
(m) Nationwide/Instow Allotment and Recreation Ground Account – Interest: -
The Clerk reminded IPC that a suggestion had been made from the floor at the
Annual Parish Meeting (2012) that enquiries were made by IPC to establish
whether a greater return of interest might be available. IPC RESOLVED to have
the Clerk make enquiries although it was not hopeful of a successful
conclusion. (Action: The Clerk)
(n) Email (dd 10.5.12) from Charity Commissioners reference “Charity
Commission News – Issue 38 (Spring 2012)”: - The Clerk said that this had been
copied to IPC’s cheque signatories (Trustees of Instow Allotment and
Recreation Ground account) and IPC’s IA for their information – filed for
future information. (Noted)
(o)Letter (dd 10.5.12) and attachment from Audit Commission (AC) reference
“Instow Parish Council – Consultation on appointment of external auditor for
2012/13 and future years”: -
(i) The Clerk said this stated that it was intended to appoint Grant Thornton
UK LLP to audit the annual return of IPC for 5 years from 2012/13, the
appointment commencing on 1st September 2012. It added that if IPC was aware
of any reason why the AC should not appoint Grant Thornton UK LLP as IPC’s
auditor it was to advise the AC by email vide
auditor-appointments@audit-commission.gov.uk or write to Marcine Waterman
Director of Audit Policy and Regulations by Friday 29th June. (Noted)
(ii) The Clerk advised IPC that Grant Thornton UK LLP, according to IPC’s IA,
had a “very good name” in the field of accountancy/audit; IPC RESOLVED to make
no comment to the AC. (Noted)
2205/14 PLANNING
a) Methodist Chapel – Anstey Way, Instow/Change of Use: -
Cllrs Harper and Moores (NDC) confirmed that all salient information had been
passed to NDC Planning in order that it might pursue the matter. (Noted)
b) “Demolition of garages and porches, erection of new vehicle and pedestrian
gates (Old Quay Lane) and extension and alterations to dwelling at Linwood,
Marine Parade, Instow (Reference No 53688)” and “Conservation area application
for demolition of garages and porches (in association with Planning
Application 53688) at Linwood, Marine Parade, Instow (Reference No 53689”): -
(i) The Clerk referred to an email (dd 27.4.12) from Cllr Green advising that
this property had no roof covering so that the interior was presumably
deteriorating.(Noted)
(ii) The Clerk said that as a consequence he had forwarded an email (dd
27.4.12) to NDC Planning pointing out the above and seeking an indication as
to what action it intended to take bearing in mind the dwelling was within a
conservation area; this email was acknowledged by IPC Planning (dd 27.4.12).
(Noted)
(iii) The Clerk reported the receipt of a copy email (dd 30.4.12) from Cllr
Moores (NDC) to NDC Planning requesting that he be advised what action was
being taken by it. (Noted)
(iv) The Clerk reported receipt of an email (dd 11.5.12) from NDC Planning
regarding this matter; he said it stated as follows:-
“I am contacting you in relation to the above planning and conservation
applications (53688/53689), which the District Council is currently
considering. Instow parish Council recommended refusal on the grounds that the
intended changes to the front of the building would not be in keeping with a
conservation area. Similarly, the Council's Heritage and Conservation Officer
(HCO) had significant concerns over the proposal. These concerns were raised
with the agent and after 3 revisions and further comments being made, both
myself and the HCO are happy with what is being proposed and I am minded to
approve the applications. Given the Parish Council's concerns with the first
scheme I attach the revised elevations and floor plans for your review prior
to us issuing a decision. On a separate but related matter, the Council is
currently considering whether works that have recently taken place at the
property are within the remit of the issued Certificate of Lawful Development
and the permitted development regulations generally. An enforcement officer
has visited the site and I have today received clarification from the agent as
to the nature of the works and reasoning behind it. I will be able to update
the Parish Council on this matter next week”. (Noted)
(v) The Clerk confirmed that he had thanked NDC Planning for the response (as
at (iv) above) and copied said email to Cllrs with email addresses (14.5.12).
(Noted)
(vi) The Clerk reported receipt of an email (dd 15.5.12) from Cllr Green
stating that “the revised plans do not include the window shutters that were a
prominent feature of this building before they were removed by the builder and
was it possible to find out why the HCO was prepared to approve such extensive
changes to the appearance of one of the oldest houses in Instow”? (Noted)
(vii) The Clerk confirmed he had forwarded the above comment of Cllr Green (as
at (vi) above) to NDC Planning. (Noted)
(viii) The Clerk reported receipt of an email (dd 16.5.12) from NDC Planning
regarding the “shutter issue” as above (item (vi) above) and “certificate of
lawfulness/permitted development regulations” namely: -
a) “Firstly, in response to Cllr Green's concerns over removal of the shutters
on the front elevation, I can confirm that the shutters could be removed
without the need for planning or conservation area approval. The property is
not listed so listed building consent would not be required. Whilst we have
sought to negotiate their retention, the applicant could actually remove them
at any point without needing any sort of approval. Therefore, we are unable to
insist on their retention, or use their loss as a reason for refusal”.
b) “In respect of the works that have been carried out at the property, one of
the Council's Enforcement Officers has visited the site. In addition, the
agent for the applications has provided confirmation as to the nature of, and
reasoning for, these works. The agent has advised that: -
'Further to the complaint about the demolition works at Linwood, and
subsequent visit by your enforcement officer I confirm that the works have
been carried out as a matter of urgency following a sudden and very aggressive
infestation of dry rot, commencing in the flat roof area, spreading rapidly to
the other timber and joinery items, presumably as the result of the house
being unoccupied with unusual weather conditions. Please see the attached
photographs.
The infected timber needed to be removed and burnt as soon as possible, and
revealed dangerously unsuitable roof timbers. With the opening of the roof,
the potential of wholesale collapse became apparent, and with the structural
engineer's advice the main roof timbers were strengthened and saved.
As I explained at our meeting there is no intention or desire to change the
roof form, so there was no hidden motive behind these demolition works, which
are purely maintenance and repair. I am sorry that the planning department was
not kept informed during this process.'
c) “I am satisfied that the works which have taken place are with the future
preservation of the building in mind, and can be classed as essential
maintenance and repair on a like-for-like basis. Conservation area consent
would only be required for complete or substantial demolition and, given the
external walls and chimney stack are still in place, the works could not be
described as 'substantial demolition'. Therefore, in this instance, there is
no control that the Authority has over the works and no breach has occurred. I
trust that the above provides a sufficient update on the current position”.
(Noted)
(ix) The Clerk then confirmed he had copied above email (and photographs) to
all Cllrs with email addresses (16.5.12). (Noted)
(x) A discussion then ensued at the conclusion of which IPC RESOLVED to advise
NDC Planning that “it (IPC) retains its original recommendation for REFUSAL on
the basis that although it notes what you have advised it in a number of
recent emails, it is of the unanimous view that the property is out of
character with other dwellings in the area and that Instow’s heritage, as a
consequence, is being demeaned. IPC has also asked Cllr Moores (NDC) to “call
these applications in” for decision by Committee.
(Action: The Clerk)
c) Demolition of flats and erection of 5 dwellings at 1-4 Kiln Close Lane,
Instow (Reference No 50588): -
(i) The Clerk reported receipt of an email (dd 27.4.12) from Cllr Green
enquiring whether a written response, as promised at the last meeting of IPC,
had been received from NDC Planning and in which an explanation was provided
for its decision making process. (Noted)
(ii) The Clerk confirmed he forwarded an email (dd 27.4.12) to NDC Planning
asking that the letter, as promised, be expedited. (Noted)
(iii) The Clerk reported receipt of a copy email (dd 30.4.12) from Cllr Moores
(NDC) to NDC Planning requesting that the letter, as promised, was sent asap.
(Noted)
(iv) The Clerk reported receipt of a letter (dd 8.5.12) from NDC Planning
reference this application; he copied it to Cllrs at the meeting and
elaborated on the content as necessary. (Noted)
(v) A discussion ensued. (Noted)
d) Refurbishment and consolidation of the dwelling(s), removal of single
storey extension and addition of external insulation/white render at The
Roundhouse, Marine Parade, Instow (Reference No 53818): -
(i) The Clerk reported he had forwarded an email (dd 20.4.12) to NDC Planning
requesting that IPC be informed asap of the type of materials to be used in
this application and that had previously been requested by the Chairman in a
phone call to NDC Planning on 13th April; this email was acknowledged. (Noted)
(ii) The Clerk reported receipt of an email (dd 30.4.12) from a NDC Planning
Officer stating that he was still seeking clarification as to the exact
construction details of the lantern adding that from the plans submitted it
appeared to be a glazed addition to the roof but this was not clearly labelled
on the plans; he said he would seek clarification and advise IPC on receipt of
that clarification. (Noted)
(iii) The Clerk advised IPC he had replied (email dd 30.4.12) to seek
confirmation that the consultation period would be extended to allow IPC to
comment; confirmation received (email dd 4.5.12 refers); Chairman advised.
(Noted)
(iv) The Clerk reported that no further information had been received as of
date of meeting. (Noted)
(v) A discussion ensued. (Noted)
e) Conservation area application for the removal of the single storey
extension facing Marine Parade at The Roundhouse, Marine Parade, Instow
(Reference No 53819): -
See (d) above (Noted)
f) Email (dd 26.4.12) from NDC Planning reference “Affordable Housing Code of
Practice”: -
(i) The Clerk said this stated that this would be available for viewing and
comment between the following dates, that is “Start date: 26/04/12 (09:00) and
End date: 08/06/12 (23:38)” and that further information could be found vide
website: -
http://northdevon-consult.limehouse.co.uk/portal/ahcop/revised_affordable_housing_code_of_practice
(Noted)
(ii) The Clerk advised IPC that he had forwarded this to Cllrs with email
addresses (26.4.12). (Noted)
g) Letter (dd 26.4.12) from NDC reference “Erection of one 50kW wind turbine
(height 34.2M, height to hub 24.6M, blade diameter 20M) together with
associated work at Horsacott Farm, Lydacott, Barnstaple (Reference No 53892):
-
(i) The Clerk said this invited IPC, as an adjoining parish, to comment on
this application; views were requested within 21 days of date of letter, that
is, 17th May 2012; full details available on NDC’s website
www.northdevon.gov.uk/planning
(Noted)
(ii) The Clerk advised IPC that the letter had been copied by email (dd
28.4.12) to IPC’s PSC and views requested. (Noted)
(iii) The Clerk outlined the views as previously expressed by Cllrs Harper
(email of 28.4.12 refers) and Green (email of 4.5.12 refers). (Noted)
(iv) A discussion ensued at the conclusion of which IPC RESOLVED to make no
comment. (Noted)
h) Email (dd 22.4.12) from Clerk to Alverdiscott and Huntshaw PC (AHPC)
reference “Turbines”: -
(i) The Clerk advised IPC that this invited Cllrs to a meeting to be held at
Huntshaw Hall on Wednesday 2nd May 2012 at 7.30 pm to discuss the amount of
turbines proposed for the area. (Noted)
(ii) The Clerk reminded Cllrs that said email had been copied to Cllrs with
email addresses (23.4.12) but that no one was available to attend. (Noted)
(iii) The Clerk said he had advised the Clerk to AHPC and thanked her for her
very kind invitation. (Noted)
i) (i) Email (dd 30.4.12) and letter attachment from Army Camp Safe Access
Group ACSAG reference “Fremington Army Camp Planning Application Reference No
53147”: -
(a) The Clerk said this invited IPC to consider the implications of said
planning application and particularly its original recommendation, which was,
“express some concerns about the entrance but recommend approval”. (Noted)
(b) The Clerk said he had forwarded said email and letter to IPC Cllrs with
email addresses (dd 2.5.12) following liaison with the Chairman. (Noted)
(c) The Clerk advised that following a request from Cllrs he had obtained more
detailed information from ACSAG and circulated it to all Cllrs with email
addresses. (Noted)
(d) The Clerk made available to Cllrs at the meeting some of the salient
information provided as above to assist their deliberations. (Noted)
(ii) Letter (dd 25.4.12 received on or about 10.5.12) from NDC Planning
reference “Residential Development of 277 dwellings with associated public
space, affordable housing, recreational facilities, landscaping and access
following the demolition of existing buildings and the refurbishment 0f 2
former military buildings for community uses (amended plans and supporting
documents) at former Fremington Army Camp, Fremington, Barnstaple EX31 3BJ
Grid Reference 251232.070764601 – 132802.254439235 (Reference No 53147)”: -
a) The Clerk advised that this had been forwarded to IPC as an adjoining
parish and that comments should be sent to NDC Planning by 17th May 2012.
(Noted)
b) The Clerk said the letter had been copied to its PSC by email (dd 10.5.12).
(Noted)
c) A discussion then ensued at the conclusion of which IPC RESOLVED to advise
NDC Planning that it (IPC) had unanimously resolved to recommend APPROVAL of
this application but on the sole and unambiguous proviso that the alternative
access road to this brownfield site, as identified by the Army Camp Safe
Access Group, was adopted. If not, then IPC recommends REFUSAL on the grounds
that the access road to the site, as proposed by the developers, is
unacceptable and inappropriate.
(Action: The Clerk)
j) Email (dd 3.5.12) from NDC Planning reference “Landkey Town Conservation
Area Character Appraisal – DRAFT”: -
(i) The Clerk said this stated this would be available for viewing and comment
between the following dates, that is, “Start date: 03/05/12 (09:00) and End
date: 15/06/12 (23:27)” and that further information could be found vide
website: -
http://northdevon-consult.limehouse.co.uk/portal/conservation_area_character_appraisals/landkey_town/landkey_town_conservation_area_character_appraisal_-_draft
(Noted)
(ii) The Clerk advised IPC that he had forwarded this to Cllrs with email
addresses (3.5.12). (Noted)
k) Email (dd 3.5.12) from NDC Planning reference “Swimbridge Conservation Area
Character Appraisal – DRAFT”: -
(i) The Clerk said this stated this would be available for viewing and comment
between the following dates, that is, “Start date: 03/05/12 (09:00) and End
date: 15/06/12 (23:17)” and that further information could be found vide
website: -
http://northdevon-consult.limehouse.co.uk/portal/conservation_area_character_appraisals/swimbridge/swimbridge_conservation_area_character_appraisal_-_draft
(Noted)
(ii) The Clerk advised IPC that he had forwarded this to Cllrs with email
addresses (3.5.12). (Noted)
l) Email (dd 8.5.12) from NDC Planning reference “Landkey Newlands
Conservation Area Character Appraisal – DRAFT”: -
(i) The Clerk said this stated this would be available for viewing and comment
between the following dates, that is, “Start date: 03/05/12 (10.34) and End
date: 15/06/12 (23.35)” and that further information could be found vide
website: -
http://northdevon-consult.limehouse.co.uk/portal/conservation_area_character_appraisals/landkey_newlands/landkey_newlands_conservation_area_character_appraisal_-_draft
(Noted)
(ii) The Clerk advised IPC that he had forwarded this to Cllrs with email
addresses (8.5.12). (Noted)
m) Letter (received 14.5.12) from NDC Planning reference “Extension to
dwelling with Juliet Balcony at Heathersett, 4 Kiln Close Lane, Instow
(Reference No 53672):-
The Clerk said this stated this planning application had been GRANTED
permission with conditions as listed. (Noted)
n) Replacement of front elevation windows with bay windows at 3 Bath Terrace,
Marine Parade, Instow (Reference No 53963): -
(i) The Clerk reported receipt (14.5.12) of this application and of having
passed it immediately to the Chairman for the attention of IPC’s PSC; for
reply by 29.5.12 or an extension to be applied for. (Noted)
(ii) The Clerk confirmed that an entry had been placed on the Instow website
for the information of parishioners. (Noted)
(iii) A discussion then ensued at the conclusion of which IPC RESOLVED to
leave this for the attention of its PSC. (Action: IPC’s PSC)
2205/15 ANY MATTER RAISED AT THE DISCRETION OF THE CHAIRMAN
There were no matters raised. |