Present: - Councillors, P Cook, N Crombie, Mrs T Dipper, M Green (Vice
Chairman), C Harper, A Johns, B Thomas, S White (Chairman) and Mr R Jacob
(Parish Clerk).
In Attendance: Cllr R Cann (DCC), Cllr B Moores (NDC) and 5 parishioners.
2006/1 PRAYER
The Clerk led the Council in prayer
2006/2 APOLOGIES
Cllr G May
2006/3 COUNCILLOR DECLARATION OF INTEREST
Item 2006/12 (f) “Planning Proposal: ndh Kiln Close, Instow; Cllr Thomas
declared a personal interest. (Noted)
2006/4 POLICE REPORT
a) Crime: -
Constable Hodgson reported that three crimes had been reported in the parish
since the last meeting, namely, a burglary (undetected), exposure (undetected)
and a non-crime domestic incident. He gave details of the exposure incident
that had occurred in the vicinity of the dunes; he asked that any information
on this offence be relayed to the police as a matter of some urgency. (Noted)
b) Other Matters: -
Constable Hodgson said that in the same period 10 other incidents had been
reported to the police, namely, x3 “information to police”, x3 “crime
related”, x2 “road related” and x2 “anti social behaviour”. (Noted)
c) Vehicular Obstruction Offences – Boathouse Flood Defence Gates/Bus Stop: -
In answer to a question from the Chairman, Cllr White, Constable Hodgson said
that to date no fixed penalty tickets had been issued but that regular
attention was being paid to the area by him and his colleagues. (Noted)
d) Coastal Safety Day – Instow: -
Constable Hodgson said that this recent event had proved to be most successful
and had involved pupils from Instow and Yeo Vale Schools; Coastguards and the
Chivenor Helicopter had taken part. (Noted)
e) Police Surgeries: -
In answer to a question from the Clerk, Constable Hodgson said he was in the
throes of arranging a mobile police surgery in Instow but needed to first of
all pass a police van test. He added that once this had taken place he would
publish dates and venues throughout the parish. (Action: Constable Hodgson)
2006/5 PARISHIONERS
a) PhD Research – Second Homes in Instow and Elsewhere: -
A student from Exeter University (who had been invited by IPC to attend the
meeting – see item 2005/12 (i) (l)) introduced herself to Council and gave a
brief résumé of her intended research that she was doing on behalf of NDC. She
added she was looking forward to meeting Cllrs and parishioners. (Noted)
b) Sand on the Highway - Boathouse/Dunes: -
Andy Bell (NDCCS) gave a short presentation to Council on the movement of sand
over the years in and around the Taw/Torridge Estuary and at Instow in
particular (the area of the dunes) and answered a number of questions from
Cllrs. He finalised by saying he would continue to consider viable options to
overcome this problem and would liaise with the Clerk as necessary. (Action:
Andy Bell/The Clerk)
c) Police Surgeries: -
A parishioner pointed out that the current arrangement for police surgeries
that is, monthly and prior to each IPC Meeting at the parish hall, was still
believed by many parishioners to be the norm as it was printed in the parish
magazine. The Clerk agreed to contact PC Hodgson and have this apparent
breakdown in communications rectified asap. (Action: The Clerk)
d) IIB Verges: -
The Chairman of IIB said it was intended to have “their” meadow verges cut
week commencing 21st June and that he hoped this would avoid complaints of
untidiness as in former years. The Chairman of IIB was thanked by the
Chairman. (Noted)
e) Litter Bins – Seafront: -
A parishioner said these were constantly being “emptied” by scavenging birds
and the wind thus causing a litter problem. Cllr Moores (NDC) agreed to look
into this and see whether new bins, sealed at the top, might be fitted
instead. (Action: Cllr Moores)
f) Untidy Verge – Anstey Way rear of Lane End Close: -
A Parishioner said this verge could do with a trim as vegetation was
encroaching onto the pavement; the Clerk said the matter was in hand and would
be dealt with by the handyperson. The Chairman of IIB offered assistance.
(Action: The Clerk)
g) Junction of Anstey Way/Marine Parade (Signal Box End) – Obstruction of
View:-
Cllr Harper said he had received a complaint from a parishioner motorist whose
view to the left when turning right towards Bideford was obstructed by low
hanging branches of trees on the grass verge. The Clerk said this had been
handled by the handyperson in the past and that he would get him to sort it as
a matter of some urgency. (Action: The Clerk)
2006/6 REPORT COUNTY COUNCILLOR R CANN
a) Congratulations to Cllr Cann: -
The Clerk, on behalf of IPC, congratulated Cllr Cann on being appointed
Chairman of the Devon and Somerset Fire and Rescue Human Resources Committee
as part of his role as a DCC Cllr. Cllr Cann thanked IPC for its very kind
words. (Noted)
b) General: -
Cllr Cann spoke of issues of relevance to “A39 Westleigh Junction” (to be
discussed at DCC Cabinet Meeting of 14th July), “DCC Locality Budget Projects”
(Instow Beach Litter/Dog Leaflet, Fremington in Bloom Oak Barrels and Newton
Tracey Cricket Club); “Assistant Area Engineer/Highways Site Visit to Marine
Parade” (poor condition of Marine Parade highlighted – DCC cannot take any
action because of budget constraints other than to deal with safety defects –
this does not apply to Marine Parade) and “Proposals for Devon’s Mobile
Library Service” (use is declining so changes are contemplated to the point of
withdrawing the service). (Noted)
c) Village Gateway Project: -
Cllr Cann said he was pleased to announce that DCC had now approved the
current plans from a safety audit point of view and that IPC could now plan
and proceed accordingly. He agreed to revisit his previous “confirmed” DCC
Locality Budget to ascertain whether this required amending for the purpose of
the new design; he said he would liaise with the Clerk. (Action: Cllr Cann)
d) Tarka Trail Play Area Sites:-
Cllr Cann said he had visited these sited with an Officer from NDC’s Parks
Department and it was believed that a single play unit made from natural
materials could be erected at both locations (Signal Box and Rear of Yacht
Club) but that he had some concerns about “noise” issues with neighbouring
properties (Signal Box) and a ditch (Yacht Club). He added that with
appropriate consultation and engineering he believed both sites could well be
suitable. IPC RESOLVED to support Cllr Cann in progressing these “Ransom
Strip” initiatives that formed part of the Parish Plan; the Clerk offered his
support. (Action: Cllr Cann/The Clerk)
e) Atlantic Array – Update of Recent DCC Activity: -
Cllr Cann reported on the various actions DCC had recently taken in respect of
this matter; he spoke of DCC’s response to the Infrastructure Planning
Committee (IPC) that was similar, yet somewhat more complex than that of IPC
(see item 2005/12 (i) (a)); it referred to Highways and Transportation
matters, Public Rights of Way issues, Minerals & Waste, Ecology, Marine
Protected Areas and Business Opportunities (Noted)
2006/7 REPORT OF DISTRICT COUNCILLOR B MOORES
a) General: -
Cllr Moores spoke of “Charter Toilets – Quay Car Park” (in the light that the
legal challenge to DCE’s objection is likely to be too costly the Executive
has instructed that the current toilets should be refurbished); “Sands
Residential Home - Instow” (no change from May meeting of IPC); “Kiln Close,
Instow” (ndh soon to publish the relevant planning applications for the
proposed new homes); “Management of Quay Car Park” (NDC’s most recent response
has been sent to IPC for consideration – see item 2006/9 (b) below); “Exeter
Unitary Authority” (this has been scrapped); “Additional Funding for Rough
Sleeper Project” (Freedom Social Projects has been awarded £25K – this grant
helps the centre do more to assist the most vulnerable people in our
community) and “Joint Working” (NDC is conscious of the current economic
situation and has been for some time actively working with neighbouring
authorities to establish links for joint working). (Noted)
b) Instow Quay – Listed “Building”: -
Cllr Moores said that in response to complaints from the public NDC’s
Conservation Officer had visited the site and had concluded there were no
major structural problems and nothing particularly unsightly; The Clerk
advised Cllr Moores that several years ago when a similar visit had been made
by NDC’s Conservation Officer it had been recognised that an old and original
Victorian Lamp (near to the steps) was in need of repair; Cllr Moores agreed
to look into this aspect. (Action: Cllr Moores)
c) The Sand Dunes – Dangerous Fencing:-
Cllr Moores reported he had received a complaint from a parishioner to the
effect that part of the link fencing within the dunes was broken and dangerous
to users. IPC RESOLVED to report this to NDCCS/Beach Cleaner for necessary
attention.
(Action: The Clerk)
2006/8 MINUTES
It was RESOLVED that the May 2010 minutes of Instow Parish Council be approved
and signed. (Noted)
2006/9 MATTERS ARISING FROM THE MINUTES
a) Item 2005/7 (d) – Instow in Bloom/Dog Show 2010: -
(i) The Clerk confirmed he had received an assurance (email of 25.5.10) that
IIB’s insurance would cover this event (11th September); as a consequence he
had forwarded the organiser an email (25.5.10) confirming IPC’s permission to
use those parts of Instow sands as leased by it from the CE and attached a
copy of a relevant map of the beach for the organisers information. (Noted)
b) Item 2005/9 (b) – Management of Quay Car Park: -
(i) The Clerk reported receipt of a comprehensive letter (dd 21.5.10) from NDC
(Assets Manager) reference “Instow Car Park”; he said this letter set out a
full response to IPC’s “Comments and Questions” paper (dd 18.2.10) that had
been forwarded to NDC as a consequence of its “Business Case for Instow Car
Park” that had been received prior to and discussed by IPC at its February
2010 meeting. (Noted)
(ii) The Clerk reminded Cllrs he had forwarded a copy of all three papers as
above to them with their agenda papers (3.6.10). (Noted)
(iii) The Clerk suggested a sub committee of Cllrs be formed to analyse the
options available to IPC and to, in addition, (at some stage) seek legal
guidance from Mr Ian Budge (Solicitor). (Noted)
(iv) IPC RESOLVED to support this recommendation and Cllrs White, Green,
Crombie, Thomas and Mrs Dipper were nominated; Clerk to arrange a meeting.
(Action: The Clerk)
c) Item 2005/11 (c) – Sand on Highway/Near Boathouse Bus Stop: -
(i) The Clerk reported he had met Andy Bell (AB) (NDCCS) on site on 26.5.10
together with Cllr Cann (DCC) and the beach cleaner. The Clerk added that a
reporter from the North Devon Gazette had coincidentally been present and
covered the story in the ND Gazette (2.6.10) – the Clerk provided Cllrs with a
copy of this press report at the meeting for their information. (Noted)
(ii) The Clerk reported that AB had agreed to let him have an options paper by
the time of the next IPC Meeting (June) so that Cllrs could consider the best
course of action to take both in the short, medium and long term. (Noted)
(iii) The Clerk advised IPC he had forwarded an email (dd 14.6.10) to AB
requesting his “options report”. (Noted)
(iv) The Clerk reported that AB had agreed (email dd 14.6.10) to attend IPC
Meeting of Thursday 17th June and address/take questions from Council. (Noted)
(v) A discussion then ensued at the conclusion of which IPC RESOLVED to have
the Clerk continue to liaise with AB so as to establish a workable strategy
for the end of the summer season and to report back to IPC in due course. It
was suggested he liaise with Atturm to endeavour to establish some “voluntary”
assistance.
(Action: The Clerk)
d) Item 2005/11 (d) - Village Gateway Initiative: -
(i) Cllr Cann (DCC) provided IPC with an update; he said the current plans had
passed a safety audit and the necessary papers had been forwarded to the
Clerk; a discussion ensued. (Noted)
(ii) Cllr Cann agreed to re-visit the DCC locality grant that he had already
instigated adding that he would report back to the Clerk as soon as this had
been clarified; the necessary work could then commence. (Action: Cllr Cann/The
Clerk)
e) Item 2005/11 (e) – Ransom Strip Projects: -
(i) Cllr Cann (DCC) provided IPC with an update on possible Children’s Play
Area sites on the Tarka Trail; for full details see item 2006/6 (d). (Noted)
(ii) Cllr Mrs Dipper suggested that maybe IPC ought to also consider a “Keep
Fit” area for the elderly as this form of project was proving attractive
elsewhere. IPC RESOLVED to give this recommendation some thought. (Action: IPC
Cllrs)
(iii) The Clerk then reported receipt of a letter (dd 4.6.10) from DCE
reference “Instow Parish Council – Land Enquiry”; he read it to Council and
provided a copy to Cllrs for their information. A discussion ensued. (Noted)
(iv) Cllr Harper then addressed IPC on the possible acquisition of land that
was for sale at the end of Marsh Lane; he said it had recently been advertised
in the local press. Cllr Harper elaborated and added that this site could well
prove suitable for the provision of allotments. (Noted)
(v) After a lengthy discussion IPC RESOLVED to consider the option of
purchasing this land for the parish but recognised that it was totally
dependant upon the financial support of NDC and the ransom strip monies that
had been set aside by NDC for the “benefit” of the parish and subject to
suitable projects. (Noted)
(vi) Cllrs Moores (NDC) and Cann (DCC/NDC) agreed to urgently liaise with NDC
to establish whether it would support such a project/what other implications
(such as planning/land valuation) were involved and an IPC Sub Group,
comprising of Cllrs Harper, Thomas, Crombie and Green was established to
consider the local implications such as liaison with affected parishioners and
such like. The Clerk was asked to speak to the Estate Agent and register IPC’s
interest.
(Action: Cllrs Moores/Cann/ IPC Sub Group and The Clerk)
(vii) IPC further RESOLVED that if the situation dictated and following
liaison by the Clerk with the Chairman, an extraordinary meeting of IPC should
be called to discuss this matter. (Action: Chairman and Clerk)
f) Item 2005/11 (f) - Instow 30’ Highway: -
(i) The Clerk provided IPC with an update, namely, Mr Ian Budge (Solicitor)
had still not heard back from the Land Registry and recommended to IPC that he
sought, on its behalf, a charge to be placed on this land to ensure IPC’s
interest was formally registered. (Noted)
(ii) IPC RESOLVED to adopt this course of action. (Action: The Clerk)
g) Item 2005/11 (g) - Parish Plan Update – Format: -
After a discussion it was RESOLVED that Cllr Green, together with the Clerk,
would put together the data gathered by this process into an easily read
format that could be published to the community. (Action: Cllr Green/The
Clerk)
h) Item 2005/11 (h) - Instow Beach/Litter and Dogs: -
(i) The Clerk updated IPC on this “community led” volunteer beach patrol
initiative namely; a DCC grant had been secured, to the value of £200 (with
grateful thanks to Cllr Cann), to cover the cost of printing a suitable flier.
IPC RESOLVED to thank Cllr Cann for his pubic spiritedness. (Noted)
(ii) The Clerk then circulated a copy of a draft flier that had been put
together by Peter Yeo (Chairman of IIB), Cllr Mrs Dipper, the Clerk and Cllr
Cann with the assistance of a parishioner; the Clerk said it was estimated
that 2,500 double-sided fliers could be produced for £200. IPC RESOLVED to
adopt the draft flier but to add that no BBQ’s should be held in the dunes.
(Action: The Clerk)
(iii) The Clerk reported receipt of a letter (received 16.6.10) from DCC
reference “Locality Budget Award – Instow Beach Dog/Litter Patrol/Provision of
Leaflet”; he said this confirmed that IPC had been awarded £200 for this
initiative (see finance) and requested feedback in due course as regards the
benefits derived from the use of the funds. The Clerk said he would deal with
this at a suitable time. (Action: The Clerk)
(iv) The Clerk advised IPC that Heart Local Radio had approached him (email dd
25.5.10 refers) seeking information as regards this initiative to use in its
bulletins adding that the details of the Chairman of IIB had been provided
with his consent. (Noted)
(v) The Clerk then referred to a copy email (dd 28.5.10) from Chairman of IIB
to PC Terry Hodgson reference “Beach Dog Patrol – Saturday 10th July”; he said
this had sought the presence of PC Hodgson at this “patrol” to expand on the
criminal aspects of dogs out of control. (Noted)
(vi) The Clerk then referred to a further email (dd 28.5.10) reference “Beach
Dog Patrol – Saturday 10th July”; it sought the presence of Cllrs if
available. (Noted)
(vii) The Clerk referred to Item 2005/12 (i) (c) (iv) – Beach Dog Ban
suggestion; he said he had, as a result, forwarded an email (dd 21.5.10) to
NDC’s Environmental Health Dept enquiring whether NDC would be supportive of
such an initiative. (Noted)
(viii) The Clerk reported receipt of an email (dd 25.5.10) from NDC’s
Environmental Health Dept which said that NDC had no intention of adopting the
necessary powers under the Clean Neighbourhoods and Environment Act (indeed it
did not have the budgetary provision to do so) and that if IPC was ever to
consider doing so itself it should resolve the ownership issues of the beach
to the satisfaction of all parties and take legal advice. The Clerk elaborated
on this response and provided Cllrs with a full copy of the relevant email.
(Noted)
(ix) After a discussion IPC RESOLVED not to take this suggestion further.
(Noted)
i) Item 2005/12 (i) (a) - Atlantic Array Consultation: -
(i) The Clerk reported he had forwarded an email (dd 21.5.10) to IPC
(Infrastructure Planning Commission) stating that “Instow Parish Council
wishes to draw to your attention its grave concerns over the massive impact
the above development might have on its community particularly as regards to
traffic management, the natural environment (much of which is in an Area of
Outstanding Natural Beauty and World renowned Biosphere) and wildlife. There
must, therefore, be a carefully managed Traffic Management Scheme drawn up as
a consequence and a strategic plan to protect the natural environment and
wildlife”. (Noted)
(ii) The Clerk confirmed that in the absence of an email acknowledgement he
had also forwarded a copy by post (21.5.10). (Noted)
(iii) The Clerk reported receipt of an email (dd 27.5.10) from the
Infrastructure Planning Commission stating that although IPC’s response had
been received it was outside of the statutory period (by two days) and was,
therefore, not included with the Infrastructure Planning Commission’s formal
scoping opinion. It did add, however, that it would ensure IPC’s letter
(email) was forwarded to the promoter drawing attention to the matters it had
raised. It finalised by suggesting that in future any responses were sent
within the time limit. (Noted)
(iv) The Clerk advised IPC that there would undoubtedly be other
correspondence on this matter in the not too distant future and that it must,
therefore, forward responses within allotted time limits if its responses were
going to be taken into account. (Noted)
j) Item 2005/12 (i) (b) – Affordable Housing/NDC Seminar: -
The Clerk reported that Cllrs Green and Mrs Dipper had advised him of their
intention to attend this seminar; Cllr Green told IPC that the seminar had not
taken place because of apparent lack of take-up of places. Cllr Moores (NDC)
added that it was hoped to put this seminar on again and IPC would be
notified. (Noted)
2006/10 CORRESPONDENCE
(i) Matters for discussion/resolution or noting
a) Email (dd 28.5.10) and attachment from Defra reference “Draft Guidance for
Bathing Water Controllers – Revised Bathing Water Directive”: -
(i) The Clerk said this provided guidance for Bathing Water Controllers in the
light that from the beginning of the bathing season 2012 it would be a legal
requirement of the revised Bathing Water Directive (2006/7/EC) for the
information listed in Article 12 of the Directive to be displayed at beaches
and inland waters throughout the European Union that had been designated as
bathing waters. (Noted)
(ii) The Clerk advised IPC he had forwarded the email and attachment to Cllr
Green for perusal with a view to Cllr Green providing IPC with a resume.
(Noted)
(iii) Cllr Green then addressed IPC and took questions at the conclusion of
which the Clerk was asked to clarify a couple of issues of relevance to
“waivers” and “water quality tests”; the Clerk was asked to seek an
explanation from Defra.
(Action: The Clerk) (iv) The Clerk suggested he liaise with Andy Bell (NDCCS)
who had previously agreed to coordinate the necessary signage between the
various “beach controllers” in the vicinity to ensure uniformity and
unnecessary duplication. IPC RESOLVED to support this course of action.
(Action: The Clerk)
b) Email (dd 2.6.10) and attachment from PC Hodgson reference “Obstruction of
the Highway – Boathouse Flood Defence Gates/Bus Stop”: -
(i) The Clerk said this advised IPC of a draft press release it was intended
to publish in response to this matter; he said the police had also promised to
pay particular attention to the area with a view to issuing FPT’s to offending
motorists. The Clerk said he had thanked PC Hodgson for his positive response
to this long standing problem. (Noted)
(ii) The Clerk advised Cllrs that a press release had appeared in the North
Devon Journal (10.6.10); he provided Cllrs with a copy at the meeting. (Noted)
c) IPC – Reaccreditation of Quality Parish Council Status: -
The Clerk reported that a suitable press release had appeared in the North
Devon Gazette (2.6.10); he provided Cllrs with a copy at the meeting. (Noted)
d) Letter (dd 3.6.10) from NDC reference “House to House Act 1939: PDSA
People’s Dispensary for Sick Animal’s and The Cats Protection League”: -
(i) The Clerk said this letter stated that this collection was to take place
in Instow between Monday 26th July to Monday 9th August 2010. (Noted)
(ii) The Clerk advised IPC that in view of the fact these were two bone fide
charities and regular collections he had advised NDC that IPC would have no
objection. (Noted)
(iii) IPC RESOLVED to ratify this decision. (Noted)
e) Letter (dd 7.6.10) from DCC Highways reference “Highways Maintenance
Surgery – Civic Centre (Torridge Room), Barnstaple between 10am and 12Noon
Tuesday 6th July 2010”: -
(i) The Clerk said that IPC was invited to send along a representative to this
surgery, no appointments necessary. After a discussion IPC RESOLVED that any
Cllr could attend if available. (Noted)
f) Email (dd 13.6.10) from Organiser of Instow Adopt a Beach Group reference
“Beach Cleans – Saturday’s 12th June and 24th July 2010”:-
The Clerk advised IPC of the content of the email; he said Cllrs were invited
to support the Beach Clean of the 24th July if available. (Noted)
g) Email (dd 15.6.10) and attachments from Admin Officer of Community on Show
(COS) Committee reference “COS – 2011”: -
(i) The Clerk said this requested permission to use the sections of Instow
Beach administered by IPC on Saturday 16th July 2011 for the above Show; the
event would be covered by way of the Parish Hall’s insurance cover subject to
a letter of approval by IPC. After a discussion IPC RESOLVED to grant
permission subject to confirmation in writing of the insurance cover. (Action:
The Clerk)
(ii) The Clerk reported that the Chairman of IPC (Cllr White) was invited to
attend the opening of the Show and say a few words; the Clerk handed the
letter of invitation to him. (Noted)
h) Email (dd 7.6.10) from a Parish Cllr from Awliscombe Parish Council (East
Devon) reference “Emergency Planning – Insurance for Volunteers/Equipment”:-
(i) The Clerk outlined the nature of the enquiry and suggested he contact
IPC’s insurers to clarify the position of “volunteers” in the event of an
“Emergency” and the use of their own equipment. The Clerk said he was of a
belief that IPC’s current insurance policy might well cover such an
eventuality. (Noted)
(ii) IPC RESOLVED to adopt this course of action and the Clerk agreed to
update the enquirer. (Action: The Clerk)
i) Letter (dd 14.6.10) from DALC reference “Empowering Communities in Devon –
A Local Perspective”: -
(i) The Clerk said this letter stated that a series of events were to be held
around the County with one being at the Castle Centre, Barnstaple between 10am
and 2pm on Friday 23rd July 2010 – cost £15+ VAT (recoverable) delegate fee.
He added that these events were being arranged as a follow up to the
“Empowering Communities Conference” held in 2009 but this time would look at
what the future holds for Devon, local issues and learn from the experiences
of the “Community Hub” pilots at Barnstaple, West Exe Group, Okehampton
Community Forum and the Blackdown Hills. (Noted)
(ii) After a discussion IPC RESOLVED that the Clerk and Cllr White (Chairman)
would attend. (Action: The Clerk)
j) Letter (dd 9.6.10) and enclosure from A-Plant Lux Traffic Control and
Management reference “Road Closure Request – Horwood Cross to Holmacott Cross,
Bideford”: -
The Clerk said this request had been made to DCC for a road closure at this
location for the period 13th to 17th September 2010 for the purpose of the
renewal of poles and aerial cable by BT Openreach. IPC RESOLVED to place a
copy of this letter and enclosure at the post office for the information of
parishioners. (Action: The Clerk)
(ii) Taw and Torridge Estuary Forum and associated Matters (Placed in
“Briefing Folder” for information of Cllrs)
a) Email (dd 27.5.10) from EA reference “Bathing Water Results for Instow –
27th May 2010”.
b) Email (dd 3.6.10) from EA reference “Bathing Water Results for Instow – 3rd
June 2010”.
c) Email (dd 11.6.10) from EA reference “Bathing Water Results for Instow –
11th June 2010”.
d) Email (dd 17.6.10) from EA reference “Bathing Water Results for Instow –
17th June 2010”.
e) Email (dd 6.6.10) from Secretary of TTEF reference “TTEF Meeting of 11th
June 2010”.
f) Telephone call and subsequent email (dd 14.6.10) from a Freelance
Journalist reference “Instow Bathing Water”: -
Journalist provided with the relevant facts both verbally and by email.
(iii) Matters to note: (Placed in “Briefing Folder” for information of Cllrs)
a) DAPC (Now DALC) Matters (Various): - (i) Email (dd 28.5.10) reference
“Vitalise Appeal”; (ii) Email (dd 28.5.10) reference “NALC Events Bulletin”;
(iii) Email (dd 2.6.10) reference “Employment Seminar – Dorset”; (iv) Email (dd
2.6.10) reference “E-Bulletin – 21st May 2010”; (v) Email (dd 2.6.10)
reference “Community Engagement and Governance Course – University of
Gloucestershire”; (vi) “Village Green Magazine” (Issue June 2010 – No 120)
together with papers of relevance to “Parish Planning Drop In Surgery”,
“Voluntary and Community Sector Survey”, “DPFA Conference and AGM” and “UnLtd
“Try It” Pitching Event”; ( vii) Email (dd 4.6.10) reference “NALC/SLCC
Clerk’s Networking Lunch”; (viii) Email (dd 7.6.10) reference “Egroup: 3rd
Sector Survey and Help Wanted” – copied on to Acting Chairman of Parish Hall
Committee for attention as necessary of PHC/Clubs who use the facilities; (ix)
Email (dd 11.6.10) reference “SLCC June 2010 Newsletter” – copied on to Cllrs
with email; addresses; (x) Email (dd 14.6.10) reference “NALC Events
Bulletin”; (xi) Letter (received 15.6.10) from CCD reference “CCD Members
Forum – Activities”; (xii) Email (dd 16.6.10) reference “DALC Email Problems”;
(xiii) Email (dd 17.6.10) reference “New Cllrs Short Course” and (xiv) Email (dd
17.6.10) reference “£1,000 Project – Sports and Play”.
b) NDDC Members Services Weekly Information Sheet for w/e 21.5.10, 28.5.10,
4.6.10 and 11.6.10.
c) Emails (dd 25.5.10, 1.6.10, 8.6.10 and 15.6.10) and attachment from NDC
Housing reference “Devon Home Choice Newsletter”: -
Copies placed at post office for the information of parishioners.
d) Email (dd 24.5.10) from Cllr Thomas reference (i) “Damaged Drain Cover –
Marine Parade” and (ii) “Removal of Doggy Bin – Atturm Slipway”: -
(i) Passed by Clerk to DCC Highways for attention; acknowledged by DCC and
Cllr Thomas told and (ii) Clerk advised Cllr Thomas that this bin was moved
some time ago because NDC allegedly could not get to empty it.
e) (i) Telephone call (dd 26.5.10) from the proprietor of a local Marine
Services reference “Access to Instow Beach – Key”: -
Caller advised to contact NDCCS who had coordinated the recent allocation of
keys to the Boathouse flood defence gates (padlock/chain) and Commodore
Slipway (lockable bollard).
(ii) Telephone call (16.6.10) from a Bideford resident reference “Access to
Beach/Commodore Slipway and Obstruction of Slipway by Bicycles”: - Caller
enquired how he was to gain access to his moorings and complained of the
number of parked bicycles obstructing the slipway. He was advised to contact
NDCCS and/or Instow Marine (who he paid for the moorings); Environment Agency
contacted by the Clerk reference bicycles (email dd 16.6.10 refers);
subsequently acknowledged by email and appropriate action promised.
(iii) Emails (dd 16.6.10) received by Cllrs Johns and Crombie from above
enquirer; passed to EA for its information and attention.
f) Email (dd 26.5.10) from Proper Job reference “Compost Special from Devon
Community Composting Network”.
g) (i) Email (dd 28.5.10) from Cllr Harper reference “Charter Toilets –
Defective Light”: -
Email forwarded to Cllr Cann to advise appropriate NDC Department; Cllr Harper
told.
(ii) Copy email (dd 17.6.10) from Cllr Harper to NDC reference “Charter
Toilets – Defective Light - Urinal Foyer”.
h) Copy email (dd 29.5.10) from Cllr Harper to Cllr Cann reference “Damaged
Litter Bin – Entrance to NDYC”.
i) (i) Copy email (dd 29.5.10) from Cllr Cann to Chief Executive of NDC
reference “Instow Quay”; (ii) Copy email (dd 1.6.10) from Chief Executive of
NDC reference “Instow Quay”.
j) Pamphlet from DCC reference “Parish Lengthsman”.
k) Letter and Registration Form from Children’s Hospice South West reference
“Starpath Memory Walk – 25th September 2010”.
l) Email (dd 29.5.10) from Cllr Cann (DCC) reference “Supply Zone – DCC”.
m) Email (dd 31.5.10) from a resident of Looe, Cornwall reference “Erection of
Headstone in Instow Graveyard”: -
Clerk advised the enquirer to contact the Reverend G Calway and a local
Stonemason.
n) Email (dd 2.6.10) from Clerk to DCC Highways Superintendent (HS) reference
“Hole in Pavement – Marine Parade”: -
Acknowledged by HS; matter in hand.
o) Copy email (dd 2.6.10) from a parishioner to Cllr Harper reference “Instow
Beach Access”: -
Clerk and Cllr Harper agreed there was little IPC could do as regards this
issue bearing in mind that the two points of access to the beach, currently
secured, were not within “the control” of IPC and that the parishioner
concerned had already been in contact with the relevant bodies/people.
p) Copy email (dd 9.6.10) from Cllr Harper to Cllr Cann reference “Pothole in
Entrance to Sand Dunes”.
q) Email (dd 13.6.10) from a parishioner reference “Defective Parish Seat -
Marine Parade”: -
Parishioner thanked for information and handyman repaired the seat as
necessary.
r) Letter (dd 3.6.10) from Devon and Cornwall Police Authority reference
“Police Authority Liaison Meeting– Braunton/Barnstaple on 21/6/10 and 7/7/10
respectively”:
Poster placed on parish council notice board by Quay Car Park and at Parish
Hall; copied provided to Cllrs.
s) Letter (dd 2.6.10) and attachment from Devon Partnership NHS Trust
reference “Listening to You”: -
Poster, setting out dates of Network Action Groups (Nag’s), placed on parish
council notice boards at Quay Car Park and Parish Hall.
t) North Devon Direct Magazine (Edition 16/Summer 2010).
u) LCR Magazine – Summer 2010.
v) Bago (Spring 2010) Catalogue.
w) Email (dd 14.6.10) from DCC reference “Devon In Touch Monthly News Round-
Up – June 2010”: -
Copy placed at post office for information of parishioners.
x) Telephone message (answer phone –7.6.10) from a non parishioner reference
“Family Beach BBQ”: -
Clerk returned the call (13.6.10) and left an answer phone message.
y) Agenda and associated papers of NDC’s Standards Committee Meeting of
Wednesday 23rd June 2010 at 7.00 pm
2006/11 FINANCE
1. INCOME: -
Lloyds TSB Business Account Interest (April 2010) £ 66
Ditto Ditto (May 2010) £ 66
Car Park Season Ticket No 7 £ 64.00
Car Park Weekly Tickets (7 & 8) £ 24.00
DCC Grass/Verge Maintenance Grant 2010/11 £2,515.69
DALC Refund of Subscription 2010/11 £ 160.48*
Car Park Takings Period ending 2nd June 2010 £1,053.70
Ditto Period ending 15th June 2010 £1,179.70#
DCC Grant for Beach Voluntary Patrol Fliers £ 200.00+
TOTAL: - £5,198.89
Key: -
* See Expenditure April 2010 and Income May 2010
# £308.28 up on similar date (13th June) in 2009
+ Paid by BACS on 16.6.10.
2 EXPENDITURE: -
Mr M Harris Village Handyman £ 593.50#
Mr M Harris Grass Cut (No 2) £ 275.00
Mr P Cook Beach Cleaning £ 450.00
Mr R Jacob Clerks Remuneration £1,310.00
Mr R Jacob Clerks Expenses £ 402.56
Inland Revenue Re Mr R Jacob £ 327.50
Mr G May Tractor Garage Rental (April – June 2010) £ 112.80*
NDC Car Park Annual Licence 2010 £2,049.00+
Metric Group Car Park Machine Service 2010 £ 120.56
TOTAL: - £5,640.92
Key: -
# Includes £75 P3 activity (i.e. Strimming of footpaths at Atturm, Venn X and
Water Works), £8.50 Car Park Machine Maintenance, £17 Hedge Trimming activity
(Atturm to Bridge) and £17 for Parish Council notice board maintenance and
fitting at Quay Car Park.
*£16.80 VAT recoverable.
+ £305.17 VAT – not recoverable.
3. BANK – STATEMENT OF ACCOUNTS: -
Lloyds Bank Treasurers a/c no. 02348842 as @ 26.5.10 (Statement) = £ 75.98*
Lloyds Bank Business a/c no. 02350065 as @ 10.5.10 (Statement) = £19,536.89+
Key: -
* According to Clerk’s records this is 98p (1 cheque to the value of £75
uncashed – see item 5 (b) (ii) below))
+ According to Clerk’s records this is £23,208.41 as at 16.6.10.
4. RESOLUTION REQUIRED: -
IPC RESOLVED to transfer £5,566.00 from Lloyds Bank Business account number
02350065 to Lloyds Bank Treasurers account number 02348842 to cover cheques as
at 2 (b) above. (Action: The Clerk)
5. MISCELLANEOUS: -
(a) Mole Valley Farmers – IPC Account (May 2010): -
The Clerk said this stated that IPC owed nothing; account in balance. (Noted)
(b) Crown Estate (CE) Beach Lease 2010 - 2034 : -
(i) The Clerk provided IPC with an update; i.e. letter (dd 7.6.10) received
from Ian Budge (Solicitor) enclosing yet another copy of the CE Lease from the
CE’s solicitors for signature. The Clerk elaborated and Cllr Crombie and he
signed the document as necessary; to be returned to IB. (Action: The Clerk)
(ii) The Clerk reported receipt (26.5.10) of a compliment slip note from
Knight Frank together with returned cheque number 000552 for £75 authorised
and paid to KF at IPC Meeting of 20th May 2010 for Foreshore Rent 2010. The
Clerk said the note explained that the invoice for this sum had been issued in
error, hence return of uncashed cheque. The Clerk confirmed he had made an
appropriate entry in the Finance Ledger. (Noted)
(c) MOD Beach Lease – 2010 - 2034: -
The Clerk provided IPC with an update; i.e. once the signed CE lease had been
returned to IB he would finalise and complete the MOD lease as necessary.
(Noted)
(d) Audit Commission - Annual Return for the Year ended 31st March 2010: -
(i) The Clerk confirmed he had returned the signed Annual Return 2009/10 form
to Mrs Mary Jane Scott (IPC’s IA - 24.5.10) for final completion by her and
onward transmission to the AC. (Noted)
(ii) The Clerk confirmed that no requests, as of the date of the meeting, had
been received by him as a result of the publication of the “Exercise of
Electors Rights” form at the post office (“Inspection Days” being Monday to
Friday {9 am to 5 pm} for the period 21st May to the 18th June 2010 (i.e. 20
working days). (Noted)
(e) DCC Grass/Verge Maintenance Grant 2010/11: -
(i) The Clerk reported he had measured the “Additional Grass (Bank) – Lane End
Close/Marine Parade” area (approx 260 sq metres) and forwarded this on to DCC
Highways with a request for additional payment; he said the relevant paperwork
was still awaited. (Action: The Clerk)
(f) All Saints Chapel Community Facilities – IPC Grant: -
The Clerk confirmed he had forwarded (28.5.10) an appropriate letter to the
Treasurer of the All Saints Community Centre Project Appeal; the Clerk advised
IPC that he told the Treasurer that any further grant from IPC during the year
2010/11 would have to be taken from the sum already budgeted for the parish
hall. After a discussion IPC RESOLVED to ratify this decision. (Noted)
(g) Beach Cleaning Grant 2010-2011 – NDC: -
The Clerk reported that nothing further had been heard of this grant from NDC
since the last meeting; The Clerk suggested he chase it up through Cllr Moores
(NDC) and/or Cllr Brayley (Leader of NDC). After a discussion IPC RESOLVED to
adopt this recommendation. (Action: The Clerk) (h) Letter (received 29.5.10)
from BemroseBooth (BB) reference “Accounts Payable Department”:-
The Clerk said this advised IPC of changes in BB’s banking facilities; the
Clerk reminded Cllrs that BB supplied car park tickets to IPC. (Noted)
(i) Letter (dd 20.5.10) from NDC Estates Department reference “IPC: Notice
Board at Marine (Quay) Car Park, Instow – Licence”:-
(i) The Clerk said this stated that NDC had issued an annual licence (2010/11)
for permission to IPC to mount a notice board on the side of the garages at
Marine (Quay) Car Park, Instow with terms as defined; the Clerk elaborated.
(Noted)
(ii) The Clerk advised IPC he had accepted the terms of the licence and
returned a copy duly signed; IPC RESOLVED to ratify this course of action.
(Noted)
(iii) The Clerk confirmed that the notice board was now affixed and in use.
(Noted)
(j) Quay Car Park – Disability/Blue Badge Exemptions:-
The Clerk reported that as a result of a request for disability/blue badge
exemption it had come to light that the statutory sign at the car park was
incorrect and required amending; the Clerk said he had confirmed this with NDC
Car Parks Dept. (Noted)
(ii) The Clerk told IPC that the necessary action had now been taken to have
the sign altered by way of SW Signs and it was now in place. (Noted) (k) Email
(dd 11.6.10) from NALC (Improvement and Development Manager) reference “POWB
Guide”: -
(i) The Clerk said this stated that NALC was preparing a guide so that
examples of good POWB practice/case studies could be publicised in order to
showcase the work that was taking place at grassroots level and to inspire
other Councils around how adopting the power may benefit their communities; it
was intended to publish this guide in September 2010 and IPC was requested to
participate. (Noted)
(ii) The Clerk advised IPC he had told NALC (email of 13.6.10 refers) that IPC
had not long adopted the power and that it was really early days for it to
give examples of good practice/case studies but that it would be very
interested in receiving a copy of the guide in due course. (Noted)
2006/12 PLANNING
a) NDC Planning - “Parish Council Forum”: -
(i) The Clerk confirmed he had advised NDC Planning that he was to attend the
Parish Council Planning Forum at the Civic Centre (Council Chamber) at 1.30 pm
for 2 pm on Thursday 24th June 2010; this, he said, had been acknowledged by
NDC Planning and one Cllr was also invited to attend. (Noted)
(ii) After a discussion no Cllr(s) were available to attend. (Noted)
b) Letter (dd 20.5.10) from NDC Planning reference “Consultee Responses”: -
The Clerk said this letter advised IPC that as of planning application number
50,000 any responses to application consultations were available for all to
view on the Planning tracker element of NDC’s website. IPC was asked to bear
this in mind and if, in certain cases, it did not wish to make comments that
should not be in the public domain, in the first instance, make this very
clear in replies/emails. (Noted)
c) Erection of steel and glass balconies at first floor level on south and
east elevations at 3 Chichester Close, Instow (Reference No 50279): -
(i) The Clerk reported receipt (dd 28.5.10) of this application and of having
passed it immediately to the Chairman for the attention of IPC’s PSC; for
response by 16.6.10 or an extension to be applied for. (Noted)
(ii) The Clerk confirmed that an entry had been placed on the Instow website
for the information of parishioners. (Noted)
(iii) The Clerk advised IPC that IPC’s PSC had resolved to recommend APPROVAL
of this application and that NDC Planning had been notified (16.6.10). (Noted)
(iv) IPC RESOLVED to ratify this decision. (Noted)
d) Letter (dd 7.6.10) from NDC reference “Extension of time limit for
implementation of planning permission 40070 – Extension to form owners
accommodation at Armada House, Marine Parade, Instow (Reference No 50114): -
The Clerk said this stated that this application had been WITHDRAWN and was no
longer being considered by NDC Planning. (Noted)
e) Letter (decision date: 9.6.10) from NDC reference “Insertion of 2 side
windows to roof dormer at Homeleigh, Anstey Way, Instow (Reference 50189): -
The Clerk said this stated NDC Planning had GRANTED planning permission for
this application with conditions as listed. (Noted)
f) Letter (dd 9.6.10) from ndh reference “Planning Proposal: Redevelopment of
Flats at Kiln Close, Kiln Close Lane, Instow: -
(i) The Clerk said this stated that ndh owned a number of pre-cast reinforced
concrete (PRC) homes at this location that had been classed as defective and
in need of major repair work or re-development; the letter added that it was
proposed to demolish the existing properties and replace them with 5 modest
family houses, together with off road parking for the occupants - this would
be a much more efficient use of the land and would enable ndh to better meet
the local housing needs (it was intended to target local people in housing
needs). Ndh further stated that it was currently consulting with planning and
highways officers and with the occupants of neighbouring homes and intended to
submit a planning application before the end of June. IPC was asked to channel
any comments or questions to ndh. (Noted) (ii) The Clerk provided Cllrs with a
copy of the letter at the meeting for their information. (Noted)
(iii) After a discussion IPC RESOLVED to await receipt of the planning
application before coming to a conclusion. (Noted)
*** Cllr Thomas declared a personal interest and did not speak ***
g) Email (dd 3.6.10) from NDC reference “Barnstaple Town Centre Conservation
Area Management Plan (Draft) – Consultation”: -
The Clerk said this stated that this was now in the public domain for
consultation for the period 3.6.10 to 16.7.10 and that further information
could be found vide: - ttp://northdevon-
consult.limehouse.co.uk/portal/conservation_area_character_appraisals/barnstaple_tow
n_centre_conservation_area/barnstaple_town_centre_conservation_area_management_
plan_-_draft (Noted)
h) Email (dd 3.6.10) from NDC reference “Georgeham Conservation Area
Management Plan (Draft) – Consultation”: -
The Clerk said this stated that this was now in the public domain for
consultation for the period 3.6.10 to 16.7.10 and that further information
could be found vide: -
http://northdevon-consult.limehouse.co.uk/portal/conservation_area_character_appraisals/georgeham_conservation_area/georgeham_conservation_area_management_plan_-_draft
(Noted)
i) Email (dd 3.6.10) from NDC reference “Croyde Conservation Area Management
Plan (Draft) – Consultation”: -
The Clerk said this stated that this was now in the public domain for
consultation for the period 3.6.10 to 16.7.10 and that further information
could be found vide: -
http://northdevon-consult.limehouse.co.uk/portal/conservation_area_character_appraisals/croyde_conservation_area/croyde_conservation_area_management_plan
(Noted)
j) Email (dd 3.6.10) from NDC reference “Putsborough Conservation Area
Management Plan (Draft) – Consultation”: -
The Clerk said this stated that this was now in the public domain for
consultation for the period 3.6.10 to 16.7.10 and that further information
could be found vide: -
http://northdevon-consult.limehouse.co.uk/portal/conservation_area_character_appraisals/putsborough_conservation_area/putsborough_conservation_area_management_plan
(Noted)
2006/13 ANY MATTER RAISED AT THE DISCRETION OF THE CHAIRMAN
a) Old Rectory Close – Weeds: -
Cllr White reported that this matter required the attention of DCC Highways;
IPC RESOLVED to have the Clerk report it as necessary. (Action: The Clerk)
b) New Charter Toilets – Quay Car Park: -
In the light of what Cllr Moores had said as at item 2006/7 (a), a discussion
then ensued amongst Cllrs at the conclusion of which it was RESOLVED to defer
this matter until the next meeting of IPC (July 2010) so that Cllrs could
consider the implications and discuss it further. (Action: IPC Cllrs)
There being no other business the meeting was closed.
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