Present: - Councillors P Cook, N Crombie, C
Harper, A Johns, B Moores, E Renshaw, B Thomas, S White (Chairman) and Mr R
Jacob (Parish Clerk).
In Attendance: Cllr R Cann (DCC), Cllr B Moores (NDC) and no parishioners.
2107/1 PRAYER
The Clerk led the Council in prayer
2107/2 APOLOGIES
Cllr M Green (IPC)
.
2107/3 COUNCILLOR DECLARATION OF INTERESTS
Item 2107/12 (b) – Planning application/Leeward, Rectory Lane, Instow
(reference number 52429); Cllrs Thomas and White declared a personal interest
and did not speak. (Noted)
2107/4 POLICE REPORT
a) Report: -
In the absence of the police there was no report. (Noted)
b) Neighbourhood Policing: -
(i) The Clerk confirmed he had liaised with the Divisional Commander, Supt
Harris, and received his assurances that Community Policing was high on his
agenda albeit there had been recent glitches that were beyond his control. He
added that Supt Harris had advised him that he would ensure a police
attendance at the Community on Show (COS) Day (16th July). (Noted)
(ii) Cllr Harper advised Council that no police officer had attended the COS
Day despite PC Hodgson liaising with the organisers beforehand and confirming
his attendance. After a discussion IPC RESOLVED to bring this to the attention
of Supt Harris and seek an explanation. (Action: The Clerk)
2107/5 PARISHIONERS
In the absence of parishioners there were no items raised. (Noted)
2107/6 REPORT COUNTY COUNCILLOR R CANN
Cllr Cann spoke of the following matters, namely “Instow Ferry” (successfully
launched and operational; approx 270 passengers carried to date), “Chippings –
Anstey Way Lay-by” (now moved and DCC aware not to place them at said location
again), “Sale of Recycle Material” (£850,477 in 2010/11 as opposed to £568,502
in 2009/10), “Planning Enforcement” (NDC Executive very concerned at the
current backlog and have asked for a report), “NDC Costs – Agency Employees”
(costs to date = £877,000 with the biggest rise in recycling services; now
being managed personally by Leader/Deputy leader) and “DCC Capital Maintenance
Programme 2011/12” (£170,000 set aside for Fremington Community Primary School
& Nursery and £350,000 for Instow School – Hall and Remodelling)). (Noted)
2107/7 REPORT OF DISTRICT COUNCILLOR B MOORES
Cllr Moores spoke of the following matters, namely “S 215 Town and Country
Planning Act 1990 – Grot Spots” (meeting to be held with relevant planning
officer), “Sands Development” (meeting to be held on site 10th August to
discuss options, namely demolish rear area and provide 2 newly built 3 bedroom
cottages with No 4 and 5 Bath Terrace becoming self contained – there are some
conservation and heritage issues), “1-4 Kiln Close Lane” (because of vastly
reduced grant rates, ND Homes are now considering developing 5 units, three of
which will be affordable), “Instow Ferry” (now operational; well done to all
concerned), “Sand – Marine Parade” (aware DCC is considering relevant action(s)
to take), “Development of Fremington Army Camp” (discussions still in hand”,
“Resignation of NDC/Parish Cllr Bell - Fremington” (there will be a
by-election), “Batsworthy Wind Farm” (application to install nine 103m tall
wind turbines set to be refused” “The Value of Second Homes – Instow Survey”
(survey seeks an objective look at the value of second home ownership to local
communities), “Leisure Centre Refurbishment” (starts October 2011) and
“Council backs Local Radio Campaign” (NDC supports continuance of local
radio). (Noted)
2107/8 MINUTES
It was RESOLVED that the June 2011 minutes of Instow Parish Council be
approved and signed. (Noted)
2107/9 MATTERS ARISING FROM THE MINUTES
a) Item 2106/4 (a) Traffic Congestion/Obstruction New Road/Anstey Way
(i) The Clerk advised IPC that following further liaison with the parishioner
(who had raised concerns as regards this matter), the police and Cllr Cann it
had been agreed by DCC that it intended to introduce a double yellow line no
parking order at this location (at least 22 metres on both side of New Road),
DCC to advertise soonest. (Noted) (ii) The Clerk advised IPC that there was an
original order for a double yellow lines system (August 2004) covering the
same stretch of New Road but it had been revoked; hence the “old” yellow lines
markings on the road that have now become virtually obliterated. (Noted)
b) Item 2106/6 (i) – Instow “Grot Spots” – S 215 Town and Country Planning Act
1990: -
(i) The Clerk advised IPC that since the last meeting he had received various
copies of emails between Cllrs Harper (IPC) and Moores (NDC) that had included
a number of other locations within the parish that have been considered “grot”
spots by Cllr Harper; Cllrs Harper and Moores (NDC) addressed Council. (Noted)
(ii) See item 2107/7 for action(s). (Action: Cllr Moores)
c) Item 2106/6 (ii) – The Sands, Marine Parade, Instow/Planning Update: -
(i) The Clerk advised IPC he had forwarded an email (dd 21.6.11) to NDC
Planning advising it that IPC was deeply concerned at the inordinate amount of
time it was taking to resolve the planning issues at this location that were
an eyesore and becoming more and more dilapidated as time passes; an update
was requested sooner than later. (Noted)
(ii) The Clerk then referred to a copy email (dd 28.6.11) between Cllr Moores
(NDC) and NDC Planning concerning this matter; the Clerk elaborated as
necessary. (Noted)
(iii) See item 2107/7 for action(s). (Noted)
d) Item 2106/6 (iii) – Kiln Close Lane Development, Instow/Planning Update: -
(i) The Clerk advised IPC the had forwarded an email (dd 17.6.11) to NDC
Planning requesting an update on the planning decision. (Noted)
(ii) The Clerk reported receipt of an email (dd 4.7.11) from NDC Planning
stating that the Ward Member (Cllr Moores) had agreed the application should
be approved subject to conditions and as such instructions had been passed to
Legal Services to start the section 106 agreement with the head of terms for
affordable housing, maintenance of roads and pathways and maintenance of
surface water systems. (Noted)
(iii) The Clerk confirmed he had thanked NDC Planning for the information and
requested that IPC be advised in the normal manner once planning permission
had been formalised. (Noted)
(iv) In the light of what Cllr Moores had reported (see item 2107/7) IPC
RESOLVED to enquire of NDC Planning whether, as the original application was
being tweaked, a fresh planning application was necessary and put out for
consultation including to Instow Parish Council. (Action: The Clerk)
e) Item 2106/8 (a) – Management of Quay Car Park/Refurbishment of Toilets: -
(i) The Clerk advised IPC he had attended a meeting at the Civic Centre on
Wednesday 29th June together with NDC’s Chief Executive (CE), Mike Mansell and
Cllr Cann. The Clerk informed Council he had provided the NDC’s
representatives with a list of requirements that it was felt by IPC would
refurbish the current toilets to an acceptable state; the Clerk elaborated on
those requirements as provided by Cllr Harper. (Noted)
(ii) The Clerk further advised IPC he had stated that IPC did not wish to
“take-over” the toilets at any stage (prior to refurbishment or following
refurbishment) but that it did want to take a hands-on interest in the
refurbishment process; he said this had been noted and agreed. (Noted)
(iv) The Clerk advised IPC that NDC had hoped to get back to IPC before its
next meeting (21.7.11) with a price for the toilet refurbishment; it would
then be open for IPC to seek their own prices for such work on the basis it
could well be cheaper to do it this way. (Noted)
(v) The Clerk then updated IPC from an email he had received from NDC’s CE of
15.7.11 that stated that the necessary refurbishment work had been estimated
at just under £10K. The Clerk added, however, that he still awaited the
precise specification on which this figure had been derived. Cllr Cann agreed
to obtain it and forward it to the Clerk. (Action: Cllr Cann)
(vi) A discussion then ensued during which IPC RESOLVED to pay half of any sum
in excess of £10K and to explore the possibility of electricity and hot water
being installed in the toilets albeit this would not take place until the car
park had been “secured” by IPC from NDC and prior to any resurfacing. (Noted)
(vii) The Clerk then confirmed he had advised NDC’s representatives that IPC
did wish to take over the freehold of the Quay Car Park and that once NDC was
ready to begin the relevant legal process of transfer that IPC would appoint a
solicitor to act for it. This had been noted and agreed. (Noted)
f) Item 2106/8 (b) – Revised Bathing Water Directives: -
(i) The Clerk summarised on progress since the last meeting, namely: -
a) Email (dd 18.6.11) from Cllr Harper reference “Commodore Slipway – North
Devon Biosphere Reserve Sign”; it was noted this map did not show Instow beach
as a bathing beach. (Noted)
b) The Clerk advised IPC he had forwarded an email (dd 18.6.11) to Defra
enquiring if the parish had been consulted at the time of designation – if so
were there any records, seeking clarification on times of bather surveys i.e.
could 11am – 3pm as recommended be substituted with 2 hours before and after
high tide that would make more sense in Instow’s case and had Defra had any
communication with or from DCE as regards designation/de-designation. (Noted)
c) The Clerk added he had subsequently forwarded (19.6.11) an email addendum
to Defra that had been provided by Cllr Harper on the issue of relevance to
bather survey times as at b) above. (Noted)
d) The Clerk reported receipt of an email (dd 20.6.11) from NDC reference
“Bathing Water Directive Meeting, Civic Centre, Thursday 7th July 2011; the
Clerk advised that Cllrs Harper and Thomas were to attend; Cllr Green and
Clerk unavailable. (Noted)
e) The Clerk reported receipt of an email (dd 20.6.11) from Cllr Harper
advising he had secured the services of a consultant au fait with Defra who
was prepared to assist IPC in its de-designation application. (Noted)
f) The Clerk reported receipt of an email (dd 23.6.11) from EA reference
“Weekly Bathing Water Update”; he summarised the results. (Noted)
g) The Clerk reported receipt of an email (dd 25.6.11) from Cllr Harper
reference “Beach De-designation Sub Committee Meeting – Monday 27th June 2011;
the minutes of that meeting were provided to Cllrs with their agenda papers
(14.7.11). (Noted)
h) The Clerk reported receipt of a copy email (dd 29.6.11) from Cllr Harper to
Julie Girling MEP reference “EU Directive on Bathing Water”; Cllr Harper
elaborated as necessary. (Noted)
i) The Clerk reported receipt of an email (dd 30.6.11) from EA reference
“Weekly Bathing Water Update”; the Clerk said the sample taken at Instow beach
on 26.6.11 was still in analysis but the portents were not good; the samples
taken at Fremington Quay and Bideford Bridge on that same day both failed the
E Coli test. (Noted)
j) The Clerk reported receipt of an email (dd 2.7.11) from Cllr Green
reference “De-designation - Letter to Defra and Letter to Instow Community
Groups”; the Clerk said the “Letter to Defra” had been forwarded by email
(3.7.11) and the “Letter to Instow Community Groups” emailed (3.7.11) to Cllr
Harper for hand delivery. (Noted)
k) The Clerk reported receipt of an email (dd 5.7.11) and attachment letter
from Defra reference “Instow De-designation Application”; the email and letter
had been forwarded to Cllrs Green, Harper, Thomas and White with a copy also
being forwarded to Cllrs with their agenda papers (14.7.11). (Noted)
l) The Clerk reported receipt of an email (dd 5.7.11) from Cllr Harper
reference “Instow Organisations”. (Noted)
m) The Clerk reported receipt of an email (dd 5.7.1) from Instow PCC reference
“De-designation of Instow Beach”; he said he had forwarded it to Cllr Harper.
(Noted)
n) The Clerk reported receipt of an email (dd 6.7.11) from Cllr Harper
reference “Instow Organisations – Instow Parish Hall Committee (IPHC)”; the
Clerk said it stated that at its AGM (5.7.11) IPHC had voted for
de-designation; the email also included tide times and appropriate times for
beach surveys. (Noted)
o) The Clerk reported receipt of an email (dd 6.7.11) from Defra reference
“Bathing Water Classification Symbols”; he said it had been copied to Cllrs
Green, Harper, Thomas and White. (Noted)
p) The Clerk reported receipt of an email (dd 7.7.11) from Cllr Harper
reference “COS – Supports De-designation”. (Noted)
q) The Clerk reported receipt of an email (dd 9.7.11) from the Acting Chairman
of Instow Parish Hall Committee advising that at its recent AGM the trustees
present had supported de-designation but asked that if it was necessary to put
up notices that they should be discreet and indicate bathing was at own risk
as opposed to beach being unsafe. (Noted)
r) The Clerk reported receipt of an email (dd 7.7.11) from Cllr Harper (dd
7.7.11) reference “Volunteers for Beach Survey - WI”. (Noted)
s) The Clerk reported receipt of an email (dd 7.7.11) from Cllr Thomas
reference “Feedback – NDC Water Quality Meeting”; the Clerk said he had copied
it to Cllrs with their agenda papers. (Noted)
t) The Clerk reported receipt of an email (dd 7.7.11) from Cllr Harper
reference “Dog Control Orders”; the Clerk said it had been copied to Cllrs
with their agenda papers.
(Noted)
u) The Clerk reported receipt of an email (dd 7.7.11) from EA reference
“Bathing Water Report – 7th July 2011; he said IPC should note that Instow had
7 Pass Guidelines and 1 Pass Mandatory to date with one sample (16.6.11) still
at analysis.
(Noted)
v) The Clerk reported receipt of an email (dd 8.7.11) from Cllr Harper
reference “EU Directive on Bathing Water – Response from MEP”; he said it had
been copied to Cllrs with their agenda papers. (Noted)
w) The Clerk reported receipt of an email (dd 8.7.11) from Cllr Harper
reference “NDC Water Quality Meeting – Details to forward to NDC”; he said it
had it had been copied to Cllrs with their agenda papers. (Noted)
x) The Clerk reported receipt of an email (dd 10.7.11) and attachments from
Cllr Harper to NDC reference “Civic Centre Meeting – 7th July”; he said it had
been copied to Cllrs with their agenda papers. (Noted)
y) The Clerk reported receipt of an email dd 11.7.11) from Defra reference
“Bathing Water Newsletter – July 2011”; he said it had been copied to Cllrs
Green, Harper, Thomas and White by email; other copies were provided to Cllrs
at the meeting. The Clerk pointed out that IPC should note that any claim for
designation/de-designation must be with Defra by the end of September 2011.
(Noted)
z) The Clerk reported receipt of an email (dd 12.7.11) from Cllr Harper
reference “Response to “Bathing Water Newsletter – July 2011”; Cllr Harper
elaborated as necessary. (Noted)
aa) The Clerk reported receipt of an email (dd 13.7.11) from NDC via Cllr
Harper reference “NDC Bathing Water Directive Meeting – 7th July 2011”; he
said it had attached a copy of the minutes of the meeting. (Noted)
bb) The Clerk reported receipt of an email (dd 13.7.11) from NDC via Cllr
Harper reference “NDC Bathing Water Directive Meeting – 7th July
2011/Attachments”. (Noted)
cc) The Clerk reported receipt of an email (dd 13.7.11) from Cllr Thomas
reference “NDC Bathing Water Directive Meeting – 7th July 2011/Minutes”.
(Noted)
dd) The Clerk reported receipt of an email (dd 14.7.11) from NDC via Cllr
Harper reference “NDC Bathing Water Directive Meeting – 7th July 2011/Amended
Minutes”.
(Noted)
ee) The Clerk reported receipt of an email (dd 7.7.11) from EA reference
“Bathing Water Report – 14th July 2011; he said IPC should note that Instow
has 8 Pass Guidelines and 1 Pass Mandatory to date with one sample (16.6.11)
still at analysis.
(Noted)
ff) The Clerk reported receipt of an email (dd 15.7.11) from EA reference
“Instow Bathing Water”; the Clerk said this referred to the water sample taken
on 16.6.11 which amounted to a failure; he said he had copied the email on to
Cllrs with email addresses and elaborated on its content as necessary. (Noted)
gg) The Clerk reported receipt of a copy email (dd 14.7.11) from Defra to
Council Leaders and Chief Executives reference “Letter from Environment
Minister to Local Authorities”; he said he had copied it on to Cllrs White,
Green, Harper and Thomas for their information. He also provided a copy of
said letter to Cllrs at the meeting for their perusal. (Noted)
hh) The Clerk reported receipt of an email (dd 20.7.11) from NDC via Cllrs
Thomas and Harper reference “Bathing Water Directive – Quick Guide ”; the
Clerk provided a copy of the “Guide” to Cllrs at the meeting for their
perusal. (Noted)
ii) The Clerk reported the receipt of an email (dd 20.7.11) from the Chief
Executive of DCE reference “Instow Beach – Designation as a Bathing Water”
following email prompts of his on 18.6.11, 14.7.11 and 20.7.11; the Clerk
provided a copy of said email to Cllrs at the meeting for their perusal.
(Noted)
jj) The Clerk reported receipt of an email (dd 21.7.11) from EA reference
“Bathing Water Report – 21st July 2011; he said IPC should note that Instow
now had 9 Pass Guidelines, 1 Pass Mandatory, one failure (16.6.11) with one
sample (14.7.11) still in analysis (Noted)
(ii) (a) Cllrs Harper, Thomas and White then addressed Council on all the
implications as above including recommended actions still necessary
particularly bather surveys etc. After a discussion IPC RESOLVED to continue
to seek de-designation and to follow the suggested action(s) as outlined by
Defra.
(Action: IPC’s De-designation Sub Committee – Cllrs White, Green, Harper and
Thomas)
(b) After a discussion it was RESOLVED that IPC ought to perhaps meet prior to
the next meeting of IPC (15.9.11) in order that the de-designation paper (to
be sent to Defra) could be reviewed and any amendments made prior to 15.9.11
where the final proof copy report could be adopted in time for submission to
Defra by 30th September 2011; the Clerk was asked to provisionally book the
parish hall for Thursday 1st September 2011. (Action: The Clerk)
(c) It was also RESOLVED to invite a member(s) of the EA to the meeting of
1.9.11 so that any outstanding questions might be dealt with. (Action: The
Clerk)
g) Item 2106/8 (c) – Salt/Grit Bins/Community Clusters: -
(i) The Clerk advised IPC that yet a further entry had appeared in the July
parish magazine and that to date 4 persons had come forward. (Noted)
(ii) The Clerk then enquired whether any Cllrs had been able to identify other
willing parishioners residing on their patch or in localities within the
parish where snow problems could well emanate. There was a negative response.
(Noted)
(iii) The Clerk then reported the receipt of an email (dd 4.7.11) and
attachment from DCC reference “Winter Service - A New Local Initiative”; he
said the relevant paperwork had been copied to Cllrs with their agenda papers
(14.7.11). (Noted)
(iv) After a discussion IPC RESOLVED to participate in this DCC scheme and
Cllr Cook was asked to establish a suitable location where any provided
salt/sand could be safely and securely stored and distributed as necessary.
(Action: Cllr Cook)
h) Item 2106/8 (f) - IPC Appointments/Cllr Details: -
(i) The Clerk provided Cllrs with a copy of the updated “Appointments” list (dd
21.7.11) that had been circulated by email (dd 21.6.11) in draft form to all
Cllrs with email addresses; the Clerk advised that one minor amendment had
been made. (Noted)
(ii) After a discussion IPC RESOLVED to adopt it as written. (Noted)
(iii) The Clerk then provided Cllrs with a copy of the most recent updated
“Councillors Email/Address Contact” sheet (for publication – dd 21.7.11) and a
copy of the most recent updated “Councillors Email/Address/Telephone No
Contact” sheet (for internal circulation – 21.7.11). (Noted)
(ii) After a discussion IPC RESOLVED to adopt both as written. (Noted)
2107/10 CORRESPONDENCE
(i) Matters for discussion/resolution or noting
a) Letter (dd 17.6.11) from NDC reference “Parish Cllrs – Failure to Submit
Election Expenses”: -
(i) The Clerk said this letter stated that all candidates (Cllrs), whether the
election was contested or not, were required to make a return and declaration
of their election expenses. If these were not delivered within 28 calendar
days of the declaration of the result of the election, any elected candidate
should not sit or vote in the council until either they are delivered or until
there is an authorised allowance for the failure. If the elected candidate
sits or votes the penalties are £50 for every day on which they sit or vote
and failure, by any candidate, to make a return and declaration is an illegal
practice. (Noted) (i) The Clerk said he had copied the letter to all relevant
Cllrs for their attention; deadline (including Nil Returns) 3rd June 2011; a
discussion ensued. (Noted)
(iii) A discussion then ensued. (Noted)
(b) Email (dd 23.6.11) from Secretary of Instow/Appledore Ferry Committee
reference “Ferry Service”: -
(i) The Clerk said this stated that the ferry service would resume on Saturday
25th June at 12.30 pm but would be a low key affair; the official launch would
take place in 4-5 weeks time. It added that local support for the 25th June
would be welcomed although formal invitations would be sent to IPC for the
official launch in due course. (Noted)
(ii) The Clerk said he had copied the email to Cllrs with email addresses.
(Noted)
(iii) During a discussion that then ensued, Cllr Moores stated that there was
now not to be an official launch and that the service had been well received.
(Noted)
(c) Email (dd 28.6.11) from Barnstaple/Torridge Pilot Gig Clubs reference
“Instow Gig Regatta – Sunday 24th July from 9am to 6pm”: -
(i) The Clerk said this stated that the gigs would be launching from the
Atturm slipway near to the North Devon Cricket Club and IPC was invited to
attend. (Noted)
(ii) The Clerk reported the receipt of a telephone call (28.6.11) from the
Chairman of the Barnstaple Pilot Gig Club reaffirming the information as above
and confirming that DCE had given permission for the use of the launch site.
(Noted)
(d) Email (dd 28.6.11) from NDC reference “Washed Up Margarine Tubs”: -
The Clerk said this stated that a container (containing margarine tubs) was
washed off a tanker in the Irish Sea in January 2010 and that some of the tubs
had recently washed up on the shore of Welcome Mouth and Hartland Point; he
said the letter provided a point of contact to clear up any such tubs. (Noted)
(ii) The Clerk confirmed he had advised the Beach Cleaner (28.6.11). (Noted)
(e) Information of relevance to “The Queens Diamond Jubilee - Beacons”: -
(i) The Clerk said this provided advice and guidance in taking part – 4th June
2012; a discussion ensued during which time it was RESOLVED to take NFA.
(Noted)
f) Letter (dd 30.6.11) from NDC reference “Chairing Skills for Parish Cllrs”:
-
(i) The Clerk said he had copied this to Cllrs with email addresses; reply
date 18th July 2011. (Noted)
(ii) The Clerk reported that Cllr Thomas has expressed an interest in
attending. (Noted) (iii) The Clerk told IPC that as of 12.7.11 very few
town/parish Councils had responded to this offer and that the cost, per
candidate, was, therefore, likely to well exceed the estimated figure of £40.
(Noted)
(iv) After a discussion, during which time Cllr Thomas withdrew his request,
IPC RESOLVED to take NFA - Clerk to advise NDC. (Action: The Clerk)
g) Letter (dd 5.7.11) from NDC (Environment) reference “The Food Hygiene
Rating Scheme”: -
(i) The Clerk said NDC was offering town and parish councils the opportunity
to hear a presentation on the new scoring method (“0 – 5” as opposed to
“Scores on the Doors”); he said the food hygiene rating system was a national
scheme backed by the Food Standards Agency and was based on compliance with
the requirements of food hygiene legislation. Food businesses are given a
sticker and a certificate to display so that customers can see how well food
safety is implemented and managed in their establishment. (Noted)
(iii) After a discussion IPC RESOLVED to take NFA; Clerk to advise NDC.
(Action: The Clerk)
(h) Letter (dd 18.7.11) and attachment from RWE npower renewables reference
“Atlantic Array Offshore Wind Farm”: -
(i) The Clerk said this stated that said company was preparing a proposal for
a wind farm in the outer Bristol Channel known as the “Atlantic Array Offshore
Wind Farm”; at its closest it will be around 13 km from Lundy Island, 14 km
from the North Devon coast and 16 km form the coast of South Wales. The Clerk
added that as a result the company was obliged to prepare a Statement of
Community Consultation – hence this letter and attachment - and that it would
be carrying out a series of pubic exhibitions in the area throughout September
2011. (Noted)
(ii) During a discussion that then ensued, IPC noted that the onshore cable to
the Alverdiscott Sub Station was now to come ashore at Cornborough Range and
travel, underground, to Alverdiscott via Abbotsham and not the Taw Estuary as
was first muted. (Noted)
(j) Letter (undated) from a Committee member of the Bideford Railway Heritage
Centre reference “Instow Signal Box”: -
The Clerk said this stated that despite what IPC had been advised by a
parishioner at the May 2011 meeting (the minutes of which had recently been
published in the ND Journal), the signal box was first built in 1872/73 which
would make it 138 years old and not 150 years. He said the letter added that
there were no plans, therefore, in hand for a 150 year celebration as yet,
(Noted)
j) Email (dd 18.7.11) from NDC reference “Coast to Coast Cycle Ride – Network
Route 27 /Ilfracombe to Plymouth”: -
(i) The Clerk advised Cllrs that this was to commence at Ilfracombe on
September 3rd and if they were interested they would be welcome to join in;
the Clerk elaborated as necessary; a discussion ensued. (Noted)
(ii) Taw and Torridge Estuary Forum and associated Matters (Placed in
“Briefing Folder” for information of Cllrs)
a) Email (dd 23.6.11) from Secretary of TTEF reference “Estuary ID Guide”
b) Email (dd 23.6.11) from Secretary of TTEF reference “Defra – Stakeholders
Newsletter June 2011”
c) Email (dd 10.7.11) and attachments reference “TTEF Meeting of 18th July
2011
d) Email (dd 18.7.11) from Secretary of TTEF reference “AONB Report – Meeting
of 18th July 2011.
(e) Email (dd 18.7.11) from Biosphere Reserve reference “TTEF Meeting – 18th
July 2011 – BR Report”.
(f) Email (dd 18.7.11) from Bideford Harbourmaster reference “TTEF Meeting –
18th July 2011 – Report”.
(g) Email (dd 18.7.11) from Secretary of TTEF reference “TTEF Meeting – 18th
July 2011 – Braunton Countryside Centre – Walks and Talks”.
(iii) Matters to note: (Placed in “Briefing Folder” for information of Cllrs)
a) DALC etc Matters (Various): - (i) Email (dd 16.6.11) reference “CCD Members
Forum – Hemyock”; (ii) Email (dd 21.6.11) reference “New Dates for Cllr
Training”; (iii) Email (dd 1.7.11) reference “DACB Suppliers Conference and
AGM”; (iv) Email (dd 1.7.11) reference “Devon Rural Housing Awards”; (v)
Letter (dd June 2011) reference “County Committee 2011/2015 - North Devon”;
(vi) “DALC Newsletter (July/August 2011)”; (vii) Email (dd 5.7.11) reference
“NALC Communities in Action Conference”; (viii) Email (dd 8.7.11) reference
“The Queens Diamond Jubilee Beacons”; (ix) Email (dd 7.7.11) reference “Crimestoppers”;
(x) Letter (dd 13.7.11) reference “”SLCC - Branch Conferences”; (xi) Email (dd
18.7.11) reference “Business Rates – Press Release” and (xii) Email (dd
20.7.11) reference “CCD Members Forum – Meeting of 27th June 2011”.
b) NDDC Members Services Weekly Information Sheet for w/b 20.6.11, 27.6.11,
3.7.11, 11.7.11 and 18.7.11.
Copied to Cllrs with email addresses
c) Emails (dd 21.6.11, 28.6.11, 5.7.11, 12.7.11 and 19.7.11) and attachment
from NDC Housing reference “Devon Home Choice Newsletter”: -
Copies placed at post office by Cllr Johns for the information of parishioners
d) Email (dd 17.6.11) from Andy Bell (NDCCS) reference “Missing Lockable
Bollard – Commodore Slipway”: -
(i) Clerk checked with Cllrs Cook and Harper – no knowledge.
(ii) Clerk advised (22.7.11) Andy Bell (NDCCS) that bollard was now back in
its place (Source: Cllr Cook).
e) Email (dd 19.6.11) from St Mary’s C of E Primary School (SMCOEPS), Chanters
Road, Bideford reference “Erection of gazebo/marquee on Instow Beach –
Sponsored Walk Bideford to Instow/Sunday 26th June 2011”: -
Advises IPC that event for which permission had already been granted by IPC
(see item 2105/13 (i) (f))) and which had been re-arranged for 26th June (see
IPC June 2011) has now been cancelled for lack of interest.
f) Email (dd 21.6.11) from Commercial Radio reference “Radio in North Devon
and Torridge”: -
Refers to IPC recent submission as regards Ofcom consultation – see IPC June
2011.
g) Email (dd 22.6.11) from a parishioner reference “Greenpeace in our Time –
Wind Farms”.
h) Email (dd 25.6.11) from Cllr Thomas reference “Complaint from Parishioners
reference Beach/Sand”
i) Agenda for NDC Meeting of Wednesday 29th June 2011 at 7 pm.
j) (i) Minutes of NDC Standards Board Meeting of Monday 20th June 2011 at 7
pm; (ii) Agenda of NDC Standards Board Meeting of Tuesday 12th July 2011 at 7
pm and associated papers including Minutes of meeting of 20th June 2011 and
(iii) Minutes of meeting of 12th July 2011.
k) Clerks and Councils Direct – July 2011/Issue 76
l) North Devon Connect 100 – Issue One
m) DSC e-news (July 2011 Issue 94)
n) Email (dd 29.6.11) from Clerk to Cranborne and Edmondsham PC reference
“Assets Register – War Memorial”: -
Necessary information provided.
o) Copy email (dd 1.7.11) from Cllr Cann to Cllr Harper reference “Anstey Way
Lay By” and “Drop Kerb – near Mollands Garage”.
p) Copy email (dd 2.7.11) from Cllr Harper to Cllr Moores (NDC) reference
“Crack in Jetty Wall”.
q) Copy email (dd 2.7.11) from Cllr Harper to Cllr Cann (DCC) reference
“Doggie Bin – Signal Box”:-
Clerk advised Cllr Harper that this was moved by NDC with his knowledge and
would not be replaced at that location; there was a new one in close
proximity.
r) Telephone call (4.7.11) from North Devon Hospice reference “Floating By
Event – Instow Beach 31st July 2011”: -
(i) States that this is to take place in front of the sand dunes on the beach
(permission of DCE given); permission given by Clerk to erect advertising
banner on flood defence gates provided signs and opening/closing mechanism not
impeded.
(ii) Email (dd 12.711) from ND Hospice reference “Floating Bye” Event”;
confirms as above and attaches posters - copied to Cllrs with email addresses
FTI.
s) Email (dd 4.7.11) from DCC (North Area Neighbourhood Manager) reference
“Visit of Parish Lengthsmen – 14th/15th July 2011”:-
Clerk advised DCC that drain outlets on Marine Parade are blocked by sand and
that vegetation on both sides of Anstey Way from Venn Cross to the Marine Camp
and beyond could do with trimming.
t) Email (dd 4.7.11) and attachment from DCC Highways reference “Road Closure
Order – Quay Lane, Instow – Saturday 16th July 2011: -
This is for the Community on Show Day.
u) Emails x 2 (dd 5.7.11) from Whitbourne Parish Council reference “Website
Provider”: -
Clerk provided necessary information.
v) Email (dd 5.7.11) from The Parish Online Team reference “Parish Online”.
w) “Everyone’s Tomorrow Magazine” – Issue 11/July 2011.
x) (i) Email (dd 7.7.11) from DCC reference “Waste Core Strategy Consultation
Reminder” and (ii) Email (dd 18.7.11) reference Further Reminder - Closing
Date 22nd July 2011”.
y) Telephone calls (8.7.11) from Cllr Renshaw and a parishioner reference
“Marine Parade/Quay lane – Flooded”: -
Clerk contacted the North Area Neighbourhood Manager who agreed to deal.
z) Devon In Touch Monthly News Round-Up (July 2011): -
Copy to post office for information of parishioners
aa) (i) Copy email (dd 11.7.11) from Cllr Cann to DCC Highways reference
“Chipping Landing – Anstey Way (Venn Lane End): -
Email acknowledged (11.7.1) by Clerk who forwarded a copy letter (dd April
2011) from the Instow School Headmaster refuting that which was alleged in
said email.
(ii) Email (dd 15.7.11) from Cllr Cann reference “Venn Chipping Landing”;
Clerk responded as necessary.
bb) Email (dd 14.7.11) from Chairman of AONB reference “Enterprising Coastal
Transport Invitation”: -
For IPC to note; also forwarded to Cllrs Cann (DCC) and Moores (NDC) reference
Instow Ferry.
cc) Email (dd 15.7.11) from Macmillan Cancer Support reference “World’s
Biggest Coffee Morning”: -
Forwarded to Editor of Parish Magazine
dd) Email (dd 15.7.11) from Cllr Cann reference “Don’t Let Devon Go To Waste”:
-
Forwarded to Cllrs with email addresses and editor of parish magazine
ee) Email (dd 14.7.11) from Clerk to Cllr Cann reference “Complaint - NDC Road
Sweeper”:-
This complaint immediately acted upon by Cllr Cann/Service Manager of NDC
Works and Recycling Services
ff) Email (dd 17.7.11) from Cllr Moores (NDC) reference (i) “Quay Car Park/NDC”,
(ii) “Overgrown Hedge/Bus Stop Marine Parade (Atturm)”, (iii) “Broken Up Boats
- Second Sand Hills/H and S Issue “ and (iv) “Street Lights – Marine Parade/On
Continuously”: -
Clerk advised Cllr Moores that (i) in hand, (ii) being dealt with by the
parish lengthsman (see item (s) above), (iii) could he advise NDC EH Dept and
(iv) could he advise SEC Lighting (Clerk being away from his home at the
time).
gg) Glasdon Direct Catalogue and attachments
2107/11 FINANCE
1. INCOME: -
Car Park Takings Period ending 22nd June 2011 £ 528.75
Ditto Period ending 29th June 2011 £ 540.00
Ditto Period ending 6th July 2011 £ 639.20
Ditto Period ending 13th July 2011 £ 595.30
Ditto Period ending 20th July 2011 £ 504.50#
Car Park Weekly Tickets x2 £ 24.00
Ditto Season Ticket (Part – 3 months) £ 54.00
DALC Refund of Subscription 2011/12 £ 162.87
Lloyds TSB Business account interest
(April. May and June 2011) £ 1.26
TOTAL : - £3,049.88
Key: -
# Car Park Takings ££645.40 down on 2011
2 (a) EXPENDITURE: -
Mr M Harris Village Handyman £ 822.00+
Mr M Harris Grass Cut (No 4) £ 300.00 Mr P Cook Beach Cleaning £ 450.00
Mr P Cook Purchase of New Tractor Battery £ 123.06# EDF Energy Car Park
Machine £ 58.76 SW Signs Beach “de-designation” Signs £ 192.00*
TOTAL: - £1,945.82
Key: -
+ Includes £27 (sand removal – Boathouse), £27 (erecting new beach
de-designation signs x 3), £120 (P3 – Strimming of footpaths Atturm, Venn
Cross and Waterworks) and£18 (Seat x 1 repair)
# £20.51 VAT recoverable
* £32 VAT recoverable
3. BANK – STATEMENT OF ACCOUNTS: -
Lloyds Bank Treasurers a/c no. 02348842 as @ 24.6.11 (Statement) = £ 1.57*
Lloyds Bank Business a/c no. 02350065 as 1.7.11 (Statement) = £9,730.57+ Key:
-
* Accords to Clerk’s records.
+ According to Clerk’s records this is £11,469.57 as of 21.7.11
NB: - IPC to note that £10,000 was invested (7.1.11) to a higher interest
account within Lloyds TSB – see IPC November 2010
4. RESOLUTION REQUIRED: -
(b) IPC RESOLVED to transfer £1,946.00 from Lloyds Bank Business account
number 02350065 to Lloyds Bank Treasurers account number 02348842 to cover
cheques as at 2 above. (Action: The Clerk)
5. MISCELLANEOUS: -
(a) Mole Valley Farmers – IPC Account - June 2011: -
The Clerk said this stated that IPC owed nothing; account in balance. (Noted)
(b) “Marine Car Park, Instow – Summer Let”: -
(i) The Clerk advised IPC that following enquiries with Metric he had
ascertained that a new machine, as discussed at the last meeting, (Red - £550
plus VAT) would come with a 6 month warranty period but that this would only
“kick-in” once it had been installed. (Noted)
(ii) The Clerk suggested that such a machine be purchased, placed in store,
and installed immediately prior to the car park season 2012. He said the
warranty period would then be “alive” whilst the machine was in use throughout
the summer period of 2012. (Noted)
(iii) The Clerk advised IPC that if the current supply of tickets should run
out before the end of September (2011) then the ticket supplier would provide
small quantities in rolls of 1,000 (as opposed to a minimum order normally of
20,000). (Noted)
(iv) After a discussion IPC RESOLVED to purchase a machine as offered and to
place it in store for installation in April (or thereabouts) 2012. (Action:
The Clerk)
(c) Audit Commission- Annual Return for the Year ended 31st March 2011: -
(i) The Clerk confirmed that no requests had been received by him as a result
of the publication of the “Exercise of Electors Rights” form at the post
office (“Inspection Days” being Monday to Friday {9 am to 5 pm} for the period
20th May to the 17th June 2011 (i.e. 20 working days). (Noted)
(ii) The Clerk also confirmed he had removed the relevant paperwork on 14th
July and had filed a copy for future reference. (Noted)
(iii) The Clerk reported receipt of a letter (dd 19.7.11) from the Audit
Commission (AC) together with the Certified Annual Return for the financial
year ending 31st March 2011. (Noted)
(iv) The Clerk advised Cllrs that the External Auditors (AC) Certificate and
Opinion (Section 3) stated, “on the basis of our review, in our opinion the
information contained in the annual return is in accordance with proper
practices and no matters have come to our attention giving cause for concern
that relevant legislation and regulatory requirements have not been met”.
(Noted)
(v) The Clerk further reported that no other matters, not affecting the
opinion of the Audit Commission, had been drawn to the attention of Council.
(Noted)
(vi) The Clerk advised IPC he would be placing a notice, soonest, entitled
“Notice of Conclusion of Audit and Right to Inspect the Annual Return Form”
together with a copy of the Annual Return (sections 1-4) on the notice board
at the Quay Car Park for the information of parishioners and would be leaving
it there for in excess of a 14 day period. (Noted)
(vii) The Clerk confirmed he was to copy all correspondence to Mrs Mary John
Scott (IPC’s IA) and would thank her for her work and support in performing
the internal audit process. (Action: The Clerk)
(d) Internal Audit – April to June 2011: -
The Clerk reported that Cllr Crombie had carried out this internal audit
(13.7.11) and found all to be in order; Cllr Crombie confirmed this to be the
case. (Noted)
(e) Bank Reconciliation – 1st April 2011 to 30th June 2011: -
The Clerk referred to a copy of this paper that he circulated to Cllrs at the
meeting; he said the figures had been checked and confirmed by Cllr Crombie
(13.7.11); Cllr Crombie confirmed this to be the case. (Noted)
2107/12 PLANNING
a) Extension to dwelling at Denis Cottage, Anstey Way, Instow (Reference No
52292): -
(i) The Clerk reported receipt (dd 17.6.11) of this application and of having
passed it immediately to the Chairman for the attention of IPC’s PSC; for
response by 5.7.11 or an extension to be applied for. (Noted)
(ii) The Clerk confirmed that an entry had been placed on the Instow website
for the information of parishioners. (Noted)
(iii) The Clerk advised IPC that its PSC had resolved to recommend APPROVAL of
this application (27.6.11) and that NDC Planning was duly advised (email
27.6.11); IPC ratified this decision. (Noted)
b) Erection of balcony at Leeward, Rectory Lane, Instow (Reference 52298):-
(i) The Clerk reported receipt (dd 6.7.11) of this application and of having
passed it immediately to the Chairman for the attention of IPC’s PSC; for
response by 25.7.11 or an extension to be applied for. (Noted)
(ii) The Clerk confirmed that an entry had been placed on the Instow website
for the information of parishioners. (Noted)
(iii) After a discussion, led by IPC’s PSC, IPC RESOLVED to recommend APPROVAL
of this application; Clerk to advise NDC Planning. (Action: The Clerk)
*** Cllrs White and Thomas declared a personal interest and did not speak ***
c) Extension to dwelling with balcony and balustrade over 4 The Dunes, Lane
End, Instow (Reference No 52429): -
(i) The Clerk reported receipt (dd 6.7.11) of this application and of having
passed it immediately to the Chairman for the attention of IPC’s PSC; for
response by 25.7.11 or an extension to be applied for. (Noted)
(ii) The Clerk confirmed that an entry had been placed on the Instow website
for the information of parishioners. (Noted) (iii) After a discussion, led by
IPC’s PSC, IPC RESOLVED to recommend APPROVAL of this application on the
condition it did not contravene any of the conditions as laid out in the
original planning conditions when the site was first developed, for example,
condition 14 (Garaging and Vehicle Parking Spaces); Clerk to advise NDC
Planning. (Action: The Clerk)
d) Letter (received 9.7.11) from NDC Planning reference “Extensions and
alterations to dwellings and erection of replacement garage (amended plans) at
Garden House, New Road, Instow (Reference No 52001): -
The Clerk said this stated that this application had been GRANTED with
conditions as listed. (Noted)
e) Letter (received 9.7.11) from NDC Planning reference “Extension to dwelling
together with balconies and erection of garage at 3 Chichester Close, Instow
(Reference No 52236)”:-
The Clerk said this stated that this application had been GRANTED with
conditions as listed. (Noted)
f) Letter (received 9.7.11) from NDC Planning reference “Extension to dwelling
together with extension to balcony at The Herons, 1 Sycamore Close, Instow
(Reference No 52244”):-
The Clerk said this stated that this application had been GRANTED with
conditions as listed. (Noted)
2107/12 ANY MATTER RAISED AT THE DISCRETION OF THE CHAIRMAN
There were no matters raised. (Noted)
2107/13 SUMMER RECESS
It was RESOLVED that the Chairman, Vice Chairman and Clerk take any necessary
action during the August recess of the Parish Council, to canvass Councillors
should the need arise, and should the situation demand it to convene a special
Council Meeting. (Noted)
There being no other business the meeting was closed.
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