Present: - Councillors P Cook (Part – from Item
2207/8 onwards), N Crombie, M Green, C Harper, B Moores, S White (Chairman)
and Mr R Jacob (Parish Clerk).
In Attendance: Cllr R Cann (DCC), Cllr B Moores (NDC) and 1 parishioner.
PRAYER Prior to the commencement of the meeting the Clerk led Council in
Prayer; it was stressed that to participate was purely optional. All persons
present remained.
2207/1 OPENING OF THE MEETING
The meeting was declared open by the Clerk
2207/2 APOLOGIES
Cllr A Johns, E Renshaw and B Thomas
2207/3 COUNCILLOR DECLARATION OF INTERESTS
a) Item 2207/4 – Complaint/IPC; Cllr Harper declared a personal interest and
did not speak. (Noted)
2207/4 PARISHIONERS
Complaint against Instow Parish Council: -
(i) A parishioner said she was unhappy at the manner by which her complaint(s)
had been recorded in the minutes of IPC’s meeting of 17th May 2012 (item
2205/7 (c)); she said the minutes were inaccurate, not a true record, and it
was not just a case of “value for money” but about the appalling behaviour of
Cllrs (with the exception of Cllr Harper who was not present {Clerk’s Note:
Cllr Harper was present} at that meeting and in April (2012). She added that
she had not been to NDC’s Standards Committee as yet because she had waited to
see how the minutes had been worded; she said nothing that she had said at
that meeting had been recorded, just what the Clerk had said. (Noted)
(ii) The Clerk, in advising Cllrs it was inadvisable for them to make any
comment, said that minutes of a meeting are merely a snap-shot of what has
been said and that in any event the parishioner had agreed to forward a copy
of her letter that she had read from at length during the May meeting but this
had not materialised. (Noted)
(iii) The parishioner continued by saying she had asked (at the May meeting)
to be provided with a copy of the Council’s Code of Conduct, Standing Orders
and the Beach Cleaner’s terms of reference, none of which had been received.
(Noted)
(iv) The Clerk said if the parishioner’s letter, as promised, had
materialised, Freedom of Information (FOI) requests, such as these, would have
been provided adding, in agreement with the parishioner, who interjected, that
formal FOI requests needed to be in writing. (Noted)
(v) The parishioner then went on to complain about the work of the beach
cleaner who had failed to remove a large piece of plastic from off the beach
(she provided full details) and the contractor, who had recently removed the
weeds from the whole length of the seafront, for returning the blown sand back
on to the beach without sifting it for waste products such as sweet wrappers
and drinks tin pulls. She also complained that there had been little beach
cleaning activity at or near the sand dunes as there had been no sign of
tractor wheels in that area. (Noted)
(vi) The Clerk reminded the parishioner that the current beach cleaning
strategy, as laid down by Andy Bell (NDCCS), did not involve the tractor going
anywhere near to the dunes; this point was accepted by the parishioner who
added that there was evidence of bottles and general rubbish within the area
of the dunes that were not being removed.
(Noted) (vii) The Clerk advised the parishioner that in order for her
complaint(s) to be taken further it would be necessary for her to put them
into writing and forward it to the Council with any relevant and supporting
evidence. This would be to fall in line with IPC’s Complaints Procedure that
she had already been given a copy of (May meeting). He added that it would be
normal “personnel” practice, in any event, when complaining about contractors
used by IPC, for IPC to be in possession of supporting material before
investigating complaints as regards their work. (Noted)
(viii) Note: - At the conclusion of the police report that followed (see item
2207/5) the parishioner left the meeting saying; I will leave you with, “good
men stay silent”
(Noted)
2207/5 POLICE REPORT
a) Welcome: -
Constable Richard Preston was welcomed to his first meeting as Instow’s
Neighbourhood Beat Manager. He said that since the last meeting the following
had been reported in the parish: -
b) Crime: -
One crime had been reported in the parish since the last meeting, namely,
criminal damage to a fibre glass boat moored to a buoy in the estuary. (Noted)
c) Other Matters: -
Six incident logs had been created in the parish since the last meeting,
namely, concern/collapse/ill/injury/trap (x2) and transport incident/highways
disruption (various i.e. vehicle obstruction, dog loose on road, damage only
RTC and hit and run TRC) (x 4). (Noted)
e) Recent Criminal Damage in Village (Item 2206/10 (d)): -
PC Preston said no culprits had been identified for the recent spate of minor
damage but patrols continued in the area so as to help to avoid a repetition.
(Noted)
2207/6 REPORT COUNTY COUNCILLOR R CANN
a) General: -
Cllr Cann spoke of “Home Farm Marsh – Fremington/Disabled Persons” (he
referred to a locality grant he had initiated to purchase a robust all-terrain
scooter to enable disabled persons, by hire, to explore this popular tourist
spot), “Highways – Surface Dressing” (he referred to imminent projects at
Newton Tracy and Yelland Road) and “Major Improvements on Tarka Railway Line
between Exeter and Barnstaple” (he spoke of improvements that would enhance
this link that had seen a 67% increase in passenger numbers in the past 5
years). (Noted)
b) Instow – Residents Parking: -
(i) Cllr Cann said that his original idea of having all parishioners visited
by willing helpers was no longer possible and he was unsure how to proceed.
His said a relatively small number of residents had expressed an interest but
he was unsure whether the majority of parishioners supported it but had not
come forward to say so or they were not in favour and had chosen not to
express a view. (Noted)
(ii)A general discussion then ensued at the conclusion of which Cllr Cann
agreed to place an article in the parish magazine, and possibly on IPC’s
website, with a view to seeking a more widespread viewpoint following which a
judgment would be made as to whether to proceed or not. He added that unless
the majority of the parish were in favour this initiative would not be
imposed. (Action: Cllr Cann)
2207/7 REPORT OF DISTRICT COUNCILLOR B MOORES
General: -
Cllr Moores referred to “The Sands” (a meeting is scheduled with the owner and
agent on 24th July), “Crime Commissioners/DCC Elections” (residents need to
register to vote), “Unemployment” (these figures continue to fall in North
Devon with NDC reiterating its objective to bring this down further),
“Barnstaple Bus Station” (to be refurbished), “TDC/NDC Supporting People
through Benefit Cuts” (in line with governments new welfare reform legislation
and its affects) and “Empty Homes – North Devon” (there are about 500 homes in
the district that have been empty for more than 12 months – NDC is to adopt a
more structured and refined approach to enforcement and hopefully create more
affordable housing). (Noted)
2207/8 MINUTES
It was RESOLVED that the June 2012 minutes of Instow Parish Council be
approved and signed. (Noted)
2207/9 MATTERS ARISING FROM THE MINUTES
a) Item 2206/9 (d) – “Management of Quay Car Park/Refurbishment of Toilets”: -
The Clerk recommended that this matter was dealt with under Finance; IPC
RESOLVED to support this recommendation. (Noted)
b) Item 2206/9 (e) – “IPC’s Self Help Emergency Plan Update”: -
(i) The Clerk advised IPC that Cllrs Harper, Renshaw and himself had met on
Thursday 5th July 2012 and discussed strategy for the above. (Noted)
(ii) The Clerk further advised IPC that as a result he had contacted DCC
Emergency Planning Dept. (email of 5.7.12 refers) and received back, by return
(email dd 6.7.12 refers), details of DCC’s website of relevance to SHEP and a
toolkit for Community Resilience that included a policy template. This
information, he said, had been provided to Cllrs Harper and Renshaw. (Noted)
(iii) The Clerk then referred to an email (dd 16.7.12) from the Chairman, Cllr
White, reference “Atturm – Emergency Plan”; he said he had copied it on to
Cllrs Renshaw and Harper for their attention. (Noted)
(iv) The Clerk said that Cllr Renshaw, in offering his apologise for the
meeting, had said he was to liaise with Cllr Harper asap and commence the work
necessary to update IPC’s SHEP. (Action: Cllr Renshaw)
c) Item 2206/10 (i) (a) – New Code of Conduct/Registerable Interests: -
(i) The Clerk reported receipt of a letter (dd 28.6.12) from NDC’s Monitoring
Officer (MO) reference “Code of Conduct and Declaration of Interest”; it
confirmed that NDC had adopted its “recommended” code of conduct
(incorporating the declarations) at its meeting of 27th June, with the
standard recommended amendments referred to the new Ethical Committee for
further consideration. (Noted)
(ii) The Clerk further advised IPC that NDC’s MO had also forwarded a copy of
said Code of Conduct/Declaration of Interest forms for use by IPC as it was
understood that IPC had resolved, in principle, to adopt NDC’s Code of
Conduct/ Declaration of Interest forms as opposed to those drawn up by NALC
(see previous meeting of IPC).
(Noted)
(iii) The Clerk reminded Cllrs he had forwarded copies of the above documents
(dd 29.6.12) to all of them with email addresses with a request (of Cllrs
White/Thomas) that a hard copy be handed to Cllr Cook. (Noted)
(iv) The Clerk advised IPC that he had sought clarification from NDC’s MO
(email dd 3.7.12 refers) as to whether IPC Cllr’s “Registerable Interest”
needed to be published on the Instow Website (www.instow.net) as well as that
of NDC; he had been told that to comply with Section 29 (6) this would be
necessary. (Noted)
(v) The Clerk reported he had since produced an IPC Code of Conduct and
General Notice of Registerable Interest form (with thanks to Cllr Harper for
proof reading) that he had circulated to all Cllrs with their agenda papers
(12.7.12). (Noted)
(vi) The Clerk advised IPC that IPC’s Code of Conduct needed to be discussed
and adopted at the current meeting and that all Cllr Registerable Interest
forms (IPC version) needed to be forwarded by him, en bloc, to NDC’s MO by
28th July where the relevant details of each IPC Cllr would be published on
NDC’s website. (Noted)
(vii) After a discussion IPC RESOLVED to formally adopt its Code of Conduct/Registerable
Interest form as written. The Chairman and Clerk signed a copy for reference
purposes. (Noted)
(viii) IPC then discussed “their” personal Cllr Registerable Interest forms
and the principle of publishing them on the websites of NDC and Instow and in
what format; after a discussion IPC RESOLVED to make a reference to their
effect on “www.instow.net” (IPC’s website) and direct enquirers to NDC’s
website. (Noted)
(ix) The Clerk advised IPC that NDC intended to arrange appropriate training
for the new code of conduct/registerable interests and that all Cllrs were
encouraged to attend.
(Noted)
d) Item 2206/10 (i) (c) – Atlantic Array Offshore Wind Farm (AAOWF): -
(i) The Clerk reported receipt of a letter (dd 2.7.12) and DVD attachment from
RWE npower renewables reference “Proposed application for development consent
to construct and operate Atlantic Array Offshore Wind Farm under Planning Act
2008 etc.” (Noted)
(ii) The Clerk advised IPC that the purpose of the letter was to notify IPC of
the commencement of the formal pre-application consultation period (in
accordance with S 42 of the 2008 Act) in relation to AAOWF – responses must be
received on or before 31st August 2012. (Noted)
(iii) The Clerk confirmed that a copy of the letter had been forwarded to
Cllrs with their agenda papers (12.7.12) and the DVD to Chairman. (Noted)
(iv) The Clerk reported receipt of a letter (dd 10.7.12) from RWE npower
renewables reference “Proposed application for development consent to
construct and operate Atlantic Array Offshore Wind Farm under Planning Act
2008 etc.”; he said it set out a revised section 48 notice that had been
amended to clarify the description of the development as at paragraph 3.1;
this he added had been copied to Cllrs with their agenda papers. (Noted)
(v) After a discussion IPC RESOLVED to recommend REFUSAL of this application
on the grounds of: - “Adverse impact, during construction especially, on the
local community particularly as regards traffic management/congestion, the
natural environment (much of which is in an Area of Outstanding Natural Beauty
and World renowned Biosphere), marine life and wildlife. It would also present
a danger to shipping, have an adverse effect on the Lundy marine reserve and,
therefore, general tourism in Lundy and most of all create a massive blight,
intrusion and negative visual impact on the landscape as viewed from North
Devon’s unique and beautiful coastline and ultimately have a negative and
serious impact on its environment, economy and ecology”. (Action: The Clerk)
e) Item 2206/10 (i)(g) – DCC Winter Review 2012: -
(i) The Clerk referred to an email (dd 30.6.12) and letter attachment
reference “DCC Parish Council Questionnaire on Winter Services 2012”; the
Clerk elaborated and reminded Cllrs he had forwarded a copy of said email to
those Cllrs with email addresses (2.7.12). (Noted)
(ii) After a discussion IPC RESOLVED not to support a formal complaint to DCC
(by a parishioner complainant and 7 parish councils – not from North Devon)
concerning the withdrawal of roads from the primary route gritting network in
October 2011.
(Noted)
2207/10 CORRESPONDENCE
(i) Matters for discussion/resolution or noting: -
a) (i) Email (dd 26.6.12) from the EA reference “Mandatory exceedance at
Instow – Sampled 24th June 2012: -
The Clerk said this stated that Instow’s water quality failed the required
standard on 24th June and that it had been copied to Cllrs with email
addresses. (Noted)
(ii) Email (dd 28.6.12) from Cllr Cann reference “Minutes (and attachment
report) of NDC’s Executive Meeting of 17.7.12 reference “Bathing waters:
Signage on Designated Bathing Waters in North Devon: -
(i) The Clerk said this email/attachment had been forward to Cllr Green
(8.7.12) for his information. (Noted)
(ii) The Clerk said he had also provided a copy to Cllrs with their agenda
papers (12.7.12). (Noted)
(iii) Cllr Green briefed IPC on those implications affecting Instow and a
discussion ensued. (Noted)
(iii) Email (dd 28.6.12) from the EA reference “Weekly Bathing Water Update –
28th June 2012”: -
The Clerk reported that Instow beach’s water quality had received a “Pass
Guideline” (14th June) and that the email had been copied to Cllrs with email
addresses; duplicate of previous email (dd 21.6.12) - previous meeting of IPC?
(Noted)
(iv) Email (dd 5.7.12) from the EA reference “Weekly Bathing Water Update –
5th July 2012”: -
The Clerk reported that Instow beach’s water quality had received a “Fail”
(24th June – see item (a) (i) above) and a “Pass Mandatory (29th June) adding
that said email had been copied to Cllrs with email addresses. (Noted)
(v) Email (dd 12.7.12) from the EA reference “Weekly Bathing Water Update –
12th July 2012”: -
The Clerk reported that Instow beach’s water quality had received a “Pass
Mandatory” (4th July) and that said email had been copied to Cllrs with email
addresses. (Noted)
(vi) Email (dd 18.7.12) from the EA reference “Mandatory exceedance at Instow
– Sampled 16th July 2012: -
The Clerk said this stated that Instow’s water quality had failed the required
standard on 16th July and that said email had been copied to Cllrs with email
addresses. (Noted)
(viii) Email (dd 19.7.12) from the EA reference “Weekly Bathing Water Update –
19th July 2012”: -
(i) The Clerk reported that this stated that Instow beach’s water quality test
as of 4th July was still “in analysis” which has obviously been superseded by
information as at (vi) above that states that Instow’s bathing water quality
as of 16th July was a “Fail”; email copied to Cllrs with email addresses.
(Noted)
(ii) The Clerk advised IPC that during an informal telephone conversation with
the EA (18.7.12) he had been told that 7 beaches in the SW had already failed
(including Instow) and that only 2 failed in the whole of 2011. (Noted)
b) Email (dd 2.7.12) and attachment letter from NDC reference “Mapping
Facility – NDC Customer Services”: -
(i) The Clerk said he had copied this to Cllrs with email addresses (3.7.12)
seeking their views. (Noted)
(ii) The Clerk also said that the letter had also been copied to Cllrs with
their agenda papers (12.7.12). (Noted)
(iii) After a discussion IPC RESOLVED not to participate in this initiative on
the basis it had its own website and information as regards Instow was readily
available throughout the village. (Noted)
c) Email (dd 3.7.12) and attachment letter from NDC reference “Safer North
Devon – Community Messaging Service”: -
(i) The Clerk said he had copied this to Cllrs with email addresses (3.7.12).
(Noted)
(ii) The Clerk reported receipt of an email (dd 3.7.12) from Cllr Harper
confirming he was already on the Safer North Devon Messaging Service. (Noted)
(iii) After a discussion IPC RESOLVED to appoint Cllr Harper as its
representative on this valuable service; he agreed. (Noted)
d) Email (dd 6.7.12) from DCC reference “DCC’s News Centre Website – 24/7”: -
(i) The Clerk advised IPC that DCC was keen to improve the way in which it
communicated with its communities and had initiated a “News Centre Website” -
www.devon.gov.uk/newscentre. (Noted)
(i) The Clerk said he had forwarded a copy of said email to Cllrs with email
addresses (6.7.12), the Instow webmaster and the editor of parish magazine.
(Noted)
e) Email (dd 16.7.12) from DFCC reference “Devon Community Directory”: -
(i) The Clerk advised IPC he had passed this “initiative” to Cllr Harper to
review and assess its usefulness to IPC/Parish in general. (Noted)
(ii) Cllr Harper advised IPC that this was a very useful “browser” from which
IPC and other local organisations, such as the Parish Hall, could benefit. IPC
RESOLVED to have Cllr Harper spread the word to local organisations and
instigate a link to the Instow website. (Action: Cllr Harper)
f) Email (dd 18.7.12) and attachment from DCC reference “Road Closure Order –
Quay Lane, Instow/Sunday 29th July 2012”: -
The Clerk advised IPC that this was for the Instow Community (Fun Day) Show
and would be operative from 8.30am to 6pm; he said a copy of said email and
attachment had been forwarded to Cllrs with email addresses (18.7.12). (Noted)
g) Marine Car Park Toilets – Cleanliness: -
The Clerk reported that in the light of the exceptional manner by which NDC’s
cleaner maintained these toilets, day in day out, it had been decided by Cllr
Harper and himself that he should be suitably thanked. IPC RESOLVED to support
the course of action already taken by Cllr Harper/The Clerk. (Noted)
(ii) Cllrs Cann and Moores were asked by the Chairman to convey IPC’s official
thanks back to NDC’s EH Dept. (Action: Cllr Cann and Moores)
h) Email (dd 19.7.12) from DCE (Chief Executive) and copy letter to DCC from
DCE attachment reference “Ultra Vires – Misconduct and Fraud”: -
(i) The Clerk read the email/copy letter from DCE to DCC to Council in full.
(Noted)
(ii) Cllr Cann provided an input from DCC’s perspective. (Noted)
(iii) A discussion then ensued at the conclusion of which IPC RESOLVED to
write to DCC along the following lines: - “ Instow Parish Council is very
concerned at the recent arbitrarily blocking of the pavement (highway) along
Marine Parade, Instow (opposite the shops) by Devon Christie Estates and it
supports any action that can be taken to ensure no re-occurrence. Such
blocking of the highway creates a nuisance and interrupts the freedom of
parishioners and visitors alike, to walk within the village in an
uninterrupted manner and make use of all public rights of way that each could
expect to enjoy without interruption”. (Action: The Clerk)
i) IPC’s Complaints Procedure”: -
(i) The Clerk told IPC that the Secretary of DALC had advised him that IPC’s
Complaints Policy was fine but that the term “Standards Board” should be
amended to read “Standards Committee”. IPC RESOLVED to support this necessary
amendment and the Clerk was asked to deal. (Action: The Clerk)
(ii) The Clerk agreed to forward a copy of the amended document to all Cllrs
as it seemed to him that this was an opportunity to add an informal resolution
stage and to consider what other forms of informality/independence could be
included for when, for example, there might be a need for an independent
Chairman should any complaint be directed to IPC in a corporate sense. IPC
RESOLVED to support this suggestion and the Clerk was asked to act
accordingly. (Action: The Clerk)
(ii) Taw and Torridge Estuary Forum and Associated Matters (see item 2202/10
(p)):-
a) Email (dd 26.6.12) from Secretary of TTEF reference “Consultation Reminder
– Coastal Partnership Network”
b) Email (dd 3.7.12) from Secretary of TTEF reference “Minutes of TTEF Meeting
of 16.4.12, Agenda of TTEF Meeting of 16.7.12 and Minutes of TTEF’s P and C
Committee of 23.3.12”: -
Copied to Cllrs with email addresses
c) Email (dd 7.7.12) from the Secretary of the TTEF reference “Atlantic
Array”: -
Copied to Cllrs with email addresses
d) Email (dd 13.7.12) from the Secretary of the TTEF reference “AONB Report
for TTEF Meeting of 16.7.12”: -
Copied to Cllrs with email addresses
(iii) Matters to note (see item 2202/10 (p)): -
a) DALC etc. Matters (Various): - (i) “Village Green Magazine – Issue
128/Summer 2012” - made available at the meeting to Cllrs; (ii) Email (dd
12.7.12) reference “Rural Futures: Working Together – Exeter Racecourse 28th
September 2012” and (iii) Email (dd 16.7.12) reference “CCD Information –
Parish Magazine (PM)” – permission sought from Editor of PM to provide his
details.
b) NDC Members Services Weekly Information Sheet for w/b 22.6.12, 29.6.12,
6.7.12 and 13.7.12
Copied to Cllrs with email addresses; attention drawn to articles of relevance
to new Code of Conduct.
c) Emails (26.6.12, 3.7.12, 10.7.12 and 17.7.12) and attachment from NDC
Housing reference “Devon Home Choice Newsletter”: -
Copies placed at post office by Cllr Johns for the information of parishioners
d) Emails (various) from Rural Services Network reference “Weekly News Digest
– Bulletins”:-
Copied to Cllrs with email addresses
e) Email (dd 22.6.12) from NDC reference “Minutes of NDC’s Standards Committee
Meeting of Tuesday 20thJune 2012 at 7 pm”: -
Copied to Cllrs with email addresses; attention drawn to new Code of Conduct
item.
f) (i) Email (dd 22.6.12) from DCC reference “Devon Waste Plan Consultation –
Additional Information”: -
Copied to Cllrs with email addresses with a deadline reply date of 28th June;
matter previously discussed at IPC of 21.6.12.
(ii) Email (dd 27.6.12) from DCC reference “IPC’s Response to the Devon Waste
Plan”: -
Clerk enquired what response had been made by IPC as he was unaware of having
made one on behalf of IPC – no reply.
g) (i) Email (dd 27.6.12) from NDVS and TTVS reference Coordination of
Volunteers”.
(ii) Email (dd 30.6.12) reference “Increased NDVS Services”: -
Both noted by Clerk
(iii) Email (dd 11.7.12) from NDVS reference “Possible Article for Parish
Council or Local Newsletters”: -
Copied to Cllrs with email addresses and editor of parish magazine
(iv) Email (dd 12.7.12) reference “NDVS July Newsletter”: -
Copied to Cllrs with email addresses
h) Email (dd 2.7.12) and attachment reference “Summer Newsletter from PCSO
Meaker”: -
Copied to Cllrs with email addresses and editor of parish magazine
(i) Telephone call (dd 22.6.12) from Cllr Crombie reference “Tarka Trail –
Zeta Berth to ND Cricket Club/Overgrown”: -
NDCCS advised (email of 2.6.12 refers); attention promised but will only be
cut once as an economy measure – Cllr Crombie advised.
(j) Email (dd 2.7.12) from DCC reference “Tour of Britain Cycle Race –
Barnstaple (via Instow) to Dartmouth via Dartmoor 15th September 2012: -
Copied to Cllrs with email address and editor of parish magazine
(k) Email (dd 6.7.12) from EA reference “Heavy Rain Alert”: -
Copied to Cllrs with email addresses
(l) “Clerks and Councils Direct Magazine (July 2012 – Issue 82)”: -
Made available to the meeting for Cllrs
(m) “North Devon Connect (Summer 2012) Magazine”: -
Made available to the meeting for Cllrs
(n) Devon Senior Voice Magazine (Everyone’s Tomorrow) – Issue No 15 (July
2012): -
Made available to the meeting for Cllrs
(o) Email (dd 13.7.12) from North Devon+ reference “North Devon + e-news”: -
Copied to Cllrs with email addresses
2207/11 FINANCE
1. INCOME: -
Car Park Takings Period ending 28th June 2012 £ 459.20
Ditto Period ending 5th July 2012 £ 459.10
Ditto Period ending 13th July 2012 £ 581.50
Ditto Weekly Tickets (Johns) x 17 £ 255.00
H M R and C Tax Refund 2011/12 £ 146.08
Lloyds TSB Business a/c interest (April/May/June 2012) £ 1.62
TOTAL: - £1,902.50
2 EXPENDITURE: -
Mr B Keane Village Handyperson £ 528.77=
P Cook Beach Cleaning £ 450.00
D Budd Grass Cut (No 4) £ 300.00
EDF Energy Car Park Machine £ 58.49
Brewer Harding and Rowe Instow Car Park Lease £ 100.00+
TOTAL: - £1,437.26
Key: -
= Includes£24.77 seat activity (fitting new seat & purchase of fittings i.e.
anchor bolts/chain)
+ Represents a payment on account of costs and search fees for NDC/IPC Car
Park Lease (see item 5(b) later)
3. BANK – STATEMENT OF ACCOUNTS: -
Lloyds Bank Treasurers a/c no. 02348842 as @ 3.7.12 (Statement) = £ 26.52*
Lloyds Bank Business a/c no. 02350065 as @ 2.7.12 (Statement) = £13,478.70+
Key: -
* According to Clerk’s records this is £1.52 (2 cheque to the value of £25
uncashed (686 & 703))
+ According to Clerk’s records this is £14,920.38 as of date of meeting.
NB: - IPC to note that £10,000 was invested (7.1.11) to a higher interest
account within Lloyds TSB – see IPC November 2010
4. RESOLUTION REQUIRED: -
IPC RESOLVED to transfer £1,437.00 from Lloyds Bank Business account number
02350065 to Lloyds Bank Treasurers account number 02348842 to cover cheques as
at 2 (b) above. (Action: The Clerk)
5. MISCELLANEOUS: -
(a) Mole Valley Farmers (MVF) – IPC’s Account : -
The Clerk said that MVF seem to have stopped sending monthly accounts as a
matter of routine when there had been no usage of the account. (Noted)
(b) Future Use of Marine (Quay) Car Park following transfer of 99 year Lease
by NDC to IPC:-
(i) The Clerk reported that he had delivered a letter (dd 22.6.12) to the
Office of Brewer, Harding and Rowe (Solicitor) for the attention of Ian Budge
requesting that he act for IPC in its dealing with NDC as regards the above
lease; he said he had also forwarded a copy of NDC’s letter (dd 11.6.12) and
draft lease and a copy of a further letter (dd 15.6.12) he had received from
the Office of Non Domestic Rates SW regarding “Rate Review”. (Noted)
(ii) The Clerk reported receipt of a letter (dd 29.6.12) and attachment from
Mr Budge following a telephone conversation regarding same; he said a copy of
the letter/attachments had been provided to all Cllrs with their agenda
papers. He said the letter provided advice and guidance as regards NDC’s 99
year lease and as to how the letter from the Office of Non Domestic Rates SW
should be answered. (Noted)
(iii) The Clerk also report receipt of a letter (dd 29.6.12) and attachment
from Mr Budge reference “Lease of Instow Car Park – Brewer, Harding and Rowe
(Solicitors) Terms of Reference”; he said a copy had been provided to all
Cllrs with their agenda papers; the Clerk elaborated (see expenditure above
item 2) following which IPC RESOLVED to support the necessary legal
expenditure that was necessary to secure the car park lease from NDC. (Noted)
(iv) The Clerk then reported that a meeting had been held of IPC’s Car Park
Sub Committee on Thursday 5th July (apologies from Cllrs Crombie and Thomas)
at which time the letters, as at (ii) & (iii) above, were discussed. (Noted)
(v)The Clerk reported that as a result he had forwarded emails (dd 9.7.12) to:
-
• The Office of Non Domestic Rates SW
• and NDC
based on the advice he had received from Mr Budge (see item (ii) above) and
the discussion held by IPC’s Car Park Sub Committee (see item (iv) above)
adding that copies of said emails had been provided to Cllrs with their agenda
papers. (Noted)
(vi) The Clerk then referred to an email (dd 17.7.12) and attachments from NDC
regarding “Rateable Value – Instow Marine Car Park”, “Responses to Questions
raised in IPC’s email of 9.7.12” (see item (v) above) and “Update on
Refurbishment of Toilets”; he added that said email/attachments had been
copied on to Cllrs with email addresses (17.7.12) and to Mr Ian Budge
(Solicitor). The Clerk also provided hard copies of the email/attachments to
Cllrs at the meeting to assist deliberations. (Noted)
(vii) The Clerk reported receipt of an email (dd 18.7.12) from Cllr Harper
reference “Refurbishment of Toilets”; Cllr Harper elaborated at the conclusion
of which it was RESOLVED to meet on site (at the toilets) with an NDC Officer
in due course and to work together in managing/completing the project
hopefully during the autumn/winter 2012/13 – Cllr Cann agreed to facilitate
this meeting; IPC’s representative would be Cllrs Harper/Moores and The Clerk.
(Noted)
(viii) The Clerk then reported that IPC’s Car Park Sub Committee has
unanimously agreed to recommend the following “car park” strategy in the light
that Instow Marine
had very recently stated that it no longer required the use of the car park
for a “winter boat park”: -
a) Resurfacing of Car Park: -
(i) Re-surface during winter of 2013/14 at the earliest – review in Spring
2013; there would be a need, at some stage, to seek 3 quotations for
re-surfacing. IPC RESOLVED to support this recommendation. (Noted)
(ii) There would also be a need to review the car park layout (following
resurfacing) to maximise use of car parking spaces and thereby revenue to IPC.
IPC RESOLVED to support this recommendation. (Noted)
b) Car Parking Charges – Winter 2012/13 (i.e. 1.10.12 to 31.3.12): -
(i) Winter “Season Ticket” - £75. IPC RESOLVED to support this recommendation.
(Noted)
(ii) Winter “Weekly” Ticket - £15. IPC RESOLVED to support this
recommendation. (Noted)
(iii) Otherwise charges to remain the same, that is £1 for 1 hour, £2 for 3
hours and £4 for all day (24 hours) on the basis that £1 is long enough to
enable shopping, 3 hours is long enough to attend a local establishment for a
meal, for example, and £4 for 24 hours is recognised as good value. IPC
RESOLVED to support this recommendation. (Noted)
c) Concessionary Ticket Rate (30 minutes): -
(i) This was not seen as appropriate on the basis that substantial additional
costs would be incurred by IPC in alterations to the car park machine/signs
and tickets. IPC RESOLVED to support this recommendation. (Noted)
(ii) It was also the universal view of the Sub Committee that there would be
no need to establish a ticket for 30 minutes as the £1 ticket would provide
the evidence of use if a local shop wished to reimburse a customer who used
the car park to visit their establishment. IPC RESOLVED to support this
recommendation. (Noted)
d) Advertising on Car Park Machine: -
(i) It might be possible to “sell” some advertising space on the front of the
car park machine (there are two small slots on the inside of the door).
However, this would need to be given some further consideration; one slot is
currently used to advertise the fact that “Weekly Tickets” are available at
John’s Shop. IPC RESOLVED to defer this option to a later date. (Noted) e) Car
Park – General: -
(i) It would be necessary to check whether the current “Off Street Parking”
Order needed amendment in the light that the car park was now to be used for
12 months of the year. IPC RESOLVED to have the Clerk check this with NDC in
the light the car park was now to remain open post 1st October. (Action: The
Clerk)
(ii) It would also be necessary to check that the current car park signage was
in order;
IPC RESOLVED to have the Clerk check this with NDC in the light the car park
was now to remain open post 1st October. (Action: The Clerk)
(c) Audit Commission - Annual Return for the Year ended 31st March 2011: -
The Clerk reported that as of the date of the meeting nothing had been
received back from the Audit Commission. (Noted)
(d) Tarka Trail Recreational Field – Lease between IPC and DCC: -
(i) The Clerk reported receipt of a letter (dd 2.7.12) from nps group of
Exeter reference “Lease relating to Recreational Field at Instow”; the Clerk
said the lease had expired on 24.3.12 and that DCC would like to re-negotiate
a lease renewal. (Noted)
(ii) The Clerk reported he had spoken to an Assistant Estates Surveyor of nps
group (9.7.12) and had explained that IPC was next to meet on 19th July and
that, without prejudice, he was sure IPC would wish to support the objective
of DCC; a copy of the relevant “expired” lease had been forwarded to the Clerk
by email from nps group (dd 9.7.12). (Noted)
(iii) A discussion then ensued at the conclusion of which IPC RESOLVED to
support DCC’s request to renew the lease (along similar lines as current and
to include public liability cover) and in doing so further RESOLVED to
instruct Mr I Budge (Solicitor) to act on IPC’s behalf. Cllr Cann suggested
that perhaps IPC ought to enquire whether DCC was prepared to cover IPC’s
costs. (Action: The Clerk)
(e) Email (dd 18.5.12) and attachments from NDC reference “Parish Grants”:-
(i) The Clerk reported that the Chairman and he (together with Cllr Moores {NDC})
had attended a meeting at the Civic Centre on Thursday 5th July and in
summary, NDC has agreed that Parish Grants will continue but more in the form
of a “Service Level Agreement”. The Clerk added that a working party was to be
convened comprising of small, medium, and large town/parish councils and that
he had volunteered to be part of said group – IPC RESOLVED to support this.
(Noted)
(ii) Council Tax Reforms: -
(a) The Clerk advised IPC that the government was making changes through the
Welfare Reform Act and Localism Act, the intention being to reduce national
expenditure on the welfare system and encourage people into work. One result
would be the replacement of Council Tax Benefit (being abolished April 2013)
with a system of “locally determined” discounts. These changes would be the
subject of a consultation process and would have a big impact on the way
precepts are decided. In the past town/parish councils have decided the amount
needed and NDC has divided it by the number of properties (calculated as the
number of Band D equivalents) in the parish. These changes mean that the
number of Band D equivalents reduces because some of them will be discounted.
Because, therefore, there will be in effect fewer Band D equivalents to pay
for a parish’s precept the percentage change in the precept will be larger
than expected. If Ministers determine that a particular council’s budget and
council tax increases are excessive, they may intervene and cap the increase.
However, the government has provisionally allocated funding to mitigate the
financial impact of the changes. (Noted)
b) IPC RESOLVED that this was an issue its FSC should bear in mind (October
2012) when considering/recommending to full Council (November 2012) what the
precept level should be for 2013/14 fiscal year. (Action: IPC’s Finance Sub
Committee)
(f) Internal Audit – April to June 2012: -
The Clerk reported that Cllr Crombie had carried out this internal audit
(12.7.12) and found all to be in order; Cllr Crombie confirmed this to be the
case. (Noted)
(g) Bank Reconciliation – 1st April 2012 to 30th June 2012: -
The Clerk referred to a copy of this paper that had been circulated to Cllrs
at the meeting; he said the figures had been checked and confirmed by Cllr
Crombie (12.7.12) - Cllr Crombie confirmed this to be the case. (Noted)
(h) Email (dd 11.7.12) from Treasurer of Parish Hall Committee/Trustees
reference “Parish Hall Report and Accounts for Year Ending 31.3.12”: -
The Clerk made a copy available at the meeting for Cllrs. (Noted)
(i) Email (dd 17.7.12) from DAPC reference “DCLG Consultation – Payment by
Parish Councils”: -
(i) The Clerk said this drew IPC’s attention to a really important
consultation document that had just been published by the Dept. of Communities
and Local Government (DCLG) regarding payment made by parish councils by
cheque. Internet banking had not been an option for parish and town councils
before now as legislation required payments to be made by two councillors
signing cheques. This consultation could change this. (Noted)
(ii) The Clerk confirmed that said email and consultation web address had been
forwarded to Cllrs with email addresses (17.7.12); a copy was also provided at
meeting to assist in deliberations. (Noted)
(iii) The Clerk advised that any comments needed to be forwarded to DCLG (and
DAPC) before 11th September 2012. (Noted)
(iv) IPC RESOLVED to set up a sub-committee to consider a response, namely,
the Chairman (Cllr White), Vice Chairman (Cllr Moores), Cllr Green and Crombie
together with the Clerk who was to make the necessary arrangements. (Action:
The Clerk)
2207/12 PLANNING
a) “Demolition of garages and porches, erection of new vehicle and pedestrian
gates (Old Quay Lane) and extension and alterations to dwelling at Linwood,
Marine Parade, Instow (Reference No 53688)” and “Conservation area application
for demolition of garages and porches (in association with Planning
Application 53688) at Linwood, Marine Parade, Instow (Reference No 53689”): -
The Clerk reported receipt of an email (dd 22.6.12) from the architect for the
above applications thanking IPC for its favourable recommendation(s) adding
that his client had agreed to keep the shutters and has asked him to look at
the details of the veranda roof with a view to creating a feel sympathetic to
the adjacent properties. (Noted)
b) “Demolition of garage with formation of parking area and erection of gates
at Linwood, Marine Parade, Instow (Reference No 54160)” and “Conservation area
application for demolition of garage at Linwood, Marine Parade, Instow
(Reference No 54161)”: -
(i) The Clerk reported receipt (25.6.12) of these applications and of having
passed them immediately to the Chairman for the attention of IPC’s PSC; for
reply by 12.7.12 or an extension to be applied for. (Noted)
(ii) The Clerk confirmed that an entry had been placed on the Instow website
for the information of parishioners. (Noted)
(iii) The Clerk reported that in view of the fact IPC’s PSC had not completed
its enquiries as regards these applications an extension had been applied for
NDC Planning until 20th July. (Noted)
(iv) The Clerk reported receipt (dd 18.7.12) of an email from an NDC’s
Planning Officer confirming response extension but added that IPC should be
advised that applicant was likely to withdraw this application due to matters
being resolved on their original submission adding that IPC would be advised
at a later date if this was the case. (Noted)
(iv) After a discussion, led by IPC’s PSC, IPC RESOLVED to recommend APPROVAL
of these applications. (Noted)
c) Letter (dd 28.6.12) from NDC Planning reference “Erection of one 50kW wind
turbine (height 34.2M, height to hub 24.6M, blade diameter 20M) together with
associated works at Horsacott Farm, Lydacott, Barnstaple (Reference No
53892)”: -
The Clerk said this stated that this application had been WITHDRAWN and was no
longer being considered by NDC Planning. (Noted)
d) Copy letter (received 30.6.12) from NDC Planning to parishioner reference
“Application for consent for works to trees covered by a tree preservation
order in respect of crown lifting of 1 mulberry tree at All Saints Chapel,
Anstey Way, Instow (Reference No 54247)”: -
(i) The Clerk said this stated that NDC Planning had considered this
application and had GRANTED consent for the works to be carried out subject to
conditions as listed; the Clerk elaborate as necessary. (Noted)
(ii) It was noted that IPC had not been consulted on this application; IPC
RESOLVED to enquire as to why this had been the case. (Action: The Clerk)
e) “Outline application for erection of one local needs dwelling and garage at
Venn House, Instow (Reference No 54246)”: -
(i) The Clerk reported receipt (2.7.12) of this application and of having
passed it immediately to the Chairman for the attention of IPC’s PSC; for
reply by 19.7.12 or an extension to be applied for. (Noted)
(ii) The Clerk confirmed that an entry had been placed on the Instow website
for the information of parishioners. (Noted)
(iii) The Clerk reported receipt of an email (dd 3.7.12) from Cllr Thomas in
which he declared a personal interest in this application i.e. adjoining
property; Cllr Thomas confirmed he had also advised NDC Planning of this
“interest” (email dd 3.7.12 refers – copied to Clerk). (Noted)
(iv) The Clerk reported receipt of a copy email (dd 4.7.12) from Cllr Harper
to the Chairman, Cllr White reference “Planning Application 54246 – Local
Needs Housing Eligibility Criteria”. Cllr Harper elaborated. (Noted)
(v) The Clerk reported that the Chairman had spoken to the relevant NDC’s
Planning Officer and was, as a result, awaiting further clarification of the
terminology of relevance to “Local Need”. (Noted)
(vi) The Clerk reported receipt of an email (dd 18.7.12) from the relevant
NDC’s Planning Officer regarding this application that stated: -
“The site is located outside of the identified development boundary of Instow.
The application material refers to policies HSG2 (Development Boundaries),
HSG3 (Small Villages in the Priority Area for Rural Regeneration) and HSG4
(Residential Development in Identified Rural Settlements). The site does not
fall within an area that is relevant to any of these policies and they are,
therefore, not relevant to the consideration of this application. Policy HSG8
(Affordable Housing in Rural Areas) is of relevance insofar as the proposal is
for an affordable housing unit in a rural area. Policy HSG8 states that such a
proposal for affordable housing to meet an identified local need will only be
permitted where:-
a) The site is within or immediately adjoining the main built up area of an
identified village or rural settlement to which policies HSG2, HSG3 and HSG4
apply;
b) There is an established local housing need which cannot be met in any other
way;
c) The number, type and size of dwelling proposed are the most suitable to
meet the housing need identified;
d) The siting, scale and design of the development respects the character of
the settlement and surrounding countryside;
e) In the case of a single affordable dwelling, it is an appropriate size to
meet the identified local need; and
f) Secure arrangements are made to ensure the affordable housing remains
available to meet the needs of the community both initially and in the long
term provided the need exists'.
For the purposes of Policy HSG8 a 'local housing need' is defined as a
household which has an income too low to occupy available market housing
appropriate to their circumstances for either rent or sale. Paragraph 7.45 of
the Local Plan sets out the categories a household must fall within.
I have concerns over the proposal and do not consider it to be fully justified
under Policy HSG8. The Applicants currently own a large property, which they
will be able to sell to finance a purchase of a more appropriate sized
dwelling through the open market. The application I have before me does not go
far enough in justifying the proposed dwelling and necessary affordable
housing to meet a local need. I hope that this is helpful in informing your
discussions tomorrow evening”. (Noted)
(vii) After a discussion, led by IPC’s PSC, IPC RESOLVED to recommend REFUSAL
of this application on the grounds that “It does not consider the application
to be fully justified under Policy HSG8. The applicants currently own a large
property, which they will be able to sell to finance a purchase of a more
appropriate sized dwelling through the open market and in the opinion of Cllrs,
said application does not go far enough in justifying the proposed dwelling
and necessary affordable housing to meet a local need." (Action: The Clerk)
f) “Installation of 1 wind turbine (total height 34.2M, hub 24.6M and blade
diameter 19.2M) together with associated works at land at E249796 N129030 -
Knowle Farm, Horwood, Bideford (adjoining parish) (Reference No 54236)”: -
(i) The Clerk reported receipt (5.7.12) of this application and of having
passed it immediately to the Chairman for the attention of IPC’s PSC; for
reply by 19.7.12 or an extension to be applied for. (Noted)
(ii) The Clerk confirmed that an entry had been placed on the Instow website
for the information of parishioners. (Noted)
(iii) After a discussion, led by IPC’s PSC, IPC RESOLVED to recommend REFUSAL
on the grounds that “It will be a visual intrusion on the immediate landscape,
create a noise nuisance, have a detrimental impact on nearby properties, act
as a road safety hazard on the nearby link-road as well as Cllrs having
general concerns as to the accumulative effect of this type of application
throughout North Devon".
(Action: The Clerk)
g) Methodist Chapel – Change of Use: -
(i) The Clerk reported receipt of an email (dd 28.6.12) from Cllr Moores (NDC)
in which the following update report had been provided to him (email dd
28.6.12 refers) by NDC Planning: -
“I recall that a question that I asked in connection with this matter was
related to the identification of the harm that is being caused if the building
is used either in part or as a whole for residential purposes. Given the sites
location within the development boundary of Instow there would not be an
in-principle objection to the conversion to a residential use, and the lack of
a planning permission is not of itself a reason for taking enforcement
action”. (Noted)
(ii) The Clerk advised IPC that Cllr Moores had agreed to follow up this very
unsatisfactory response and would report further at the meeting. (Noted)
(iii) The Clerk reported receipt of an email (dd 10.7.12) from Cllr Moores (NDC)
together with a further response by NDC Planning:-
“In considering the alleged breach consideration has to be given to the
expediency of taking any enforcement action. In undertaking this assessment
the harm arising as a consequence of the alleged breach has to be taken into
account. The site is within the Development Boundary of Instow where the
principle of residential development is acceptable subject to the detailed
issues. I am not aware that any concerns have been raised in respect of loss
of amenity to any neighbouring properties as a consequence of the use, or any
related highway issues (particularly as a residential use would result in less
traffic movements and parking demand than that associated with a place of
worship). When a local planning authority takes enforcement action it has to
set out within the Enforcement Notice why the development carried out is
unacceptable and this would have to be defended at appeal. Given that I am
unable to identify any harm to make the development unacceptable I would again
ask that the Parish identify what harm they consider is being caused”. (Noted)
(iv) A discussion then ensued, led by Cllr Moores (NDC), who told Council that
said property was on an “enforcement notice” from NDC Planning and that in
discussions with DCE had been advised that it had no intention of using the
Chapel as a residence and had no reason, therefore, to apply for a change of
use; it also recognised there were some structural issues in the building that
required investigation. (Noted)
(v) Cllr Harper said that the curtilage of the building was very untidy; this
was noted by Cllr Moores. (Noted)
(vi) IPC RESOLVED to take no further action. (Noted)
h) Copy email (dd 29.6.12) from Cllr Moores (NDC Instow) to NDC Planning
Officer reference “Enforcement – Instow” and “Grot Spots”: -
(i) The Clerk reported that Cllr Moores (NDC) had recently met (28.6.12) with
a NDC Planning Officer and discussed the following Instow enforcement issues:-
• The Sands Instow
• Sign pollution along the footpath at the bottom of May's Field advertising
'Car Boot Sale'
• Methodist Chapel along Anstey Way (change of use)
• Pumping Station - Anstey Way, Instow
• Chalets opposite Picnic Area - along Tarka Trail need to establish future
use and site clearance with DCE
• Follow up Glyn Cottage Lane End with owner
(ii) The Clerk reported receipt of an email (dd 13.7.12) and attachment report
from Cllr Harper reference “Instow Grot Spots”; Cllr Harper elaborated in
detail – the Clerk provided Cllrs with a copy of Cllr Harper’s report. (Noted)
(iii) Cllr Moores (NDC) provided IPC with an update on each of the above
“enforcement” issues i.e. item (i) and (ii) above. He said as regards item (i):
-
• The Sands - see item 2207/7 previous
• Sign Pollution/Mays Field – in hand by NDC Planning
• Methodist Chapel – see item 2207/12 (g)
• Pumping Station – in hand by DCE
• Chalets opposite picnic area – in hand by DCE
• Glyn Cottage – in hand by NDC Planning. (Noted)
(iv) Cllr Moores said as regards item (ii): -
• Entrance to Cricket Club/Broken Barrier – in hand by DCE
• Lamp Standard, The Jetty – Cllr Moores said this had been taken over by the
Ferry Group and repairs were in hand.
• Southgate Chalet – there was a live planning permission in existence to
develop this site.
• Galsworthy House ( a listed property) – in hand by DCE
• Signal Box (Exposed Wiring on Lamppost) – Clerk to liaise with NDCCS to see
if it can assist the Bideford and Railway Group (Action: The Clerk)
• Glen Cottage, Lane End – a response was awaited to a letter sent from NDC
Planning. (Noted)
(v) A discussion then ensued. (Noted)
(i) Retrospective application for change of use of annexe from B and B to
self-catering unit (2 bedrooms) at 54 West Yelland, Barnstaple (Reference No.
54288): -
(i) The Clerk reported receipt (14.7.12) of this application and of having
spoken to the Chairman and advised him of the tenor of said application; it
was decided, as a result, to discuss it at IPC’s meeting of 19th July as
opposed to passing it to IPC’s PSC for review/consideration. (Noted)
(ii) The Clerk confirmed that an entry had been placed on the Instow website
for the information of parishioners. (Noted)
(iii) After a discussion, led by the Chairman, IPC RESOLVED to recommend
APPROVAL of this application although it would like to seek assurances that
the appropriate building control regulations; of relevance for such use
(self-catering units) have/are being taken into account. (Action: The Clerk)
2207/13 ANY MATTER RAISED AT THE DISCRETION OF THE CHAIRMAN
a) Dogs on Beach: -
(i) Cllr Harper enquired as to whether IPC had heard anything further as
regards Combe Martin Parish Council’s intention to adopt their own legislation
in order to control dogs on their beach. (Noted)
(ii) Cllr Moores said he had received a number of complaints about unruly dogs
on the beach annoying other beach users and owners not picking up after their
dogs. (Noted)
(iii) A discussion then ensued at the conclusion of which IPC RESOLVED to have
the Clerk liaise with the Clerk of Combe Martin Parish Council and the Police.
(Action: The Clerk)
b) Instow (IPC) Website:-
Cllr Harper said there was a lot of outdated material on the parish council’s
website; after a discussion Council RESOLVED to have Cllr Harper (IPC’s
Webmaster) to liaise with the website’s webmaster and deal as necessary.
(Action: Cllr Harper)
c) Seawall – Marine Parade/Loose Stones: -
Cllr Cook said there were a number of loose stones in this wall, especially
near to the Commodore slipway and which were causing a possible danger to
beach users. IPC RESOLVED to have the Clerk contact DCC, the owners of the
wall, so as to have the matter quickly sorted. (Action: The Clerk)
d) Entrance to Dunes Car Park – Rubbish: -
Cllr Cook there was invariably black sacks of rubbish left at this location
and that they were never collected by NDC. IPC RESOLVED that the Clerk should
contact NDC so as to rectify this unsightly issue. (Action: The Clerk)
e) Instow Fun Day – 29th July 2012: -
Cllr Moores reminded IPC that this event was soon to take place; he provided
full details, adding that he hoped Cllrs would give it their support. (Noted)
f) Green Wheelie Bins – Uncollected/Rectory Close : -
Cllr White said that the last green wheelie bin collection for Rectory Close
had not taken place because the refuse vehicle could not gain access into the
Close because cars (parked at the junction of Rectory Lane/Close) were causing
an obstructing. IPC RESOLVED that the Clerk would contact the Police and ask
them to pay attention to the area so as to avoid a reoccurrence. (Action: The
Clerk)
g) Anstey Way – Green Wheelie Bins: -
Cllr Crombie said that green wheelie bins along Anstey Way had not been
collected as usual on Wednesday of the current week but on Thursday and
wondered as to whether this was a change of routine. IPC RESOLVED to have the
Clerk liaise with NDC and ascertain the position. (Action: The Clerk)
h) Licensed Premises – Consumption of Alcohol off the Premises: -
A general discussion ensued on the consumption of “open” vessels of alcohol
being consumed outside of licensed premises, local examples were discussed;
the Clerk said it was his belief that such drinks needed to be consumed on the
licenced premises from which they had been served/sold albeit that sealed
vessels of alcohol could be sold for consumption off the premises. It was
RESOLVED that the Clerk should find out what were the appropriate and relevant
conditions from NDC Licensing and report back.
(Action: The Clerk)
2207/13 SUMMER RECESS
It was RESOLVED that the Chairman, Vice Chairman and Clerk take any necessary
action during the August recess of the Parish Council, to canvass Councillors
should the need arise, and should the situation demand it to convene a special
Council Meeting. (Noted)
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