Present: - Councillor B Moores (Chairman)
Councillors N Crombie, M. Green, Mrs P. Hackett, B. Harrison,
E. Renshaw, W Vandersteen and Mr M Isaac (Clerk).
In Attendance: Councillor Biederman (DCC), and 5 parishioners/members of the
public.
PRAYER
Prior to the commencement of the meeting the Clerk led Council in Prayer; it
was stressed
that to participate was purely optional. All persons present remained.
47 OPENING OF THE MEETING
The meeting was declared open by the Clerk.
48 APOLOGIES
Apologies were received from Councillors Champion and Johns.
49 COUNCILLOR DECLARATION OF INTERESTS
There were no declarations of interest announced.
50 POLICE REPORT
In the absence of PCSO Meaker the Clerk read the following crime update from
PSCO Meaker:
Crime Report: -
For the period between 20th June 2013 and 18th July 2013 there had been 2
reported crimes:
Theft from motor cruiser moored at Instow beach and a common assault and
battery incident.
51 PARISHIONERS
The Clerk explained that there was 15 minutes set aside for this item with
parishioners being given precedence over members of the public.
The following questions were raised by Parishioners:
Has the tractor hours meter been fixed?
It was reported that the Council had decided not to fix the hours meter on the
tractor.
When is the refurbishment to the bus shelters going to restart?
It was reported that work would recommence in a couple of weeks. A copy of the
Autumn 2012 inspection was circulated and noted.
What reply did the Council get from the Council’s Solicitor regarding
abandoned boats?
It was reported that the advice was that the Council could put a note
requesting removal within a time period and if not removed the Council could
remove and dispose of the boat.
RESOLVED that a Policy be adopted to remove abandoned boats giving 14 days
notice.
Why is there not a list of assets published on an annual basis?
The Clerk reported that there was a list of assets that could be circulated to
all Councillors.
What are the hours worked by the Beach Cleaner.
The Chairman stated that this issue had been reported previously and that the
Beach Cleaner was not contracted on an hourly basis.
Parishioners also notified the following observations:
The Keep Left sign in the centre of Anstey Way, opposite the allotments was
broken at the base and required repairing/replacement.
Some of the palings on the dunes need fixing and the ones on the beach, north
of the stream needed removing as they were a hazard especially to young
children.
The same glass bottles had been under the bridge at the stream for over a
week.
A car wheel had been unearthed on the beach about 30 yards south of the Atturm
slipway.
There were 4 lots of rubbish that had been pushed into piles along the strand
line by the Beach Cleaner.
52 REPORT COUNTY COUNCILLOR F. BIEDERMAN
Councillor Biederman reported the following:
He had sent a letter to Devon County Council regarding the fiasco of the
surface dressing of the road through Bickington, Fremington and Instow. He had
requested that residents received a letter of apology and compensation from
Colas, the contractor on behalf South West Highways for the inconvenience
caused to residents.
He stated that the road would now be re surfaced in September when the weather
conditions were better.
It was reported that the lights along Marine Parade were on during the day.
53 REPORT OF DISTRICT COUNCILLOR B MOORES
Councillor Moores updated the Council on the following issues:
He reported that he and Councillor Biederman had met Jessica Meaker (PCSO) and
Denise Daniel (DCC).
He had requested that the Police have a presence in the village around 10.30
pm/11.00 pm
At the weekend following an incident of vandalism the previous Saturday with
the ferry sign being smashed.
He had also raised the following issues: Sand on the highway and an annual
schedule of clearing, traffic issues, provision of a Bus Shelter at the Anstey
Way stop, the enforcement of limited access along Rectory Lane, dog bins and
the entrance to the Cricket Club.
A Parishioner raised the issue of Speeding along Anstey Way.
54 MINUTES
It was RESOLVED that the minutes of the meeting held on 20th June 2013 be
approved as a correct record and signed and signed by the Chairman subject to
minute 43 (i) being amended to read Instow was not primarily a bathing beach..
55 MATTERS ARISING FROM THE MINUTES
a) Minute 37 – Leaflet requesting people to look after the Village
It was agreed not to pursue this issue.
b) Minute 41 (c) - Flood Prevention – Boathouse Flood Defence Gates: -
The Clerk read the response from the Environment Agency to Council which
stated that the promotion of the flood scheme was discounted on the grounds
that no properties were flooded as a result of the tide.
It was noted that the water had reached the first step of the Boathouse and
the sand bags had been pushed forward and the gates buckled.
It was agreed to look at the possibility of obtaining the flood boards offered
by the EA for any future emergencies and that the EA be requested to monitor
the Boathouse end of Marine Parade when flood warnings have been issued.
c) Minute 41 (d) - Lane End/Lane End Road: -
It was noted that a letter of explanation from NDC regarding the re-naming had
been distributed to residents.
d) Minute 41 (f) - IPC’s Self Help Emergency Plan (SHEP) Update
Councillor Renshaw stated that he would happy to act as the emergency plan
co-ordinator but a response team was required.
It was agreed that Councillors Johns and Vandersteen would be part of the
response team.
e) Minute 41 (h) - Dog Bins
The Clerk read an e mail from Councillor Harrison to Council.
RESOLVED:
(i) That the two bins opposite the Boathousebe re-instated in their original
location.
(ii) That the two bins on the slipway be fixed properly to the railings
(iii) That the bin placed near the Marine Base on Anstey Way be relocated at
the cross roads of the Tarka Trail and the footpath leading along the side of
the Marine Base.
(iv) That the provision of new bins be reassessed once the Marine Base bin has
been relocated.
f) Minute 41 (i) Consultation with Christie’s: -
Councillor Moores informed Council that to date no response had been received.
g) Minute 43 (f) Bathing Water Results Overview
Councillor Green informed Council that the beach had failed the water
bacterial test once and if it fails again it will be graded poor and previous
years results will have to be declared.
56 CORRESPONDENCE
(i) Matters for discussion/resolution or noting: -
a) Beach Cleaning Check
Council noted an e mail from Councillor Vandersteen regarding his beach clean
check. Councillor Vandersteen also reported the beach check results/comments
of Councillor Harrison.
It was noted that all beach check lists should be returned to the Clerk to
enable any issues to be raised with the beach cleaner.
b) The Council noted an e mail from the EA regarding visitor numbers to
Instow.
It was considered that the exercise was pointless and a waste of time.
57 FINANCE
1. INCOME
Car Park Takings Period ending 28th June 2013 £ 1,042.60
Ditto Period ending 8th July 2013 £ 1,212.30
Ditto Period ending 12th July 2013 £ 666.75
Car Park Season ticket Summer season tickets x 2 (3 months) £ 100.00
TOTAL : - £ 3,021.65
2. EXPENDITURE: -
Mr B Keane Village Handyman £ 576.00
Mr D Budd Grass Cutting £ 320.00
Mr P Cook Beach Cleaning (June) £ 450.00
Mr P. Cook Beach Cleaning (Part March) £ 290.00
M. Isaac Clerk Expenses £ 49.12
North Devon Council Clerk Salary Payment + Payroll Admin £ 2,131.53*
North Devon Council Printing Charges (May/June) £ 30.69
EDF Energy Electricity Car Park Machine £ 58.49+
TOTAL: - £ 3,905.83
Key: -
*£1.29 VAT
+£2.79 VAT
3. BANK – STATEMENT OF ACCOUNTS: -
Lloyds Bank Treasurers a/c no. 02348842 as @ 1.7.13 (Statement) = £2.54*
Lloyds Bank Business a/c no. 02350065 as @ 1.7.13 (Statement) = £21,573.73 +
Key: -
* According to Clerk’s records this is £2.54.
+ According to Clerk’s records this is £23,552.78 as at 18.7.13.
NB: - IPC to note that £10,000 was invested (7.1.11) and re-invested (18.1.13
until 18.1.15) to a higher interest account within Lloyds TSB – see IPC
November 2010 and item 5 (e) hereafter)
4. RESOLUTION REQUIRED: -
RESOLVED that £3,905 be transferred from Lloyds Bank Business account number
02350065 to Lloyds Bank Treasurers account number 02348842 to cover cheques as
at 2 above
5. MISCELLANEOUS: -
(a) Future Use of Marine (Quay) Car Park following transfer of 99 year Lease
by NDC to IPC:-
Clerk advised that there was nothing further to report on lease since last
meeting. And that the lease was currently with North Devon Legal Department
(b) Tarka Trail Recreational Field – Lease between IPC and DCC (2012 onwards):
-
Clerk advised that the draft lease was still in progress.
58 PLANNING
a) 55821 ALTERATIONS TO GARAGE&NEW SWIMMING POOL COVER BUILDING (AMENDED
DESIGN TO THAT APPROVED BY PLANNING PERMISSION 54840),GARDEN HOUSE, NEW ROAD,
INSTOW
Recommended that the Application be APPROVED
b) 55844 EXTENSION TO DWELLING, RIVERSIDE, OLD QUAY LANE, INSTOW.
Recommended that the application be APPROVED.
.
59 MATTERS RAISED AT THE DISCRETION OF THE
CHAIRMAN
There were no issues raised.
There being no other business the meeting was closed at 9.15 p.m.
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