Present: - Councillor Moores (Chairman)
Councillors Crombie, Champion, Green, Mrs Hackett, Harrison, Johns, Renshaw and
Vandersteen.
Mr M Isaac (Clerk).
Councillor Biederman (DCC)
In Attendance: 3 parishioners/members of the public.
PRAYERS
Prior to the commencement of the meeting the Clerk led Council in Prayers; it was stressed
that to participate was purely optional. All persons present remained.
53 OPENING OF THE MEETING
The meeting was declared open by the Clerk.
54 APOLOGIES
There were no Apologies.
55 COUNCILLOR DECLARATION OF INTERESTS
The following declaration of interest was announced:
Councillor Mrs Hackett Personal Interest in Planning Application 57376 Riverside as neighbours property.
56 POLICE REPORT
In the absence of PCSO Meaker the Clerk read the following crime update:
Crime Report: -
For the period between 19th June 2014 and 16th July 2014 there had been one reported crime of fraud.
57 PARISHIONERS QUESTIONS
The Clerk explained that there was 15 minutes set aside for this item with parishioners being given precedence over members of the public.
The following issues were raised:
A Parishioner asked who had moved the black sand bags opposite the Boathouse as they had been dumped on the beach.
It was stated that the sand bags had been put there by the Environment Agency. The EA had collected up all their sand bags but must have missed them. It was agreed to report to EA.
A Parishioner reported that there was rubbish on the beach that had not been picked up by the beach cleaner. Some of the rubbish was beside or near the tractor tracks on the beach but not picked up and 3 barbecues had not been picked up from the other side of the stream.
Another Parishioner stated that she had collected a bag full of rubbish by the rocks next to Marine Court flats.
It was agreed that the Chairman and Clerk would walk and inspect the beach.
58 REPORT COUNTY COUNCILLOR F. BIEDERMAN
Councillor Biederman reported that he had had a meeting with the Lead Member for Highway issues regarding parking along Marine Parade. There was a willingness to support a scheme to manage traffic along Marine Parade if supported by the Parish Council. DCC Officers will be looking at possible ways forward and report proposals to the Parish Council for consideration.
It was noted that Councillor Biederman and Councillor Moores would meet DCC Officers on 6th August.
59 REPORT OF DISTRICT COUNCILLOR B MOORES
Councillor Moores had no NDC issues to report.
60 MINUTES
It was RESOLVED that the minutes of the meeting held on 19th June 2014 be approved as a correct record and signed and signed by the Chairman.
61 MATTERS ARISING FROM THE MINUTES
a) Minute 48 (a) Litter Bins
The Clerk reported that the new litter bins had been installed.
b) Minute 49 (i) (c) New Tractor
The Clerk reported that the beach cleaner considered that the 3 Tractors coming up for
auction were too big for the work required.
It was agreed that Councillor Champion and the Clerk investigate the suitability and possible cost of Mr Palmers Tractor.
RESOLVED that an extra ordinary Council meeting be called if required to agree and authorise a bid at auction for a Tractor.
62 CORRESPONDENCE
(i) Matters for discussion/resolution or noting: -
a) The Council noted an e mail from Mott Macdonald on behalf of the Environment Agency regarding repairs to the tidal gate and wall.
b) The Council noted an e mail from Mosscliff Environmental Ltd regarding an application for the installation of a single wind turbine at Woolmers Farm,
Bickington, Fremington.
63 FINANCE
The Council agreed/noted the following payments/receipts:
1. INCOME: -
Car Park Takings Period ending 19 June 2014 £ 1,269.00
Ditto Period ending 25 June 2014 £ 1,030.90
Ditto Period ending 3 July 2014 £ 932.80
Ditto Period ending 11 July 2014 3 783.20
Ditto Car Park Permits £ 290.00
Ditto Additional Car Park Monies £ 28.50
TOTAL : - £ 4,334.40
2. EXPENDITURE: -
Mr. B Keane Village Handyman £ 567.80
Mr M. Isaac Clerks Expenses £ 85.70
Mr D Budd Grass cutting (July) £ 440.00
Mr P Cook Beach Cleaning (July) £ 600.00
JJ Bins Dog Bin Emptying £ 50.70
North Devon Council Printing £ 11.24
North Devon Council Clerk Salary Recharge +Admin £ 678.67*
EDF Energy Electricity for Car Park machine £ 58.81+
Pro Weld Tractor repairs £ 90.00*+
Grant Thornton External Audit £ 240.00+*
TOTAL: - £ 2,822.92
Key: -
=
*£1.29 VAT
+£2.80VAT
*+£15.00VAT
+*£40.00VAT
3. BANK – STATEMENT OF ACCOUNTS: -
Lloyds Bank Treasurers a/c no. 02348842 as @ 3.6.14 (Statement) = £9,725.30*
Lloyds Bank Business a/c no. 02350065 as @ 9.5.14 according to (Statement) = £31,730.78+
Key: -
* According to Clerk’s records this is £8,883.0317.7.14 (No updated statement received) Cheque £8,694 (923) not issued.
+ According to Clerk’s records this is £23,609.48 as at 17.7.14.
NB: - IPC to note that £10,000 was invested (7.1.11) and re-invested (18.1.13 until 18.1.16) to a higher interest account within Lloyds TSB – see IPC November 2010 and item 5 (e) hereafter)
4. RESOLUTION REQUIRED: -
RESOLVED that £2,825 be transferred from Lloyds Bank Business account number 02350065 to Lloyds Bank Treasurers account number 02348842 to cover cheques as at 2 above
5. MISCELLANEOUS: -
(a) Future Use of Marine (Quay) Car Park following transfer of 99 year Lease by NDC to
IPC:-
The Clerk reported that there had no progress regarding the Car Park and Toilet transfer
The Chairman stated that he would again speak to Councillor Greenslade.
(b) Tarka Trail Recreational Field – Lease between IPC and DCC (2012 onwards)
The Council noted that the Chairman and Vice Chairman had signed the lease with
DCC.
(c) Audit
The Council noted that the External Auditor had agreed and signed off the Accounts for 2013/14.
63 PLANNING
a) 57376 VARIATION TO CONDITION 2 (APPROVED PLANS) PLANNING PERMISSION 55844 TO ALLOW REDUCTION IN SIZE OF PROPOSED EXTENSION AND RELOCATION OF PROPOSED GATE, RIVERSIDE, OLD QUAY LANE INSTOW
Council noted that the Planning Sub Committee had no objections to the above application.
b) PLANNING SUB COMMITTEE PROTOCOL.
The Planning Sub Committee Protocol (tabled at the meeting) was agreed and adopted.
c) It was noted that the North Devon and Torridge local plan public consultation was from (26 June – 8 August 2014)
64 MATTERS RAISED AT THE DISCRETION OF THE CHAIRMAN
The following issue was raised:
A. There are a number of pot holes along the road outside the Parish Hall.
B. It was asked whether the Beach Inspection Rota was working. The Chairman stated that it had been previously agreed that the inspection of the beach cleaning would be agreed at the end of the season.
C. It was reported that Instow PCC had received a grant of £20,000 towards the Transept. It was agreed to send a letter of thanks to Pam Cantle to thank her for her hard work in obtaining the grant funding.
There being no other business the meeting was closed at 9.14 p.m.
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