Present: - Councillors P Cook, N Crombie, Mrs T Dipper, M Green, C Harper, A
Johns, G May, S White (Chairman) and Mr R Jacob (Parish Clerk).
In Attendance: Cllr R Cann (DCC), Cllr B Moores (NDC) and 2 parishioners.
2009/1 PRAYER
The Clerk led the Council in prayer
2009/2 APOLOGIES
Cllr B Thomas
2009/3 COUNCILLOR DECLARATION OF INTEREST
Item 2009/12 (b) – Planning Application 1-4 Kiln Close Lane, Instow; Cllr
Crombie declared a personal interest. (Noted)
2009/4 POLICE REPORT
a) Crime: -
PC Hodgson said that four crimes had been reported in the parish since the
last meeting, namely, non-crime domestic incident (x 2), assault occasioning
actual bodily harm (x 1) and non-crime vulnerable adult (x 1). (Noted)
b) Other Matters: -
PC Hodgson said that in the same period ten other incidents had been reported
in the parish, namely, x 3 “public safety/concern for safety”, x1 “anti social
behaviour”, x1 “public safety/domestic incident”, x 1 “public safety/abandoned
call”, x2 Admin/Info, x 1 “restricted log” and x 1 “transport/road related”.
(Noted)
c) Public Safety Initiatives: -
PC Hodgson then spoke of an “anti-social behaviour” initiative and associated
leaflet that he copied to Cllrs and also a “community messaging” service that
was available to members of the public. It was agreed that copies of each
initiative would be left at the post office and parish hall for the
information of parishioners. (Noted)
2009/5 PARISHIONERS
a) Revaluation of Properties: -
A parishioner spoke of his concern that properties, in Instow, were not being
re-valued on sale and that as a consequence there was a loss of revenue. Cllr
Cann said this was the responsibility of the District Valuer. (Noted)
b) Reunion – DUKW Personnel: -
A parishioner said that for the period 15/16th October 2010 a reunion of
retired DUKW Squadron personnel would be in the vicinity; over 100 persons
were expected. (Noted)
c) Marine Parade – Atturm Staff Parking: -
A parishioner said that now the limited waiting period between the Boathouse
and the Sand Dunes Car Park had ended, workers from Atturm were parking there
during the daytime thus denying resident from parking there. It was noted that
no breach of traffic legislation was occurring; IPC RESOLVED, however, that
the Clerk should speak to the Site Foreman and endeavour to resolve this
matter amicably. (Action: The Clerk)
d) Marine Parade – Congestion: -
A parishioner said he wished the parish council to know that his car had been
damaged recently by a car presumably reversing as a result of congestion.
(Noted)
2009/6 REPORT COUNTY COUNCILLOR R CANN
Cllr Cann spoke of “Civil Parking Enforcement and Costs” (deficit on this
service £918.124 for 2008/9 and £658.882 for 2009/10; a total deficit of
£1,577.006); “Highways Budget” (has been hit by an increase in the price of
bitumen of around 29% and increase on contract renewal prices for street
lighting energy supply which amounts to an additional £1.3m), “Children’s and
Young Peoples Directorate” (a £3.1m a year budget reduction has been made with
an overspend reduction of just over £1m projected), “Debts Over 3 Months Old”
(corporate debt stood at £5.3m an increase of £1.6m since month 2 report),
“Efficiency Savings” (projected to save £20.9m in 2010/11), “Yelland Cycleway”
(weeds are being treated before path can be reinstated), “Bus Conflict –
Instow Seafront” (discussions held with First Bus and time difference in
departure between Barnstaple/Bideford to be reviewed with a view to minimising
the risk of meeting head-on along Marine Parade), “Village Gateway Project”
(£1,588 set aside for project; been working closely with the Clerk to progress
scheme), “Parking Issues” (had a positive meeting with DCC; will bring a
number of proposals for consideration to a future meeting) and “Possible Use
of DCC Land – Play Area” (had a very positive meeting with DCC; DCC to make
contact when ownership of land confirmed). (Noted)
2009/7 REPORT OF DISTRICT COUNCILLOR B MOORES
a) General: -
Cllr Moores spoke of “Atlantic Array” (meeting held with two local MP’s
regarding possible regeneration opportunities for North Devon), “Shared
Working” (agreement reached between NDC/TDC for joint planning/development
services), “Petition Scheme” (no maximum number of signatories, minimum of 20
signatories, if has 500 or more signatories the petitioners can ask a council
officer to give evidence at a council committee meeting and if petition
receives 1,000 or more signatories there would be a full council debate on the
issue raised), “Improving Standards of Private Rented Housing” (NDC working
towards improving the availability and quality of rental housing), “Affordable
Housing” (will remain a top priority for NDC), “Village Hall Improvement
Grants’ (£38,000 available for grants across North Devon) and “Budget
Consultation” (consultation exercise being launched by NDC). (Noted)
b) Charter Toilets – Repairs: -
(i) Cllr Harper enquired when the defective toilet cubicle at these toilets
was to be repaired; he said it had been reported defective about 19 days ago.
(Noted)
(ii) Cllr Moores said he was unaware of the problem but would investigate as a
matter of some urgency. (Action: Cllr Moores)
c) NDC Staff Parking – Civic Centre, Barnstaple: -
(i) The Chairman asked whether the parking at the Civic Centre and at
Barnstaple Rugby Club was free to staff who worked there. Cllr Moores said he
would enquire and report back. (Action: Cllr Moores)
(ii) Cllr Cann said that DCC Cllrs paid an agreed annual fee to park at County
Hall, Exeter. (Noted)
2009/8 MINUTES
It was RESOLVED that the July 2010 minutes of Instow Parish Council be
approved and signed. (Noted)
2009/9 MATTERS ARISING FROM THE MINUTES
a) Item 2007/9 (a) – Management of Quay Car Park: -
(i) The Clerk advised IPC that this topic had been discussed at the “Ransom
Strip” Meeting held at the Civic Centre, Barnstaple on Monday 13th September;
the Clerk and Cllr Mrs Dipper, who attended the meeting with Cllr Thomas,
elaborated. (Noted)
(ii) The Clerk distributed minutes of the meeting of the 13th September that
covered this item together with items (d) and (i) below. (Noted)
(iii) After a discussion IPC RESOLVED to pursue the “transfer of freehold”
option of the car park and noted that the Clerk, together with some Cllrs, was
to meet up on site at the car park on Monday 20th September with a NDC Officer
to discuss re-surfacing of the car park and the fitting of a new machine.
(Noted)
b) Item 2007/9 (b) – Sand on Highway/Near Boathouse Bus Stop: -
(i) The Clerk advised IPC that Atturm had agreed (with no associated
publicity) to assist IPC in the removal of the “offending” sand at a time and
date to be fixed, probably mid/late October; the Clerk said he was to
coordinate. (Noted)
(ii) The Clerk affirmed that Andy Bell (NDCCS) had agreed to assist and
provide valuable guidance as regards where the removed sand was best
deposited. He had also agreed to ensure DCE were aware and agreeable. (Noted)
(iii) The Clerk further advised IPC that Andy Bell (NDCCS) had developed a
strategy to “hold back” the blown sand from the wall, once removed as at (i)
above, for the winter period and was arranging appropriate consultation of
parishioners directly affected by it. This, the Clerk said, would quite
naturally include IPC. (Noted)
(iv) The Clerk suggested that in the meantime the beach cleaner continued to
remove the blown sand back from the top of the wall to ensure there was no
re-occurrence of blocked pavement/highway issues at or near the Boathouse Bus
Shelter as occurred at the end of August; this, he said, was eventually
cleared by parishioners led admirably by Cllr Harper. IPC RESOLVED to support
this suggestion. (Action: The Clerk)
c) Item 2007/9 (c) - Village Gateway Initiative: -
(i) The Clerk advised IPC that following liaison and a site visit with Cllr
Cann (DCC) and a DCC Highways Officer he had purchased some of the necessary
materials for this road safety project from Mole Valley Farmers (and elsewhere
as necessary) and further liaised with SW Signs to arrange the positioning of
the necessary posts and making of the necessary signage. The remainder of the
work would be carried out by the village handyman assisted by the Clerk.
(Noted)
(ii) The Clerk then said that Cllr Cann (DCC) was arranging for a down payment
of the grant that was financing this project to be paid to IPC from DCC (total
originally agreed = £1588). (Noted)
d) Item 2007/9 (d) – Ransom Strip Projects: -
(i) The Clerk summarised the events that had occurred during the summer recess
as regards the discovery that all “Ransom Strip” monies had already been used
by NDC in the building of the new Charter Toilets at Lane End and of how this
had come about. He spoke of an emergency meeting that had been held at the
Civic Centre with NDC’s Chief Executive, Cllr Cann, Mrs Rose Day (former IPC
Cllr) and himself and of the outcome i.e. meeting of Monday 13th September.
(Noted)
(ii) The Clerk then reported on a ”Ransom Strip” Meeting that had been held at
the Civic Centre, Barnstaple on Monday 13th September; the Clerk and Cllr Mrs
Dipper, who attended the meeting with Cllr Thomas, elaborated. (Noted)
(iii) The Clerk then spoke of progress as regards the proposed Play Area
project on the Tarka Trail; he said Cllr Cann (DCC), Cllr Mrs Dipper and he
had attended two site meetings with Children’s’ Play Area Company
representatives and then provided details of quotations/proposed layouts as
provided to date. (Noted)
(iv) The Clerk advised IPC that the next step was to liaise with NDC Officers
as regards consultation/planning and ransom strip financial support and DCC
reference the use of the land. (Action: Cllr Cann and The Clerk)
e) Item 2007/9 (e) - Instow 30’ Highway: -
(i) The Clerk referred to an email (dd 15.9.10) received from Ian Budge
(Solicitor); it said that the Land Registry was not prepared to register IPC’s
interest in this land in that the parish council was not even in being when
the enclosure act agreement occurred and that Mr Budge now suggested,
regrettably, NFA. (Noted)
(ii) IPC RESOLVED to take no further action other than to ensure that IPC, in
the future, kept this issue “to mind” in the event said land ever proved to be
of value in years to come. (Noted)
f) Item 2007/9 (h) – Revised Bathing Water Directives: -
(i) The Clerk referred to an email (dd 30.7.10) from Defra reference “Bathing
Water Newsletter – July 2010”; he said he had copied it to Cllrs with email
addresses for their information. (Noted)
(ii) The Clerk then referred to a meeting he had (24.8.10) with
representatives of the Environment Agency reference the future ramifications
for Instow as regards the new european “bathing water” directives 2012 and
especially again in 2015; that is, it was highly unlikely that post 2015 (when
even more stringent regulations come into force) that Instow’s Bathing Water
Quality will ever be assessed as better than “Poor” and if this state of
affairs remained to be the case for 5 continuous years then Instow would be
classified as a non bathing water beach. The Clerk said the EA were concerned
as to what knock-on effect this might have on Instow as a recreational beach
resort. (Noted)
(iii) The Clerk then outlined to IPC the history as regards Instow’s original
classification as a Bathing Water Beach, that is, it was arbitrarily and
without any form of consultation designated as a bathing beach by the
government about 20 years ago to conform to a European Parliament request.
(Noted)
(iv) The Clerk then said that the conclusion of the meeting was that IPC
ought, maybe, to explore the option of Instow now seeking re/de-classification
as a bathing water beach with the following strategy suggested: -
• Short presentation by Environment Agency to IPC so as to re-affirm above
• Ditto Defra
• Consult TTEF (by way of Simon Brown – IPC’s TTEF Representative) and Rose
Day (Chairman of AONB)
• Consult with Parishioners (EA would assist with this exercise)
• If a sense of support was gleaned, carry out local survey as regards
swimming numbers and general use of the beach
• Liaise with Defra to re/de-classify on the basis that Instow was unique as a
bathing water beach (at the head of two major rivers and the Bristol Channel),
was potentially dangerous for swimming (sand bars, currents, moorings,
channels etc) and that the overall costs to bring Instow’s bathing water
quality up to “fit for purpose” standard would be disproportionate and
uneconomical. (Noted)
(v) The Clerk added that the Environment Agency had confirmed that if Instow
was to be re/de-classified as a bathing water beach it would continue to
monitor water quality on a regular basis as it had a duty to do for
shellfish/other statutory reasons. (Noted)
(vi) The Clerk reported he had already spoken to Mrs Rose Day (AONB) and she
was present at the meeting and would like to comment. (Noted)
(v) Mrs Rose Day (Chairperson of AONB) then said that much of the current
improvements that had occurred in the estuary had been achieved on the back of
the European legislation and bathing water directives and that this proactive
work continued in respect of run-off and diffuse pollution from fields. She
said she had some misgivings in regard to re/de-classification of Instow as a
bathing water beach but that the strategy suggested as at (iv) above had some
merit. Mrs Day added that it was also necessary to take into account the
effect that water quality at Instow had on Saunton Sands that was
predominantly a blue flag status beach. (Noted)
(vii) After a discussion IPC RESOLVED to adopt the strategy as at (iv) above;
the Clerk was asked to invite an EA representative to the next meeting of IPC,
that is at 7 pm on Thursday 21st October 2010. (Action: The Clerk)
g) Item 2007/9 (i) – Community on Show 16th July 2011: -
The Clerk advised IPC that he had reminded the Secretary of the COS Committee
(email of 3.9.10 refers) that IPC still required confirmation that its
insurance company would cover all events on the day and was still awaiting a
response. (Noted)
h) Item 2009/(k) – Empowering Communities Seminar: -
The Clerk advised IPC that this had now be re-arranged for Friday 8th October
2010 (between 10am and 2 pm) and that the Chairman and Clerk were to attend.
(Noted)
i) Item 2007/9 (l) – New Charter Toilets/Quay Car Park: -
(i) The Clerk confirmed he had sent a letter (dd 28.7.10) to the Leader of NDC
(Cllr Des Brailey) as requested to do so by IPC at the July meeting of IPC; he
said he had forwarded a copy to Cllrs with their summer recess memorandum.
(Noted)
(ii) The Clerk then reported on the ”Ransom Strip” Meeting that had been held
at the Civic Centre, Barnstaple on Monday 13th September and at which this
matter had been discussed; the Clerk and Cllr Mrs Dipper, who attended with
Cllr Thomas, elaborated as necessary. It was said that NDC had set aside
£60,000 to refurbish these toilets albeit not to charter standard. (Noted)
(iii) The Clerk then said that together with some Cllrs, he was to meet up on
site at the toilets on Monday 20th September with a NDC Officer to discuss the
refurbishment exercise. (Action: The Clerk)
j) Item 2007/10 (i) (e) - Anstey Way Lay-by/Verge Parking and Lane End Close –
Atturm: -
The Clerk reported that following continued complaints from parishioners and
others (to him and Cllr Cann) he had spoken to the Atturm site foreman who had
assured him he had already taken proactive action to alleviate this problem
and amongst other things (letters to offending sub contractors with a “threat”
of dismissal and a sign at the entrance to Lane End Close) had arranged for
discounted parking rates in the Sand Dunes Car Park. The Clerk said he had
thanked the site foreman for his positive action and advised all complainants
accordingly. (Noted)
2009/10 CORRESPONDENCE
(i) Matters for discussion/resolution or noting
a) Letter (dd 27.7.10) and List of Current/Planned Service from DCC reference
“Mobile Library Service”: -
(i) The Clerk said that this letter advised IPC of the proposed changes (as of
January 2011) to the mobile library service following previous consultation;
he added the letter had been copied to Cllrs with their summer recess update
(19.8.10) so that any comments on said changes, as they related to Instow,
could be passed to the Clerk for onward transmission to DCC by Friday 10th
September 2010. (Noted) (ii) The Clerk advised IPC that no response(s) had
been received from Cllrs. (Noted)
b) Letter (dd 6.8.10) from NDC reference “House to House Act 1939: PDSA and
Cats Protection League”: -
(i) The Clerk said this stated that these organisations had applied to collect
in the parish of Instow between 13.9.10 and 15.9.10 and 20.9.10 and 22.9.10
inclusive. (Noted)
(ii) The Clerk advised IPC that in view of the fact these were bone fide
charities and were regular collections he had told NDC that IPC would have no
objection. (Noted)
(iii) IPC RESOLVED to ratify this decision. (Noted)
c) Letters (x 2 – dd 3.8.10 {Torridge} and 4.8.10 {NDC}) and attachments
(including a poster) from the Devon and Cornwall Police Authority reference
“Police Authority Liaison Meetings”: -
(i) The Clerk said this stated that over the next 12 months a new method of
face to face engagement was to be trialled with details of the next open
meeting (to explain the changes and reason for it) in relevant areas being
enclosed as an attachment; the Clerk said he had noted that as far as “Instow,
Fremington and Bickington” was concerned this meeting was to be held at IPC’s
Meeting of Thursday 19th August at 7.30 pm in the Parish Hall – IPC did not
have a meeting on this evening (summer recess). (Noted)
(ii) The Clerk told IPC he had advised (12.8.10 - telephone) the Assistant
Chief Executive of the Police Authority that IPC did not have a meeting in
August, let alone the 19th August – it was agreed an assumption had been made
in error. (Noted)
(iii) The Clerk confirmed he had told Fremington PC (16.8.10) that this
published meeting would obviously not be taking place. (Noted)
(iv) The Clerk then informed IPC that the letter further advised that a series
of three conferences were to be held throughout Devon (instead of Police
Authority Meetings) with one being in North Devon – details to be advised in
due course. (Noted)
d) Letter (dd 13.8.10) from NDC reference “Community Resilience Plans”: -
(i) The Clerk said this advised IPC that a series of seminars were to be held
throughout N Devon with a view to assisting parishes to produce a “Community
Resilience Plan”; the Clerk elaborated. (Noted)
(ii) IPC RESOLVED not to forward a representative(s) to either seminar in view
of the fact it already had a Self Help Emergency Plan; NDC to be told.
(Action: The Clerk)
e) Email (dd 13.8.10) and attachments from North Devon AONB and Biosphere
Reserve (NDABS) reference “Draft Taw Torridge Estuary Management Plan -
Consultation”: -
(i) The Clerk advised IPC he had forwarded this to all Cllrs (and IPC’s TTEF
Representative) with email addresses (dd 13.8.10) so that each might peruse
the papers before the meetings; any responses to be returned to NDABS by
27.9.10. (Noted) (ii) The Clerk referred to an email (d 13.9.10) from TTEF
(Acting Chairman) reference “TT Estuary Management Plan – Meeting at ND Yacht
Club 28th September 2010”; the Clerk said he had forwarded this to Cllrs with
email addresses (13.9.10) and Simon Brown (IPC’s TTEF Representative). (Noted)
(iii) The Clerk then referred to an email (dd 13.9.10) from North Devon AONB
and Biosphere Reserve (NDABS) reference “Draft Taw Torridge Estuary Management
Plan”; he said it reminded IPC of the final date for a response (27.9.10).
(Noted)
(iv) After a discussion IPC RESOLVED not to forward a response. (Noted)
f) Email (dd 20.8.10) and attachments from NDC (Planning Policy) reference
“Draft Coastal Strategy for North Devon/Torridge Joint Core Strategy”: -
(i) The Clerk said that NDC/TDC was seeking informal feedback to this draft
policy; responses required by 8th October 2010. (Noted)
(ii) The Clerk said he had copied this to all Cllrs with email addresses
(20.8.10) for perusal prior to meetings. (Noted)
(iii) After a discussion IPC RESOLVED not to forward a response. (Noted)
g) Email (dd 21.8.10) from Adopt-a-Beach (AAB) Organiser reference “Beach
Clean/Marine Conservation Society (MCS) – Saturday 18th September 2010/Beach
Dog Patrols”: -
(i) The Clerk said a request had been made that the beach was not to be
cleaned by the beach cleaner on Friday/Saturday 17/18th September in the area
where the AAB/MCS normally operated; he said he had agreed to this and advised
the beach cleaner. (Noted)
(ii) The Clerk said he had thanked the AAB for its public spiritedness as
regards the beach dog patrols. (Noted)
h) Email (dd 3.9.10) and attachments from DCC (Operations and Communications
Manager) reference “Winter Service Letter to Town and Parish Councils”: -
(i) The Clerk and Cllr Cann (DCC) elaborated on this initiative; the Clerk
completed a feedback form provided by DCC following a discussion by Cllrs.
(Action: The Clerk)
(ii) The Clerk said that this email etc had been copied to Cllrs with email
addresses (3.9.10) for perusal prior to meetings of 16th September 2010.
(Noted)
(iii) The Clerk reported receipt of an identical letter (dd 2.9.10) though the
post together with attachments. (Noted)
i) Email (dd 2.9.10) from EA reference “Bathing Water Results for Instow – 2nd
September 2010: -
(i) The Clerk said he had forwarded this to Cllrs with email addresses
(3.9.10); he said it indicated Instow’s first imperative standard failure
(following three guideline standard failures) and meant that Instow had now
failed overall for the season; a discussion ensued. (Noted)
j) Letter (dd 2.9.10) and attachment (leaflet) from Anti Social Behaviour
Officer (Safer North Devon) reference “New Initiative – STOP ASB”: -
The Clerk advised Cllrs he had asked PC Hodgson (email of 5.9.10 refers) to
provide more copies of this leaflet so as it could be distributed to Cllrs and
placed on parish council notice boards and at the post office/parish hall –
see item 2009/4 (c) (Noted)
k) Email (dd 5.9.10) reference “Demise of Heart Radio – Network North Devon”:
-
(i) The Clerk said this email sought support for the conception of a new local
radio station for North Devon following the centralisation of Heart Radio at
Exeter and London; he said the email had been copied on to Cllrs with email
addresses. (Noted)
(ii) The Clerk said that as a result of responses received from Cllrs he had
written a letter of support and forwarded it as necessary by email (8.9.10
refers); he said it had been acknowledged and IPC had been thanked for its
interest. (Noted)
l) Emails x2 (dd 7.9.10) from DCC reference “Parish Emergency Planning
Newsletter (September 2010)” and “Pamphlet – Exercise Watermark”: -
(i) The Clerk said this email and attachments had been forwarded (7.9.10) to
Cllrs with email addresses for perusal and deliberation. (Noted)
(ii) After a discussion it was RESOLVED to take NFA. (Noted)
m) Email (dd 9.9.10) from DCC reference “Public Meetings – DCC”: -
The Clerk said this had been circulated (9.9.10) to Cllrs with email
addresses; a discussion ensued. (Noted)
n) Email (dd 15.9.10) from Secretary of Instow WI reference “Tree Planting”: -
(i) The Clerk said this stated that to celebrate 90 years of the WI in Devon
each branch had been given an oak sapling; Instow’s WI would like to give
theirs to the village along with a commemorative plaque. (Noted)
(ii) A discussion then ensued by Cllrs as regards a suitable location; the
Clerk said it needed to be planted around mid November time. (Noted)
(iii) IPC RESOLVED to defer this for a month to consider options; the Clerk
was asked to liaise with IIB etc. (Action: IPC Cllrs/The Clerk)
o) Letter (dd 15.9.10) from a parishioner reference “Bus Shelters – Venn
Cross”: -
(i) The Clerk said this concerned a complaint that these shelters were being
used as a toilet and did not allow sufficient visibility from within for users
to see buses coming; the Clerk elaborated; he said he had already asked the
handyman to visit the shelter and disinfect it. (Noted)
(ii) After a discussion it was RESOLVED to have the bus shelter builder
re-visit the shelters to see what alterations could be made and to ascertain
whether this might be cost effective. (Noted)
(iii) Although the Clerk said all bus shelters were cleaned out and
disinfected by the handyman regularly IPC RESOLVED to have the handyman pay
more attention than usual; Clerk to liaise with handyman. (Noted)
p) Letter from NDC reference “Sandbags”: -
After a discussion it was RESOLVED to request 100 more sandbags; the Clerk was
asked to deal. (Action: The Clerk)
(ii) Taw and Torridge Estuary Forum and associated Matters (Placed in
“Briefing Folder” for information of Cllrs)
a) Email (dd 21.7.10) from Secretary of TTEF reference “Minutes of TTEF
Meeting of 19th July 2010”: -
Copied on to all Cllrs with email addresses
b) Email (dd 2.8.10) from Secretary of TTEF reference “Reports Presented to
TTEF Meeting of 19th July 2010
c) Email (dd 3.8.10) from Secretary of TTEF reference “Report from Andy Bell –
Biosphere”:-
See item (e) below.
d) Email (dd 26.7.10) from Chrissie Dukes (NDCCS) reference “Taw/Torridge
Estuary Management Plan”: -
States that plan is nearing completion and will be available for consultation
for TTEF and stakeholders in the first week in August
e) Email (dd 3.8.10) from Andy Bell (NDCCS) reference “Reports Presented at
TTEF Meeting of 19th July 2010
f) Email (dd 13.8.10) from Secretary of TTEF reference “Change of Email
Addresses – Members”
g) Email (dd 23.7.10) from EA reference “Bathing Water Results for Instow –
22nd July 2010:-
Forwarded to Cllrs with email addresses; first guideline fail for the season
noted.
h) Email (dd 29.7.10) from EA reference “Bathing Water Results for Instow –
29th July 2010:-
Forwarded to Cllrs with email addresses; second guideline fail for the season
noted.
i) Email (dd 5.8.10) from EA reference “Bathing Water Results for Instow – 5th
August 2010
j) Email (dd 12.8.10) from EA reference “Bathing Water Results for Instow –
12th August 2010
k) Email (dd 19.8.10) from EA reference “Bathing Water Results for Instow –
19th August 2010: -
Forwarded to Cllrs with email addresses as an update
l) Email (dd 26.8.10) from EA reference “Bathing Water Results for Instow –
26th August 2010
m) Email (dd 26.8.10) from EA reference “Bathing Water Results for Instow –
26th August 2010: -
Forwarded to Cllrs with email addresses; third guideline fail for the season
noted
n) Email (dd 2.9.10) from EA reference “Bathing Water Results for Instow – 2nd
September 2010: -
Forwarded to Cllrs with email addresses; one imperative failure noted -
denotes overall failure for the season
o) Email (dd 9.9.10) from EA reference “Bathing Water Results for Instow – 9th
September 2010
(iii) Matters to note: (Placed in “Briefing Folder” for information of Cllrs)
a) DAPC (Now DALC) Matters (Various): - (i) Email (dd 21.7.10) reference
“Power of Well Being Training – Brixham”; (ii) Email (dd 21.7.10) reference
“Rewe PC – Clerk Vacancy”; (iii) Email (dd 22.7.10) reference “Blachere
Illuminations”; (iv) Email (dd 26.7.10) reference “Freezing of Council Tax” –
copied to Cllrs with email addresses; (v) Email (dd 27.7.10) reference
“Biosphere Action Week – 27th September/3rd October 2010” - copied to Cllrs
with email addresses together with Editor of Parish News and Chairman of IIB
who subsequently responded by email (dd 27.7.10); (vi) Email (dd 30.7.10)
reference “NALC Events Bulletin”; (vii) Email (dd 2.8.10) reference “Default
Retirement Age – Phased Out”; (viii) Email (dd 2.8.10) reference “E-Group
Enquiry – Own Deeds”; (ix) (dd 2.8.10) reference “Consultation – Referendums
Veto Excessive Council Tax Increases” – copied to Cllrs with email addresses;
(x) Additional Email (dd 5.8.10) reference “Referendums Veto Excessive Council
Tax Increases” – copied to Cllrs with email addresses; (xi) Email (dd 5.8.10)
reference “Draft Submission on Legislative Reforms” - copied to Cllrs with
email addresses/reply deadline 12th August; (xii) Email (dd 10.8.10) reference
“Feedback Information – Liaison with Fire and Rescue Services”; (xiii) Email (dd
11.8.10) reference “Clerk Vacancy – Starcross PC”; (xiv) Email (dd 11.8.10)
reference “Surgery - Accounts Advice”; (xv) Letter (received 12.8.10)
reference “CPD Cemetery Management Course – Plymouth”; (xvi) Email (dd
16.8.10) reference “Community Right to Build – Consultation Flier” – forwarded
to Cllrs with email addresses for response by 24.8.10; (xvii) Email (dd
16.8.10) reference “E-Bulletin 13th August 2010” – forwarded to Cllrs with
email addresses; (xviii) Email (dd 16.8.10) reference “Communications Policy”;
(xix) Email (dd 18.8.10) reference “NALC Events Bulletin”; (xx) Email (dd
19.8.10) reference “CPRE Best Kept Village Competition – Search for
Organiser/Coordinator”; (xxi) Email (dd 24.8.10) reference “SLCC Meeting –
10th September 2010”; (xxii) Email (dd 27.8.10) reference “Cuts to Big Lottery
Grant Funding”; (xxiii) Email (dd 27.8.10) reference “Guidance on Assessing
Land for Designation as an AONB or National Park” – copied to Cllrs with email
addresses (27.8.10) and Chairman of N Devon AONB (3.9.10); (xxiv) CCD Flyer
reference “Affordable Rural Housing Conference 2010”; (xxv) “DALC Newsletter –
Sept/October 2010”; (xxvi) Email (dd 8.9.10) reference “DCC Parish Emergency
Planning Newsletter and Exercise Watermark”; (xxvii) Email (dd 13.9.10)
reference “DALC Autumn/Winter Training 2010”; (xxviii) Email (dd 13.9.10)
reference “E-Bulletin – 10th September 2010”; (xxvix) Email (dd 14.9.10)
reference “Keep Cornwall and Devon Whole”; (xxx) Email (dd 15.9.10) reference
“NALC Events Bulletin” and (xxxi) Email (dd 16.9.10) reference “CCD Annual
Rural Communities Conference 2010”.
b) NDDC Members Services Weekly Information Sheet for w/e 16.7.10, 23.7.10,
30.7.10, 6.8.10, 13.8.10, 20.8.10, 27.8.10, 3.9.10 and 10.9.10
c) Emails (dd 20.7.10, 27.7.10, 29.7.10, 4.8.10, 10.8.10, 17.8.10, 24.8.10,
31.8.10, 7.9.10 and 14.9.10) and attachment from NDC Housing reference “Devon
Home Choice Newsletter”: -
Copies placed at post office (as necessary) for the information of
parishioners.
d) Copy email (dd 16.7.10) from Cllr Harper to Cllr Cann (DCC) reference
“Repaired Potholes – Commodore Entrance”
e) Exchange of emails (various 19.7.10) between the Clerk and Environment
Protection Officer - NDC reference “Instow Beach - Control of Dogs/DCE”
f) Email (dd 20.7.10) from Cllr Cann (DCC) reference “Instow Beach – Possible
Dangers to Users”: -
Clerk spoke to beach cleaner and ascertained that these “dangers” are situated
below the mean low water mark and not on those parts of Instow Beach as leased
by IPC from the CE; Cllr Cann advised and Clerk suggested CE were contacted
g) Email (dd 23.7.10) from a parishioner reference “Various Issues – IPC 15th
July 2010 {see item 2007/5 (c)}”: -
Parishioner updated as necessary; Cllrs Cann (DCC) and Moores (NDC) copied in
on response as most issues raised were within their remit.
h) (i) Copy emails (dd 26.7.10) from Cllr Moores (NDC) to NDC (Environmental
Health) reference “Marine Parade – Litter Bins”
(ii) Email (dd 8.9.10) from Cllr Moores to NDC (Environmental Health)
reference “Marine Parade – Litter Bins”
(iii) Email (dd 13.9.10) from Cllr Moores from NDC (Environmental Health)
reference “Marine Parade – Litter Bins”
i) Email (dd 26.7.10) from Cllr Harrison (DCC) reference “Westleigh Junction –
Thanks for Email (dd 19.7.10) of Support from IPC”: -
IPC to note that this email also appeared as a letter in the North Devon
Gazette (w/c 19.7.10)
j) Copy email (dd 25.7.10) from Cllr Thomas to Cllr Cann (DCC) reference
“Potholes – Rectory Lane”: -
DCC Highways advised and matter in hand; however, potholes subsequently
temporarily repaired by Cllr Thomas and a neighbour
k) Catalogue from “Glasdon – Products for Local Councils”
l) Email (dd 28.7.10) from Children’s Hospice SW reference “Memory Walks –
September 2010”
m) Letter (dd 27.7.10) from North Devon Hospice reference “Fliers – Various
Fundraising Events”: -
Fliers placed in parishioners’ folder at post office.
n) Emails (Various – 16/7/10 to 23/7/10) between Clerk and NDCCS/EA reference
“Complaint/Cutting of Sea Bank and Bollard/Commodore Slipway”
o) Email (dd 28.7.10) from Cllr Green to Clerk reference “Old Windmill –
Rectory Lane”.
p) Telephone complaint (3.8.10) from a parishioner reference “Cycling on
Pavement – Poor Signing”:-
Matter referred to Cllr Cann for attention of DCC Local Services; parishioner
advised.
q) Telephone call (4.8.10) from a parishioner reference “Weeds on Pavement –
Outside All Saints Chapel”: -
Handyman asked to deal; parishioner advised and thanked
r) Copy email (dd 6.8.10) from Cllr Thomas to Cllr Cann (DCC) Reference
“Thanks – Repair to Potholes – Rectory Lane”
s) Email (dd 6.8.10) from Cllr Harper reference “Marine Watch – Update”
t) Copy email (dd 7.2.10) from Cllr Harper to Cllr Cann reference “Compliment
– Cleanliness Quay Car Park Toilets”
u) (i) Email (dd 9.8.10) from DCC reference “Devon In Touch Monthly News Round
Up (August 2010)” and (ii) Email (dd 13.9.10) from DCC reference “Devon In
Touch Monthly News Round Up (September 2010)”
Copy to folder at post office for the information of parishioners
v) Letter (received 10.8.10) and Campaign Newsletter from No Need for Nuclear
reference “House of Commons Early Day Motion No 557”
w) (i) Email (dd 11.8.10) from a parishioner reference “Dead Sheep –Bottom
Sand Dunes Beach”: -
Forwarded (emails dd 11.8.10 and 14.8.10 refer) to Cllr Moores (NDC) for
attention but in view of the fact no response received further forwarded to
Cllr Cann (16.8.10) for action; actioned immediately and NDC EH Dept advised;
parishioner advised of action being taken.
(ii) Series of emails (dd 18.8.10) subsequently received from Cllr Moores –
dead lamb carcass removed from beach by EH Dept (12.8.10)
x) RD and Express Magazine (August 2010)
y) Email (dd16.8.10) from DCC Highways reference “Parish Surgeries”
z) Letter (dd 17.8.10) and attachments from Nick Harvey MP reference “Summer
Surgeries 2010”: -
Posters placed at Quay Car Park and Boathouse Bus Shelter notice boards
aa) Agenda and associated papers of Meeting of NDC at 7 pm on Wednesday 25th
August 2010.
bb) Email (dd 18.8.10) from DCC (Cllr Cann) reference “Daily Informer – Parish
Council/New Powers”
cc) Letter (dd 17.8.10) from ndh reference “Joint Annual General Meeting 2010”
dd) Letter (dd August 2010) and attachments from DAPC reference “DAPC Annual
Report 2009/10 and AGM (Saturday 25th September 2010)”
ee) Email (dd 18.8.10) from DCC reference “Tour of Britain Cycle Race 2010”
ff) Email (dd 22.8.10) from Cllr Harper reference “Damaged Bollard – Anstey
Way/Methodist Chapel”:-
DCC Highways already advised (20.8.10) by Cllr Cann; Cllr Harper updated
gg) Email (dd 24.8.10) from DCC reference “Tough Choices - Meetings”
hh) (i) Emails (20.8.10 etc) between Clerk and Andy Bell (NDCCS) reference
“Damaged Level Crossing Gates – Taka Trail/Marine Parade”:-
Clerk advised NDCCS was awaiting new hinges to re-hang gates
(ii) Email (dd 1.9.10) from Cllr Harper reference “Complaint – Level Crossing
Gate Replacement”; Cllr Harper advised as above
ii) Emails (various between 7.8.10 to 26.8.10) between Cllr Harper, Cllr Cann
and Clerk reference “Illegal Parking Outside of Boathouse”
Police (PC Hodgson) advised of continuing problem and asked to pay attention
to area
jj) (i) Copy email (dd 28.8.10) from Cllr Cann to DCC Highways reference
“Complaints – Bar Public House/Tables on Highway (Pavement)”: -
(ii) Cllr Cann advised (28.8.10) that complaints had also been received by IPC
that customers of The Bar were carrying drinks in glasses across the road to
the flood defence wall presumably in breach of their drinks licence; he agreed
to advise NDC Licensing
(iii) Email (dd 1.9.10) from Cllr Harper reference “The Bar Public House –
Complaints reference Tables on Highway/Sign blocking the pavement and drinks
being consumed off the premises on seaward side of the road”; Cllr Cann
advised
kk) Email (dd 28.8.10) from Cllr Cann reference “Complaints – Quay Head,
Instow”:-
Information passed by Clerk to NDC’s Listed Building’s Officer (email of
30.8.10 refers); attention promised
ll) Copy email (dd 30.8.10) from Cllr Harper to Cllr Cann reference “Charter
Toilets – Out of Order”:-
Cllr Cann dealing; acknowledged by relevant NDC Officer and action promised
mm) Email (dd 1.9.10) from Cllr Johns reference “Signal Box – Rubbish”: -
Passed to Cllr Cann for attention
nn) Anonymous telephone call (1.9.10 – 1715 hours) reference “Instow Parish
Hall – Alarm Ringing: -
Cllr Harper advised and checked it out; all in order
oo) Clerk and Council’s Direct magazine (Edition 71 – September 2010).
pp) Village Green Magazine (Edition 121 – September 2010)
qq) National Housing Federation Magazine (July 2010)
rr) North Devon Direct Magazine (Issue 17 Autumn 2010)
ss) “Twentyfourseven SW Ambulance Service Trust Magazine (Edition 12 – Summer
2010”
tt) Email (dd 6.9.10) from Cllr Moores (NDC) reference “Gullies – Marine
Parade/Blocked with Sand”: -
Passed by Clerk to Cllr Cann (DCC) for attention; informant notified
uu) LCR Magazine – Autumn 2010
vv) Atlantic Coast Express Magazine – No 80 Summer Edition
ww) Letter (dd 6.9.10) and attachment from Rural Housing Enabler reference
“Rural Housing Project – Year End Report (March 2010)
Copy of report placed in parishioner folder at Post Office and at Parish Hall.
xx) Telephone call reference “Riding a Horse on Instow Beach”: -
Caller was advised that she should write to IPC (and other beach owners) to
officially seek permission although there might be a necessity for her to have
her own insurance cover; IPC would need to check with its insurers if an
official approach was made
yy) Agenda of NDC’s Standards Board Meeting of Wednesday 22nd September 2010
at 7 pm and associated papers
2009/11 FINANCE
1. INCOME: -
Car Park Period ending 20th July 2010 £ 445.10
Ditto Period ending 27th July 2010 £ 517.20
Ditto Period ending 5th August 2010 £ 976.60
Ditto Period ending 12th August 2010 £ 735.10
Ditto Period ending 19th August 2010 £ 685.20
Ditto Period ending 31st August 2010 £1,034.00
Ditto Period ending 9th September 2010 £ 835.60#
Ditto Weekly Tickets (15 -17) £ 36.00
Ditto Weekly Tickets (18 – 20) £ 36.00
Ditto Weekly Tickets (21 – 23) £ 36.00
Ditto Weekly Tickets (24 – 25) £ 24.00
Ditto Weekly Tickets (26 - 27) £ 24.00
Ditto Weekly Ticket (28) £ 12.00
Ditto Weekly Tickets (29 – 32) £ 48.00
Ditto Weekly Ticket (33) £ 12.00
Ditto Weekly Ticket (34) £ 12.00
Ditto Season Ticket (Part – No 8) £ 16.00
Instow Marine Services Ltd Mooring Fees 2010/11 £1,500.00
DCC Add. Grass/Verge Maintenance Grant 10/11 £ 241.38+
TOTAL : - £7,226.18
Key: -
#Car Park Takings are up on 2009 by £651.90 as of 9.9.10
+ See item 5 (e) below; paid by BACS 6.8.10
2 (a) EXPENDITURE: -
Mr M Harris Village Handyman £ 737.47*
Mr M Harris Grass Cut (No 4) £ 275.00
Mr P Cook Beach Cleaning £ 450.00
Mr P Cook Oil for Tractor £ 47.76#
Audit Commissioner Audit Fee 2010 £ 358.38+
Allianz Cornhill Tractor Insurance 2010/11 £ 282.45=
BT Tel Account per 01271 372408 £ 113.30&
The Crown Estate Foreshore Lease 1.1.10 to 31.12.10 £ 750.00
TOTAL: - £3,014.36
Key: -
* Includes £142.47 P3 activity (fit new stile opposite Instow School; labour
and materials); £3.73 VAT recoverable
# £7.11 VAT recoverable
+ £53.38 recoverable
= £24.38 up on previous year
& £16.87 VAT recoverable; £58.64 calls
2 (b) EXPENDITURE: -
Mr. M Harris Village Handyman £ 263.50+
Mr. M Harris Grass Cutting (No 5) £ 275.00
Mr. P Cook Beach Cleaning £ 450.00
Mr. R Jacob Clerk’s Remuneration £1,310.00
Mr. R Jacob Clerk’s Expenses £ 368.74@
Inland Revenue Re Mr R Jacob £ 327.50
Mole Valley Farmers Village Gateway Materials etc £ 214.74+
Mr. G May Tractor Garage Rental (July – Sept 2009) £ 112.80*
TOTAL: - £3,322.28
Key: -
+ Includes £42.50 Village Gateway activity
@ Includes £26.99 new telephone and £10.00 Village Gateway project
+ Includes £26.61 Bus Shelters materials (i.e. Dettol and Paint), £14.57 Grass
Verge Maintenance materials (i.e. oil) and £2.12 parish seat activity (i.e.
chain)
* £16.80 VAT recoverable
3. BANK – STATEMENT OF ACCOUNTS: -
Lloyds Bank Treasurers a/c no. 02348842 as @ 26.8.10 (Statement) = £1.20*
Lloyds Bank Business a/c no. 02350065 as @ 28.6.10 (Statement) = £18,649.31+
Key: -
* Accords to Clerk’s records.
+ According to Clerk’s records this is £22,408.99 as at 10.9.10
4. RESOLUTION REQUIRED: -
(a) The Clerk reported that it was necessary to transfer £2,979.00 from Lloyds
Bank Business account number 02350065 to Lloyds Bank Treasurers account number
02348842 to cover cheques as at 2 (a) above when he met informally with the
Chairman/Cllr Crombie (cheque signatories) on 18.8.10. IPC RESOLVED to ratify
this decision i.e. transfer of monies and cheque payments as at 2 (a). (Noted)
(b) IPC then RESOLVED to transfer £3,322.00 from Lloyds Bank Business account
number 02350065 to Lloyds Bank Treasurers account number 02348842 to cover
cheques as at 2 (b) above. (Action: The Clerk)
5. MISCELLANEOUS: -
(a) Mole Valley Farmers – IPC Account (i) July and (ii) August 2010): -
(i) The Clerk stated that IPC owed nothing as regards (i); account in balance
but that item (ii) was for payment - see expenditure as at 2 (b) above.
(Noted)
(b) Crown Estate (CE) Beach Lease 2010 - 2034 : -
(i) The Clerk reported that this lease had now been registered with the Land
Registry and that Mr Budge had returned (15.9.10) an original copy to him for
retention.(Noted)
(c) MOD Beach Lease – 2010 - 2034: -
The Clerk advised IPC that Mr Budge had advised him (15.9.10) that this lease
was completed and dated 7th July 2010; the Clerk added that a copy, for IPC’s
retention, was still awaited. (Noted)
(d) Audit Commission - Annual Return for the Year ended 31st March 2010: -
(i) The Clerk reported receipt of a letter (dd 15.7.10) from the Audit
Commission together with the Certified Annual Return for the financial year
ending 31st March 2010. (Noted)
(ii) The Clerk advised Cllrs that the External Auditors Certificate and
Opinion (Section 3) stated, “on the basis of our review, in our opinion the
information contained in the annual return is in accordance with the Audit
Commissioner’s requirements and no matters have come to our attention giving
cause for concern that relevant legislation and regulatory requirements have
not been met”. (Noted)
(iii) The Clerk further reported that no other matters, not affecting the
opinion of the Audit Commission, had been drawn to the attention of Council.
(Noted)
(iv) The Clerk advised IPC he had placed (28.7.10) a notice (date 28.7.10)
entitled “Notice of Conclusion of Audit and Right to Inspect the Annual Return
Form” together with a copy of the Annual Return (sections 1-3) on the notice
board at the Quay Car Park for the information of parishioners and left it
there for in excess of a 14 day period. The Clerk confirmed he had removed all
papers (24.8.10) and had retained them for future information. (Noted)
(v) The Clerk said he had copied all correspondence to Mrs Mary Jane Scott (IPC’s
IA) and thanked her for her sterling work and support in performing the
internal audit process. (Noted)
(e) DCC Grass/Verge Maintenance – Additional Grant 2010/11: -
The Clerk reported receipt of an Order (dd 2.8.10) from DCC totalling £241.38;
he said he had sent them an invoice by email (dd 6.8.10) and that the monies
had been paid by BACS (6.8.10) – see item (1) above. (Noted)
(f) Beach Cleaning Grant 2010-2011 – NDC: -
(i) The Clerk advised IPC he had made contact with Cllrs Moores (Instow) and
Brailey (Leader of NDC) - email dd 18.6.10 refers - and had been advised that
IPC’s Beach Cleaning Grant 2010 was to be discussed at the Executive Meeting
in August for ratification purposes and should be paid directly thereafter.
(Noted)
(ii) The Clerk then referred to an article in the North Devon Journal
(12.8.10) in which it was indicated that NDC’s Executive had reinstated the
beach cleaning grant for 2010/11; he copied it to Cllrs at the meeting adding
that no cheque or official confirmation of agreement of the grant had been
received from NDC as of date of meeting. (Noted)
(iii) Cllr Moores expressed surprise that IPC had heard nothing from NDC; he
said he would make enquiries and report back asap. (Action: Cllr Moores)
(g) Mooring Fees 2010: -
The Clerk advised IPC he had forwarded (28.7.10) an invoice in the sum of
£1,500 to Instow Marine Services Ltd with a response date of 25.8.10; he added
that a cheque had been received (3.9.10) and banked (4.9.10) – see item (1)
above. (Noted)
(h) IPC’s Finance Sub Committee Budget 2010/2011 Meeting: -
(i) The Clerk reported that this meeting had been arranged for Wednesday 27th
October 2010 (6.30 pm - Commodore) so that the draft IPC budget 2011/2012
could be formulated for consideration of IPC at its November meeting. (Noted)
(ii) The Clerk said Cllrs White, Crombie and Johns were available to attend
although Cllr Green was otherwise engaged; he added, however, that Cllr Mrs
Dipper had volunteered to take his place. (Noted)
(ii) The Clerk then referred to the DALC Newsletter (Sept/Oct 2010) reference
“Local Council Budgets”; he copied it to Cllrs at the meeting for their
information. He said the article provided good advice in formulating budgets
for 2011/12. (Noted)
(i) Letter (dd 9.8.10) from NDC (Insurance and Technical and Accounts Officer)
reference “Parish Grant and Precept 2011/12”: -
The Clerk said this offered the service of having the annual grant and precept
papers forwarded by email with returns being handled in the same fashion; the
Clerk said he had replied in the affirmative. (Noted)
(j) Remembrance Day Service - Wreath 2010: -
The Clerk confirmed that a wreath had been ordered (16.8.10). (Noted)
(k) DALC “Empowering Communities Seminar – 23rd July 2010/Cancelled”: -
The Clerk advised IPC that this event had been cancelled after a cheque in the
sum of £35.25 (approved IPC July 2010) had been sent to DALC to cover the
attendance of the Chairman and the Clerk. The Clerk confirmed he had taken
suitable action in IPC’s financial ledger etc. (Noted)
(l) DCC Locality Grant – Beach Patrol Dog/Litter Fliers/Report Back to DCC”: -
The Clerk confirmed that he had completed the necessary form and returned it
to DCC (28.7.10). (Noted)
(m) IPC Telephone – 01271372408/Faulty”: -
The Clerk advised IPC he had purchased a new telephone (BT Studio 4500 -
28.8.10); he said it had originally been priced at £49.99 but with a Managers
reduction (£20) and a further 10% special offer reduction it had come to
£26.99; he said he had claimed for it with his expenses as at item 2 (b)
above. (Noted)
(n) Email (dd 25.8.10) from Lloyds TSB (Business Manager) reference “High
Interest Deposit Rates – IPC’s Business Account”: -
(i) The Clerk said this advised IPC of the choices it had to maximise its
funds currently held in its business account; he said he had copied it to IPC
Cllrs who were IPC’s cheque signatories and members of IPC’s Finance Sub
Committee. (Noted)
(ii) The Clerk said he had also provided copies to other Cllrs at the meeting.
(Noted)
(iii) After a discussion it was RESOLVED that this matter should be discussed
by IPC’s FSC (Budget) Committee when they meet as at item (h) above.
(Action: IPC’s FSC (Budget) Committee)
(o) Letter (dd 19.8.10) from BemroseBooth (supplier of car park tickets)
reference “Change in Banking Facilities”: -
The Clerk said this had been noted by him and filed for future reference.
(Noted)
2009/12 PLANNING
a) Email (dd 17.7.10) and attachment from NDC {Planning Dept} from Cllr Moores
(NDC) reference “Listed building consent for internal alterations at The Old
Brew House, Bridge Lane, Instow (Reference No 50492): -
(i) The Clerk informed IPC that this advised IPC of the reason(s) why the
NDC’s Planning Case Officer was mindful of refusing this application; relevant
policies HE9, ENV16 and ENV17 i.e. planning for the historic environment,
development in conservation areas and development affecting listed buildings.
(Noted)
(ii) The Clerk added that Cllr Moores (NDC) had further advised him that he
was to meet the Planning Case Officer soon to discuss the decision and would
report back; he added that nothing had been received as of the date of the
meeting. (Noted)
(iii) Cllr Moores said the decision was still pending. (Noted)
b) Demolition of 4 Flats and Erection of 5 Dwellings at 1 – 4 Kiln Close, Kiln
Close Lane, Instow (Reference No 50588): -
(i) The Clerk reported receipt (dd 17.7.10) of this application and of having
passed it immediately to the Chairman for the attention of IPC’s PSC; for
response by 3.8.10 or an extension to be applied for. (Noted)
(ii) The Clerk confirmed that an entry had been placed on the Instow website
for the information of parishioners. (Noted)
(iii) The Clerk confirmed that as Cllr Crombie had declared an interest on
this matter (July 2010) he had taken no part in the PSC process. (Noted) (iii)
The Clerk reported receipt of an email and letter of objection attachment (dd
2.8.10) from a parishioner reference this application; receipt of the email
had been acknowledged. (Noted)
(iv) The Clerk added that the email (as at (iii)) and letter had been
forwarded to members of IPC’s PSC for their information. (Noted)
(v) The Clerk said that because of a delay in the PSC process he had requested
(email dd 4.8.10 refers) that NDC Planning extend the consultation period
until 11th August 2010; this had been agreed. (Noted)
(vi) The Clerk said that IPC’s PSC had subsequently agreed that the following
statement should be forwarded to NDC Planning: -
"Instow Parish Council, although welcoming and supporting this development in
principle, is not generally in favour of recommending approval of the current
application as it stands. IPC has some real concerns and reservations that the
new development is too close to the highway (3 metres) and that although the
buildings proposed are generally commensurate to the current "street scene", a
more favourable footprint layout within the current site could well alleviate
many of the issues raised by neighbouring property owners i.e. privacy, loss
of light and over-intensification. Alternatively would it not be better if the
two front houses (1 and 2) be swivelled through 90 degrees to form a courtyard
with the parking area at the front of the plot close to the road? Would it not
be better if these two houses were in fact single storey?” (Noted)
(vii) The Clerk confirmed that NDC Planning had been advised accordingly by
email (dd 9.8.10). (Noted)
(viii) He also confirmed that the parishioner (as at (iii) above) had also
been advised (email dd 16.8.10) of IPC’s decision. (Noted)
(ix) After a discussion IPC RESOLVED to ratify the above recommendation.
(Noted)
c) Copy emails (dd 19.7.10 and 2.8.10) from a potential purchaser of The
Sands, Marine Parade, Instow reference “5 and 7 Bath Terrace”: -
The Clerk said that the enquirer advised IPC of his recent
discussions/emails/meetings with NDC Planning and others as regards these
premises; he said he had copied it on to IPC Cllrs with email addresses for
their information. (Noted)
d) Email (dd 20.7.10) from NDC Planning Case Officer reference “The Sands,
Instow”: -
(i) The Clerk said this advised IPC that recent discussions had resolved a
significant number of issues so that the recommendation on the application (as
far as he was concerned) now hinged on the affordable housing provision
associated with it; he added that the Agents were currently putting together a
comprehensive package to set out the financial viability of the scheme in
light of the delivery of affordable housing whether on site or as an off-site
contribution. (Noted)
(ii) The Clerk said he had copied this email on to IPC Cllrs with email
addresses for their information. (Noted)
e) Variation of condition 2 (approved plans) attached to planning permission
46822 to allow amended design for partial demolition of existing dwelling
together with alterations and extensions at 2 Lane End Close, Instow
(Reference No 50792):-
(i) The Clerk reported receipt (dd 6.8.10) of this application and of having
passed it immediately to the Chairman for the attention of IPC’s PSC; for
response by 25.8.10 or an extension to be applied for. (Noted)
(ii) The Clerk confirmed that an entry had been placed on the Instow website
for the information of parishioners. (Noted)
(iii) The Clerk advised IPC that its PSC had resolved to recommend APPROVAL of
this application and that NDC Planning had been told (email dd 20.8.10).
(Noted)
(iv) IPC RESOLVED to ratify this recommendation. (Noted)
f) Alteration and change of use of gallery to form additional living
accommodation at Alongside, Marine Parade, Instow (Reference No 50699): -
(i) The Clerk reported receipt (dd 9.8.10) of this application and of having
passed it immediately to the Chairman for the attention of IPC’s PSC; for
response by 26.8.10 or an extension to be applied for. (Noted)
(ii) The Clerk confirmed that an entry had been placed on the Instow website
for the information of parishioners. (Noted)
(iii) The Clerk advised IPC that its PSC had resolved to recommend APPROVAL of
this application and that NDC Planning had been told (email dd 20.8.10).
(Noted)
(iv) IPC RESOLVED to ratify this recommendation. (Noted
g) Letter (received 14.8.10) from NDC Planning reference “Demolition of
existing and erection of new dwelling at Inshore, Worlington, Instow”
(Reference No 50506):-
The Clerk said this stated that NDC Planning had GRANTED permission for this
application with conditions as listed. (Noted)
h) Extension to dwelling at 5 Chichester Close, Instow (Reference No 50903): -
(i) The Clerk reported receipt (dd 26.8.10) of this application and of having
passed it immediately to the Chairman for the attention of IPC’s PSC; for
response by 14.9.10 or an extension to be applied for. (Noted)
(ii) The Clerk confirmed that an entry had been placed on the Instow website
for the information of parishioners. (Noted)
(iii) The Clerk reported that because there was a difference of opinion as
regards a recommendation by IPC’s PSC he had sought guidance from NDC Planning
(email dd 3.9.10 refers) and asked for an extension so that the application
could be discussed at full council on 16.9.10; he added that NDC Planning had
agreed to an extension granted until 22nd September (email of 9.9.10 refers).
(Noted)
(iv) The Clerk reported receipt of an email/copy letter to NDC Planning (dd
16.9.10) from a parishioner reference this planning application; he said he
had acknowledged receipt and then provided a copy to Cllrs at the meeting. He
then read the letter out in its entirety. (Noted)
(v) After a discussion IPC RESOLVED to forward the following statement to NDC
Planning: -
“In IPC’s view, it is premature at this stage to make a recommendation on this
application with a further application of relevance to the same site,
currently being considered at appeal. It is felt there could be issues of
over-intensification of the site together with privacy and visual impact
issues on the amenities of an adjoining property. Instow Parish Council has
asked Cllrs Moores and Cann to make a representation to NDC Planning on its
behalf”. (Action: The Clerk)
i) Email (dd 11.8.10) from NDC Planning reference “Parish Council Forum –
Minutes of Meeting of 24th June 2010”: -
(i) The Clerk said he had forwarded this to Cllrs with email addresses for
their information. (Noted)
(ii) The Clerk said that IPC should note that the next Parish Council Planning
Forum was to take place at 2 pm on Thursday 14th October 2010 in the Taw Room,
Civic Centre, Barnstaple and that both Cllr Mrs Dipper and he were available
and of a mind to attend. (Noted)
j) Letter (dd 14.9.10) from Barnstaple Town Council reference “Planning
School”: -
(i) The Clerk said this stated that this was to be held on Saturday 30th
October 2010 between 9.15am and 4 pm at The Castle Centre, Barnstaple; cost
£15 pp to include lunch and refreshments. The Clerk added that Cllrs Green,
Mrs Dipper and Thomas had attended in 2009 and found it to be most useful.
(Noted)
(ii) The Clerk circulated a copy of the letter and programme to Cllrs at the
meeting; after a discussion IPC RESOLVED that any Cllr who wished to attend
should contact the Clerk asap. (Action: IPC Cllrs)
2009/13 ANY MATTER RAISED AT THE DISCRETION OF THE CHAIRMAN
Cost of “Policing Flood Tides at Instow – EA”: -
Cllr Cook, supported by Cllr May, asked whether it could be ascertained how
much it cost the Environment Agency to “police” flood tides at Instow as it
appeared to be rather overkill when taking into account the number of
personnel and vehicles that attended the village at such times. IPC RESOLVED
to have the Clerk take the necessary action. (Action: The Clerk)
There being no other business the meeting was closed.
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