Present: - Councillors P Cook, C Harper, A
Johns, M Green (Vice Chairman), B Moores, B Thomas, and Mr R Jacob (Parish
Clerk).
In the absence of the Chairman, Cllr White, Cllr Green (Vice Chairman) took
the chair.
In Attendance: Cllr R Cann (DCC), Cllr B Moores (NDC) and 4 parishioners.
2109/1 PRAYER
The Clerk led the Council in prayer
2109/2 APOLOGIES
Cllrs N Crombie, E Renshaw and S White (Chairman)
.
2109/3 COUNCILLOR DECLARATION OF INTERESTS
There were no declarations of interest. (Noted)
2109/4 POLICE REPORT
In the absence of the police, the Clerk read from a report that had been
provided: -
a) Crime: -
24 crimes had been reported in the parish since 15th June when the police had
last attended IPC, namely, Burglary (x 3), Theft (x 6), Criminal Damage (x 3),
Non Crime – Domestic (x 3), Communications Act 2003 (x 1), Common Assault (x
1), Assault occasioning Actual Bodily Harm (x 2), Exposure (x 1), Possession
of Drugs (x 1), Drunk and Disorderly (x 1), Harassment (x 1) and Making Off
without Payment (x 1). (Noted)
b) Other Matters: -
32 other incidents had been made the subject of an incident log, namely, Anti
Social behaviour (x 5), Crime Related (x 4), Administrative (x 2), Public
Safety – Concern/Firearms/Domestic/Missing Person/Suspicious
Circumstances/Wildlife (x 19),
Road Traffic Accident (x 1) Highway Disruption (x 1) (Noted)
c) General: -
(i) Cllrs expressed some concern at this apparent “crime wave” but did note it
had taken place over a three month period and was at the “height” of the
summer period. (Noted)
(ii) They further expressed concern that the police were, yet again, not
present to explain the crime trend or be in a position to answer questions
from Cllrs and members of the pubic. (Noted)
(iii) It was RESOLVED the Clerk should seek an explanation as to their
sporadic attendance rate throughout the year to date. (Action: The Clerk)
d) Triathlon – Sunday 18th September 2011: -
It was said by Cllr Johns that this event was travelling along Anstey Way and
wondered whether the police were aware and supervising it. IPC RESOLVED to
advise the police as necessary. (Action: The Clerk)
2109/5 PARISHIONERS
a) Speeding Motorists – Anstey Way/Atturm to Venn Cross: -
A parishioner said that since the work had recently commenced on the Bideford
Bridge more and more motorists were using the old road to access Barnstaple
(because of congestion on the link road) and many were speeding especially at
about 7 am. IPC RESOLVED to notify the police. (Action: The Clerk)
b) Atlantic Array: -
A parishioner expressed concern at the possible negative impact this would
have on the area; she was advised by the Clerk that Cllrs would be discussing
it later in the meeting. (Noted)
c) Instow Website: -
A parishioner said she was having difficulty in accessing IPC’s minutes after
February 2011. The Clerk said this was the second time this anomaly had been
brought to his attention and he would advise the webmaster. The parishioner
was advised to persevere as all minutes were in situ on the website up to and
including June 2011. (Noted)
d) Speedwatch: -
(i) A parishioner advised IPC she had now been trained in “Speed-watch”; she
was congratulated on her public spiritedness. (Noted)
(ii) It was RESOLVED that IPC ought to know more about this initiative and the
Clerk was asked to enquire of the police. (Action: The Clerk)
2109/6 REPORT COUNTY COUNCILLOR R CANN
a) Quay Car Park/Toilet Update: -
Cllr Cann said that the new NDC administration was still considering the
financial implications of this issue that had been agreed by the former NDC
administration and he recommended as a result, that he together with the
Clerk, Chairman (or Vice Chairman if not available) and Cllr Moores meet aside
from the meeting and discuss the various options, reporting back to IPC at the
earliest opportunity. IPC RESOLVED to adopt this suggestion. (Action: Cllr
Cann/Chairman/Cllr Moores and The Clerk)
b) General: -
Cllr Cann spoke of the following matters, namely “Westleigh Junction” (work
commenced on the site on 5th September for 14 weeks; he explained the
strategy), “DCC Locality Budget” (contributions to Westleigh Cricket Club
Pavilion {£5K}, Fremington Youth Football Team {£1k), Byways Bowling Club
{£190} and Outdoor Gym Roundswell {£15K}). “Change to Refuse Collection
Rounds” (rounds are being reviewed to ensure an efficient service yet
financial savings), “Sand Management – Instow” (provisional approval to
proceed has been given), “Snow Wardens” (about 30 parishes have signed up –
wardens would be covered for third party insurance if work is carried out
responsibly and within guidelines of scheme), “Ditch Junk Mail” (people being
encouraged to sign up to Mail Preference Service {MPS} to reduce Junk Mail),
“Side Waste” (to be introduced) and “Free Bulky Collection” (new
administration had agreed to retain this service – collection by appointment).
(Noted)
2109/7 REPORT OF DISTRICT COUNCILLOR B MOORES
Cllr Moores spoke of the following matters, namely “S 215 Town and Country
Planning Act 1990 – Grot Spots” (he referred to a meeting that had been held
locally with a NDC Planning Officer adding he felt the vast majority of
properties, as identified, did not have such an impact on the amenities of the
area so as to warrant any action through the planning act with one exception),
“Sands Development” (he spoke of a meeting that had been held on site on the
10th August and outlined the outcome – 4 dwellings ), “1-4 Kiln Close Lane”
(he said it seemed that NDC Planning was happy with NDH’s current proposals),
“Development of Fremington Army Camp” (he provided an update), “Mollands
Garage” (spoke of privacy issues and an solution to resolve), “Multi Storey
Car Park – Queens Street, Barnstaple” (plans to demolish/re-develop are moving
forward) and “Economy and Housing – North Devon Agenda” (around 70 Cllrs,
business leaders, developers and housing experts have met for a seminar on
economy of housing in North Devon). (Noted)
2109/8 MINUTES
(i) It was RESOLVED that the July 2011 minutes of Instow Parish Council be
approved and signed. (Noted)
(ii) It was further RESOLVED that the minutes of the Extraordinary Meeting of
Instow Parish Council held on Thursday 8th September 2011 be approved and
signed. (Noted)
2109/9 MATTERS ARISING FROM THE MINUTES
a) Items 2107/7 & 2017/9 (b) – Instow “Grot Spots” – S 215 Town and Country
Planning Act 1990: -
(i) Cllr Moores (NDC) provided an update to IPC on progress since the last
meeting – see item 2109/7. (Noted)
(ii) The Clerk referred to an email (dd 25.7.11) from Cllr Harper reference
“Grot Spots – Sunday Times”. (Noted)
(iii) The Clerk referred to an email (dd 30.8.11) from Cllr Harper reference
“Grot Spots – Chalets”. (Noted)
(iv) The Clerk referred to an email (dd 30.8.11) from Cllr Moores (NDC)
referring to a meeting he had on 12th August with an Officer from NDC Planning
and of the outcome of that meeting. (Noted)
(v) A discussion then ensued at the conclusion of which it was RESOLVED that a
sub group of Cllrs would be appointed by IPC to establish a pecking order of
grot spots so that NDC could be encouraged to concentrate on the worst 3
examples yet hopefully identify practical methods of dealing with the
remainder. Cllrs Harper, Moores and Johns were appointed as members of the
relevant sub group; they were asked to report their findings at the next
meeting of IPC. (Action: Cllrs Harper, Johns and Moores)
(vi) The Clerk reminded IPC that Cllr Cann (Deputy Leader NDC) had said
recently that the current Executive of NDC was reviewing the current activity
of its planning department where enforcement was concerned and perhaps ought
to be advised; IPC RESOLVED to pass its final recommendation back thought Cllr
Cann. (Noted)
b) Item 2107/7 & 2107/9 (c) – The Sands, Marine Parade, Instow/Planning
Update:-
See item 2109/7. (Noted)
c) Item 2107/7 & 2107/9 (d) – Kiln Close Lane Development, Instow/Planning
Update: -
(i) Cllr Moores (NDC) updated IPC on progress achieved since the last meeting;
see item 2109/7. (Noted)
(ii) The Clerk reported he had forwarded an email (dd 25.7.11) to NDC Planning
setting out IPC’s concerns following the last meeting; an acknowledged email (dd
26.7.11) had been received. (Noted)
(iii) The Clerk said that NDC Planning had subsequently advised him that there
had been some correspondence from ND Homes indicating they wished to provide 3
affordable units and 2 open market units and that the overall implications
were still being discussed as regards the process of the application and this
involved a decision as regards further consultation or not. It was said that
IPC would be updated as necessary. (Noted)
d) Item 2107/9 (e) – Management of Quay Car Park/Refurbishment of Toilets: -
See item 2109/6 (a). (Noted)
e) Item 2107/79 (f) – Revised Bathing Water Directives: -
(i) The Clerk summarised on progress since the last meeting, namely: -
(i) Email (dd 22.7.11) from Cllr Harper reference “De-designation Notice”
(Noted)
(ii) Email (dd 22.7.11) from Cllr Harper reference “Beach Survey Forms/Tide
Tables - Volunteers”. (Noted)
(iii) Email (dd 22.7.11) from Cllr Harper reference “Beach Controller – DCE’s
Stance”; Cllr Harper elaborated as necessary. (Noted)
(iv) Email (dd 22.7.11) from Clerk to Cllr Harper reference “Instow PCC –
Support Letter”. (Noted)
(v) Email (dd 29.7.11) from Marine Conservation Society – Assistance to IPC”;
the Clerk elaborated as necessary. (Noted)
(vi) Email (dd 22.7.11) from Clerk to EA reference “Water Quality Testing
–Post De-designation”; the Clerk elaborated on response. (Noted)
(vii) Letter (dd 19.7.11) from Instow PCC reference “Beach De-designation –
Support” – passed to Cllr Harper. (Noted)
(viii) Email (dd 23.7.11) from Cllr Harper reference “Bathing Water - IPC
Minutes”. (Noted)
(vix) The Clerk confirmed to IPC he had placed (27.7.11) an appropriate
“De-designation” notice (copy circulated at meeting) on all parish council
notice boards and provided a copy to Cllr Harper for his file. (Noted)
(x) Email (dd 27.7.11) from Cllr Harper reference “Letter to Gazette Editor”;
Cllr Harper elaborated as necessary. (Noted)
(xi) Email (dd 27.7.11) from Cllr Harper reference “Letter to Businesses”;
Cllr Harper elaborated as necessary. (Noted)
(xii) Email (dd 28.7.11) from EA reference “Water Quality – 28th July 2011”.
(Noted)
(xiii) Email (dd 31.7.11) from WI reference “Beach De-designation”; email
acknowledged by Clerk, queries answered where possible and passed to Cllr
Harper for his file. (Noted)
(xiv) Email (dd 3.8.11) from Cllr Harper reference “Surveys – Details”; Cllr
Harper elaborated as necessary. (Noted)
(xv) Email (dd 4.8.11) from EA reference “Water Quality – 4th August July
2011”; Clerk elaborated as necessary. (Noted)
(xvi) Email (dd 5.8.11) from a parishioner reference “Instow Beach
De-designation”; email answered by Clerk in liaison with Cllr Green; copied to
Cllr Harper for his file. (Noted)
(xvii) Email (dd 6.8.11) from Cllr White reference “Beach Survey – 6th
August”; copied to Cllr Harper for his file. (Noted)
(xviii) Email (dd 7.8.11) from Cllr Harper reference “Beach Surveys”; Cllr
Harper to elaborate as necessary.
(xvix) Email (dd 8.8.11) from Clerk to Cllr Harper reference “Response Letter
– Causeway Project”. (Noted)
(xx) Email (dd 8.8.11) from Clerk to Cllr Harper reference “Response Letter –
New Instow Players (NIP)” (Noted)
(xxi) Letter (dd 12.8.11) from Waterside Gallery reference “Response to
De-designation”; copied to Cllr Harper and receipt acknowledged by email.
(Noted)
(xxii) Email (dd 12.8.11) from Cllr Harper to Cllrs reference “Beach Surveys”.
(Noted)
(xxiii) Email (dd 12.8.11) from Cllr Thomas reference “Beach Survey – 11th
August”. (Noted)
(xxiv) Email (dd 13.8.11) from Cllr Harper reference “Dogs”. (Noted)
(xxv) Email (dd 15.8.11) from Cllr Harper reference “Withdrawal of
Lifeguards”. (Noted)
(xxvi) Email (dd 16.8.11) from EA to Cllr Harper reference “Dogs – Beach
Survey Data”. (Noted)
(xxvii) Email (dd 17.8.11) from Cllr Moores to Cllr Harper reference “Dogs”.
(Noted)
(xxviii) Email (dd 17.8.11) from MEP/SWW to Cllr Harper reference “EU
Directive on Bathing Water”; Cllr Harper elaborated as necessary. (Noted)
(xxvix) Email (dd 17.8.11) from EA reference “Instow Salmonella Fail”: the
Clerk said this advised IPC that this would not now result in a total/overall
fail whatever the results of the other reading; he elaborated. (Noted)
(xxx) Email (dd 11.8.11) from EA reference “Bathing Water Update – 11th
August”; the Clerk elaborated as necessary; it was noted that the “overall”
failure for salmonella was still recorded (16.6.11). (Noted)
(xxxi) Email (dd 18.8.11) from EA reference “Bathing Water Update – 18th
August”; the Clerk elaborated as necessary; it was noted that the “overall”
failure for salmonella (16.6.11) had been removed. The Clerk added that Instow
now had 13 pass guidelines, one pass mandatory and one fail (salmonella –
16.6.11). (Noted)
(xxxii) Email (dd 19.8.11) from Cllr Thomas reference “Beach Survey – 19th
August”. (Noted)
(xxxiii) Email (dd 19.8.11) from Cllr Harper reference “Beach Consultation”.
(Noted)
(xxxiv) Email (dd 20.8.11) from Cllr Harper reference “Cllr Thomas’s Survey –
19th August”. (Noted)
(xxxv) Email (dd 24.8.11) from New Instow Players reference “De-designation of
Instow beach”; passed to Cllr Harper. (Noted)
(xxxvi) Email (dd 25.8.11) from the EA reference “Bathing Water Update – 25th
August; 13 pass guideline, 2 pass mandatory and one fail (salmonella). (Noted)
(xxxvii) Email (dd 27.8.11) from Cllr White to Cllr Harper reference “Beach
Survey – 27th August”. (Noted)
(xxxviii) Email (dd 1.9.11) from the EA reference “Bathing Water Update – 1st
September”; 14 pass guidelines, 2 pass mandatory and one fail. (Noted)
(xxxvix) Email (dd 1.9.11) from Cllr Harper reference “State of the Surveys to
Date” (Noted)
(xl) Email (dd 2.9.11) from Cllr Harper reference “Draft De-designation
Report” and attachments. (Noted)
(xli) Email (dd 2.9.11) from Cllr Crombie reference “Beach Pollution –
Australia”; copied to Cllr Harper. (Noted)
(xlii) Email (dd 3.9.11) from Cllr Harper reference “De-designation
Application – Criteria/Evidence”. (Noted)
(xliii) Email (dd 5.9.11) from Cllr Harper reference “EU Directive on Bathing
Water – Response from SWW”.; Cllr Harper elaborated. (Noted)
(xliv) Email (dd 3.9.11) from Cllr Harper reference “Applications for
designation/de-designation - Requirements”. (Noted)
(xlv) Email (dd 5.9.11) from Cllr Green reference “Draft De-designation
Report”. (Noted)
(xvi) Email (dd 6.9.11) from Cllr Harper reference “Westcountry Rivers Trust”;
Cllr Harper elaborated as necessary. (Noted)
(xlvii) Email (dd 8.9.11) from EA reference “Weekly Bathing Water Update –
8.9.11”; 14 pass guideline, 2 pass mandatory and one fail (salmonella).
(Noted)
(xlviii) Email (dd 9.9.11) from EA reference “Instow Beach and Revised Bathing
Water Directive”; copied by Clerk to all Cllrs with email addresses. The Clerk
said this offers assistance in engaging with the local community, producing
leaflet etc and summarises implications of new legislation. (Noted)
(xlvix) Email (dd 9.9.11) from Cllr Cann reference “Beach Signage – Lynmouth”.
(Noted)
(l) Email (dd 5.9.11) from Cllr Green reference “Draft De-designation Report”
(Noted)
(li) Email (dd 15.9.11) from EA reference “Weekly Bathing water Update – 15th
September”; ”; 15 pass guideline, 3 pass mandatory and one fail (salmonella).
(Noted)
(xlii) Email (dd15.9.11) from Cllr Harper reference “Completed Survey Data”.
(Noted)
(liii) Email (dd 14.9.11) from Cllr Harper reference “A Personal View on
De-designation”; Cllr Harper elaborated. . (Noted)
(ii) Extraordinary Meeting of IPC at 7.30 pm on Thursday 8th September 2011: -
The Clerk then reminded IPC of this meeting; there were no issues arising that
required further discussion. (Noted)
(iii) Debate: -
a) Cllrs then discussed the pro and cons for de-designation following which it
was RESOLVED not to seek de-designation on the basis: -
• It was felt that the majority of consultees were not in favour
• The current system of water quality testing (weekly during the summer
months) provided better protection for those persons “using” the water off
Instow Beach for whatever purpose than the alternative method (once per month
pa).
• The Defra criterion for de-designation was sketchy and IPC could not be
certain it was in a position to provide all the necessary evidence to
substantiate de-designation.
• There were Defra criterion ambiguities and anomalies that required further
explanation.
• Would it not be better to endeavour to work with the EA and other associated
organisations to improve the water quality
• This would include encouraging and monitoring the relevant authorities to
work more closely with the farming community and reduce run-off pollution.
• Press interest in Instow’s water quality might even be more heightened
following de-designation. (Noted)
b) Cllrs also RESOLVED to: -
• Seek a more tangible and practical relationship with the EA and other
associated bodies to further the above aims
• Develop a process, in conjunction with the EA, to engage further with the
local community (tourism and business) and to increase a better understanding
of the situation.
• Produce a generic and scripted press release that could be provided to the
press as and when required.
• Liaise with Defra to establish its view on the detailed work carried out by
IPC during the last few months to establish a de-designation claim and use
that feedback to improve and enhance any subsequent claim for de-designation
should that situation ever prevail.
• To clarify issues, that were currently unclear, with Defra so as to increase
understanding of de-designation process. (Noted)
c) Finally, Cllrs RESOLVED to thank Cllr Harper most sincerely for all his
hard work
in driving the de-designation process and for preparing the draft
de-designation report
for Defra . (Noted)
f) Item 2107/9 (g) – Salt/Grit Bins/Community Clusters: -
(i) The Clerk advised IPC he had told DCC (email dd 26.7.11) that IPC wished
to participate in its Winter Service initiative; this had been noted by DCC
(email dd 28.7.11 refers). (Noted)
(ii) The Clerk reminded IPC there were currently 4 parishioners who had
volunteered to act as “Snow Wardens” and who would require training. (Noted)
(iii) Cllr Cook advised IPC that Mr Geoff May of Barton Farm, Rectory Lane had
agreed to the storage of the sand/grit at his premises. (Noted)
(iv) The Clerk reported receipt of an email (dd 15.8.11) from DCC reference
“DCC Snow Warden Scheme”; it enclosed a copy of the scheme that had been
forwarded to Cllrs with their summer recess papers. (Noted)
(v) The Clerk said that DCC required the following information from IPC: -
Name and contact details of the “parish responsible person”; IPC RESOLVED to
accept Cllr Cook’s very kind offer to take on this onerous role. (Noted)
Location for storage of salt; it had been noted, by IPC, (as at item (iii)
above that this would be Barton Farm. (Noted)
Brief outline of how and where the salt would be used; IPC RESOLVED that the
salt/grit would be moved to agreed locations within the village by Mr G May
(Barton Farm) at the behest of local Snow Wardens who would then, following
appropriate training, manage the spread of the salt/grit with parishioner
volunteers. (Noted)
IPC noted that any queries on this scheme should be addressed to Bob
Pettifer (DCC Neighbourhood Manager). (Noted)
2109/10 CORRESPONDENCE
(i) Matters for discussion/resolution or noting: -
a) Email (dd 8.8.11) from a resident of Coventry reference “Trade Enquiry –
Hire of Pedalos’: -
(i) The Clerk said this letter sought an agreement with IPC to operate the
hire of Pedalos’ from the beach; the Clerk said the email had been
acknowledged and enquirer advised that IPC leases part of Instow Sands from
the CE and that the remainder of the beach was owned by DCE. The Clerk
reminded Cllrs he had forwarded a copy of said email to them with their summer
recess memorandum (19.8.11). (Noted) (ii) After a discussion IPC RESOLVED to
advise the enquirer that Instow would not be suitable for pedalo hire on those
parts of Instow Sands as leased by the parish council from the Crown Estate
i.e. the beach itself was tidal (there were strong currents from time to
time), suffered, at low tide, from very soft sand, was “littered” with a large
number of boat moorings spread throughout its length and was at the head of
two major rivers (the Taw and the Torridge) and the Atlantic Ocean. (Action:
The Clerk)
b) Email (dd 26.8.11) from the Clerk to Cllrs with email addresses reference
“NDC/TDC – Strategic Housing Land Availability Assessment”: -
(i) The Clerk advised IPC that no official consultation paperwork had been
received from NDC/TDC as regards this matter despite the fact it was published
in the local press (11.8.11). (Noted)
(ii) The Clerk said that as a result he had spoken to Cllr Cann (Deputy Leader
NDC) and expressed his concerns as a result of which a note appeared in NDC’s
Members’ Weekly Newsletter (dd 26.8.11) drawing town and parish clerk’s
attention to it and asking them to forward it to their Cllrs; this he had
done. (Noted)
(ii) The Clerk added that at his request (26.8.11) a copy of the paperwork of
relevance to Instow had been forwarded to him by NDC Policy Planning Dept
(received 27.8.11) and that this had been copied and forwarded it to Cllrs for
their information. (Noted)
(iii) The Clerk pointed out that two of the three identified brown/green field
sites in Instow were subject of current planning applications (The Sands and
Mollands Garage) and that the other was the triangular piece of land adjacent
to Atturm. (Noted)
(iv) After a discussion IPC RESOLVED to advise NDC Planning Policy that it
would not be in favour of building on this land (i.e. by Atturm) on the basis
it would prefer it remained as open space. (Action: The Clerk)
c) Email (dd 8.9.11) from Honeytone Ltd reference “”Instow: A History –
Copyright Fee”: -
(i) The Clerk said that the enquirer was in dialogue with a local person who
was developing a website for the “Appledore and Instow Regatta” and wished to
use some photographs from the above book and was enquiring if IPC wished to
charge a fee as the sole copyright holder of the Instow book. (Noted)
(ii) After a discussion IPC RESOLVED to advise the enquirer that as the person
was local and using the photographs for a project that was going to benefit
the local community, the project itself was neither non-profit making nor a
commercial enterprise, then no fee was necessary. IPC did add, however, that
some recognition of IPC and the Instow Book should be mentioned on the
relevant website.
(Action: The Clerk)
d) Letter (dd 5.9.11) from RWE npower renewables reference “Production of
Preliminary Environmental Information and Timing of Public Exhibitions”: -
(i) The Clerk copied the letter to Cllrs at the meeting for their information.
(Noted)
(ii) Cllr Cann (DCC/NDC) encouraged all Cllrs to visit the exhibitions that
were taking place in the area as a matter of priority. He said it was his view
that the environmental impact of the scheme would adversely impact on the
North Devon coast with all the added benefits of electricity going primarily
to South Wales. (Noted)
(iii) IPC RESOLVED to further discuss this matter at the next meeting.
(Action: IPC Cllrs)
e) Letter (dd August 2011) from DALC reference “DALC AGM – Saturday 8th
October 2011 – Exeter”: -
The Clerk said he was in a position to attend and would report back at the
next meeting adding there was an attendance fee of £15. IPC RESOLVED to
support this action and associate cost. (Action: The Clerk)
(ii) Taw and Torridge Estuary Forum and associated Matters (Placed in
“Briefing Folder” for information of Cllrs)
a) Email (dd 26.7.11) from Secretary of TTEF reference “North Devon Coast AONB
– Summer News”
(iii) Matters to note: (Placed in “Briefing Folder” for information of Cllrs)
a) DALC etc Matters (Various): - (i) Email (dd 21.7.11) reference “Devon and
Exeter NHS Foundation Trust Newsletter”; (ii) Email (dd 4.8.11) reference
“e-group – Affordable Housing Workshop”; (iii) Email (dd 11.8.11) reference
“NALC - Retirement Payments”; (iv) Email (dd 15.8.11) reference “Sport England
Funding”; (v) Email (dd 16.8.11) reference “CPRE News”; (vi) Email (dd
16.8.11) reference “Torridge and North Devon Clerks – Clerk Vacancy Roborough
PC”; (vii) Email (dd 16.8.11) reference “Employment of Village Handyman” –
relevant information provided by the Clerk; (viii) Email (dd 22.8.11)
reference “Queen Elizabeth 11 Fields Challenge”; (vix) Email (dd 24.8.11)
reference “CiCLA Residential Weekend”; (x) “Village Green Magazine – Issue 125
Autumn 2011”; (xi) “CCD Annual Review 2010-2011”; (xii) Email (dd 8.9.11)
reference “Training Events – Various”; (xiii) Email (dd 7.9.11) reference
“E-Bulletin: Latest NALC E-Bulletin”; (xiv) Email (dd 7.9.11) reference “ND
and Torridge Members : Strimming Course”; (xv) Email (dd 7.9.11) reference
“DALC AGM and DALC/CCD Conference”; (xvi) Email (dd 9.9.11) reference
“Braunton PC – Bunting/Flags”; (xvii) Email (dd 12.9.11) reference “More
Training Dates - Autumn 2011”; (xviii) Email (dd 14.9.11) reference “Special
Offer – Blanchere Illumination UK” & (xvix) Email (dd 14.9.11) reference
“Community Led Planning Devon -19th September 2011”.
b) NDDC Members Services Weekly Information Sheet for w/b 1.8.11, 8.8.11,
15.8.11, 19.8.11, 26.8.11, 2.9.11 and 12.9.11.
Copied to Cllrs with email addresses
c) Emails (dd 26.7.11, 2.8.11, 9.8.11, 23.8.11, 30.8.11, 6.9.11 and 13.9.11)
and attachment from NDC Housing reference “Devon Home Choice Newsletter”: -
Copies placed at post office by Cllr Johns for the information of parishioners
d) (i) Letter (dd 20.7.11) from NDC Licensing reference “Street Collection
Permit – 11th October 2011 between 1 pm and 2 pm for Children’s Hospice SW”;
”: -
NDC Licensing advised by Clerk (email dd 5.8.11 refers) that IPC would have no
objection on the basis it is an annual collection and for a bone fide charity.
(ii) Letter (dd 19.8.11) from NDC Licensing reference “Street Collection
Permit – 29th August 2011 between 8am and 6pm for North Devon Mini Register on
behalf of Children’s Hospice SW”; NDC Licensing advised by Clerk (email dd
25.8.11 refers) that IPC would have no objection on the basis it is an annual
collection and for a bone fide charity
e) Email (dd 23.7.11) from parishioners reference “Planning Procedure –IPC”: -
Clerk advised parishioners of the procedure; thanked.
f) Email (dd 27.7.11) from NDC reference “The Playfield Magazine”
g) Letter (dd 28.7.11) from NDC reference “Chairing Skills for Parish Cllrs”:
-
Clerk reminded NDC that IPC had already expressed no interest.
h) Email (dd 2.8.11) via Cllr Green reference “Grass Cutting etc”: -
Clerk thanked writer for the information and said it would be brought to the
attention of IPC.
i) Email (dd 3.8.11) from Mant Leisure reference “Playground Equipment”: -
Noted by Clerk for future information
j) Email (dd 3.8.11) from Press Officer of PSP Local Healthcare Business
reference “Parish Magazine”: -
Writer provided with email address of parish magazine editor.
k) Miscellaneous Information from “Go North Devon/Shopmobility (Barnstaple)”
l) (i) Various Emails (dd 1.8.11 – 5.8.11) reference “Flooding – Marine Parade
(Kiosk)”:-
DCC attended beach at the time and carried out emergency work; subsequently
returned to the beach and cleared away sand from drain outlets in seawall and
blew out drains/outlets. Proactive attention promised in the future.
(ii) Clerk received a telephone call (18.8.11) from DCC Highways Supt advising
that DCC had now decreed the clearing away of the sand from the drain outlets
to be a “reactive order” and that they would be checked at least once per
month. Beach cleaner advised by Clerk; he agreed to keep an eye on the matter.
NB: - This matter drawn to the attention of IPC at meeting of 15.9.11.
m) Email (dd 3.8.11) from Clerk to Cllr Cann (DCC) reference “Complaint re NDC
Road Sweeper – Marine Parade”:-
Attention promised
n) Letter (dd 5.8.11) from The Horticultural Society reference “RHS Britain on
Bloom”: -
Copied to Chairman of IIB (Peter Yeo)
o) Email (dd 8.8.11) from Cllr Harper reference “Missing Sign Post – Huish
Moor”:-
Passed to Cllr Cann (DCC) for attention; Cllr Harper advised.
p) Copy email (dd 9.8.11) from DCC Highways to Highways Manager (Instow area)
reference “Overgrown Hedge – May’s Field/Anstey Way”: -
Clerk provided Highways Manager with relevant local knowledge.
q) Email (dd 7.8.11) from a parishioner reference “Hedge Cutting – Anstey Way
Lay-by”: -
Passed to Cllr Cann (DCC) and subsequently resolved.
r) Devon In Touch Monthly News Round-Up (August 2011): -
Copy to post office for information of parishioners
s) Email (dd 15.8.11) from a parishioner reference “Overgrown Hedges – Anstey
Way”: -
Passed to handyperson for attention; parishioner advised
t) Email (dd 15.8.11) from Big Game Hunters reference “Sponsoring Your
Community”
u) Email (dd 12.8.11) from Cllr Cann (DCC) to parishioner reference “No
Parking Order – New Road/Anstey Way”: -
This provides an update as to commencement date
v) Letter (dd 8.8.11) from Solargen reference “Solar Specialists”
w) Email (dd 18.8.11) from a parishioner reference “Illegal Parking – Marine
Parade, Instow”: -
Parishioner advised this is a NDC Civil Enforcement issue; Cllr Cann advised.
x) Telephone call (12.8.11) from a parishioner reference “Smell – Instow”:-
Caller advised Clerk she had spoken to the appropriate authority who had
agreed to investigate; for information only.
y) Telephone call (12.8.11) from a parishioner reference “Parish Seat – Monty
Veale/No Chain”: -
Handyman checked seat and chain in place; parishioner advised.
z) Telephone call (12.8.11) from Secretary of Chief Executive of DCE reference
“Dead Dolphin on Beach”: -
Calls also received from NDC’s EH Dept and Cllr Moores and matter
satisfactorily resolved
aa) Email (dd 19.8.11) from a parishioner reference “Overgrown Hedge – Atturm
Bus Stop”: -
Clerk advised parishioner that matter would be attended to w/c 22.8.11 by
handyman.
bb) Email (dd 19.8.11) from a parishioner reference “Illegal Camping – Anstey
Way Lay By”: -
(i) Matter forwarded to Cllr Cann (DCC) and Police for suitable attention
(ii) Parishioner advised Clerk that offending vehicle had left the site (email
21.8.11 refers); thanked for prompt attention. Cllr Cann (DCC) and Police
advised.
cc) Email (dd 23.8.11) from Sports and Leisure Consultant reference “Outdoor
Gym Equipment”
dd) (i) Copy email (dd 23.8.11) from a parishioner to NDC reference “Street
Parking – Enforcement”: -
Acknowledged and passed to Cllr Cann
(ii) Further emails received (7.9.11) from parishioner updating IPC as to
progress.
ee) Email (dd 24.8.11) from a former parishioner reference “Instow Website –
IPC Minutes”: -
Clerk responded as necessary
ff) Email (dd 24.8.11) from the Devon and Cornwall Police Authority reference
“Authority Matters – August 2011”: -
Copied to Cllrs with email addresses
gg) Email (dd 24.8.11) from a parish seat donor reference “Donated Seat - Tabz
Ogden Smith/Oiling”: -
Donor advised that IPC only deals with necessary repairs, not oiling; provided
with details of parish handyman on the basis enquirer agreed to pay for the
necessary work.
hh) Letter (dd 16.8.11) from DCC (County Archivist) reference “Volunteer
Transcription of Devon’s Historic Set of Parish Tithe Mao Appointments”: -
(i) This refers to a previous letter concerning said subject (not received by
IPC) and of relevance to the above subject;
(ii) DCC advised by email (21.8.11) that IPC had not received previous letter
but would be interested in participation in this initiative;
(iii) Advised by DCC that original letter was sent to Instow in error; Instow
already in hand – NFA.
ii) Telephone call (25.8.11) from a parishioner reference “Arson to Chalet –
Tarka Trail opposite Picnic Area” and “Damage to Shed – Field adjacent to
Picnic Area and Second Sand Dunes”: -
Clerk forwarded an email to the police (26.8.11) and asked them to contact
parishioner; details of another parishioner provided to police as regards
identity of owners of said chalet and the one adjacent; subsequently
acknowledged by PCSO Meaker (email of 27.8.11 refers).
jj) Clerks and Councils Direct – September 2011 (Issue 77)
kk) Telephone call (31.8.11) from Cllr Moores reference “Blocked Drain –
Boathouse Bus Shelter”: -
Passed to DCC Highways Supt for attention (email of 31.8.11 refers) and
subsequently prioritised by Cllr Cann.
ll) Telephone call (dd 1.9.11) from a parishioner reference “Car Boot Signs –
Left on Grass Verge”: -
(i) Complaint passed to owner of field who agreed to speak to organisers;
parishioner informed.
(ii) Update email from DCC (dd 15.9.11) received; parishioner also advised.
mm) Email (dd 1.9.11) from DCC reference “National Highways and Transport
Network (NHT) Survey”: -
Survey completed by Clerk as necessary.
nn) Email (dd 2.9.11) from DCC reference “Emergency Planning Newsletter –
September 2011”
oo) Email (dd 4.9.11) from Cllr Harper reference “Charter Toilets – Defective
Light and Missing Toilet Roll Dispenser”: -
Copied by Cllr Harper to Cllrs Cann and Moores for their attention
pp) Email (dd 1.9.11) from May Gurney reference “Road Closure Downs Road/New
Road – Thursday 15th December 2011”: -
Copied to Cllrs with email addresses and copy placed at post office
qq) Email (dd 9.9.11) from DCC reference “Waste Core Strategy Bulletin –
September 2011”
rr) Letter (dd 7.9.11) and attachment from Nick Harvey MP reference “MP’s
Rural Tour 2011”: -
Poster placed at Parish Hall and Post Office.
ss) Email (dd 5.9.11) from a Consultant reference “Help to Parish Councils”: -
Clerk discussed this with Chairman and NFA agreed.
tt) LCR Magazine – Autumn 2011
uu) Telephone call (7.9.11) from a parishioner reference “Abandoned Bicycle –
Beach rear of Marine Court Flats”: -
Passed to PCSO Meaker by email (9.9.11); parishioner advised and thanked (by
email (dd 9.9.11)
vv) Telephone call (8.9.11) from a parishioner reference “State of Downs Road
(bottom) and Lane to Anstey Way”: -
Clerk advised parishioner to contact Cllr Cann (DCC). NB: - This matter drawn
to the attention of IPC by Cllr Cann at meeting of 15.9.11 in hand by DCC.
ww) Email (dd 12.9.11) from Cllr Harper reference “Repair of Facia Board –
Quay Car Park Toilets; -
Clerk advised NDC Maintenance/Cleaner at car park who agreed to advise his
Office; Cllr Harper informed.
xx) Telephone call (13.9.11) from Local Radio reference “Siting of Radio Mast
– Orchard farm, Instow”: -
Advised by Clerk to contact Mr Geoff May at The Barton to establish ownership
of site
yy) Agenda of NDC Standards Board Meeting of Wednesday 21st September 2011 at
7 pm and Minutes of Meeting of Tuesday 12th July 2011 at 7 pm
zz) Poster from Cllr Cann (Fremington PC) reference “Fremington Quay 10th
Anniversary Celebrations – 18th September 2011 between 12 noon and 4 pm: -
Copy placed at Parish Hall.
aaa) Email (dd 13.9.11) from Devon Choice and Support Services reference
“Press Release – Community (Disability) Support Service”: -
Passed to Editor of parish magazine for inclusion asap.
bbb) Email (dd 13.9.11) from a parishioner reference “Garages – Quay Car
Park”: -
Advised to contact NDC
ccc) Email (dd 13.9.11) from Clerk to Cllr Cann reference “Illegal Posting of
Signs – Instow”
2109/11 FINANCE
1. INCOME: -
Car Park Takings Period ending 27th July 2011 £ 753.05
Ditto Period ending 7th August 2011 £1,322.40
Ditto Period ending 18th August 2011 £1,191.30
Ditto Period ending 24th August 2011 £ 667.25
Ditto Period ending 1st September 2011 £ 739.60+
Ditto Period ending 8th September 2011 £ 556.00
Ditto Period ending 14th September 2011 £ 315.10#
Car Park Weekly Tickets x 3 £ 36.00
Car Park Weekly Tickets x 7 (Sold at John’s) £ 84.00
Instow Marine Services Ltd Mooring Fees 2011/12 £1,500.00
TOTAL : - £7,164.70
Key: -
+ Car Park Machine malfunctioned 28.8.11 – repaired by handyperson/clerk
# If last year’s takings are to be matched then £1,167.50 will need to be
collected by the end of September 2011
2 (a) EXPENDITURE: -
Mr M Harris Village Handyman £ 545.07+
Mr M Harris Grass Cut (No 5) £ 300.00
Mr P Cook Beach Cleaning £ 450.00
Mole Valley Farmers Tractor Parts £ 49.50@
Audit Commissioner Audit Fee 2011 £ 342.00$
Allianz Cornhill Tractor Insurance 2011/12 £ 312.70=
BT Tel Account per 01271 372408 £ 108.14&
TOTAL: - £2,107.41
Key: -
+ Includes £504 handyperson activity, £23.07 seat parts (bolts and deck board)
and £18 labour - repair of seats
@ £8.25 VAT recoverable
$ £57 VAT recoverable
= £282.45 in 2010/11
& Line rental/other basic charges = £60.92 and call charges = £47.20; £18.02
VAT recoverable
2 (b) EXPENDITURE: -
Mr. M Harris Village Handyman £ 324.00+
Mr. M Harris Grass Cutting (No 6) £ 300.00
Mr. P Cook Beach Cleaning £ 450.00
Mr. R Jacob Clerk’s Remuneration £1,360.00
Mr. R Jacob Clerk’s Expenses £ 407.12@
Inland Revenue Re Mr R Jacob £ 340.00
Mr. G May Tractor Garage Rental (July – September 2009) £ 115.20 *
BemroseBooth Ltd Batch (1000) of Car Park Tickets £ 17.28
TOTAL: - £3,313.60
Key: -
+ Includes £54 verge maintenance Atturm-Bridge, Anstey Way and Atturm-Church
@ Includes £67.87 (stationery/office), £2 (binding minute book), £8.18 (parts
for damaged notice-board - Boathouse Bus Shelter) £9.98 (Village Gateway –
Bulbs) and £2 (test purchases – car park)
* £19.20 VAT recoverable
3. BANK – STATEMENT OF ACCOUNTS: -
Lloyds Bank Treasurers a/c no. 02348842 as @ 6.9.11 (Statement)= £ 343.34*
Lloyds Bank Business a/c no. 02350065 as 1.7.11 (Statement) = £9,730.57+
Key: -
* According to the Clerk’s records this is £1.34 (1 cheque to value of £342
uncashed)
+ According to Clerk’s records this is £13,160.14 as date of meeting
NB: - IPC to note that £10,000 was invested (7.1.11) to a higher interest
account within Lloyds TSB – see IPC November 2010
4. RESOLUTION REQUIRED: -
(a) The Clerk reported that it had been necessary to transfer £2,107.00 from
Lloyds Bank Business account number 02350065 to Lloyds Bank Treasurers account
number 02348842 to cover cheques as at 2 (a) above when he met informally with
the Chairman/Cllr Crombie (cheque signatories) on 19.8.11. IPC RESOLVED to
ratify this decision i.e. transfer of monies and cheque payments as at 2 (a)
(Noted)
(b) IPC RESOLVED to transfer £3,314.00 from Lloyds Bank Business account
number 02350065 to Lloyds Bank Treasurers account number 02348842 to cover
cheques as at 2 (b) above. (Action: The Clerk)
5. MISCELLANEOUS: -
(a) Mole Valley Farmers – IPC Account – (i) July (1), (ii) July (2) and (iii)
August 2011: -
(i) See payment as at 2(a) over. (Noted)
(ii) States that IPC owes nothing; account in balance. (Noted)
(iii) States that IPC owes nothing; account in balance. (Noted)
(b) “Marine Car Park, Instow – Summer Let”: -
(i) The Clerk advised IPC he had advised Metric (email of 18.8.11 refers) that
IPC wished to purchase a second hand machine, namely red in colour at a cost
of £550 plus VAT (includes installation) and which would come with a 6 month
warranty period that would “kick-in” after installation – late April/early May
2012. (Noted)
(ii) The Clerk advised IPC he had negotiated for the machine to be delivered
late November 2011 once the car parking charges for 2012 had been agreed; the
machine would need to have a computer chip fitted bearing the charging
structure prior to delivery/installation. (Noted)
(iii) The Clerk then referred to a letter (dd 12.9.11) from NDC (Parking
Office) reference “North Devon Off-Street Parking Places Order – Car Park
Charges 2012/2013”; he said NDC needed to know what IPC intended to charge for
this period by mid October 2011. (Noted)
(iv) After a discussion it was RESOLVED that the members of IPC’s FSC should
give this matter due consideration prior to the next meeting and come to said
meeting with a proposal that could be discussed and agreed at that meeting
with NDC being advised prior to its closure date. (Action: Cllrs
White/Green/Johns/Crombie and The Clerk)
(c) Audit Commission- Annual Return for the Year ended 31st March 2011: -
(i) The Clerk advised IPC he had placed a notice (27.7.11), entitled “Notice
of Conclusion of Audit and Right to Inspect the Annual Return Form” together
with a copy of the Annual Return (sections 1-3) on the notice board at the
Quay Car Park for the information of parishioners and left it there for a
period in excess of a 14 days; it was removed (28.8.11) and retained for
future information; no requests were made in that period to view audit papers.
(Noted)
(vii) The Clerk confirmed he had copied all correspondence to Mrs Mary John
Scott (IPC’s IA) and in doing so thanked her for her sterling work and
proactive support in performing the internal audit process. (Noted)
(d) Mooring Fees 2011/12: -
The Clerk advised IPC that he had forwarded (5.8.11) an invoice in the sum of
£1,500 to Instow Marine Services Ltd with a response date of 1.9.11; he said a
cheque had been received (15.9.11) and it would be banked on 16.9.11. (Noted)
(e) IPC’s Finance Sub Committee Budget 2012/2013 Meeting: -
The Clerk reported that this meeting had been arranged for Monday 31st October
2011 (6.30 pm) so that the draft IPC budget 2012/2013 could be formulated for
consideration of IPC at its November meeting. Cllrs White, Green, Crombie and
Johns were all available including Cllr Thomas as a reserve. (Noted)
(f) Remembrance Day Service - Wreath 2011: -
The Clerk confirmed that a wreath had been ordered (29.8.11) (Noted)
(g) Resignation of Parish Handyman: -
(i) The Clerk reported receipt of, initially, a verbal intention to resign and
subsequently a letter (dd 3.8.11) from the handyman tendering his resignation
at the end of September 2011. (Noted)
(ii) The Clerk advised IPC he had placed an advert in the parish magazine to
identify a suitable replacement; email of 8.8.11 refers. He said this action
was taken following consultation with all Cllrs with email addresses (5.8.11).
(Noted)
(iii) The Clerk advised IPC he had, to date, received 3 applications and that
an interview process, therefore, needed to be convened. (Noted)
(iv) After a discussion it was RESOLVED that the necessary arrangements should
be put in place asap and that the Chairman/Vice Chairman and Cllr Crombie,
together with the Clerk should officiate and report back to IPC (Action: The
Clerk)
(v) IPC expressed a view that the retirement of the current handyman would be
a great loss to the community and that he would be very difficult to replace.
It was RESOLVED that something needed to be arranged to mark his commitment to
the parish over many years. (Action: IPC)
(h) Grass Cutting Contract 2012-2015: -
(i) The Clerk advised IPC he had placed an advert in the parish magazine to
identify a suitable candidate; email of 8.8.11 refers. He said this action had
been taken following consultation with all Cllrs with email addresses
(5.8.11). (Noted)
(ii) The Clerk advised IPC he had, to date, received 3 applications and that
an interview process, therefore, needed to be convened. (Noted)
(iii) After a discussion it was RESOLVED that the necessary arrangements
should be put in place asap and that the Chairman/Vice Chairman and Cllr
Crombie, together with the Clerk should officiate and report back to IPC
(Action: The Clerk)
(i) Email (dd 27.7.11) from Charities Commissioner reference “Instow
Recreation Ground (IRG) – Charities Commissioners News (Summer 2011)”: -
The Clerk said he had forwarded this to Cllrs White, Crombie, Johns and Green”
– cheque signatories and trustees of IRG; also IPC’s IA for their information.
(Noted)
(j) Email (dd 28.7.11) from NALC reference “Power of Well Being”: -
(i) The Clerk said this, amongst other things, reminded IPC that it needed to
pass a new resolution to re-adopt the POWB given that eligibility only
remained until the day before the annual meeting after the next ordinary
elections (May 2011). (Noted)
(ii) After a discussion IPC RESOLVED to re-adopt the POWB. (Noted)
(k) Letter (dd 25.8.11) from Lloyds TSB reference “Current Account – Credit”:
-
(i) The Clerk said this letter advised him that because insufficient funds
were in IPC’s current a/c to cover cheques presented (24.8.11), Lloyds TSB had
transferred £1,300.00 from IPC’s Business a/c to cover said transactions.
(Noted)
(ii) The Clerk said he had immediately contacted Lloyds TSB (30.8.11 – day
letter received) - and it would seem that the Counter Clerk at Lloyds TSB
(Barnstaple) only transferred £21.07 from IPC’s business a/c to its current
a/c on 20.8.11 when the relevant transfer slip (copy retained on file plus
receipt for transfer) was presented by Clerk instead of £2,107.00! He said
Lloyds TSB were most apologetic and at the request of the Clerk transferred a
further £785.93 to cover all cheques issues as at 19.8.11 (see item 4 (a)
above). He said Lloyds TSB also confirmed that all charges incurred by this
“error of theirs” would be deleted from IPC’s account. (Noted)
(l) Email (dd 8.9.11) from NDC Finance reference “DALC Subscription 2011/12”:
-
The Clerk said this stated that in view of the fact DALC had returned IPC’s
cheque payment on 8.7.11 (due to duplication), said sum (£162.87) would now be
deducted from second instalment of precept/grant payments from NDC. (Noted)
m) Letter (dd 5.9.11) from Allianz reference “Tractor Insurance”: -
The Clerk said this confirmed receipt of payment and enclosed renewal
documentation including certificate of motor insurance; he said it had been
suitably filed. (Noted)
(n) Email (dd 25.8.11) from Charity Commissioners reference “Annual Return
2010/11: Instow Recreation Ground 300872”: -
The Clerk advised IPC he had completed this return on line (25.8.11) and
copied same to Cllr Trustees (and IA) by email (25.8.11) for their
information. (Noted)
2109/12 PLANNING
a) Copy letter (dd 20.7.11) from NDC Planning to resident of White House
Close, Instow reference “Notification of works to trees in a conservation area
in respect of crown reduction of 1 no. Holm Oak at boundary between 13 and 14
White House Close, Instow (Reference No 52330): -
The Clerk said this letter referred to a notice of intent to carry out works
to tree(s) which were in a conservation area; NDC does not consider that it is
expedient to make a tree preservation order in response to the proposal
provided it is done so within two years of the date of the notice and no more
work is done on the tree(s) than is set out in the notice. He added that the
letter then went on to provide information as regards Arboriculture
Association Approved Contractors. (Noted)
b) Copy letter (dd 29.7.11) from NDC Planning to Architects (Jonathon Rhind)
reference “Approval of detail in respect of discharge of conditions 5
(Boundary Fence) and Condition 6 (Protection of the retained trees and hedges)
attached to planning permission 49694 at All Saints Chapel, Anstey Way, Instow
(Reference No 52443): -
The Clerk said this letter stated that having considered submitted drawings
(as specified – including photographs and fence details) the local planning
authority had determined that these were acceptable; the requirement to
provide acceptable details of these conditions was therefore discharged. In
conclusion it stated that the works were now required to be carried out in
accordance with these details and the fence prior to the play area being
brought into first use. (Noted)
c) Extension to dwelling together with insertion of 3 dormer windows at 11
Lane End Close, Instow (Reference No 52574): -
(i) The Clerk reported receipt (dd 1.8.11) of this application and of having
passed it immediately to the Chairman for the attention of IPC’s PSC; for
response by 19.8.11 or an extension to be applied for. (Noted)
(ii) The Clerk confirmed that an entry had been placed on the Instow website
for the information of parishioners. (Noted)
(iii) The Clerk reported that in view of the fact IPC’s PSC was unable to
complete its deliberations by 19th August he had applied to NDC Planning
(email of 21.8.11 refers) for an extension until 26th August. (Noted)
(iv) The Clerk advised IPC that IPC’s PSC had resolved to recommend APPROVAL
of this application with the proviso that the side windows (SW elevation) were
“frosted” to protect the privacy of an adjoining property; NDC had been
advised (25.8.11). (Noted)
(v) IPC RESOLVED to ratify this decision. (Noted)
d) Letter (received 6.8.1) from NDCC Planning reference “Extension to dwelling
at Denis Cottage, Anstey Way, Instow (Reference No 52292): -
The Clerk said this stated that NDC Planning had GRANTED permission for this
application with conditions as listed. (Noted)
e) Letter from NDC Planning reference “Erection of dwelling at garden of
Southerly, New Road, Instow (Reference No 52352): -
The Clerk said this stated that this application had been GRANTED by NDC
Planning with conditions as listed; the Clerk said he had copied this to Cllrs
with their summer recess papers (24.8.11). (Noted)
f) Removal of condition 3 (occupancy restriction) to allow unrestricted
holiday use and variation of condition 5 (materials) to allow the installation
of UPVC windows and doors attached to planning permission 49049 at Southgate
Chalet, Sandhills ,Instow (Reference No 52688): -
(i) The Clerk reported receipt (dd 26.8.11) of this application and of having
passed it immediately to the Chairman for the attention of IPC’s PSC; for
response by 13.9.11 or an extension to be applied for. (Noted)
(ii) The Clerk confirmed that an entry had been placed on the Instow website
for the information of parishioners. (Noted)
(iii) The Clerk advised IPC that its PSC had resolved to recommend APPROVAL of
the application in its entirety; in addition, and as regards the removal of
Section 3 (Occupancy Restriction) to allow unrestricted holiday use - IPC’s
PSC had wished to respectfully draw NDC’s Planning Dept’s attention to a
previous planning application (Reference No 49658 – Seafield Chalet) in which
a similar application was APPROVED following a recommendation by IPC. (Noted)
(iv) The Clerk said he had advised NDC Planning (13.9.11). (Noted)
(v) IPC RESOLVED to ratify this decision. (Noted)
g) Letter (received 27.8.11) from NDC Planning reference “Erection of balcony
at Leeward, Rectory Lane, Instow (Reference No 52298 :-
The Clerk said this stated that NDC Planning had GRANTED permission for this
application with conditions as listed. (Noted)
h) Letter (received 27.8.11) from NDC Planning reference “Extension to
dwelling with balcony and balustrade over at 3 The Dunes, Lane End, Instow
(Reference No 52429): -
(i) The Clerk said this stated that NDC Planning had REFUSED permission for
this application with conditions as listed; he added he had provided a copy of
the letter to Cllrs with their agenda papers (8.9.11). (Noted)
(ii) The Clerk reported the receipt of an email (dd 25.8.11) from Cllr Moores
(NDC) to which he had attached a copy of an email from NDC Planning reference
this decision; the Clerk elaborated as necessary. (Noted)
i) Letter (dd 10.8.11) from Barnstaple Town Council reference “Planning
School”: -
(i) The Clerk said this event was to be held on Saturday 8th October 2011
between 9.15am and 4pm at The Castle Centre, Barnstaple; cost £15 pp to
include lunch and refreshments. (Noted)
(ii) The Clerk reminded Cllrs he had provided a copy of the letter and
programme to them with their summer recess papers (24.8.11). (Noted)
(iii) After a discussion IPC RESOLVED to support Cllr Harper’s attendance
subject to availability. (Action: The Clerk)
2109/13 ANY MATTER RAISED AT THE DISCRETION OF THE CHAIRMAN
a) Marine Parade – Weeds (Landward Side) : -
Cllr Cook said the weeds along this stretch of road required attention as they
were making the village look untidy. IPC RESOLVED to advise DCC Local Services
Dept for their urgent attention. (Action: The Clerk)
b) ND Homes Garages – Rectory Lane/Weeds: -
Cllr Thomas said the weeds within the forecourt of these garages were
unsightly and required attention. IPC RESOLVED to notify ND Homes. (Action:
Cllr Thomas)
c) Drains – Marine Parade: -
Cllr Moores said he was unsure if the drains on the landward side of Marine
Parade were being cleaned out as were those on the seaward side. IPC RESOLVED
to liaise with DCC Local Services Dept so as to ascertain the position.
(Action: The Clerk)
d) IPC Meeting – October 2011: -
At the request of the Clerk (for a personal commitment), IPC RESOLVED that the
October Meeting of IPC would be held at 7.30 pm on Thursday 13th October 2011
and not Thursday 20th October 2011.. (Action: The Clerk)
e) IPC Meeting February 2012: -
At the request of the parish hall committee IPC RESOLVED to hold its February
2012 meeting at 7.30 pm on Thursday 9th February 2012 and not Thursday 16th
February 2012. (Action: The Clerk)
There being no other business the meeting was closed.
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