Present: - Councillor B Moores (Chairman)
Councillors M. Champion, N Crombie, M. Green, Mrs P. Hackett, W Vandersteen
and Mr M Isaac (Clerk).
In Attendance: Councillor Biederman (DCC), and 7 parishioners/members of the
public.
PRAYER
Prior to the commencement of the meeting the Clerk led Council in Prayer; it
was stressed
that to participate was purely optional. All persons present remained.
60 OPENING OF THE MEETING
The meeting was declared open by the Clerk.
61 APOLOGIES
Apologies were received from Councillors Harrison and Renshaw.
62 COUNCILLOR DECLARATION OF INTERESTS
There were no declarations of interest announced.
63 POLICE REPORT
In the absence of PCSO Meaker the Clerk read the following crime update from
PSCO Meaker:
Crime Report: -
For the period between 18th July 2013 and 18th September 2013 there had been 4
reported crimes:
Two thefts from Fishing Boats moored at Instow beach, one from a boat moored
in the estuary and the theft of a pedal cycle.
64 PARISHIONERS
The Clerk explained that there was 15 minutes set aside for this item with
parishioners being given precedence over members of the public.
The following questions were raised by Parishioners:
How many times had the tractor scraper been out of action?
The Clerk agreed to inform the Parishioner of the answer.
What houses had been flooded by the tide at the Lane End area of the Marine
Parade?
The Chairman informed the meeting that no properties had been flooded due to
the tide.
It was also asked should Councillor Moores have declared an interest in the
item on the flood defence gates opposite the boathouse as he owned property in
the vicinity? Councillor Moores stated that he did not have an interest to
declare.
Did all Members receive copies of the photo’s e-mailed by Mr Harper?
Councillor’s acknowledged that they had received them.
Did Members consider the merits of tenders awarding the Beach Cleaning tender?
Councillor Moores stated that the merits of the tenders were considered and
were happy with the quality of the cleanliness of the beach. A checking system
had been put in place and would be re-assessed at the end of the year.
Another Parishioner stated that he considered the beach to be very clean.
It was stated that some areas of the village were looking very poor with
branches overhanging footways, overgrown grass verges and footpaths reduced
considerably in width due to overgrown hedges, especially from Kiln Close to
Anstey Way, the back of Lane End Close and from Atturn to the Boathouse.
It was agreed that Councillors Moores and Biederman would investigate the
matter and undertake a walkabout of the areas.
The speed of traffic along Anstey Way was also raised. Councillor Biederman
stated that any incidents should be reported via 101 to get the incident
logged and build a case for action.
65 REPORT COUNTY COUNCILLOR F. BIEDERMAN
Councillor Biederman reported the following:
The damaged bollard in Anstey Way had been reported.
An inspection of the main road would be undertaken next week to consider the
best type of surface dressing to be laid. The cost would be met by COLAS the
contractor.
There were 9 missing signs between Westleigh to Lovacott
The sand on the pavement and road along the seafront had been reported. DCC
however has advised that they would clear drains etc but would not take the
necessary preventative action to stop the build-up of sand on the beach
blowing over onto the pavement as the beach was in private ownership. The
Environment Agency had also been contacted.
It was agreed that in order to sort the problem in the short term that
Councillor Biederman be requested to look at using Locality grant funding to
clear the build–up of sand on the beach and arrange a multi-agency meeting on
site to put together a management plan to sort the problem.
66 REPORT OF DISTRICT COUNCILLOR B MOORES
Councillor Moores updated the Council on the following issues:
He reported that NDC had recommended refusal of the Atlantic Array planning
application. The District Council was however only a consultee and the final
decision
would be made the Secretary of State.
He also reported that due to staff shortages the Car Park lease would be
outsourced by
NDC to Toller Beattie Solicitors.
67 MINUTES
It was RESOLVED that the minutes of the meeting held on 18th July 2013 be
approved as a correct record and signed and signed by the Chairman.
68 MATTERS ARISING FROM THE MINUTES
a) Minute 55 (e) - Dog Bins
The Clerk informed Council that following a telephone conversation with an NDC
Officer the District Council were willing to move the bin placed near the
Marine Base on Anstey Way to the beach/MOD slip way. It was considered however
that the two bins opposite the Boathouse, if relocated to their original
position would be nearer to the boathouse and would be unprotected from the
sand and tides.
RESOLVED:
(i) That following advice from NDC the two bins opposite the Boathouse remain
in their present location.
(ii) That the bin placed near the Marine Base on Anstey Way be relocated to
the beach/MOD slipway subject to NDC contacting Christie Estates and the MOD
prior to relocation.
b) Minute 55 (f) Consultation with Christie’s: -
Councillor Moores informed Council that there had been no response to a
further letter sent to the Estate.
69 GRANTS POLICY
The Clerk outlined a proposed grants policy for the Council to consider grant
applications.
Resolved:
a) that the grants policy be adopted and that grant applications be considered
by the Budget Committee in October each year.
b) that for 2013/14 only grant applications be considered at the March 2014
meeting.
70 CONSERVATION AREA MANAGEMENT PLAN
Councillor Green briefly outlined the Conservation Area Management Plan.
Resolved that the Instow Conservation Area Management Plan be adopted
71 LITTER BINS
Councillor Moores stated that the litter bins along Marine Parade were in a
state of
disrepair. The District Council has stated that they would not replace the
litter bins but
only repair them.
He further stated that Combe Martin had replaced their litter bins by seeking
local businesses to adopt a bin, which had proven very successful.
It was considered that such a scheme may not be appropriate for Instow.
Resolved:
a) That NDC be requested to replace the broken and dangerous litter bins along
Marine Parade.
b) That a quote be sought for the purchase of new litter bins along Marine
Parade.
72 CORRESPONDENCE
(i) Matters for discussion/resolution or noting: -
a) The Council noted e-mails regarding Burger vans trading along Marine
Parade. The Clerk informed Council that power was vested in the District
Council under the Miscellaneous Provisions Act 1981 to restrict on street
trading. This however would be a blanket order and would stop anyone trading
if so adopted.
b) The Council noted that a Parishioner had reported that the security light
facing into the car park was not working. The District Council had advised
that the light was installed by at the request of the Parish Council and as it
was part of the car park it was the responsibility of the Parish Council as
the Parish Council operated the car park.
It was agreed that NDC be contacted as to who/how the light could be repaired.
c) North Devon/Torridge Green Infrastructure Survey. Councillor Moores agreed
to complete the survey.
d) The Council noted that Barnstaple Town Council was holding a Planning and
Environmental School on 13th October 2013.
e) The Council noted that the DALC AGM and Conference was to held on 12th
October 2013.
f) Code of Conduct Training. The Council noted that two training sessions had
now been arranged for Clerks to Town and Parish Councils in respect of the
Code of Conduct. The sessions would be held on Wednesday, 2nd October 2013 at
3:00 p.m. and again at 7:00 p.m. in the Civic Centre, Council Chamber.
g) The Council noted that the North Devon Homes and North Devon Homes’
Customer Forum: Joint Annual General Meeting 2013 was being held at the
Barnstaple Hotel, Braunton Road, Barnstaple on Friday 27 September 2013 at
10.30am.
h) The Council noted that the pailings along the sand dunes had been repaired.
i) The Council noted an update regarding The Sands. The planning application
was still on going and NDC had received an updated development appraisal
relating to viability and the provision of affordable housing. It was also
noted that the condition of the building was being considered.
73 FINANCE
1. INCOME: -
Car Park Takings Period ending 19th July 2013 £ 1,275.40
Ditto Period ending 26th July 2013 £ 1,123.00
Ditto Period ending 2nd August 2013 £ 1,068.80
Ditto Period ending 8th August 2013 £ 781.10
Ditto Period ending 16th August 2013 £ 1,190.25
Ditto Period ending 22nd August 2013 £ 928.65
Ditto Period ending 30th August 2013 £ 1,462.55
Ditto Period ending 6th September 2013 £ 957.30
Ditto Period ending 13th September 2013 £ 560.40
Car Park weekly tickets Period ending 16th August 2013 £ 450.00
TOTAL : - £ 9,797.45
2. EXPENDITURE: -
July
Mr B Keane Village Handyman £ 660.00
Mr D Budd Grass Cutting (Aug) £ 320.00
Mr P Cook Beach Cleaning (July) £ 450.00
M. Isaac Quality Parish Clerk Registration £ 150.00
North Devon Council Clerk Salary Payment + Payroll Admin (July) £ 656.69*
North Devon Council Printing Charges (July) £ 10.61
R. Ludwell Removal of rubbish from Beach £ 220.00
SWH Signs Replacement of 2 signs £ 26.40+
All Saints Chapel Hire of Hall £ 10.00
BT Telephone Bill £ 126.73
O.J. Williams Derv for Tractor £ 719.70**
AON UK Ltd Tractor Insurance £ 381.30
TOTAL: - £ 3,731.43
Key: -
*£1.29 VAT
+£4.40 VAT
**£119.95 VAT
August
Mr B Keane Village Handyman £ 360.00
Mr D Budd Grass Cutting (Aug) £ 320.00
Mr P Cook Beach Cleaning (August/Sept) £ 450.00
M. Isaac Clerk Expenses (July/August) £ 92.44
North Devon Council Clerk Salary Payment + Payroll Admin (August) £ 686.69*
Grant Thornton Audit Fee £ 270.00+
Metric Car Park Tickets £ 353.40**
TOTAL: - £ 2,532.53
Key: -
*£6.29 VAT
+ £45.00 VAT
** £58.90 VAT
3. BANK – STATEMENT OF ACCOUNTS: -
Lloyds Bank Treasurers a/c no. 02348842 as @ 2.9.13 (Statement) = £2.28*
Lloyds Bank Business a/c no. 02350065 as @ 1.7.13 (Statement) = £21,573.73 +
Key: -
* According to Clerk’s records this is £2.28.
+ According to Clerk’s records this is £25,107.18 as at 19.9.13.
NB: - IPC to note that £10,000 was invested (7.1.11) and re-invested (18.1.13
until 18.1.15) to a higher interest account within Lloyds TSB – see IPC
November 2010 and item 5 (e) hereafter)
4. RESOLUTION REQUIRED: -
RESOLVED that £3,732 + £2,532 be transferred from Lloyds Bank Business account
number 02350065 to Lloyds Bank Treasurers account number 02348842 to cover
cheques as at 2 above
5. MISCELLANEOUS: -
(a) Future Use of Marine (Quay) Car Park following transfer of 99 year Lease
by NDC to IPC:-
This matter had been updated by Councillor Moores under minute 66 above.
(b) Tarka Trail Recreational Field – Lease between IPC and DCC (2012 onwards):
-
The Council noted that the IPC Solicitor had been advised by DCC that the
conveyance to IPC (and therefore title) only covered part of the Recreational
Field and wanted to see title before proceeding.
The IPC Solicitor had advised that the way forward is for IPC to try and
register IPC’s title with the Land Registry. The Solicitor had been authorised
to take this action.
(c) Audit of Accounts 2012/13
The Council noted that the Auditor has agreed and signed off the accounts for
2012/13
74 PLANNING
56230 DEMOLITION OF EXISTING & ERECTION OF NEW HANGAR BUILDING 11) TOGETHER
WITH ALTERATIONS TO BUILDING 7, 1 ATTURM 1st ASSAULT GROUP, INSTOW
Recommended that the Application be APPROVED
75 MATTERS RAISED AT THE DISCRETION OF THE
CHAIRMAN
The following issues were raised:
Councillor Green reported that Instow Beach had failed the Bathing Water
quality test for
a second time and therefore had failed for the season.
Councillor Green reported that a new vicar had been appointed at Westleigh
Church.
Councillor Moores reported that some of the damaged dinghies on the beach had
been
removed and the EA had advised that no boats should be tied to the railings.
There being no other business the meeting was closed at 9.25 p.m.
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